## **Trustees’ Annual Report for the period**
**From 1[st] September 2020 To 31[st] August 2021**
## **Charity name: Dacorum and Chiltern Potters Guild**
## **Charity registration number:** 1161265
## **Objectives and Activities**
||SORP
reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To promote the value of ceramics by
education|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|In the year the Guild has published four “e”
editions of its newsletter (with paper copies
sent to members who do not have internet
access). Between newsletters, members
receive email updates which include
information about forthcoming Guild activities,
members’ messages, information about
events of interest and appeals for
information/advice on ceramic matters from
the public.
The Guild’s demonstrations are publicised on
social media and the Guild’s website (which
also includes back issues of the newsletter,
which the public is able to access) and
visitors are welcome. Seven demonstrations,
via Zoom, by a range of ceramicists, were
held between September 2020 and August
2021.
The Potters Open Day was held on Zoom
and featured a three-way conversation which
encompassed dance, psychology, sculpture
and clay, between two ceramicists from the
UK and one from Israel, and demonstrations
by two leading potters, one from the UK and
one from his studio in Austria.
Monthly social gatherings were held for
members, eight on Zoom and four in outdoor
venues. In addition, seven Zoom studio
sessions were held, at which members joined
from their workspaces and were able to share
tips, queries and ceramics related news.
While covid19 related restrictions meant that
the Guild exhibition and the events at which
the Guild would have run activities for the
public could not go ahead, a market stall was|
|||organised at which small groups of members
exhibited and sold their work and were able
to talk to the public about the Guild and give
information about local opportunities for
involvement with ceramics.
A partnership was established with Open
Door, a charity in Berkhamsted which offers
creative and social opportunities to sections
of the community who have difficulty
accessing them. The Guild contributed funds
for and members put together clay making
kits for use at home by Alzheimer’s sufferers
and their carers. Members are now helping
with the setting up of Open Door’s pottery
studio.
Members compete annually for the
Fitzwilliam award for the best interpretation of
a subject chosen at the annual Potters Open
Day.
Relations with the Box Moor Trust and the
Chiltern Open Air Museum were maintained,
with a view to moving the bricks stored at the
former’s site to the latter, and building a wood
fired kiln there.
Plans for a celebration of the partnership
between the Hamada and Leach families
were put on hold until 2022.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit|Para 1.18|The Trustees have regard to the Charity
Commission guidance on public benefit. In
August 2021 committee members reviewed
the Guild’s aims at an awayday and restated
the group’s commitment to furthering
knowledge of ceramics both for members and
for the wider public.|
||||
**Additional information (optional)** You may choose to include further statements where relevant about:
||SORP
reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38||
|Other||The Guild make available to members two
potters’ wheels, in return for their being made
available for the ‘have a go’ events.
The Guild has no paid employees. All the
activities are undertaken on a voluntary basis
by the members.
The Guild arranged a certificated first aid
course for volunteers, 7 members gained a
qualification in first aid at work.|
|---|---|---|
## **Achievements and Performance**
||SORP
reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|During the coronavirus pandemic the Guild
has adapted its activities through the Zoom
online platform in order to maintain ongoing
contact with members and provide a vehicle
for social support and demonstrations of
creative expertise and experience. The
Zoom demonstrations have been made
available to the wider public, through
Eventbrite.
Zoom has the advantage over in-person
demonstrations of giving access to
ceramicists from across the world, this
included in the year reported on several from
Australia, two from Scotland, one from Israel
and one from Austria. Zoom also permits the
artists to take viewers into their studios.
The committee decided not to charge existing
members a membership fee for 2020-21, in
recognition of the effects of the pandemic on
members’ lives and livelihoods, and because
the committee could not be sure, at the
beginning of the year, how much the Guild
would be able to provide to members. In the
event, a full programme was offered, though
it was recognised that the reliance on virtual
activities did not suit all members.
The partnership with Open Door detailed
above compensated in part for the lack of
opportunities to offer outreach caused by the
pandemic.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
||||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|---|---|---|
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end of
the period|Para 1.21|The charity’s principal source of funds is
membership subscription. These being
waived for existing members in 2020-21, the
charity was grateful to receive a number of
donations in lieu, from members.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|In the Year 2019/20 a donation was received
from an American citizen and ceramicist to
support the 100-year celebration of the
Hamada/Leach Collaboration. Due to the
covid pandemic this presentation did not take
place and this sum, equivalent to £5,299, is
still being held as a balance sheet item. The
donor is currently happy for the funds to be
retained until the delayed event eventually
takes place.
