1 Welcome and Opening Remarks **Agenda** 1 Apologies from key participants ## **2 Minutes of AGM 2023-2024** • Link to Minutes of previous AGM ## **3 Chair’s report – David Southwood** - **Events Overview** - **Events exclusive to Members** - Fireside Chats - Behind the Scenes - – Science Tours - Membership trends ## **Number of Events** |**Event Type**|**2023-24**|**2024-25**|**2025-26 (run and due)**| |---|---|---|---| |Public lectures|8|10|11| |Member-only events|8|6|5| |FSC (Members-only)|9|9|8| |**All events**|**25**|**25**|**24**| ## **Audience by Type Tickets Booked in 2024-25** |**Audience Category**|**Lectures**|**Member visits**|**Fireside Chats**| |---|---|---|---| |Member|311|83|528| |Members Guest|57|11|58| |Non-Member/Public/General|89|0|28| |Imperial Staff|6|0|0| |Imperial Students|21|0|0| |School students|237|0|0| |**Total**|**762**|**96**|**614**| ## **Public Lectures in 2024-25** |**Event Title**|**Total booked**|**Total attended**| |---|---|---| |Reaching for the stars|175|153| |COP 29 and the underlying science|38|34| |Strangeness of the Quantum World|112|98| |How to keep your brain healthy|95|81| |London’s Air Pollution Story|48|37| |Hubble trouble: constant tension|101|89| |New Quantum Technologies|58|39| |White City lecture|48|41| |To Bennu and back|87|69| |ESA - 50 years anniversary|87|66| |**Total**|**849**|**707**| ## **Member-Exclusive Events Visits and BTS in 2024-25** |**Event Name**|**Total booked**|**Total attended**| |---|---|---| |BTS @ UCL MSSL|18|18| |Madrid International Tour|24|24| |Treasures and Tour of the British Library|14|14| |BTS @ Transmission Zero, Dept of Life Sciences|20|20| |BTS@ The Royal Observatory|20|18| |Friends AGM|36|18| |**Total**|**132**|**112**| ## **Member-Exclusive Events Fireside Chats in 2024-25** |**Fireside Chat Topic**|**Total booked**|**Total zoomed in (av)**| |---|---|---| |Feeding 10 billion people sustainably|37|28| |Myricx Bio Imperial Spinout|40|22| |Imperial College 21st Century|47|26| |Synthetic cells: building a new biology|54|33| |Exploring the Universe with Quantum Technology|68
49|| |Mission to Mars|84
Est 50|| |Ceres: clean energy, green technology|40|29| |Fresh off the ice|71|36| |Space-Based Solar Power|50|37| |**TOTAL**|**491**|**310**| ## **Membership** |**Year**|**Total**|**Lapsed**|**Renewed**|**New**| |---|---|---|---|---| |2018-19|382|-189|232|114| |2019-20|274|-161|147|29| |2020-21|261|-40|234|27| |2021-22|258|-27|234|24| |2022-23|275|-16|248|18| |2023-24|278|-13|251|16| |2024-25|271|-22|260|20| rpFi A thriving pre8enL £2.51>n £tr22ftth £3TlmllNon 6.000+ 4r- ## **4 Treasurer’s report – Martin Keats** ## Income and Expenditure ## Friends of Imperial College For the year ended 31 August 2025 Cash Basis |Income and Expenditure
Friends of Imperial College
For the year ended 31 August 2025
Cash Basis||| |---|---|---| |||2025 % OF| ||2025|OPERATING| |||INCOME| |OperatingIncome||| |Membership Subscriptions Received|7,217.41|22.29%| |Event Receipts|9,126.54|28.18%| |Overseas trips deposits|16,040.75|49.53%| |Total Operating Income|32,384.70|100.00%| |Other Income||| |Donations received|698.36|2.16%| |Total Other Income|698.36|2.16%| |Operating Costs||| |Cost of events and overseas trips|13,898.32|42.92%| |Entry fees to exhibition sites|1,034.51|3.19%| |Administration - International Tours|2,032.00|6.27%| |Administration Fees|12,676.08|39.14%| |Travel - International Tours|958.87|2.96%| |Events Catering|1,919.40|5.93%| |Total Operating Costs|32,519.18|100.42%| |Gross Surplus|(134.48)|-0.42%| |OperatingExpenses||| |Speaker Hosting|83.61|0.26%| |Insurance|393.12|1.21%| |IT Software and Consumables|3,009.87|9.29%| |Administrative Standard Expenses|193.44|0.60%| |Refunds paid out|250.00|0.77%| |Total Operating Expenses|3,930.04|12.14%| |Operating Surplus|(4,064.52)|-12.55%| |Surplus on Ordinary Activities|(3,366.16)|-10.39%| Friends Income and Expenditure 24-25 AGM Friends of Imperial College 25 Mar 2026 Page 1 of 1 ## **– Income & Expenditure Headline points** # **5 Deputy Chair’s Report - Bill Blackburn** Promotional aspects Friends of Inwrial Coll¢90 aYouTube Frieiicl N•Y esa Friends Spatial Al for Robotics 2025 Azad Ayub Annual Lecture 4th December 2025 7:00 pm South Kensington Compus Imperlol College Andrew CK)vison. Professor of Robot VisK)rL tJreaOf of the Dyson Robotécs LobcK0i￿y. Imperiol Col* Lond¢)n Book your free ticket uyng this Ilnk FP AZAD AYUB ## **Website topics** # **6 Election of Committee Members and Officers** # **7 Any other business** Thank you for participating in Friends AGM 2024-2025 22 ## **Income and Expenditure** ## **Friends of Imperial College For the year ended 31 August 2025 Cash Basis** |**Income and Expenditure**
