FINANCIAL REVIEW
Details of Donations/Fundraising
We have been fortunate enough to have received further grant funding from Dorset Community Foundation in the sum of £8,000 – to fund family food shops; Christchurch Magdalen Trust; for the sum of £3,000, for referrals in the BH23 area; and Groundworks (Tesco), also for food shops.
We also receive monies from local Companies through fundraising, sponsored events, company donations; and supermarkets in their token/grant schemes. This money is used to provide food shopping, microwaves, beds, school uniforms, clothing, bedding etc. We have numerous charity pots at local organisations, which bring in much needed funds. Food shops are our main expense, so these donations enable us to continue to provide food for local families in extreme poverty.
We attended several fundraising events to spread the word about our Charity and to raise much needed funds
We are lucky enough to be included in the Wave 105 Mission Christmas Appeal, and receive Christmas presents for the children we support. Last year we provided over 1200 gifts.
FUTURE PLANS
We plan to continue the service we provide, and further support the families referred to us. We will also continue to fundraise and try to increase our revenue for the next Financial Period, so we can help more families and improve our service to the local community. The cost of living crisis continues to cause a huge spike in referrals for food shops, and this obviously has an impact on our expenditure.
We also propose to contact local businesses and schools to gain more financial support, and increase the awareness of our Charity.
We hope to obtain grant monies from the various organisations we have applied to.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Recruitment and appointment of new trustees
We hold an annual AGM, and Trustees and Volunteers attend. During the last Financial Year, the Trustees were confirmed as Anna Carney (Chairperson), Lynn Hewitt (Treasurer) and Danielle Turner (Secretary) - these roles were confirmed for a further two year period until January 2026. We currently have three volunteers who help run stalls at our fetes, sort Christmas presents and collect donations as and when required.
Charity règistration number: 1161258 Ashley's Birthday Bank Annual Report and Financial Statements for the Year Ended 31 Marth 2025
Ashley's Blrthday Bank Contents (continued) Reference and Administrative Details Trustee5' Report 2to5 Statement of Trustees. ResFonsSblllti Independent Examiner's Report Statement of Financial Actiwtie5 Balan¢e Sheet Notestothe Finandal Statements IOto17
Ashley's Birthday Bank Reference and Administrative Details Trnstee$ Miss A Carney. Chairperson Mrs L Hewitt. Treasurer Mrs D Turner, Se£retsry 1161258 Charlty Re¥btratlon Number Prlnclpal Offi 17c Willow Wav Christchurch Dors BH23 111 Independent ExamlnÈr Ward Goodman Audit Services Ltd 4 Cedar Park Ferndown Industrial Estate WIMbne Dorset BH2175F Pe1
Ashley's Birthday Bank Trustees, Report The trustees present the annual rep(Trrt together with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accountlng and Reporting by Charities.. Statement of Recommended PracEice applicable to charities preparing thÈir attouhts in atcordart¢e with the Financial Reportin8 Stsndard applitable in the UK and Republic of Ireland IFRS 1021 (effective ljanuary 20191. We provlde a vital service for many thildren and farnilies in the Poole, Boumemouth & Christchurch land surrounding) area. hley's Birthday Bank was set up at the end of 2014 and registered as a charity in April 2015. We providè underprlvileged children wr(h a birthday and Christmas present to Ènsure they do not 80 Without on these special occ3sions. We also provide for families who have run away from domestic violence, huFnan traffickin& sexual abuse, neglett, familie5 With alcohol dependency or those who find themselves going through linaniially diffr£ult time. Th? support includes food shopping, ioiletries. cleaning èquipment, clothing, toys. books, baby equipmeni, nappies. baby milk. household items. beds. beddin& whitÈ 8oods etc to these families. We also work with the local rèfugÈ5. thè human trafficking unil, Social Workers, Health Vlsitors, Pollce Support Workers ett. Unfortunately, the need in this area is massive and we receive daily ieque5t5 for 5UPPQrt. All families have to rneet the criteria we have set to ensuo only those in genuine need receive our support. To provide these servlces we rely solely on donations. We run the charity in our spare time, therefore we work on a voluntary basis.. 50 any money we receive goe5 Straight into providing the support that is required. This is som2thing we are passionate about. Objertlves and acllvltles Objects andalms Our aim is to ensure every underprlvileeed chlld Sn Poole, Bournerntsuth & Christchurch recefves a blrthdèy gift d a Christma5 present. Also to ensure every family in poverty, or who have escaped domestic violence etc, have their basic needs met. We also provide weekly food shops to fam111, baby equlpment. nappits. baby milk, clothin& beds and household itÈrn5. We achieve this by liaising dirertly with the local Children's Centres. So¢i31 Services. Schools. Police Uaison Officers, Midwives etc. Pa8e 2