The Trustees have agreed a reserve fund of
£5000 to cover: replacement of the Guild’s
assets, miscellaneous unexpected
expenditure and costs associated with new
opportunities to promote pottery to the public.
In 2021, the committee agreed to employ
some of the funds surplus to this reserve, to
support the widening of access to working
with clay, and to this end entered into the
partnership with Open Door detailed above.|
|Amount of reserves held|Para 1.22|£5,000 general reserve, plus additional
£5,299 in reserve specifically for the Hamada
Leachevent detailed above|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Membership subscriptions|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
||||
|A description of the principal
risks facing the charity|Para 1.46||
|---|---|---|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution based on model document for a
Charitable Incorporated Organisation|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|Trustees are selected from the membership
by election
They are co-opted by the Committee,
formally voted onto Committee by the
members at AGM|
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The Health and Safety Policy was reviewed
in May 2021
The Committee adopted a policy on the
Payment of Incidental Expenses in
September 2021|
|The charity’s organisational
structure and any wider
network with which the charity
works|Para 1.51|In addition to the posts indicated in the list of
Trustees below, named trustees have
oversight of: editing and distributing the
newsletter, newsletter production, exhibitions
and events and the annual Potters Open
Day. The data controller is also a trustee. The
committee incudes volunteers who are not
trustees, who have the following roles:
treasurer; committee secretary (vacant as
from AGM 2021); membership secretary;
programme organiser and librarian;
safeguarding officer; website manager; social
events organiser; wood kiln co-ordinator
(currently overseen by two trustees, pending
recruitment of volunteer) and social media
co-ordinators.
The bookkeeping is carried out by the former
Treasurer, who is a member and works in
close conjunction with the present Treasurer.
An independent examination of the annual
accounts has been completed and no
material issues were identified.
**Independent examiner's statement**
I have completed my examination. I confirm that no material
matters have come to my attention in connection with the
examination giving me cause to believe that in any
material respect:
1. accounting records were not kept in respect of the Trust
as required by section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable
requirements concerning the form and
content of accounts set out in the Charities (Accounts and
Reports) Regulations 2008
other than any requirement that the accounts give a true
and fair view which is not a
matter considered as part of an independent examination.
I have no concerns and have come across no other matters
in connection with the examination to which attention should
be drawn in this report in order to enable a proper
understanding of the accounts to be reached.
Signed: ANN ELIZABETH LANG
On 29th March 2022|
|Relationship with any related
parties|Para 1.51||
|---|---|---|
|Other|||
## **Reference and Administrative details**
|Charity name|Dacorum and Chiltern Potters Guild|
|---|---|
|Other name the charity uses|DCPG|
|Registered charitynumber|1161265|
|Charity’s principal address|6 Falstaff Gardens,
St Albans
AL1 2AL|
|||
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
||John Higgins|President|||
||Rosalind McGuirk||||
||MaryAnne Bonney|Chair|Chair until 15-Oct 2021||
||Colin Hazelwood||||
||Jacqueline Harrop|Vice Chair|became Chair 15-Oct
2021||
||David Evans||||
||Ian Jones|Treasurer|Stood down as Trustee
and Treasurer, 3-Jun
2021||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
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Corporate trustees – names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole**
**year**||
|---|---|---|
||||
||||
||||
||||
||||
||||
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
**Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Mary Anne Bonney||
||
Trustee, Chair to 15thOctober
2021||
||16thMay 2022||
||16thMay 2022||
## **Section A Receipts and payments**
**A1 Receipts** Mship Donations Newsletter Fridays Events First aid Course Exhibitions POD Misc _**Sub total** (Gross income for AR)_ **A2 Asset and investment sales, (see table).** _**Sub total Total receipts**_ **A3 Payments** Mship Admin Newsletter Fridays Events Workshops Exhibition POD Garage Kilns bank charges Website library _**Sub total**_ **A4 Asset and investment purchases, (see table)**
laptop 0
