2022-06-30-accounts

Trustees' Annual Report for the period

Period start date Period end date From 1 July 2021 To 30 June 2022

Section A Reference and administration details

Charity name

The Amarna Trust

Other names charity is known by Registered charity number (if any) 1161292

Charity's principal address

Newton Hall

Town Street Newton, Cambridge Postcode CB22 7ZE

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13	Trustee name	Office (if any)	Dates acted if not for whole **year **	Charity trustee at year-end
	Dr Helen Fenwick	Honorary Chair	Appointed trustee 12 July 2021 and Hon Chair 4 Feb 2022	Yes
	Dr Paul Nicholson	HonoraryChair	Retired 31 Dec 2021	No
	Prof BarryJ. Kemp	HonorarySecretary	Retired 11 July2022	Yes(retired afteryear-end)
	Mr Paul Docherty	Honorary Secretary	Appointed trustee 12 July 2021 and Hon Secretary11 July2022	Yes
	Ms Susan Kelly	HonoraryTreasurer		Yes
	Dr Andrew Bednarski			Yes
	Dr Anna Garnett		Appointed trustee 12 July2021	Yes
	Dr Pamela Rose			Yes
	Dr Kate Spence		Retired 31 Dec 2021	No

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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TAR – The Amarna Trust

Section B Structure, governance and management

Description of the charity’s trusts

The Trust is governed by a Constitution dated 23 February 2015.

• Type of governing document (eg. trust deed, constitution)

The Trust is registered with the Charity Commission as a Charitable How the charity is constituted Incorporated Organisation, CIO, with the registered charity number 1161292. (eg. trust, association, company) Trustees are appointed in accordance with Articles 9 and 10 of the Trustee selection methods Constitution. New trustees are recommended based on the role to be filled (eg. appointed by, elected by) and their expertise. They are then officially appointed by a vote of the existing trustees, at the next meeting of the charity trustees.

How the charity is constituted

• (eg. trust, association, company)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Trustee induction and employees:

• All new trustees are provided with a copy of the Constitution, the most recent annual report and statement of accounts, recent trustee meeting minutes, and the Charity Commission’s guidance “The Essential Trustee: What You Need to Know”. Additional information is provided regarding key background topics and ongoing matters, as needed.

• The charity has no employees. The work of the Trust is carried out entirely by volunteers, to whom the trustees are truly grateful.

Related parties:

• Professor Barry J. Kemp, a trustee, was awarded several grants from the charity in 2022, amounting to £27,179 (from restricted and unrestricted funds). These grants were for excavations and research at the Great Aten Temple and the construction of a new storage magazine at Amarna. In 2021, Professor Kemp received grants of £29,516.

• • Ms. Vicky Kemp, a former trustee and daughter of Professor Kemp, produces the Horizon newsletter via her company 2g Ltd. In 2022 she was paid £2,978 (2021 - £0) for the printing and mailing costs related to this newsletter. She provides editing and type-setting services to the Trust pro bono.

• • A trustee, - Dr. Andrew Bednarski, was responsible for organising an online lecture and fundraising event for the Trust in July 2022. He received reimbursement of £85 for the online meeting costs related to this event.

• • Several trustees (who are also archaeologists) contribute to the excavation fieldwork and research at Amarna as unpaid volunteers. They receive only room and board in exchange, consistent with other volunteers.

• • Several trustees make regular monthly unrestricted donations to the Trust.

• • During the year, there was no renumeration or expenses paid to any trustee or related party, other than those specific items disclosed above.

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Major risks:

• A major loss of, or damage to, data and documents. A large amount of the work generated by the charity (including excavation notes, photographs, plans, etc.) is held in an office located in Cairo, Egypt. There is an on-going process to digitise the archive for safe-keeping, with backups maintained in multiple locations. This digitisation will allow for the future development of an online archive of Amarna materials, available freely to researchers around the world.

• The political risk and uncertainty related to excavation and research work currently underway in Egypt. The trustees require all grant recipients to regularly review UK and other travel advisories for the region, to actively monitor the situation in Cairo and to maintain strong relationships with colleagues and stakeholders in Egypt to mitigate against these risks.

• Work at the ancient city of Amarna depends upon annually renewed agreements with the Egyptian Ministry of Tourism and Antiquities (MoTA) and responsible security agencies. Justification for granting permits is increasingly measured in terms of the public benefit to Egypt of the work of foreign expeditions. The Trust provides resources (via grant-making) to protect the site and to improve visitor experience. In this way we work to satisfy the expectations of the host country.