**Friends of Imperial College**
**For the year ended 31 August 2025**
**Cash Basis**||| |---|---|---| |||**2025 % OF**| ||**2025**|**OPERATING**| |||**INCOME**| |**Operating Income**||| |Membership Subscriptions Received|7,217.41|22.29%| |Event Receipts|9,126.54|28.18%| |Overseas trips deposits|16,040.75|49.53%| |**Total Operating Income**|**32,384.70**|**100.00%**| |**Other Income**||| |Donations received|698.36|2.16%| |**Total Other Income**|**698.36**|**2.16%**| |**Operating Costs**||| |Cost of events and overseas trips|13,898.32|42.92%| |Entry fees to exhibition sites|1,034.51|3.19%| |Administration - International Tours|2,032.00|6.27%| |Administration Fees|12,676.08|39.14%| |Travel - International Tours|958.87|2.96%| |Events Catering|1,919.40|5.93%| |**Total Operating Costs**|**32,519.18**|**100.42%**| |**Gross Surplus**|**(134.48)**|**-0.42%**| |**Operating Expenses**||| |Speaker Hosting|83.61|0.26%| |Insurance|393.12|1.21%| |IT Software and Consumables|3,009.87|9.29%| |Administrative Standard Expenses|193.44|0.60%| |Refunds paid out|250.00|0.77%| |**Total Operating Expenses**|**3,930.04**|**12.14%**| |**Operating Surplus**|**(4,064.52)**|**-12.55%**| |**Surplus on Ordinary Activities**|**(3,366.16)**|**-10.39%**| Friends Income and Expenditure 24-25 AGM Friends of Imperial College 25 Mar 2026 Page 1 of 1 ## Independent examiner’s report to the trustees of Friends of ## Imperial College I report to the trustees on my examination of the accounts of Friends of Imperial College (the Trust) for the year ended 31 August 2025 This report is based on the template provided in CC32 June 2021, as an unqualified report (for a non-company charity preparing receipts and payments accounts) with a gross income of £250,000 or less in the relevant financial year. ## Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## Independent examiner’s statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Further details of the checks undertaken are contact in checklist appended to this report. ## Confirmation by Independent Examiner: |Name:|Helen Flanagan| |---|---| |Address:|16 Allonby Drive, Ruislip, Middlesex HA4
7YU| |Date:|18thJune 2026| |Relevant professional qualification or
membership ofprofessionalbodies (ifany)|N/A| |Signature|| 1 ## **Independent examination of charity accounts checklist (CC32a)** ## A recommended checklist for examiners **This checklist is not suitable for the examination of voluntary group accounts.** ## **1. Self-assessment checklist** The questions in this checklist are designed to help the examiner to undertake their independent examination in accordance with the legal requirements and good practice recommendations set out in the Commission’s guidance on Independent examination of charity accounts: Directions and guidance for examiners (CC32). The examiner is recommended to use the checklist alongside the Directions for independent examination. Not all the checks listed will apply in the case of every independent examination and so the checklist is not a substitute to the examiner using their own judgment as to what is necessary. The prompt ‘step done’ may prompt a ‘yes’ or ‘no’. A ‘no’ answer does not always indicate a problem because it may simply be that the step was either not applicable or found not to be necessary to the examination undertaken in which case the words ‘not applicable’ or ‘not necessary’ might be entered in place of a working paper reference. Some answers may be ‘no’ because the evidence or information that was needed could not be obtained and this will need to be considered when the examiner makes their report. It is recommended that all the steps for each Direction are completed with a working paper reference added. It may be that the examiner completes the checklist as they go through the examination or as a completeness check at the end as they bring their examination to a conclusion and prepare their report. There is no legal requirement to use this checklist and examiners may substitute their own checklist or take an alternative approach. If the checklist is completed it is recommended that this forms part of the formal record of their independent examination undertaken and is kept in the file of examiner’s working papers. 2 ## **2. Checklist** |**The Directions and documentation**|**Step**