Ashley's Blrthday Bank Trustees, Report (cor)tinuedl Community A¢$$ We have a set criteria for helplng local families which they have to meet In order to re1ve support from w :_ At least two of the following must apply:. - Income Support - ESA IEmployment & Support Allowance) Universal Crtdit DiA (Disability Lwing Allow*)cel Familie5 who hève been sanctioned bythe job eentre Familie5 who have been made horneles5 thrtrugh no fault of their own, SlUdIng families livin8 In temporary aceommodation IB&B/Refuge etcl Children who are carers Chlldren with lilè limitlng illnesses - Under 18 Pregnant Mum - Human Tofficklng Unit ff they ask for help wlth food, we first advise them to appr08ch their local foodbanl through their children's school or through their health visitor. Once they have exhausted this optlon (they are only opèn tèrtain days week and people can only use their facilities for a limtted number of times per yearl. WÈ then provide them with a week'5 5hDpping from a supermarket online which includes fresh meat, vegetables, cheese, milk, bread and 8enerol iiem5. The cost of this is normally £140- £160 per famity. WÈ also offer a Gift Service, which was the initial re350n the charity set up. We have a list of the children in the local reluges and provide them with a birthday 8ift and also a Christmas Gift. We also accept requests Ihrough referrals from schools. social services etc. Use of volurteers We currently have 3 Trustees and 3 Volunteers. They are 311 voluntary and no-one receives payment for their involvement with thÈ eharlty. The Trustees are all DBS Checked. one has Food Hy8iene Certificate and one has First Aid Certification. Two are also trained Mental Health First Aiders. We hold Public knability Insurance. and provide full risk assessments when we attend events. Athlevoments and perfom)an We have helped many hun4reLts of local families with supplying weekty food shops, toiletries. clothing. baby equipment, (er 1,200 Christmas gifts, birthday gifts. h)u5ehold items such as furniture, washing machines, fridges, freezers. curtains, ru8s. bed5. cots, beddin& ti)ys. microwaves, prams, pushchairs, cleaning supplies. We have also offered advlce and support gardIng debt advlce charities, budgetin& and grants that can be applied for. We also supptsrt the Women's refuges, Human Trafficking Refuge, Social Services, Police Support Officers etc wlth regular requests for clothin8, baby eoulpment. bèds, toys. toiletries etc. We have supported children who have suffered rape or sexual abuse, by providins new beds, and bedroom furniture, to try and create a new sanctuary for thern. Page 3
Ashley's Birthday Bank Trustees, Report (contlnued) Flnand?I review Total Income for the financial year was £26,441 12024 £43,6031, and expenditure was £35.656 12024 £29.3851. From this the net expenditure for the year was £9,21512024- intomÈ £14.2181. At the balance sheet date the total unrestritted intome was £15,56012024- £27,7751. The charity had funds restrlcted for usè at the ar end of £3,Th)012024- £nill. At the year end the charlty held free reserve5 of £15,56012023: £27,775). Free resetves are calculated bv dedtIng unrestritted fixed a55ets from unreslriLted reserye5. Detalls of DonatlonslFundraislng We have been fortunate enough to have receivèd further grant funding from Dorset Community Foundation in t1 sum of £8,000 to fund family food shops.. Christchurch Magdalen Trust,. for the 5urn of £3.000, for referrals in the BH23 area. and Groundworks ITescoI, also for food 5hgp We also Téteivè monies from local Companies throu8h fundraisln& sponsored events, company donations,. and surmarketS in thelr token18rant scheme5. This money is used to provide food shoppin& mitrowaves. bed school uniforms, clothin& beddin8 etc. We have numerous charity pots at lotal organisations. which brin8 in much needed funds. Food shops ale OUF maln expense, so these donatlons enable u5 to continue to providÈ food for local families in extreme povetTr. We attended several fundralsln8 events to Spread the word about our Charity and to raise much needed funds We are lucky enough to be includÈd in the Wave 105 Mission Christma5 Appeal, and receive Christm presents for the Children we support. Last year we provided over 1200 gifts. Poll¢yon reservts Grants and donations are used to run the Charity, and our general overhead5 are relatively small. The Trustees have id*ntilied the need for £1,700 to be held in reserve. which is the Sum spent on providing Chrlstmas and Birthday Gifts each year. We recehe other sums of rnoney as detailed above, which are used for our ferraIs. The Trustees will use the funds that are not allotated to grant expenditure a5 they see fit. to ensure the srnooth running of the Charity and to fvlfil our obligatlons io the familles. Pa8e 4
Athley's alrththy 8k Trult4•J' Aeport IcontInu) We to tontlnue the sThk• we woblde, and fvrtlw siw the famthes refelred ts) W• wlll a15Q to fwthais• and try to Ira our re¥M for ihe next Fln•ntlal Pqrlg4 tan help move famllle5 and Imwove our seNl¢e to the Iwb civnmunity. The cost ol I (rfsls contInU to (ause • hu spe In rthffa15 forfood5hop4 and thlsytr4Iou$an lfflparton tyjrexpend We also propose to ¢ont loc#1 bUrsseS and sdM¥Jts to tln•nd•l supprt and the •w•rS ofouTChwity. We hope ioelstalnyart monlesfmmthe¥arftyJs OryanI& TAl4¥e applledto. We an ¥mual AGM, andTru5tees andv¢nI4erS •ttend. DurIth¢ last Fnly4r. thèTrutre5 wer• confirFwI C•rney iaMlipersorl. LyTrn Hewttt lTr¢aswerl and l)anlelleTurner ISueiaryl. th•s• foks were confftmd for4 ytsr puiod undl14nuary2026. We cuNth ¥¢thtIM1ufitIerjwrt I Th •tour fe*4 presentsand callKt don8ttorna5and vAwi re4th. Th• amwl rqwt waswroved ofth• dMFltyOrt.. Acar Trustee
