REGISTERED CHARITY NUMBER.. 1161245 ort of the Trustees and Unaudited Financial Statements for the Year Ended 31 October 2023 for Ashton Vale Communil Centre Stanley Joseph Limited Chartered Accounlanls Suite 1 Liberty House South Liberty Lane Bristol BS3 2ST Ashton Vale Communil Centre Contents of the FinancAal Statemènts lor the Year Ended 31 October 2023 Page Report of the Trustees Independent Examinerfs Report Slalement of Financial Aclivits'es BalanTr Sheet Noles lo th8 Financial Statements 8 10 12 Detailed Statement of Financial Activities 13 10 14 Ashton Vale Communil Centre ori of the Truslees for the Year Ended 31 October 2023 The Iruslees present their report with the finanaal slalemenls of the charity for the year ended 31 October 2023. The Iruslees have adopted the provisions ol Accounting and Reporting by Charities.. St81emenl of Recommended Practi￿ applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) leffeclive1 January 2019). OBJECTIVES AND ACTIVITIES Objectlves and aims Ashton Vale Community Centre is a lorKJ estsblished community building and resource located in the heart of Ashton Vale.11 is easily a¢￿SSIble by local people. In 2014, an opportunity arose foi the community to adopt a guiding role in ensuring the future of the Community Genlre. The overriding aim is that Ashton Vale Communily Centre will Continue lo thrive with a new generation of users lo be a valuable asset lo the community., used according lo the wishes of the local community and re-eslablishing il as a hub of the community, accéssible to all. Page1 Ashton Vale Communil Centre ort of the Trustees for the Year Ended 31 October 2023 OBJECTIVES AND ACTIVITIES Significant activities In October 2021 an Annual General Meeting was widely advertised within the community with all residents invited lo allend. In addition lo notices being posled, individual leallels delivered to all households, advetlising on social media and offering free refreshments, this resulted in a very disappointing response wlh onty Iwo members ol the community attending the meeting Community engagement has been a consislenl Ghallenge within Ashton Vale. A variety of ways lo engage the community and engender interest in becoming involved has been tried with little wsilive outcome. We are now seeking lo lind allernalive ways lo engage with the community. 11 rnay be that there was still concerll about exposure lo Cowd and a reluctance for people lo mix indoors al the end ol the imposed lockdown period. We want lo provide more local community events for local people lo allend, bul with limited volunteers, thi8 is challenging and there is a need lo balance obtaining sufficient funds lo maintain the Community Centre wlh providing free events. Private and Regular Bookings Ashton Vale Community Centre is a very popular venue for looal people lo hold celebrations and events due lo Ils proximily lo the residenti81 area and ils transport links. We remain commilled lo supporting the local community and offering free Communily Events whenever possible and lo supporting other groups who also provide services lo the communily. Following the relaxation of Covid 19 reslriclions the Community Centre was able lo open ils doors lo regular and one off bookings, The Community Centre has always allracled a number of regular bookings,. this is mainly due lo the ease of access lo the cornrnunily cenlre, safe off street parkillg, proximity to public Iransport and the large spa available. We have significantly improved the way bookings are made and this has become more systematic although il is still largely reliant on one person and can be a very time consuming task. We are currently looking into ways that this can become more aulomaled. During the period November 2022 - October 2023 il was encouraging to see an increase in private bookings, bul regular bookings did decrease. Volunteers participation A volunteer rola operates amongst commilled members who ensure that users of the service are greeted, familiarised with the property and advised about managing safety while using the Community Centre. A volunteer ¢￿taCt is always available during each booking. Volunteers 31so lake part in additional roles within the Community Cenlre. This might be cleaning and sorling oul of the facility, repl8cing broken or faulty furnishings, ensuring the Communily Cenlra is in a suitable Gondilion for lelling. Community and Fundraising Events Community Halloween event was held in October 2023 and was well attended by the local community. Page 2 Ashton Vale Cornmunil Cent ort of the Trustee5 lor the Year Ended 31 October 2023 OBJECTIVES AND ACTIVITIES During the year the Community Centre was aw2rded a lot81 of £1,343 from the John James Foundation in order lo host a Christmas Lunch for all local pensioners over aged 65. This event was well allended Social Media and Communication Whilst Social Media has improved the speed with which we can contact the local community, we are aware that with a significanl number of older adults living in Ashton Vale that a broader way of contacting residenls is still required. We advertise local events on notice boards, shop windows, through newslellers and pcjsling direct leaflets. We intend lo develop closer links with other local community groups, lo pool