**A5 Transfers between funds A6 Cash funds last year end**
_**Sub total Total payments Net of receipts/(payments) Cash funds this year end**_
## **Section B Statement of assets and liabilities at the end of the period**
**Categories**
## **B1 Cash funds**
**B2 Other monetary assets**
## **B3 Investment assets**
## **B4 Assets retained for the charity’s own use**
## **B5 Liabilities**
Signed by one or two trustees on behalf of all the trustees
**The Dacorum and Chiltern Potters Guild**
**No (if any) 1161265**
## **Receipts and payments accounts**
**For the period Period start date** Period end date **To from** 01/09/2020 31/08/2021
|**Unrestricted**
**funds**
**to the nearest £**
**1,110**
**794**
**-**
**40**
**71**
**200**
**600**
**1,551**
**4**
**4,370**
**-**
**-**
**-**
**4,370**
**-**
**1,201**
**122**
**870**
**362**
**-**
**357**
**1,470**
**378**
**73**
**39**
**164**
**26**
**5,063**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**|
|---|---|---|---|
||||**1,110**|
||||**794**|
||||**-**|
||||**40**|
||||**71**|
||||**200**|
||||**600**|
||||**1,551**|
||||**4**|
||||**4,370**|
|||||
||||**-**|
||||**-**|
||||**-**|
|||||
||||**4,370**|
|||||
|**-**|**-**|**-**|**-**|
|**1,201**|**-**|**-**|**1,201**|
|**122**|**-**|**-**|**122**|
|**870**|**-**|**-**|**870**|
|**362**|**-**|**-**|**362**|
|**-**|**-**|**-**|**-**|
|**357**|**-**|**-**|**357**|
|**1,470**|**-**|**-**|**1,470**|
|**378**|||**378**|
|**73**|||**73**|
|**39**|||**39**|
|**164**|||**164**|
|**26**|**-**|**-**|**26**|
|**5,063**|**-**|**-**|**5,063**|
||**-**||**-**|||**-**||||**-**|
|---|---|---|---|---|---|---|---|---|---|---|
||**-**|||||||||**-**|
||||**-**|||**-**||||**-**|
||**-**||**-**|||**-**||||**-**|
||**5,063**||**-**|||**-**||||**5,063**|
|**-**|**693**||**-**|||**-**|||**-**|**693**|
||**-**||**-**||**-**|||||**-**|
||**-**||**-**||**-**|||||**-**|
|**-**|**693**||**-**|||**-**||**-**||**693**|
|Kingsbury fees in adv
Details
(agree balances with receipts and payments account(s))
**Details**
**Current account**
**deposit account**
**Petty Cash**
**_Total cash funds_**
**Details**
News Letter Stamps Stock|Kingsbury fees in adv
Details
(agree balances with receipts and payments account(s))
**Details**
**Current account**
**deposit account**
**Petty Cash**
**_Total cash funds_**
**Details**
News Letter Stamps Stock|Kingsbury fees in adv
Details
(agree balances with receipts and payments account(s))
**Details**
**Current account**
**deposit account**
**Petty Cash**
**_Total cash funds_**
**Details**
News Letter Stamps Stock|**Unrestricted**
**funds**
**to nearest £**
**12,965**
**500**
**207**
**13,673**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**122**
**-**
**327**
**-**
**-**
**Fund to which asset**
**belongs**|**Restricted funds**
**to nearest £**|
|---|---|---|---|---|
|||||**-**|
|||||**5,899**|
|||||**-**|
|||||**5,899**|
|||||Agreement Error|
|||||**Restricted funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Cost (optional)**|
|Details|||||
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|**Details**
**kiln**
**wheel**
**exhibition**
**library**
**office**
**Total**|**Fund to which asset**
**belongs**|**Cost (optional)**|
|---|---|---|
|**kiln**||**2,518**|
|**wheel**||**1,170**|
|**exhibition**||**606**|
|**library**||**565**|
|**office**||**989**|
||||
|||**-**|
|||**-**|
|**Total**||**5,848**|
|**Leach Hamada Funds**
**DISTRIB. Kingsbury barn**
**Details**
**Total**|**Fund to which**
**liability relates**|**Fund to which**
**liability relates**|**Amount due**
**(optional)**|
|---|---|---|---|
||**restricted**||**5,299**|
||**restricted**||**600**|
|||||
|||||
|**Total**|**-**||**5,899**|
Signature Print Name _MA Bonney_ MARY ANNE BONNEY
## **CC16a**
## **Last year**
## **to the nearest £**
**3,461 508 112 -** 0 **5,144 3,262 71 12,557** 0 **12,557**
0 **1,062 991 1,394 - 47 4,120 2,383 378 551 - 10,833**
|per cashbook||4,336.72|
|---|---|---|
|Bank charges||33.52|
||4,370|4,370|
|per cash book|5,029.89|
|---|---|
|Bank charges|33.52|
||chck|
|5,063.30|5,063.41|
**77 - 77**
**10,930 1,647** per summary 889.7385 **-** -197 **1,647** 692.7385
**Endowment funds to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional) - - - - -**
## **Current value**
## **(optional)**
**30 70 396 500 552 - - - 1,548**
**When due (optional)**
Date of approval
3rd May 2022