Ashley'5 Blrtlxlay Bank Statement of Trustees. Responslbllltles The trustee5 are responslble for preparln8thetrustees' report arhd the flnarLlal staternents kn a¢¢ordance wlth the Untted Kin6dom Actounting Standards Iunfted Kln8dom Generalty tePted Attountlng Practlcel appllcable law and regulatlons. The Saw applltable to charities requiw the trustees to prepare fin3nclal statements for each finènclal year vthlch Ve a true and falr vlew of the state of affalrs of the charlty and of the Incoming resources and application of rn50urceg of the charlty forthat pèrlod. In prewlng these financial statements, the trustees are requlred to: Select suitsble CoUntIng pollcles and then apply them consIsteny. • observe the method5 and prlnciples In the Charitles SORP; make judgements and e5timths that are reasonable and prudent. stats whether applkable accountlng standards have been followeth subjert to any material departures dixlosed and explained in the flnanclal statements; and prepare the flnanclal statements on the goln¥ concern basfs unlw It Is inappropriate to presume that the Charlty will contlnue in business. The trustees are responsible for keeplng proper accountlng records that dlsclose wlth reasonable ac¢urary at any dme the financ131 poSn of the Charity and enable them to ensure that the finan¢lal sratemerts cornp wlth the Charities Att 2011, the Charltles (Accounts axd Reports) Regulatknn$ 2008. and the provislons of the con$tUt10n. The trustees are dso responsible for safe8uarflln8 the assets of the ¢h8rity and hen¢e for taklng reasonable steps for the plenth)n and drtectlon of fraud and other Irrelularltles. The trustee5 are resptsnsb for the malntenance and inte8rtty of the corporate and fln8nclal lThform8t5o Included on the charltablÈ company's webslte. Leglslatlon zovemlt)g the preparatyon and dlssemlnation of fftnanclal statements may differfrom le8islatlon In otherlurlsdittlon& Ape bythetrustees ollh tharltyOlI..f:£ :2.%and on Its behalf tré: fzz P4y6
Ashley's Birthday Bank Independent Examlner's Report to the trustees of Ashley's Blrthday Bank I report to the tru5tÈÈs on my examination of the accounts of Ashley's Birthday Bank for the year ended 31 March 2025. R•$ponslbllhles and bas15 of report A5 the charity trustees of hley'S Birthday Bank you are responsible for the preparatlon of the accounts Sn accordance wtth the requirements of the Charitie5 A¢t 20111'the A¢VI. I rèport in respect of my examination of the Ashlevs Birthday Bank's accounts carried out under section 145 of the 2011 Act and in tarrying out my examination I have followed all the applicable Directions given by the Charity Commission undersection 1451SHbl of the Act. Independent exarnlnerfs statèment I have completed my examination. I confirrn that no material matters have come to my attention in connettion wr(h the examination giving me cause to believe that in any material rpeCt- l. accounting re¢ords were not kept in respect of Ashley's Birthday Bank as required by section 130 of the Act- or 2. the accounts do not accord with tse records- or 3. the accounts do not comply with thè accountin8 requlrements concerning the form and content of accounts set in the Charities (Accounts and Rèportsl Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter consld¢red as part of an Independent examination. I have no ¢onc¢rns and have come across no other matters in connection with the examination to which ttention should be drawn In this report in order to enable a proper understanding of the accounts to be reathÈd. Mr T G Froud ACA Ward Goodman Audit Services Ltd 4 Cedar Park Ferndown Industrfal Estste Wimborne Dorset BH217SF Date:... Page 7
Ashley's Blrthday Bank Statement of Flnanclal Artlvltles for the Year Ended 31 March 2025 Unrèstrlcted fund5 Restrfcled fvnds Total 2025 Tthal Note Income and Endowmentsfrom: Donations and legacie5 Charitablè activities Other trading activities 9.598 9.598 11,375 12,992 18,392 12,219 11,375 5,468 Total income 15,066 11,375 26,441 43.603 Expenditure on: Charitable actlvltSes 127,281 18,3751 135,6561 129.3851 Total expenditure 127.2811 18,3751 135,6561 29,3851 Net lexpenditureifincorne 112,2151 3.000 19.2151 14.218 Reconclllation of funds Total fund5 brttu8ht forward 27,775 27,775 13,557 Total funds carried forward 14 15,56 3.000 18,560 27,775 All of the charft¢5 athvitie5 derlve from continuing operatlons duringthe above two periods. Thè funds breakdown for 2024 15 shown in note 14. The notes on pages io to 17 form an inte8ral part of the* financi315taternents. Page 8
Athly's Blrthday Bank IRe£istratlon number.. 11612581 Balan Sheet as at 31 Mar¢h 2025 24 Cash at bank and In hand 17,402 20A02 C dhors: AMnlI11uQ w hin tsn•y• 13 IL842 260 N• 9$50ts 15,560 17.775 trktsd In¢omefvnds siricred funds 3,000 Unrtsirlcted fd5 15560 T•trl lun 14 60 27.775 • tlnan lal statemErbts Jjn pa4e$ 8 to 17 were appfDvèd by the trustees, and authorised for 155ue on and s18ned on thelrbehalftrr. Mlss A C4mEv <Mrs L Tntstee The nrtes OTh pa8•$ 10 to 17 form an inte¢ral part of th**fknandal statemtrtik Pale 9
AshleVs Blrthday Bank Note$ to the FSnandal Stat•m¢nts for the Year Ended 31 March 2025 l i¥al lunn Ashley'5 Blrthday 8ank Is a charikble incorpgr•ted or6anlsatlon, inc(porated in England and Wiles. T Incipal dreSS[S nDted on pag4 l of th linar5cial statemenrs. 2 At<ountln¢ polldo5 stst•m•ntof ojmpllanr The finallci•l Staments have been preparod In a¢¢ord?nce with the secorO edition uf the Charltle5 Statement of Recommended Practice Issued In Ociober 2019. the Fknancial Reportin8 Standard applItae in the United KinBdorn and R•publl¢ of Ireland IFRS 1021 and the Ciariti¢s Act 2011. Ashley's Btrthday eank rneet5 the definition of a publlc benéfit thitty under FRS 102. The account5 If(Tranth•l ststennt51 have been prepared undpf the hlstorlcal cost convention with Items YETh5ed at or tr•nsaction value unless otherwise Stated in the rekvant notEI51 tolhes• accounts. olng ¢othc•rn The truste c()nder that there are no Inat••1 Uncerta[ties about the ¢h•rlty's obility to contlnue as a 8oln# concern. Income trtyents Voluntary income includln8 doMt4ons, ths, lega¢les and yants that pr<)¥ide core funding or arÈ of è 8enÈrnl nature is reta8niW when the charlty ha5 entitlemeni to the income. It is probawe thjt ihe Income will be recewed and the anwunt can be m¢a5wed with sufficient reIla"11ty. Donjtlons undleptles Donations and le8aoes ale reco8ni5ed on a re¢tivable basls when receipt Os pmbable and the imount can be Yliably measured. Ewdttw• All oxpen4iture is recognised th•re 15 a legal or cNstructive oWiqion lo that expendlture. 6t 15 probable setent is requlred and the amount can hè me45wed reliably. All costs are allocated to the applicable expenditure headin8 thatag8rgate MIlar costs tothat catoeory. whe costs tannot be direEdy altributed to partlcular headlnis thèy have been allotated on a basls consistent with the use of resourte5, With central staff costs allocatèd on the b?sisof tirne spenL and depreciation thawgès allo¢ated on the portlon of the asset's Use. Othersupport costs are alkjcaled based on the SPFead of stsff cos P4e 10