• The COVID-19 pandemic continues to pose a risk to the work of the grant recipients, as well as potentially impacting the financial resources of our regular donors and the ability of teams to travel to and work safely in Egypt. Trust meetings are held exclusively online. Fundraising events and lectures continue to be mainly hosted online, allowing for a more global audience. Donation income has only been slightly impacted. Grant recipients are asked to assess the additional risks, from a health, travel-logistics and political perspective, prior to commencing their projects – the COVID disruptions to fieldwork have been minimal.

Section C Objectives and activities

The Amarna Trust exists to raise funds and provide financial support for archaeological fieldwork and research relating to the ancient site of Tell elAmarna in middle Egypt.

The charity’s objectives are: To advance public education and to promote the conservation, protection and improvement of the ancient city of Tell elAmarna, Egypt and the surrounding area for the benefit of the public in particular, but not exclusively, by:

Summary of the objects of the charity set out in its governing document

i.	Creating a permanent facility for study (the research base – The
ii. iii.	Amarna Centre); Supporting field research (and publishing useful results of such research); Promoting training in archaeological field skills;
iv.	Providing, and assisting in the provision of, lectures and publications
	in furtherance of the stated objects;
v.	Developing displays and exhibitions at a site museum for the benefit
	of the public and an educational outreach programme for the benefit
	of pupils at schools; and
vi.	Working in partnership with the Egyptian Ministry of Tourism and
	Antiquities (MoTA), to maintain the ancient city for the benefit of the
	public.

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During the year, the charity undertook the following activities in furtherance of its public benefit.

• The Trust’s most significant contribution to public benefit is through its support (financially and otherwise) of ongoing archaeological work, reconstruction and safeguarding of the ancient city of Tell el-Amarna in Egypt. This site is of global heritage value and interest to both academic researchers and non-academics, allowing access to an ancient city that is largely accessible to study. In the current year, the most significant grants were provided for work at the Great Aten Temple and for excavation and research at the non-elite cemeteries.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

• The Trust provided grants to support the ongoing digitisation of excavation and research records at the Amarna research centre in Cairo;

• The Trust raised funds to construct a new storage magazine at Amarna, which will be used to house materials from excavations at the ancient city;

• The Trust contributed to the publication and distribution of the annual newsletter, Horizon , which provides information on current research at Amarna.

• Lectures and other talks, often online and available to a global audience, were provided by trustees, former trustees or other volunteers associated with the charity, to further public understanding of ancient Egypt and the site of Amarna in particular; and

• A fundraising campaign was successfully completed to fund the publication of “ Life under the Sun ”, a children’s book written in English and Arabic that tells the story of life in ancient Amarna. This book is also available at the Amarna Visitors’ Centre, reaching local schools, children and their families.

The trustees confirm that they have complied with their duty under the Charities Act 2011 to ensure the charity provides public benefit. They have considered the public benefit guidance published by the Charity Commission and believe that they have followed its guidance in this area.

Additional details of objectives and activities (Optional information)

Policy on grantmaking:

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

• Grant applicants are required to submit a grant application which is then reviewed at the next trustee meeting. Applicants provide information about the work to be carried out, the team involved, publication plans, health and safety risk assessments (in particular for on-site fieldwork) and a budget.

• Applications are reviewed by the trustees, with funds made available on the condition of the receipt of appropriate permits for work in Amarna (if on-site) and other conditions deemed appropriate by the trustees at time of grantmaking.

• Grant applicants are required to provide a post-fieldwork report to the trustees, accompanied by an accounting of the grant expenditure.

Contribution of volunteers:

The work of the Trust is entirely carried out by volunteers and the volunteer trustees. We are extremely grateful to everyone involved in the charity, without whom the work would quickly grind to a halt.

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TAR – The Amarna Trust

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

The current year was busy and rewarding. The permits required for work at the site of Amarna were available for the entire year, despite the continued impact of the COVID pandemic.

The Trust is grateful for the continued assistance and co-operation of the Egyptian Ministry of Tourism and Antiquities and the police of el-Minia province whose responsibility it is to ensure the safety and security of all foreign missions.