resources and find improved ways of comrnunicaling. We are also looking into how our current website could be improved to speed up the currenl booking process, currently this is a significant task lor one person and we want lo try lo make tho booking system more aulomaled. This may entail employing a web company lo install new systems on our behalf. MalntenanGe and Repairs All the improvernenls have now been completed and everything is fully operational and we have contributed to a defibrillator this year. Long term plans.. The long term plans for the CorNmunity Centre remains lo provide a local community resource available lo all thin the community. In reality, being able lo deliver on this aim depends largely on the availability ol local volunteers lo help support community events. Our aim for the coming year is to find ways to engage with the local community and work together with other loc219roups to find creative ways lo encourage local participation. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by ils governing documenl, a deed of trust and conslitules an UnIn￿rpOrated charity. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1161245 Princlpal address 43 Risdale Road Bristol BS3 2QY Page 3 Ashton Vale Communi Centre rt ofthe Trustees for the Year Ended 31 Oclober 2023 Trustees Mrs L Clark Iresigned1.11.221 Ms J Farrow Bookings co.ordinator Mrs B Peckham Mrs B Gwyther Treasurer Ms Tyoung Mrs N Hampson Websilelmedia ¢o.ordinalor Mrs C Vans S Melcalfe Chairperson Mrs J Roberts Independent Examiner Stanley Joseph Limited Chartered Accountants Suite 1 Liberty House South Liberly Lane Bristol BS3 2ST Approved by order of the board of Iruslees on , /S./.?124... . and signed on its behalf by.. S Melcalfe - Trustee Page 4 Inde endenl Examiner's Re ort lo the Trustees of Ashton Vale Commun Centre Independent examinèrfs report to the trustees of Ashton Vale Community Centre I report to the charily truslegs on my examination ol the accounts of Ashton Va19 Community Centre lihe Trust) for the year ended 31 October 2023. Responsibilities and basis of report As the charity trustees ol the Twsl you are responsible for the preparation of the accounts in accordance wth the requirernenls of the Charities Act 20111'the Act'l. I report in respect of my examination of ihe Trusvs accounts carried out under Section 145 of the AGI and in carying out my examination I have followed all applicable Directions given by the Charity Commission under Section14515llbl of the Act. Independenl examiner's statement I have cornpleled my examination. I confirm that no material matters have corne lo my allenlion in connection th the examinalion giwng me cause lo believe that in any material respect.. Account￿ng records were not kept in respect of the Trust as required by Seclion 130 of the Act,. or the accounts do not accord with those records; or the accounts do nol comply with the applicabSe requirements conGerning the form and content of accounts sel out in the Charities (Accounts and Reports} Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a maller considered as part of an independent examination. I h8ve no concerns and have come across no other matters in connection with the examlnalion lo which attention should be drawn in this report in order lo enable a proper understanding of the accounts lo be reached. P S Helps Stanley Joseph Limited Chartered Accountants Sulle1 Liberty House South Liberty Lane Bristol BS3 2ST Dale.. Page 5 Ashton Vale Communll Centre S121emenl of FinanGial Activilies for the Year Ended 31 October 2023 31.10.23 Unreslricled fund 31.10.22 Total funds Notes INCOME AND ENDOWMENTS FROM Donations and legacies 2,542 2,485 Other trading activities 20,342 20,517 Total 22,884 EXPENDITURE ON Raising funds 22,135 12,234 Other 6,690 7,390 Total 28,825 19,624 NET INCOMEI{EXPENDITUREI {5,9411 3,378 RECONCILIATION OF FUNDS Total funds brought fO￿ard 41,842 38,464 TOTAL FUNDS CARRIED FORWARD 35,901 The notes form part of these financial slalements Page 6 Ashton Vale Communil Centre Balance Sheet 31 October 2023 31.10.23 Unreslricled fund 31.10.22 Total funds Notes CURRENT ASSETS Cash al bank 35,901 41,842 NET CURRENT ASSETS 35,901 41,842 TOTAL ASSETS LESS CURRENT LIABILITIES 35,901 41,842 NET ASSETS 35,901 41,842 FUNDS Unreslricled funds 35,901 41,842 TOTAL FUNDS 35,901 41,842 The financial slalemenls were approved by the Board of Trustees and aulhorised for issue on and were signed on ils behalf by.. B Gwyther. Trustee The notes form part of these financial statements Page 7 Ashton Vale Communil Centre Notes lo the Financial Slalements for the Year Ended 31 October 2023 ACCOUNTING POLICIES Basis of preparing the financial statements The financial slalemenls of the ch8rily, which is a public benefit enlily under FRS 102, have been prepared in accordan￿ with the Charities SORP IFRS 1021 'Accounling and Reporting by Charities.. Slalemenl of Recommended PraGlice applicable lo charities preparing their accounts in accordan th the Financial Reporting Stsndard applicable in the UK and Republic of Ireland IFRS 1021 leffeclive 1 January 20191,, Financial Reporting Sl8ndard102 'The Financial Reporting Standard appli¢able in the UK and RepL5blic of Ireland, and the Charities Act 2011. The financial slalemenls have