Ashley's Blrthday Bank Notes to the Flnanclal Staternents for the Year Ended 31 March 2025 (continued) 2 Accountln8 polkiès l¢ontlnuedl urftoble octlvltles Charitsble expenditure comprises those costs incurred by ihe charity in the dÈlivery of its actSviiles aNI services for its benefKiaries. It includes both costs that can be illocated direttly to such activities and those costs ofan indirect nature ne$sary to support them. Support costs Support Costs include central functions and have been alloced to activity CDSt categories on a basis consistent with the use 9f resources, for example, allocating property costs by floor areas, or per capiti staff costs bythe time spent and other cost5 by their usage. Governance costs These include thè costs attributable to the charis tompliance with constitutional and ststutory requirements, including audiL strategic management and trustees meetings and reimbursed expens. Taxatlon The charity is considered to pass the tests set out in Para8raph I S¢hedule 6 of the Finance Act 2010 and therefore it meets the definrtion of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respett of income or capital gains received within categorfes coveied by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxatloh of Chargeable Galns Att 1992, to the extent th¥t such income or sains are applied exclusively to charitable purposes. Depreda¥on and arnorusatton Depreciatitsn is provided on tanglble fixed asseis 50 gs to write off the cost or valuation. less any estlmat residual value, over their expected useful economlc Ilfe as follow5.' Fixtu$ and fittin8s- Stral8ht line over 3 years Cash and cash eqUIlttts Cash and c8sh equivalents comprise cash on hand and call deposits. and other short-term hi8hly liquld investments that arè rèadily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Fund structure UnrestrScted income funds are genÈral funds that 4re available for use at the trustee5 discretion in fUrtherae of the objectlves of the chadty. Restritted income funds are those doned ft)r use in a particular area or for speclfic purpose5, the use of whi¢h is restritted to that area or purpose. Page 11
Ashley's Birthday Bank Notes to the Flnanclal Statements for the Year Ended 31 March 20251contlnued) 3 Income from donatlons and lega¢ies Total 2025 Total Donations and legacies: Donations from individuals 9,598 12,992 9.598 12,992 4 Inwme from tharotable actlvlttes Total 2025 Totsl 2024 chartable artivitv 11,375 18,392 Inc<Jme from other trathngattivltle5 Total 2025 Totil 2024 Other Income from othertradin8 activitie5 5.468 12,219 5,468 12,219 6 Expendliure on drable acttvltle5 Unrestblded funds General Restrlrted funds Total 2025 Totsl 2024 Nme Charitable activity Allocated supwjrt costs 25,402 8,375 33,777 28,106 37 1,842 37 19 1,260 Govemance t05ts 1,842 27,281 8,375 35.656 29.385 Page 12
Ashley's Birthday Bank Notes to the Flnancial Statements for the Year Ended 31 March 2025 (contlnued) 7 Analysls of governance and support costs Support costs allated to Charltable actlvitles Totsl 2025 Total 2024 Charitable activitv 37 19 GoverTrance costs Totsl 2025 Totsl 2024 Independent examlner fees Independent examlners remuneration 1.842 1,260 1,842 1.260 B Trustees renneratitin and expense5 No trustees, nor any persons connetted with them, have ieceived any remuneration from the charity during the year ended 31 Maith 2025. nor during the year ended 31 March 2024. There were no expenses or benefits paid to trustees in the period covered by these financlal statements. PaBe 13
Ashley's Birthday Bank Notes to the Financlal Statements for the Year Ended 31 Matth 2025 (contlnued) 9 Taxatlon The charity is a regISted char((y and is therefore exempt from tsxation. 10 Comparatlves for the sMemeffl of flnanclal attivitses Unrestrkted funds Restrlcted funds Totsl 2024 Note Income and Endowments from: Donations and legacies Charitable activities Other tradrng attivities 2,867 18,392 12,219 10,125 12.992 18,392 12.219 Total income 33,478 10.125 43,603 Expendlture OA: Charitable activities 119.2601 110,1251 29,3851 Total expenditure 119,2601 110.1251 129,3851 Net Income 14,218 14.218 Net movement in funds 14.218 14,218 ReconcilIaOn of funds Totsl funds brought forward 13,557 13,557 Tot funds carried forward 14 27,775 27.775 Page 14
Ashley's Blrthday Bank Notes to the Flnancial Statements for the Year Ended 31 March 2025 (contlnued) 11 Tan8lble flxed ass•ts Furniture and equipment Totsl Cost At l April 2024 1,5(N) 1.500 At 31 March 2025 1.500 Deprèciation At l April 2024 1,500 At 31 March 2025 1,500 N•t bookvalue At 31 March 202S At 31 March 2024 12 Cash and c¥sh equi¥alent5 2025 2024 Cash at bank 20,402 29,035 13 Credltors: amounts falllni due withln one year 2025 2024 Aecruals 1.842 1,260 Pa8e 15