The overall results of the Trust were consistent with the prior year. Total receipts were £39,663 for the year, of which 61.2% was unrestricted and 38.8% restricted (2021 - £39,178 total receipts). Payments were higher than in 2021: Egypt re-opened for archaeology projects, following the height of the COVID pandemic, allowing the Trust to support excavation work at the Great Aten Temple and non-elite cemeteries, as well as construction of a new storage facility. Total payments for 2022 were £44,301 (restricted £19,395 and unrestricted £24,906) compared to £34,221 in 2021. This resulted in net payments of £4,638 in 2022, versus net receipts of £4,957 in 2021. The current year negative result is the outcome of disbursing restricted funds raised in prior years. At 30 June 2022, the Trust had cash funds available of £49,521, of which £27,195 was unrestricted (and included the £10,000 reserve approved by the trustees).

The programme of work for the year aligned with the charity’s objectives:

Maintaining a permanent facility for study: at the research office in Cairo, Egypt, the Trust provided financial support for office rent, office costs and for the digitisation of the Amarna archives which comprise journals, excavation documents, photographs, archaeological plans, finds records and other sources of study material for the site. In 2022, the trust provided grants from unrestricted funds of £2,139 (2021 - £1,340).

Supporting field research:

a. The Great Aten Temple: grants of £17,904 (2021 - £25,530), including £7,084 from restricted funds, were provided to a grant applicant / related party. These funds supported two research and excavation seasons, in fall 2021 and spring 2022. Excavations were carried out in the central offering court and at the back of the temple. Researchers studied materials from prior seasons, including the stone fragments. The project to mark out the main outlines of the temple in modern stonework continued. This will help visitors to better understand the scale and layout of the temple, as well as guarding against encroachment from a modern cemetery located just to the north.

b. Non-elite cemeteries: a grant applicant was awarded funds of £5,427 (2021 - £0) to support ongoing research and publication work following excavations at multiple non-elite cemeteries across the ancient city. The grant included £3,961 from restricted funds (including the Anniversary Fund). c. During the year, visiting academics joined various excavation and research teams at Amarna to work on scholarly projects. d. Funds were raised and granted to support the expansion of the on-site magazine facilities at Amarna – 2022 - £9,275 (restricted £6,275) and 2021 - £3,260. These buildings provide secure storage for most of the excavated materials from over 40 years of work. Construction continued in 2022 and was almost complete by the end of the year, other than laying the final floor and installing shelving. The funds were raised via an online appeal.

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Section D Achievements and performance Lectures, publications and local outreach: The Trust organised a successful online lecture event, delivered to a global audience of over 200 donors and other interested parties, in summer 2021. This event raised £6,154 in unrestricted funds. Professor Barry Kemp, trustee and grant recipient, gave many online lectures throughout the year to members of the public, as well as providing guided tours of Amarna to interested groups. Dr Anna Stevens, grant recipient, lectured online as well. Lecture fees are usually donated to the Trust. Both Dr Stevens and Professor Kemp prepared reports for the Egyptian MoTA and contributed academic articles to multiple publications. Small fundraising campaigns were completed for local outreach projects. In 2022, £2,075 of restricted funds was granted for the publication of the children’s book “ Life under the Sun ”. In 2021, £1,500 was granted for the creation and installation of signage around Amarna, providing explanation of the key archaeological remains. The charity contributed £2,978 (2021 - £0) to the printing and publication of the Horizon newsletter, available online at www.amarnaproject.com. The web site www.amarnatrust.com was maintained and updated. Maintaining the ancient city: the Trust continues to provide support to our grant recipients, who oversee activity at the site of Amarna in support of local antiquities inspectors, who monitor areas of possible site encroachment and who assist in the repair and maintenance of the site for tourism purposes. In total, the charity provided grants of £36,820 in 2022 and £31,630 in 2021.

Section E Financial review

Brief statement of the charity’s policy on reserves Details of any funds materially in deficit

The policy of the Amarna Trust is that all funds raised will be spent on the charitable objectives, with no significant reserves. Since some of the work of the Trust takes place at specific times of year, the trustees calculate levels of funding raised during the previous period and available to spend, and tailor grantmaking accordingly. However, the trustees have decided that a balance of £10,000 unrestricted funds must be held back as a reserve to cover unexpected contingencies and risks, especially as it relates to the Egyptian fieldwork of our grant recipients. The adequacy of this reserve is reconsidered on a regular basis. This amount was held in reserve throughout the current and previous financial years.

There were no funds materially in deficit during the year.

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Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• investment policy and objectives including any ethical investment policy adopted.

The charity’s principal sources of funds in 2022 were:

• general unrestricted and restricted donations;

• restricted donations from fundraising campaigns to support the construction of the storage magazine at Amarna and the printing of the children’s book “ Life under the Sun ”;

• unrestricted funds (£6,154) raised following an online lecture event held in July 2021;

• a grant from the Amarna Research Foundation in the USA, to support the work of Professor Barry Kemp at the Great Aten Temple.