**done?**|Comments| |---|---|---| |**Direction 1: Check whether the charity is eligible to have an independent**
**examination**||| |Checked the charity audit threshold
applyingto the accounts to be reviewed|Yes|Confirmed| |Checked an audit is not required for any
other reason|Yes|Not required| |Confirmed the charity is eligible for
independent examination|Yes|Confirmed within rules| |Confirmed the amount of the charity’s
income to figure shown in the accounts
(including any branches) and confirmed that
income and assets are below the audit
threshold or, if applicable, obtained a copy of
the letter from the Commission approving an
audit dispensation|Yes|Confirmed OK| |If the charity has one or more subsidiaries
confirmed that group accounts are not
required by law|Yes|No subsidiaries| |If a charitable company checked that the
audit exemption statement has been made|Yes|N/A| |If applicable, rechecked the threshold
calculation duringthe examination|Yes|N/A| |If the charity’s income is more than £250,000
confirmed that the examiner is a member of
one of the listed bodies|Yes|N/A| |If applicable, informed the trustees that the
charity is not eligible for an independent
examination|Yes|N/A| |If receipts and payments accounts have
been prepared, checked that the charity’s
gross income is less than £250,000 and that
it is not a company|Yes|Confirmed| |If receipts and payments accounts have
been prepared, check that there is no
requirement to prepare accruals accounts in
the charity’s governing document or for any
other reason|Yes|Confirmed| |If applicable, informed the trustees that the
charity is not eligible to prepare receipts and
payments accounts|Yes|N/A| |**Direction 2: Check for any conflict of interest that prevents** **the examiner from**
**carrying out their independent examination**||| |Confirmed that there are no close
personal relationships with the trustees
that compromise independence|Yes|Confirmed| 3 |Confirmed as having no involvement in the
dayto dayadministration of the charity|Yes|Confirmed| |---|---|---| |If providing other services to the charity then
confirmed that all the criteria in Direction 2
necessary for independence are met|Yes|No other services provided| |Identified that there are no circumstances in
the examiner’s judgment that would
reasonably lead to the perception that the
examiner is not independent|Yes|Confirmed| |Considered whether sufficiently skilled to
carry out the examination and, where
required, confirmed membership of a listed
body|Yes|Confirmed, not member of
listed body| |If applicable, informed the trustees that you
are not eligible to carry out the independent
examination|Yes|N/A| |**Direction 3: Record your independent examination**||| |||| |File of working papers prepared to document
the work undertaken (see the Direction for
guidance on key working papers)||Yes| |Evidence of appointment on file|Yes|By email – 4thJune 2026| |If issued, letter of engagement signed by the
trustees on file|Yes|N/A| |Documentation of steps required by
Direction 1 are all done|Yes|Confirmed| |Documentation that steps required by
Direction 2 are all done|Yes|Confirmed| |Analytical review documented|Yes|Confirmed, records held| |Areas of concern identified and noted
whether these were resolved or if unresolved
and significant have included them in the
examiner’s report|Yes|No areas of concern
identified| |Verification and vouching procedures
undertaken and anychecks made are on file|Yes|Financial policy and SOPS| |Copy of approved accounts on file|Yes|Confirmed received| |Copy of trustees’ annual report on file|Yes|Trustees report presented
at AGM 25thMarch 2025| |Copies of information relied upon as part of
the examination are on file|Yes|Confirmed| |If applicable, copies of written assurances
given|Yes|N/A| |Recorded the conclusions drawn as an