Ashley's Birthday Bank Notes to the Flnanclal Statements for the Year Ended 31 March 20251contlnuedl 14 Funds Balance at I Aprll 2024 Incomlng rèsources Resources expended Balance at31 March 2025 Unrestrltted lunds Genernl General Funds 27,775 15.066 127.2811 15,560 Re5trirted fund5 Weekly Shops Christchurch Magdalen Trust 8.375 3.000 18.3751 3.000 11,375 18,3751 3,000 Totsl funds 27,775 26,441 135,6561 18.560 Balènts at I Aprll 2023 Incomini rwources Resources expendÈd Balance at 31 March 2024 Unrestrlcted funds Geneml General Fund5 13,557 33.478 119,2601 27,775 Restrirted fvnds Weekly shops 10.125 110,1251 Total fund5 13,557 43,603 129.3851 27,775 Purposes of restrfttèd funds: Weekly 5hops- to be spent on the eklY shoppin8 that we provide for farnilies. Christchurch Magdalen Trust- to be spent on charitable expenditure in the BH23 area. Page 16
Ashley's Blrthday Bank Notes to the Flnanclal Statements for the Year Ended 31 March 2025 (contlnued IS Analysls d net a$5Éts bètweèn funds Unre51rlrted fund5 Genèral Totsl funds at 31 March 2025 Re51rfrted nds Current assets 17,402 11,8421 3,QOO 20,402 11,8421 Current liabilities Total net assets 15,560 3,000 18,560 Unrestrfrted funds General T¢)tsl fvnd$ at 31Marth 2024 Current assets 29,035 11,2601 29.035 11,2601 Current liabilities Total net assets 27,775 27,77S 16 Related party transactlons Thwe were Th) related party transactions in the year ended 31 March 2025, nor in the year ended 31 March 2024. Page 17
Charity règistration number: 1161258 Ashley's Birthday Bank Annual Report and Financial Statements for the Year Ended 31 Marth 2025
Ashley's Blrthday Bank Contents (continued) Reference and Administrative Details Trustee5' Report 2to5 Statement of Trustees. ResFonsSblllti Independent Examiner's Report Statement of Financial Actiwtie5 Balan¢e Sheet Notestothe Finandal Statements IOto17
Ashley's Birthday Bank Reference and Administrative Details Trnstee$ Miss A Carney. Chairperson Mrs L Hewitt. Treasurer Mrs D Turner, Se£retsry 1161258 Charlty Re¥btratlon Number Prlnclpal Offi 17c Willow Wav Christchurch Dors BH23 111 Independent ExamlnÈr Ward Goodman Audit Services Ltd 4 Cedar Park Ferndown Industrial Estate WIMbne Dorset BH2175F Pe1
Ashley's Birthday Bank Trustees, Report The trustees present the annual rep(Trrt together with the financial statements of the charity for the year ended 31 March 2025. The trustees have adopted the provisions of Accountlng and Reporting by Charities.. Statement of Recommended PracEice applicable to charities preparing thÈir attouhts in atcordart¢e with the Financial Reportin8 Stsndard applitable in the UK and Republic of Ireland IFRS 1021 (effective ljanuary 20191. We provlde a vital service for many thildren and farnilies in the Poole, Boumemouth & Christchurch land surrounding) area. hley's Birthday Bank was set up at the end of 2014 and registered as a charity in April 2015. We providè underprlvileged children wr(h a birthday and Christmas present to Ènsure they do not 80 Without on these special occ3sions. We also provide for families who have run away from domestic violence, huFnan traffickin& sexual abuse, neglett, familie5 With alcohol dependency or those who find themselves going through linaniially diffr£ult time. Th? support includes food shopping, ioiletries. cleaning èquipment, clothing, toys. books, baby equipmeni, nappies. baby milk. household items. beds. beddin& whitÈ 8oods etc to these families. We also work with the local rèfugÈ5. thè human trafficking unil, Social Workers, Health Vlsitors, Pollce Support Workers ett. Unfortunately, the need in this area is massive and we receive daily ieque5t5 for 5UPPQrt. All families have to rneet the criteria we have set to ensuo only those in genuine need receive our support. To provide these servlces we rely solely on donations. We run the charity in our spare time, therefore we work on a voluntary basis.. 50 any money we receive goe5 Straight into providing the support that is required. This is som2thing we are passionate about. Objertlves and acllvltles Objects andalms Our aim is to ensure every underprlvileeed chlld Sn Poole, Bournerntsuth & Christchurch recefves a blrthdèy gift d a Christma5 present. Also to ensure every family in poverty, or who have escaped domestic violence etc, have their basic needs met. We also provide weekly food shops to fam111, baby equlpment. nappits. baby milk, clothin& beds and household itÈrn5. We achieve this by liaising dirertly with the local Children's Centres. So¢i31 Services. Schools. Police Uaison Officers, Midwives etc. Pa8e 2
Ashley's Blrthday Bank Trustees, Report (cor)tinuedl Community A¢$$ We have a set criteria for helplng local families which they have to meet In order to re1ve support from w :_ At least two of the following must apply:. - Income Support - ESA IEmployment & Support Allowance) Universal Crtdit DiA (Disability Lwing Allow*)cel Familie5 who hève been sanctioned bythe job eentre Familie5 who have been made horneles5 thrtrugh no fault of their own, SlUdIng families livin8 In temporary aceommodation IB&B/Refuge etcl Children who are carers Chlldren with lilè limitlng illnesses - Under 18 Pregnant Mum - Human Tofficklng Unit ff they ask for help wlth food, we first advise them to appr08ch their local foodbanl through their children's school or through their health visitor. Once they have exhausted this optlon (they are only opèn tèrtain days week and people can only use their facilities for a limtted number of times per yearl. WÈ then provide them with a week'5 5hDpping from a supermarket online which includes fresh meat, vegetables, cheese, milk, bread and 8enerol iiem5. The cost of this is normally £140- £160 per famity. WÈ also offer a Gift Service, which was the initial re350n the charity set up. We have a list of the children in the local reluges and provide them with a birthday 8ift and also a Christmas Gift. We also accept requests Ihrough referrals from schools. social services etc. Use of volurteers We currently have 3 Trustees and 3 Volunteers. They are 311 voluntary and no-one receives payment for their involvement with thÈ eharlty. The Trustees are all DBS Checked. one has Food Hy8iene Certificate and one has First Aid Certification. Two