ASHLEY’S BIRTHDAY BANK
ANNUAL REPORT
1[ST] APRIL 2025 TO 31[ST] MARCH 2026
Registered Charity – 1161258
Legal & Administratve Details
Registered Charity Number:
1161258
Trustees:
Annalisa Carney (Chair) – Appointed 2[nd] August 2015 Lynn Hewitt (Treasurer) – Appointed 2[nd] August 2015 Danielle Turner (Secretary) – Appointed 20[th] November 2016
Registered Address:
17c Willow Way, Christchurch, Dorset BH23 1JJ
Bankers:
Santander
Risk Management
The trustees of Ashley’s Birthday Bank are aware of the risks of operating a small charity. The most significant risks are:
| Risk and Impact | Mitgaton |
|---|---|
| A decline in funding and donatons, with the resultant impact being that the charity is unable to support families when applicatons are received. |
The trustees closely monitor the cash reserves and are mindful that Ashley’s Birthday Bank does not have a guaranteed source of regular funding. The trustees regularly promote the charity and its cause, through social media, newspaper artcles, building networks with local businesses and word of mouth. To generate public interest in both holding fundraising events and making donatons. From tme to tme, the trustees also organise fundraisingevents. |
| Fraudulent donatons could result in the charity becoming involved in illegal actvity, such as moneylaundering |
To help prevent fraud, the charity encourages donatons via reputable fundraising platorms such as Just Giving. |
| Fraudulent referral applicatons which could result in the charity's funds not being utlised in accordance with its charitable objectve. |
Referral applicatons are only accepted when signed by a health care professional. Where applicatons are not received directly from the health care professional's identfable email domain, and instead are received directly from a family, the signature of the health care professional is independently confrmed. |
Statement of Trustees Responsibilites for the Financial Statements and Corporate Governance
The Trustees are responsible for preparing the Annual Report and financial statements in accordance with applicable law and United Kingdom Generally Accepted Accounting Practice and for ensuring they give a true and fair view of the incoming resources and the application of resources of the Charity during the year, and of the state of affairs as at the end of the financial period.
In preparing these financial statements, the Trustees are required to:
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Select suitable accounting policies and apply them consistently.
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Observe the methods and principles In the Charities Statement of Recommended Practice.
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Make judgements and estimates which are reasonable and prudent.
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State whether the applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements.
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Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the Charity will continue in operation.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with applicable laws and regulations. They are also responsible for safeguarding the assets of the Charity and for their proper application as required by charity law, and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees have overall responsibility for ensuring that the Charity has appropriate systems and controls, financial and otherwise, to provide reasonable assurance that:
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The Charity is operating efficiently and effectively.
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Proper records are maintained, and financial information used within the Charity, or for publication, is reliable.
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The Charity complies with relevant laws and regulations.
Ashley's Birthday Bank
Registered Charity Number: 1161258
Receipts and Payments Accounts Year ended 31 March 2026
Trustees' Annual Report
FINANCIAL REVIEW
Details of Donations/Fundraising
We have been fortunate enough to have received grant funding from Dorset Community Foundation in the sum of £4,000; Cash for Kids in the sum of £3,000 general referral requests; £2,500 from Ferndown & Parley Rotary Club. We were chosen as Charity of the Year at Knighton Heath Golf Club, and received £7,657.78
Hoburne Dental– Christmas sponsorship of £750.00, following Christchurch Advent Calendar Fundraiser; Christchurch Magdalen Trust in the sum of £3,750.00 to support local families living in the Christchurch area;
We also receive monies from local Companies through fundraising, sponsored events, company donations; and supermarkets in their token/grant schemes. We were chosen by Erasure-ish to be their Charity for a fundraising event, which raised over £5,000. This money is used to provide food shopping, microwaves, beds, school uniforms, clothing, bedding etc. We have numerous charity pots at local organisations, which bring in much needed funds. J P Morgan undertake a Christmas present collection for us each year, Food shops are our main expense, so these donations enable us to continue to provide food for local families in extreme poverty.
We attended several fundraising events to spread the word about our Charity and to raise much needed funds
We are lucky enough to be included in the Cash for Kids Mission Christmas Appeal, and receive Christmas presents for the children we support. Last year we provided over 1200 gifts.
FUTURE PLANS
We plan to continue the service we provide, and further support the families referred to us. We will also continue to fundraise and try to increase our revenue for the next Financial Period, so we can help more families and improve our service to the local community. The cost of living crisis has caused a huge spike in referrals for food shops, and this obviously has an impact on our expenditure.
We also propose to contact local businesses and schools to gain more financial support, and increase the awareness of our Charity.
We hope to obtain grant monies from the various organisations we have applied to.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Recruitment and appointment of new trustees
We hold an annual AGM, and Trustees and Volunteers attend. During the last Financial Year, the Trustees were confirmed as Anna Carney (Chairperson), Lynn Hewitt (Treasurer) and Danielle Turner (Secretary) - these roles were confirmed for a further two year period until January 2028. We currently have three volunteers who help run stalls at our fetes, sort Christmas presents and collect donations as and when required.
Financial Statements
Proft & Loss Account
For the year ending 31[st] March 2026
| 2025-2026 | |
|---|---|
| Income | |
| Donatons | £23,207.32 |
| Grants & Events Income | £15,531.92 |
| Purchases | |
| Food Shops | £18,220.33 |
| New Start Project | £13,986.89 |
| Rental Costs | £2,064.35 |
| Christmas & Birthday Gifs | £100.00 |
| Mobile Phone | £59.55 |
| Insurance | £239.62 |
| Travel Expenses | £105.28 |
| Sundries | £2,099.00 |
| Post & Statonery | £183.36 |
Total receipts £36,875.02
Statement of Assets and Liabilities
Cash at bank at 31 March 2026: £21,267.37
Approval
Approved by the trustees and signed on their behalf:
Signature: A Carney Date: 26.6.26