outcome of the independent
examination that support the examiner’s
report are on file|Yes|Confirmed| 4 |Recorded any matters of material
significance about which a report must be
made direct to the Commission|Yes|None| |---|---|---| |Recorded whether to exercise discretion and
report on relevant matters direct to the
Commission|Yes|N/A| |**Direction 4: Plan your independent examination**||| |Obtained an understanding of the charity’s
constitution, objectives, organisational
structure, the funds managed, its activities
and accounting records and systems|Yes|Confirmed| |Planned specific examination procedures
appropriate to the circumstances of the
charity|Yes|Confirmed| |Reviewed whether any areas for
improvement were advised to the trustees in
the previous year’s independent examiner’s
report (or audit report and management
letter) and looked to see if any action taken|Yes|See examiner’s report for
23/24 and
recommendation to
implement better
accounting package.
Noted that XERO is now is
full use and this is used for
the purpose of the 24/25
examination| |Considered the financial risks identified
and, where accruals accounts prepared,
considered whether the trustees have
evidence that shows that the charity is a
going concern|Yes|N/A| |Noted any implications for the examiner’s
report and for separate reporting to the
Commission|Yes|None| |**Direction 5: Check that accounting records**|**are kept to the** **required standard**|| |||| |Checked that accounting records have been
kept are complete and considered if they
have been kept to the required standard|Yes|They are complete and
suitable for purpose, using
the Xero accounting
service.| |Asked the trustees about how they
ensure the accounting records are
complete|Yes|All income & expenses
through two banks
accounts. The bank
transactions are
automatically
synchronised with Xero.| |If corrections made or records created
during the examination, the trustee approval
for these has been sought and obtained|Yes|N/A| |Asked the trustees if they carried out a
review of the charity’s internal financial
controls in the year reported|Yes|Introduction of Xero has
provided a solid basis for
financial controls. Access
to Xero is available to the| 5 |||Deputy Chair and the
Treasurer only to give
independent approval of
invoices.| |---|---|---| |Noted any implications for the examiner’s
report and for separate reporting to the
Commission|Yes|None| |**Direction 6: Check that the accounts are consistent with** **the accounting**
**records**||| |Compared the accounts with the underlying
accounting records|Yes|Account transactions and
understood how these are
translated into income &
expenditure. The data
from bank accounts is held
in Xero and synchronised
automatically on a daily
basis| |Checked some entries from the listing of
transactions of income and expenditure to
vouchers such as invoices, bank statements,
and receipts.|Yes|Dip sample of records
confirmed| |If applicable, confirmed that the trustees
have taken the necessary steps to ensure
that restricted or endowed funds are
correctly reported in the accounts|Yes|N/A| |If additional checks were necessary, the
evidence was found that showed the
accounting record was complete, voucher
present, and both supported the entry in the
accounts|Yes|None required| |**Direction 7: If the accounts are prepared on an accruals** **basis and one or more**
**related party transactions took place the examiner must check if these were**
**properly disclosed inthe notes to the accounts**||| |Checked that the disclosures required by the
SORP have been made and are complete|Yes|N/A| |Considered whether there are any
implications for the examiner’s report and
reporting to the Commission|Yes|N/A| |If receipts and payments accounts prepared
and a related party transaction note was
provided, then checked the note for any
implications for the examiner’s report|Yes|N/A| |**Direction 8: Check the reasonableness of the significant** **estimates and**
**judgments and accounting policies used in accounting for the types of fund**
**held and inthe preparation of the accounts**||| |Checked with the trustees that the separate
funds of the charity have been correctly
accounted for and reported correctly in the
accounts|Yes|N/A| 6 |Checked the reasonableness of any