are also trained Mental Health First Aiders. We hold Public knability Insurance. and provide full risk assessments when we attend events. Athlevoments and perfom)an We have helped many hun4reLts of local families with supplying weekty food shops, toiletries. clothing. baby equipment, (er 1,200 Christmas gifts, birthday gifts. h)u5ehold items such as furniture, washing machines, fridges, freezers. curtains, ru8s. bed5. cots, beddin& ti)ys. microwaves, prams, pushchairs, cleaning supplies. We have also offered advlce and support gardIng debt advlce charities, budgetin& and grants that can be applied for. We also supptsrt the Women's refuges, Human Trafficking Refuge, Social Services, Police Support Officers etc wlth regular requests for clothin8, baby eoulpment. bèds, toys. toiletries etc. We have supported children who have suffered rape or sexual abuse, by providins new beds, and bedroom furniture, to try and create a new sanctuary for thern. Page 3
Ashley's Birthday Bank Trustees, Report (contlnued) Flnand?I review Total Income for the financial year was £26,441 12024 £43,6031, and expenditure was £35.656 12024 £29.3851. From this the net expenditure for the year was £9,21512024- intomÈ £14.2181. At the balance sheet date the total unrestritted intome was £15,56012024- £27,7751. The charity had funds restrlcted for usè at the ar end of £3,Th)012024- £nill. At the year end the charlty held free reserve5 of £15,56012023: £27,775). Free resetves are calculated bv dedtIng unrestritted fixed a55ets from unreslriLted reserye5. Detalls of DonatlonslFundraislng We have been fortunate enough to have receivèd further grant funding from Dorset Community Foundation in t1 sum of £8,000 to fund family food shops.. Christchurch Magdalen Trust,. for the 5urn of £3.000, for referrals in the BH23 area. and Groundworks ITescoI, also for food 5hgp We also Téteivè monies from local Companies throu8h fundraisln& sponsored events, company donations,. and surmarketS in thelr token18rant scheme5. This money is used to provide food shoppin& mitrowaves. bed school uniforms, clothin& beddin8 etc. We have numerous charity pots at lotal organisations. which brin8 in much needed funds. Food shops ale OUF maln expense, so these donatlons enable u5 to continue to providÈ food for local families in extreme povetTr. We attended several fundralsln8 events to Spread the word about our Charity and to raise much needed funds We are lucky enough to be includÈd in the Wave 105 Mission Christma5 Appeal, and receive Christm presents for the Children we support. Last year we provided over 1200 gifts. Poll¢yon reservts Grants and donations are used to run the Charity, and our general overhead5 are relatively small. The Trustees have id*ntilied the need for £1,700 to be held in reserve. which is the Sum spent on providing Chrlstmas and Birthday Gifts each year. We recehe other sums of rnoney as detailed above, which are used for our ferraIs. The Trustees will use the funds that are not allotated to grant expenditure a5 they see fit. to ensure the srnooth running of the Charity and to fvlfil our obligatlons io the familles. Pa8e 4
Athley's alrththy 8k Trult4•J' Aeport IcontInu) We to tontlnue the sThk• we woblde, and fvrtlw siw the famthes refelred ts) W• wlll a15Q to fwthais• and try to Ira our re¥M for ihe next Fln•ntlal Pqrlg4 tan help move famllle5 and Imwove our seNl¢e to the Iwb civnmunity. The cost ol I (rfsls contInU to (ause • hu spe In rthffa15 forfood5hop4 and thlsytr4Iou$an lfflparton tyjrexpend We also propose to ¢ont loc#1 bUrsseS and sdM¥Jts to tln•nd•l supprt and the •w•rS ofouTChwity. We hope ioelstalnyart monlesfmmthe¥arftyJs OryanI& TAl4¥e applledto. We an ¥mual AGM, andTru5tees andv¢nI4erS •ttend. DurIth¢ last Fnly4r. thèTrutre5 wer• confirFwI C•rney iaMlipersorl. LyTrn Hewttt lTr¢aswerl and l)anlelleTurner ISueiaryl. th•s• foks were confftmd for4 ytsr puiod undl14nuary2026. We cuNth ¥¢thtIM1ufitIerjwrt I Th •tour fe*4 presentsand callKt don8ttorna5and vAwi re4th. Th• amwl rqwt waswroved ofth• dMFltyOrt.. Acar Trustee
Ashley'5 Blrtlxlay Bank Statement of Trustees. Responslbllltles The trustee5 are responslble for preparln8thetrustees' report arhd the flnarLlal staternents kn a¢¢ordance wlth the Untted Kin6dom Actounting Standards Iunfted Kln8dom Generalty tePted Attountlng Practlcel appllcable law and regulatlons. The Saw applltable to charities requiw the trustees to prepare fin3nclal statements for each finènclal year vthlch Ve a true and falr vlew of the state of affalrs of the charlty and of the Incoming resources and application of rn50urceg of the charlty forthat pèrlod. In prewlng these financial statements, the trustees are requlred to: Select suitsble CoUntIng pollcles and then apply them consIsteny. • observe the method5 and prlnciples In the Charitles SORP; make judgements and e5timths that are reasonable and prudent. stats whether applkable accountlng standards have been followeth subjert to any material departures dixlosed and explained in the flnanclal statements; and prepare the flnanclal statements on the goln¥ concern basfs unlw It Is inappropriate to presume that the Charlty will contlnue in business. The trustees are responsible for keeplng proper accountlng records that dlsclose wlth reasonable ac¢urary at any dme the financ131 poSn of the Charity and enable them to ensure that the finan¢lal sratemerts cornp wlth the Charities Att 2011, the Charltles (Accounts axd Reports) Regulatknn$ 2008. and the provislons of the con$tUt10n. The trustees are dso responsible for safe8uarflln8 the assets of the ¢h8rity and hen¢e for taklng reasonable steps for the plenth)n and drtectlon of fraud and other Irrelularltles. The trustee5 are resptsnsb for the malntenance and inte8rtty of the corporate and fln8nclal lThform8t5o Included on the charltablÈ company's webslte. Leglslatlon zovemlt)g the preparatyon and dlssemlnation of fftnanclal statements may differfrom le8islatlon In otherlurlsdittlon& Ape bythetrustees ollh tharltyOlI..f:£ :2.%and on Its behalf tré: fzz P4y6
