Trustees’ Annual Report for the period
From 01-09-2022 Period start date To 31-08-2023 Period end date
Charity name: Lordshill Community Association CIO
Charity registration number: 1161343
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | 1.to promote the inclusion of the local community in the description of community facilities for all. 2.Secure the future of the community centre. 3. to promote other such charitable purposes from time to time. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We the trustees, make a statutory declaration that we have due regard to the public benefit guidance issued by the Charity Commission. One of our objectives is to establish a community centre and we do provide a well maintained, popular and welcoming community centre. We have security of tenure via a 24 year lease with 16 years left to run. The activities we undertake are aimed at meeting our charitable objectives i.e. improving the quality of life of our community by meeting their educational, social and recreation needs. All activities are open to everyone regardless of sex, age political persuasion, faith, race etc. We regularly check our charges and invite feedback to ensure our services and activities are affordable. Charges are reduced for new groups to establish themselves and groups that meet our charitable objectives. A social club & lunch club for members is held twice a month at cost to benefit the community. We have seen a steady increase in footfall due to more activities for the community. |
| Statement confirming whether the trustees have |
Para 1.18 | The trustees have full regard for the guidance issued by the charity |
had regard to the guidance commission to benefit the public. issued by the Charity Commission on public benefit
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | The charity does not make grants to other individuals or groups. |
| Policy on social investment including program related investment |
Para 1.38 | The charity holds no investments or other related investments. |
| Contribution made by volunteers |
Para 1.38 | The charity is run by a dedicated team of volunteers who make up a board of trustees these include a chairman elected annual from the first meeting after the annual general meeting, a vice chair, secretary and a treasurer along with various other non executive roles within the charity. |
| Other | The charity would not function as it does today without the support and efforts of those who are actively involved in the running of the charity we are indebited to those who have given so much of there time . |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We have established a second lunch club this is bringing new faces on a monthly basis including those who have never been to the community centre before. The trustees have been actively sourcing ways in which we can help others in the community including the operation of a food bank and community cafe. This has seen the charity feeding more than 100 people each month through its inclusion and diverse nature. The charity has held 3 community fairs of which these have assisted in the purchase of new equipment including the successful application of a community defib machine due to be installed in the near future. |
You may choose to include further statements where relevant about:
Additional information (optional)
| Achievements against objectives set |
Para 1.41 | The charity has achieved all of its objectives and are pleased to be able to offer more opportunities for volunteers and members of the wider community through our engagement of local businesses. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | We have sucessfully applied for funding towards a community defib machine this is due to the unwaivering support of the community. |
| Investment performance against objectives |
Para 1.41 | The charity continues to invest in the community centre by regularly carrying out inspections and repairs of its facilities to ensure they are fit for purpose. |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity has made a small loss for the year due to outside factors that were beyond the current trustees power. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | The charity only holds its active funds this is due to the fact we operate on a not for profit basis. |
| Amount of reserves held | Para 1.22 | 0 |
| Reasons for holding zero reserves |
Para 1.22 | We hold zero reserves other than that of our trading revenue from private hire. |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity is overall in a good place for the coming years with those who support the charity willing to go above and beyond. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Private hire for the local community such as renting the halls out for family events this also helps to offset any projected losses for the coming year. The charity hires its facilities out on a weekly basis to various groups including guide dogs charity. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | To our knowledge we have no principle risks to date however we will be requiring a refurbishment of our toilets in the near future. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are elected Annually from the annual general meeting, the chairperson is elected from those who have been successfully nominated to join the board the trustees at the first meeting will elect a chairperson and vice chairperson other positions are elected from the floor of the membership. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | A full trustee induction and training programme is in place to enable the smooth running of the charity. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The charity is a sole community organisation which is run by a chairman,vice chair,secretary and treasurer other non management roles are also in operation. |
| Relationship with any related parties |
Para 1.51 | There is no relationship between parties. |
| Other |
Reference and Administrative details
| Charity name | Lordshill community association cio |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1161343 |
| Charity’s principal address | Lordshill community centre cromarty road southampton so168lx |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Nick rodgers | Chairman | ||
| Barbara Rodgers | Events organiser | ||
| Sarah Andersen | Treasurer | 01-09.2022-08-07-2023 | |
| Dr Simon Gerrard | 01-09-2022-08-07-23 | ||
| Barrie Margets | 01-09-2022-08-07-23 | ||
| KayYourdi | Secretary | ||
| Sarah Parker | Treaurer | 07/08/23 | |
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets Community building for the benefit of the local community. held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) D.PARKER Full name(s) David Parker Position (eg Secretary, Chair, etc) Chairman Date 01/21/25
LCA AGM FINAN 1/1/24-3
Income
Private Hire Long Term User Group Lunch Club And Events
Expenditure
| 20186.64Amazon | 533.24 |
|---|---|
| 26643.85Alarm | 2003 |
| 2642Broadband | 1038.54 |
| Skip Hire | 265.6 |
| Council | 2496.12 |
| Health & Hygeine | 779.9 |
| Health & Safety | 1269.52 |
| DIY | 11322.77 |
| Deposit Returns | 9121.84 |
| Lunch Club/ Events | 3959.43 |
| Energy | 4405.29 |
| Insurance | 700 |
| Expenses | 13729.6 |
| Water | 673.78 |
| Mobile | 665.62 |
| Statonery | 2082.71 |
| Buisiness Rates | 1539.29 |
| Accountant | 4800 |
Total
49472.49 TOTAL
61386.25
Lordshill Community Association CIO
Independent Examiner's Report to the Trustees of Lordshill Community Association CIO
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 August 2024
.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement – matters of concern identified I have completed my examination. I have listed any concerns i may have below.
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accounting records were fully kept in respect of the charity as required by section 130 of the Act; and
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the accounts do accord with all those records. The receipts and payments accounts prepared for the charity show a cash balance of £49,472.10
The receipts and payments accounts show cash received in the year of £49,472.10 with no serious concerns to report.
The receipts and payments accounts show cash payments made in the year of £61,386.25. Payments totalling £13,729.60 were made to trustees for mileage and other associated tasks reciepts have been checked and verified. I confirm that there are no other matters to which your attention should be drawn to enable a proper understanding of the accounts to be reached.
Mr Jason Cox 20 Pennine Road Southampton SO16 4QJ