significant estimates or judgments that have
been made in preparing the accounts|Yes|None required| |---|---|---| |Where accruals accounts are prepared,
checked that the accounting policies
adopted are consistent with the SORP and
are appropriate to the activities of the charity|Yes|N/A| |Where accruals accounts are prepared,
checked that the accounts were prepared on
a going concern basis|Yes|N/A| |Noted any implications for the examiner’s
report and for separate reporting to the
Commission|Yes|None| |**Direction 9: The examiner must check whether the** **trustees have considered**
**the financial circumstances of the charity at the end of the reporting period**
**and, if the accounts are prepared on an accruals basis, check whether the**
**trustees have made an assessment of the charity’s position as a going concern**
**when approving the accounts**||| |Asked the trustees whether they expect the
charity to be able to settle outstanding
invoices, bills and commitments as and
when they fall due|Yes|Charity maintains
sufficient reserve| |Asked the trustees about the reserves policy
and the adequacy of the level of reserves
held|Yes|12 months cash in bank| |Where accruals accounts are prepared,
checked that the trustees’ have made an
assessment of going concern and that their
assessment is reasonable given the
information available|Yes|N/A| |Where accruals accounts are prepared,
checked that the SORP’s disclosures about
going concern have been made|Yes|N/A| |Noted any implications for the examiner’s
report and for separate reporting to the
Commission|Yes|None| |**Direction 10: Check the form and content of the accounts**||| |Where receipts and payments accounts
have been prepared, checked that the
charity can lawfully prepare such
accounts, that all the accounting
statements are present and that the funds
of the charity are correctly identified|Yes|Confirmed| |Where accruals accounts are prepared,
checked that they comply with the SORP
and applicable accounting standard|Yes|N/A| |If the charity is a company, checked that the
accounts also comply with the applicable
company law requirements|Yes|N/A| 7 |Noted any implications for the examiner’s
report and for separate reporting to the
Commission|Yes|None| |---|---|---| |**Direction 11: Identify items from the analytical review of the accounts that need**
**to be followed up for further explanation or evidence**||| |Carried out an analytical review|Yes|| |Following the analytical review, selected
material items in the accounts for further
explanation or supporting evidence|Yes|Nothing identified| |If the accounts could be materially
misstated, additional checks were
undertaken and the examiner is satisfied
that the item(s) identified were satisfactorily
explained and correctly included in the
accounts|Yes|N/A| |Noted any implications for the examiner’s
report and for separate reporting to the
Commission|Yes|None| |**Direction 12: Compare the trustees’ annual report with the** **accounts**||| |Checked that any figure for reserves quoted
in the trustees’ annual report is not
materially inconsistent with the accounts|Yes|Confirmed via bank
statement| |Compared the trustees’ annual report with
the accounts for any material inconsistency|Yes|AGM slides include draft
accounts with restated
accounts being included
as an addendum| |Noted any implications for the examiner’s
report and for separate reporting to the
Commission|Yes|None| |**Direction 13: Write and sign the independent examination** **report**||| |Reviewed the conclusions from the
independent examination|Yes|| |Considered whether the examination has
identified a matter of concern that should be
reported in the examiner’s report|Yes|Nothing identified| |Checked that the examiner’s report covers
all of the matters required|Yes|See checklist above| |If relying on the work of others in
undertaking the independent examination,
the examiner is fully satisfied with their work
and that work has been fully documented|Yes|Liaised with the deputy
Chair and Treasurer| |Signed and dated the examiner’s report|Yes|Confirmed on front page| |Reported matters of material significance
direct to the Commission|Yes|None| |Exercised discretion and reported relevant
matters direct to the Commission|Yes|None| 8