Ashley's Birthday Bank Independent Examlner's Report to the trustees of Ashley's Blrthday Bank I report to the tru5tÈÈs on my examination of the accounts of Ashley's Birthday Bank for the year ended 31 March 2025. R•$ponslbllhles and bas15 of report A5 the charity trustees of hley'S Birthday Bank you are responsible for the preparatlon of the accounts Sn accordance wtth the requirements of the Charitie5 A¢t 20111'the A¢VI. I rèport in respect of my examination of the Ashlevs Birthday Bank's accounts carried out under section 145 of the 2011 Act and in tarrying out my examination I have followed all the applicable Directions given by the Charity Commission undersection 1451SHbl of the Act. Independent exarnlnerfs statèment I have completed my examination. I confirrn that no material matters have come to my attention in connettion wr(h the examination giving me cause to believe that in any material rpeCt- l. accounting re¢ords were not kept in respect of Ashley's Birthday Bank as required by section 130 of the Act- or 2. the accounts do not accord with tse records- or 3. the accounts do not comply with thè accountin8 requlrements concerning the form and content of accounts set in the Charities (Accounts and Rèportsl Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter consld¢red as part of an Independent examination. I have no ¢onc¢rns and have come across no other matters in connection with the examination to which ttention should be drawn In this report in order to enable a proper understanding of the accounts to be reathÈd. Mr T G Froud ACA Ward Goodman Audit Services Ltd 4 Cedar Park Ferndown Industrfal Estste Wimborne Dorset BH217SF Date:... Page 7
Ashley's Blrthday Bank Statement of Flnanclal Artlvltles for the Year Ended 31 March 2025 Unrèstrlcted fund5 Restrfcled fvnds Total 2025 Tthal Note Income and Endowmentsfrom: Donations and legacie5 Charitablè activities Other trading activities 9.598 9.598 11,375 12,992 18,392 12,219 11,375 5,468 Total income 15,066 11,375 26,441 43.603 Expenditure on: Charitable actlvltSes 127,281 18,3751 135,6561 129.3851 Total expenditure 127.2811 18,3751 135,6561 29,3851 Net lexpenditureifincorne 112,2151 3.000 19.2151 14.218 Reconclllation of funds Total fund5 brttu8ht forward 27,775 27,775 13,557 Total funds carried forward 14 15,56 3.000 18,560 27,775 All of the charft¢5 athvitie5 derlve from continuing operatlons duringthe above two periods. Thè funds breakdown for 2024 15 shown in note 14. The notes on pages io to 17 form an inte8ral part of the* financi315taternents. Page 8
Athly's Blrthday Bank IRe£istratlon number.. 11612581 Balan Sheet as at 31 Mar¢h 2025 24 Cash at bank and In hand 17,402 20A02 C dhors: AMnlI11uQ w hin tsn•y• 13 IL842 260 N• 9$50ts 15,560 17.775 trktsd In¢omefvnds siricred funds 3,000 Unrtsirlcted fd5 15560 T•trl lun 14 60 27.775 • tlnan lal statemErbts Jjn pa4e$ 8 to 17 were appfDvèd by the trustees, and authorised for 155ue on and s18ned on thelrbehalftrr. Mlss A C4mEv <Mrs L Tntstee The nrtes OTh pa8•$ 10 to 17 form an inte¢ral part of th**fknandal statemtrtik Pale 9
AshleVs Blrthday Bank Note$ to the FSnandal Stat•m¢nts for the Year Ended 31 March 2025 l i¥al lunn Ashley'5 Blrthday 8ank Is a charikble incorpgr•ted or6anlsatlon, inc(porated in England and Wiles. T Incipal dreSS[S nDted on pag4 l of th linar5cial statemenrs. 2 At<ountln¢ polldo5 stst•m•ntof ojmpllanr The finallci•l Staments have been preparod In a¢¢ord?nce with the secorO edition uf the Charltle5 Statement of Recommended Practice Issued In Ociober 2019. the Fknancial Reportin8 Standard applItae in the United KinBdorn and R•publl¢ of Ireland IFRS 1021 and the Ciariti¢s Act 2011. Ashley's Btrthday eank rneet5 the definition of a publlc benéfit thitty under FRS 102. The account5 If(Tranth•l ststennt51 have been prepared undpf the hlstorlcal cost convention with Items YETh5ed at or tr•nsaction value unless otherwise Stated in the rekvant notEI51 tolhes• accounts. olng ¢othc•rn The truste c()nder that there are no Inat••1 Uncerta[ties about the ¢h•rlty's obility to contlnue as a 8oln# concern. Income trtyents Voluntary income includln8 doMt4ons, ths, lega¢les and yants that pr<)¥ide core funding or arÈ of è 8enÈrnl nature is reta8niW when the charlty ha5 entitlemeni to the income. It is probawe thjt ihe Income will be recewed and the anwunt can be m¢a5wed with sufficient reIla"11ty. Donjtlons undleptles Donations and le8aoes ale reco8ni5ed on a re¢tivable basls when receipt Os pmbable and the imount can be Yliably measured. Ewdttw• All oxpen4iture is recognised th•re 15 a legal or cNstructive oWiqion lo that expendlture. 6t 15 probable setent is requlred and the amount can hè me45wed reliably. All costs are allocated to the applicable expenditure headin8 thatag8rgate MIlar costs tothat catoeory. whe costs tannot be direEdy altributed to partlcular headlnis thèy have been allotated on a basls consistent with the use of resourte5, With central staff costs allocatèd on the b?sisof tirne spenL and depreciation thawgès allo¢ated on the portlon of the asset's Use. Othersupport costs are alkjcaled based on the SPFead of stsff cos P4e 10