been prepared under the historical tosl convention. Income All income Ss recognised in the Slalement of Financial Activities once the charity has enlillemenl lo the fvnds, il is probable that the income will be re￿iVed and the amount can be measured reliably Expendilure Liabilities are recognised as expenditure as soon as there is a legal or conslruclive obligation commilling the charity lo that expenditure, il is probable that a transfer of economic benefits will be required in settlemenl and the amount of the obligation can be measured reliably, Expenditure is accounted for on an accruals basis and has been classrfied under headings that aggregate all cost related lo the category. Where costs cannot bo directly allribuled lo particular headings they have been allocated lo activities on a basis consislenl with the use of resources. Taxation The Gharily is exempl from lax on ils charitable activities. Fund accountlng Unreslricl8d funds can be used in accordan￿ with the charitable objeclwes al the discretion of Ihe trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Reslriclions arise when specified by the donor or when funds are raised for particular reslricled purposes. Further explanats'on of the nature and purpose of ead) fund is included in the notes lo the financial slalements. Hlre purchase and leasing commitments Rentals paid under operating leases are charged lo the Statement of Financial Activities on a slraighl line basis over the period of the lease. Page 8 continued.,. Ashton Vale Communil Centre Noles lo the Financial Slalemenls . continued for the Ye8r Ended 31 October 2023 OTHER TRADING ACTIVITIES 31.10.23 31.10.22 Regular bookings Private bookings Deposits banked 9,325 6,637 4,380 11,563 5,611 2LI,342 20,517 RAISING FUNDS Raising donations and legacies 31.10.23 31.10.22 Support costs 12,234 TRUSTEES, REMUNERATION AND BENEFITS 31.1 Ll.23 31.10.22 Trustees, fees 1,170 430 Trustees. expenses There were no Iwslees, expenses paid for the year ended 31 October 2023 nor for the year ended 31 October 2022. COMPARATIVES FOR THE STATEMENT OF FSNANCIAL ACTIVITIES Unrestricted fund INCOME AND ENDOWMENTS FROM Donalions and{￿aCleS 2,485 Other Irading aclivilies 20,517 Totsl 23,002 EXPENDITURE ON Raising funds 12,234 Other 7,390 Page 9 continued.. Ashton Vale Communil Centre Notes lo the Financial Slalemenls- continued for the Year Ended 31 October 2023 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued Unrestricted fund Total 19,624 NET INCOME 3,378 RECONCILIATION OF FUNDS Total funds brought fO￿ard 38,484 TOTAL FUNDS CARRIED FORWARD 41,842 MOVEMENT IN FUNDS Nel movement in funds At 1.11.22 Al 31.10.23 Unrestricted funds General fund 41,842 {5,9411 35,901 TOTAL FUNDS 41,842 5,9411 35,901 Nel movement in funds, included in the above are as follows.. Incoming resources Resources expended Movement n funds Unrestricted funds General fund 22,884 128,825) 15,9411 TOTAL FUNDS 22,884 28,8251 5,9411 Page10 continued. Ashton Vale Communil Centre Notes to the Financial Slalemenls continued lor the Year Ended 31 October 2023 MOVEMENT IN FUNDS- contlnued Comparatlves for movement in funds Nel movement in funds Al 1.11.21 At 31.10.22 Unrestricted funds General fijnd 38,464 3,378 41,842 TOTAL FUNDS 38,484 3,378 41,842 Comparative net movement in funds, included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds Geneml fund 23,002 119,6241 3,378 TOTAL FUNDS 23,002 19,6241 3,378 A current year12 months and prior year12 months combined posilion is as follows.. Net movement in funds At 1.11.21 Al 31.10.23 Unrestricted funds General fund 38,464 12,5631 35,901 TOTAL FUNDS 38,464 Page11 continued.. Ashton Vale Communi Centre Notes lo the Financial Statements . continued for the Year Ended 31 October 2023 MOVEMENT IN FUNDS. continued A current year 12 months and prior year 12 months combined nel movement in funds, included in tt)e above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund 45,886 148,449) 12,5631 TOTAL FUNDS 45,886 48 449) RELATED PARTY DISCLOSURES There were no related party transactions lor the year ended 31 October 2023. Page 12 Ashton Vale Communil Centre Detailed Statement of Financial Activities for the Year Ended 31 October 2023 31.10.23 31.10.22 INCOME AND ENDOWMENTS Donations and legacies Donations Other reGeipls 2,542 2,210 275 2,542 2,485 Other trading activities Regular bookings Private bookings Deposits banked 9,325 6,637 4,380 11,563 5,611 3,343 20,342 20,517 Total incoming resource$ 22,884 23,002 EXPENDITURE Other Deposits returned Cleaning Gardening Water and sewerage 4,090 2,226 265 109 4,020 2,618 656 96 6,690 7,390 Support costs Other Trustees, fees Insurance Light and heal Telephone Postage and stationery Sundries Repairs Carried fO￿ard 1,170 1,215 12,056 90 130 2,695 2,391 19,747 430 1,447 4,796 100 336 2,954 891 10,954 This page does not form part of the slalulory finanaal statements Page 13 Ashton Vale Communil Centre Detailed Slalemenl of Financial AGlivilies lor the Year Ended 31 October 2023 31.10.23 31.10.22 Olh&r Brought forward HUB 19,747 102 10,954 19,849 10,954 othèr 2 Accountancy Donations 480 1,806 480 800 2,286 1,280 Total resources expended 28,825 19,624 Net lexpenditurellincome 5,941 This page does not fomi part of the slalulory financial slalements Page 14