• Details of the charity’s grant and other expenditure, as it relates to support of key objectives, are provided in the section above “Achievements and performance”.

Section F Other optional information

The Amarna Trust does not have any other optional information to report. Please see the attached Accounts and Notes to the Accounts for the year ended 30 June 2022.

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	signed: "H. Fenwick"	signed: "S. Kelly"
	Dr. Helen Fenwick	Susan Kelly
	Honorary Chair	Honorary Treasurer
	17.Feb.23
	17.Feb.23

30 June 2022

TAR – The Amarna Trust

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CC16a

Charity Name No (if any) The Amarna Trust 1161292 Receipts and payments accounts

For the period Period start date Period end date To from 01.Jul.21 30.Jun.22

Section A: Receipts and payments	Section A: Receipts and payments	Section A: Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £		Restricted funds to the nearest £		Endowment funds to the nearest £		Total funds to the nearest £		Last year to the nearest £
	-		-		-		-		-
Donations	23'036		9'751		-		32'787		24'375
Grants	-		5'641		-		5'641		14'078
GiftAid	1'154		-		-		1'154		725
Interest andmiscellaneousreceipts	81		-		-		81		-
					-		-		-
Sub total(Gross income for AR)	24'271		15'392		-		39'663		39'178
A2 Asset and investment sales, (see table).
None	-
	-								-
Sub total	-								-
Total receipts A3 Payments
									39'178
Website	1'446		-		-		1'446		1'051
Costs of fundraising - Horizon newsletter	2'978		-		-		2'978		-
Costs of fundraising- Other	85		-		-		85		-
Insurance	597		-		-		597		597
Software and equipment	1'648		-		-		1'648		298
Bank interest and other charges	727		-		-		727		645
Grants paid - Fieldwork, research, publication and travel	15'286		19'395		-		34'681		30'290
Grants paid - Amarna Project Cairo office	2'139		-		-		2'139		1'340
	-		-		-		-		-
**Sub total **	24'906		19'395		-		44'301		34'221
A4 Asset and investment purchases, (see table)
None	-
	-
**Sub total **	-								-
Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end
									34'221
	- 635								4'957
	-								-
	27'830								49'202
	27'195								54'159

TAR - The Amarna Trust

30 June 2022

Section B: Statement of assets and liabilities at the end of the period

Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B1 Cash funds B2 Other monetary assets	Signature signed: "S. Kelly" signed: "H. Fenwick" No invoices paid in FY2023 relating to FY2022 Details Details None Details None Details Bank balance - NatWest Bank (agree balances with receipts and payments account(s)) Total cash funds Details None	Unrestricted funds Restricted funds to nearest £ to nearest £ 27'195 22'326 - - 27'195 22'326 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - Fund to which asset belongs Cost (optional) - - Fund to which asset belongs Cost (optional) - - Fund to which liability relates Amount due (optional) - - Print Name Susan Kelly, Honorary Treasurer Dr. Helen Fenwick, Honorary Chair	Endowment funds to nearest £
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			Current value (optional)
			-
			-
			Current value (optional)
			-
			-
			When due (optional)
			Date of approval
	signed: "S. Kelly"	Susan Kelly, Honorary Treasurer	17.Feb.23
	signed: "H. Fenwick"	Dr. Helen Fenwick, Honorary Chair	17.Feb.23

TAR - The Amarna Trust

30 June 2022

Section C: Notes to the Accounts

1. Required disclosure for Charitable Incorporated Organisations:

Particulars of any guarantee given by the CIO:

The Amarna Trust has not provided any guarantees in 2022 and there are no potential guarantee liabilities at 30 June 2022.

Particulars of any debt outstanding at the date of the The Amarna Trust did not have any debt outstanding or any other liabilities at 30 statement of assets and liabilities: June 2022.

2. Basis of Preparation of Accounts

The trustees of the Amarna Trust elected to prepare receipts and payments accounts under section 133 of the Charities Act 2011 for the year ended 30 June 2022, instead of a statement of accounts under section 132(1) (which had been the case in previous years and which followed charities SORP FRS 102 accruals accounting basis). The trustees have prepared the receipts and payments accounts following relevant legislation and guidance, including Charity Commission guidance CC15d Charity accounting and reporting – the essentials – November 2016 and CC16 Receipts and payments accounts. This method of preparation includes the account of receipts and payments - summarising all money received and paid out in the financial year - and a statement of assets and liabilities as at 30 June 2022.