Ashley's Blrthday Bank Notes to the Flnanclal Staternents for the Year Ended 31 March 2025 (continued) 2 Accountln8 polkiès l¢ontlnuedl urftoble octlvltles Charitsble expenditure comprises those costs incurred by ihe charity in the dÈlivery of its actSviiles aNI services for its benefKiaries. It includes both costs that can be illocated direttly to such activities and those costs ofan indirect nature ne$sary to support them. Support costs Support Costs include central functions and have been alloced to activity CDSt categories on a basis consistent with the use 9f resources, for example, allocating property costs by floor areas, or per capiti staff costs bythe time spent and other cost5 by their usage. Governance costs These include thè costs attributable to the charis tompliance with constitutional and ststutory requirements, including audiL strategic management and trustees meetings and reimbursed expens. Taxatlon The charity is considered to pass the tests set out in Para8raph I S¢hedule 6 of the Finance Act 2010 and therefore it meets the definrtion of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respett of income or capital gains received within categorfes coveied by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxatloh of Chargeable Galns Att 1992, to the extent th¥t such income or sains are applied exclusively to charitable purposes. Depreda¥on and arnorusatton Depreciatitsn is provided on tanglble fixed asseis 50 gs to write off the cost or valuation. less any estlmat residual value, over their expected useful economlc Ilfe as follow5.' Fixtu$ and fittin8s- Stral8ht line over 3 years Cash and cash eqUIlttts Cash and c8sh equivalents comprise cash on hand and call deposits. and other short-term hi8hly liquld investments that arè rèadily convertible to a known amount of cash and are subject to an insignificant risk of change in value. Fund structure UnrestrScted income funds are genÈral funds that 4re available for use at the trustee5 discretion in fUrtherae of the objectlves of the chadty. Restritted income funds are those doned ft)r use in a particular area or for speclfic purpose5, the use of whi¢h is restritted to that area or purpose. Page 11
Ashley's Birthday Bank Notes to the Flnanclal Statements for the Year Ended 31 March 20251contlnued) 3 Income from donatlons and lega¢ies Total 2025 Total Donations and legacies: Donations from individuals 9,598 12,992 9.598 12,992 4 Inwme from tharotable actlvlttes Total 2025 Totsl 2024 chartable artivitv 11,375 18,392 Inc<Jme from other trathngattivltle5 Total 2025 Totil 2024 Other Income from othertradin8 activitie5 5.468 12,219 5,468 12,219 6 Expendliure on drable acttvltle5 Unrestblded funds General Restrlrted funds Total 2025 Totsl 2024 Nme Charitable activity Allocated supwjrt costs 25,402 8,375 33,777 28,106 37 1,842 37 19 1,260 Govemance t05ts 1,842 27,281 8,375 35.656 29.385 Page 12
Ashley's Birthday Bank Notes to the Flnancial Statements for the Year Ended 31 March 2025 (contlnued) 7 Analysls of governance and support costs Support costs allated to Charltable actlvitles Totsl 2025 Total 2024 Charitable activitv 37 19 GoverTrance costs Totsl 2025 Totsl 2024 Independent examlner fees Independent examlners remuneration 1.842 1,260 1,842 1.260 B Trustees renneratitin and expense5 No trustees, nor any persons connetted with them, have ieceived any remuneration from the charity during the year ended 31 Maith 2025. nor during the year ended 31 March 2024. There were no expenses or benefits paid to trustees in the period covered by these financlal statements. PaBe 13
Ashley's Birthday Bank Notes to the Financlal Statements for the Year Ended 31 Matth 2025 (contlnued) 9 Taxatlon The charity is a regISted char((y and is therefore exempt from tsxation. 10 Comparatlves for the sMemeffl of flnanclal attivitses Unrestrkted funds Restrlcted funds Totsl 2024 Note Income and Endowments from: Donations and legacies Charitable activities Other tradrng attivities 2,867 18,392 12,219 10,125 12.992 18,392 12.219 Total income 33,478 10.125 43,603 Expendlture OA: Charitable activities 119.2601 110,1251 29,3851 Total expenditure 119,2601 110.1251 129,3851 Net Income 14,218 14.218 Net movement in funds 14.218 14,218 ReconcilIaOn of funds Totsl funds brought forward 13,557 13,557 Tot funds carried forward 14 27,775 27.775 Page 14
Ashley's Blrthday Bank Notes to the Flnancial Statements for the Year Ended 31 March 2025 (contlnued) 11 Tan8lble flxed ass•ts Furniture and equipment Totsl Cost At l April 2024 1,5(N) 1.500 At 31 March 2025 1.500 Deprèciation At l April 2024 1,500 At 31 March 2025 1,500 N•t bookvalue At 31 March 202S At 31 March 2024 12 Cash and c¥sh equi¥alent5 2025 2024 Cash at bank 20,402 29,035 13 Credltors: amounts falllni due withln one year 2025 2024 Aecruals 1.842 1,260 Pa8e 15
Ashley's Birthday Bank Notes to the Flnanclal Statements for the Year Ended 31 March 20251contlnuedl 14 Funds Balance at I Aprll 2024 Incomlng rèsources Resources expended Balance at31 March 2025 Unrestrltted lunds Genernl General Funds 27,775 15.066 127.2811 15,560 Re5trirted fund5 Weekly Shops Christchurch Magdalen Trust 8.375 3.000 18.3751 3.000 11,375 18,3751 3,000 Totsl funds 27,775 26,441 135,6561 18.560 Balènts at I Aprll 2023 Incomini rwources Resources expendÈd Balance at 31 March 2024 Unrestrlcted funds Geneml General Fund5 13,557 33.478 119,2601 27,775 Restrirted fvnds Weekly shops 10.125 110,1251 Total fund5 13,557 43,603 129.3851 27,775 Purposes of restrfttèd funds: Weekly 5hops- to be spent on the eklY shoppin8 that we provide for farnilies. Christchurch Magdalen Trust- to be spent on charitable expenditure in the BH23 area. Page 16
Ashley's Blrthday Bank Notes to the Flnanclal Statements for the Year Ended 31 March 2025 (contlnued IS Analysls d net a$5Éts bètweèn funds Unre51rlrted fund5 Genèral Totsl funds at 31 March 2025 Re51rfrted nds Current assets 17,402 11,8421 3,QOO 20,402 11,8421 Current liabilities Total net assets 15,560 3,000 18,560 Unrestrfrted funds General T¢)tsl fvnd$ at 31Marth 2024 Current assets 29,035 11,2601 29.035 11,2601 Current liabilities Total net assets 27,775 27,77S 16 Related party transactlons Thwe were Th) related party transactions in the year ended 31 March 2025, nor in the year ended 31 March 2024. Page 17