The trustees elected to change the basis of preparation of Amarna Trust accounts to receipts and payments to better balance the administrative effort for the charity and the needs of the users of the accounts given its size. Receipts and payments accounts will continue to provide donors and other users with clear and consistent financial information while reducing administration for the charity.

All prior year financial information included within these accounts has been restated to the receipts and payments basis for consistency and to aid comparative analysis. Certain payment categories have been combined or adjusted to better reflect the nature of the Trust's expenditures and to provide a clearer understanding to users.

3. Restricted funds details:

The detailed restricted fund receipts and payments and statement of assets and liabilities are presented on the following page.

TAR - The Amarna Trust

30 June 2022

Charity Name No (if any) The Amarna Trust 1161292

Receipts and payments accounts

CC16a

For the period from	Period start date 01.Jul.21	To	Period end date 30.Jun.22

Section A Receipts and payments - Restricted fund	Section A Receipts and payments - Restricted fund	Section A Receipts and payments - Restricted fund	details
A1 Receipts		Restricted - Cemeteries Publication Fund to the nearest £	Restricted - Statuary Publication Fund to the nearest £	Restricted - Great Aten Temple Fund to the nearest £	Restricted - Magazine Extension Fund to the nearest £	Restricted - Amarna Trust Anniversary Fund to the nearest £	Restricted - North Tombs Cemetery Fund to the nearest £	Restricted - Children's Book Publication Fund to the nearest £	Total Restricted funds to the nearest £	Last year to the nearest £
		-	-	-	-	-	-	-	-	-
Donations		-	-	4'740	2'783	-	-	2'228	9'751	8'316
Grants		-	-	5'641	-	-	-	-	5'641	14'078
		-	-	-	-	-	-	-	-	-
Sub total(Gross income for AR) A2 Asset and investment sales, (see table). Sub total Total receipts A3 Payments		-	-	10'381	2'783	-	-	2'228	15'392	22'394
		-	-	-	-	-	-	-	-
		-	-	-	-	-	-	-	-	-
		-	-	-	-	-	-	-	-	-
		-	-	10'381	2'783	-	-	2'228	15'392	22'394
Grants paid - Fieldwork, research, publication and travel		251	-	7'084	6'275	3'113	597	2'075	19'395	22'787
		-	-	-	-	-	-	-	-	-
Sub total A4 Asset and investment purchases, (see table) None Sub total Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end		251	-	7'084	6'275	3'113	597	2'075	19'395	22'787
		-	-	-	-	-	-	-	-
		-	-	-	-	-	-	-	-
		-	-	-	-	-	-	-	-	-
		251	-	7'084	6'275	3'113	597	2'075	19'395	22'787
		- 251	-	3'297	- 3'492	- 3'113	- 597	153	- 4'003	- 393
		-	-	-	-	-	-	-	-	-
		9'293	8'637	860	3'829	3'113	597	-	26'329	26'722
		9'042	8'637	4'157	337	-	-	153	22'326	26'329

Section B Statement of assets and liabilities at the end of the period - Restricted fund details

Categories B1 Cash funds	Details	Restricted - Cemeteries Publication Fund to nearest £	Restricted - Statuary Publication Fund to nearest £	Restricted - Great Aten Temple Fund to nearest £	Restricted - Magazine Extension Fund to nearest £	Restricted - Amarna Trust Anniversary Fund to nearest £	Restricted - North Tombs Cemetery Fund to nearest £	Restricted - Children's Book Publication Fund to nearest £	Total Restricted Funds to nearest £
	Bank balance - NatWest Bank	9'042	8'637	4'157	337	-	-	153	22'326
		-	-	-	-	-	-	-	-
	(agree balances with receipts and payments account(s)) Total cash funds	9'042	8'637	4'157	337	-	-	153	22'326
		OK	OK	OK	OK	OK	OK	OK	OK

TAR - The Amarna Trust

30 June 2022

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name The Amarna Trust members of On accounts for the year 30/06/2022 Charity no 1161292 ended (if any) Set out on pages 1-11 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30 / 06 / 2022.

• Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act

• of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Signed “Jill Forman” Date: 17/02/2023 Name: Jill Forman Relevant professional ICAEW Chartered Accountant (ACA) qualification qualification(s) or body (if any): Address: Hafod Wen Cynwyd, Corwen LL21 0LY

October 2018

1

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of Not Applicable any items that the examiner wishes to disclose .

October 2018

2

IER