REGISTERED CHARITY NUMBER: 1161245
Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 October 2022
for Ashton Vale Community Centre
Stanley Joseph Limited Chartered Accountants Suite 1 Liberty House South Liberty Lane Bristol BS3 2ST
Ashton Vale Community Centre
Contents of the Financial Statements for the Year Ended 31 October 2022
| Page | |
|---|---|
| Report of the Trustees | 1 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 12 |
| Detailed Statement of Financial Activities | 13 to 14 |
Ashton Vale Community Centre
for the Year Ended 31 October 2022
Report of the Trustees
The trustees present their report with the financial statements of the charity for the year ended 31 October 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives and aims
Ashton Vale Community Centre is a long established community building and resource located in the heart of Ashton Vale. It is easily accessible by local people. In 2014, an opportunity arose for the community to adopt a guiding role in ensuring the future of the Community Centre.
The overriding aim is that Ashton Vale Community Centre will continue to thrive with a new generation of users to be a valuable asset to the community; used according to the wishes of the local community and re-establishing it as a hub of the community, accessible to all.
Page 1
Ashton Vale Community Centre
for the Year Ended 31 October 2022
Report of the Trustees
OBJECTIVES AND ACTIVITIES
Significant activities
In October 2021 an Annual General Meeting was widely advertised within the community with all residents invited to attend. In addition to notices being posted, individual leaflets delivered to all households, advertising on social media and offering free refreshments, this resulted in a very disappointing response with only two members of the community attending the meeting. Community engagement has been a consistent challenge within Ashton Vale. A variety of ways to engage the community and engender interest in becoming involved has been tried with little positive outcome. We are now seeking to find alternative ways to engage with the community. It may be that there was still concern about exposure to Covid and a reluctance for people to mix indoors at the end of the imposed lockdown period. We want to provide more local community events for local people to attend, but with limited volunteers, this is challenging and there is a need to balance obtaining sufficient funds to maintain the Community Centre with providing free events.
Private and Regular Bookings
Ashton Vale Community Centre is a very popular venue for local people to hold celebrations and events due to its proximity to the residential area and its transport links.
We remain committed to supporting the local community and offering free Community Events whenever possible and to supporting other groups who also provide services to the community. Following the relaxation of Covid 19 restrictions the Community Centre was able to open its doors to regular and one off bookings. The Community Centre has always attracted a number of regular bookings; this is mainly due to the ease of access to the community centre, safe off street parking, proximity to public transport and the large space available. We have significantly improved the way bookings are made and this has become more systematic although it is still largely reliant on one person and can be a very time consuming task. We are currently looking into ways that this can become more automated.
During the period November 2021 - October 2022 it was encouraging to see an increase in both the regular bookings and private bookings.
Volunteers participation
A volunteer rota operates amongst committed members who ensure that users of the service are greeted, familiarised with the property and advised about managing safety while using the Community Centre. A volunteer contact is always available during each booking.
Volunteers also take part in additional roles within the Community Centre. This might be cleaning and sorting out of the facility, replacing broken or faulty furnishings, ensuring the Community Centre is in a suitable condition for letting.
Community and Fundraising Events
Community Halloween event was held in October 2021 and was well attended by the local community.
Page 2
Ashton Vale Community Centre
for the Year Ended 31 October 2022
Report of the Trustees
OBJECTIVES AND ACTIVITIES
During the year the Community Centre was awarded a total of £1,780 from the John James Foundation in order to host a Christmas Lunch for all local pensioners over aged 65. This event was well attended
Social Media and Communication
Whilst Social Media has improved the speed with which we can contact the local community, we are aware that with a significant number of older adults living in Ashton Vale that a broader way of contacting residents is still required. We advertise local events on notice boards, shop windows, through newsletters and posting direct leaflets. We intend to develop closer links with other local community groups, to pool resources and find improved ways of communicating.
We are also looking into how our current website could be improved to speed up the current booking process, currently this is a significant task for one person and we want to try to make the booking system more automated. This may entail employing a web company to install new systems on our behalf.
Maintenance and Repairs
All the improvements have now been completed and everything is fully operational.
Long term plans:
The long term plans for the Community Centre remains to provide a local community resource available to all within the community. In reality, being able to deliver on this aim depends largely on the availability of local volunteers to help support community events. Our aim for the coming year is to find ways to engage with the local community and work together with other local groups to find creative ways to encourage local participation.
STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
1161245
Principal address
16 Valley View Clutton Somerset BS39 5SN
Page 3
Ashton Vale Community Centre
Report of the Trustees
for the Year Ended 31 October 2022
Trustees
Mrs L Clark Ms J Farrow Bookings co-ordinator Mrs B Peckham Mrs B Gwyther Treasurer Ms T Young Mrs N Hampson Website/media co-ordinator Mrs C Vans S Metcalfe Chairperson Mrs J Roberts
Independent Examiner Stanley Joseph Limited Chartered Accountants Suite 1 Liberty House South Liberty Lane Bristol BS3 2ST
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. S Metcalfe - Trustee
Page 4
Independent Examiner's Report to the Trustees of Ashton Vale Community Centre
Independent examiner's report to the trustees of Ashton Vale Community Centre
I report to the charity trustees on my examination of the accounts of Ashton Vale Community Centre (the Trust) for the year ended 31 October 2022.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
P S Helps Stanley Joseph Limited Chartered Accountants Suite 1 Liberty House South Liberty Lane Bristol BS3 2ST
Date: .............................................
Page 5
Ashton Vale Community Centre
Statement of Financial Activities for the Year Ended 31 October 2022
| 31.10.22 | 31.10.21 | ||
|---|---|---|---|
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| INCOME AND ENDOWMENTS FROM | |||
| Donations and legacies | 2,485 | 20,375 | |
| Other trading activities | 2 | 20,517 | 10,142 |
| Total | 23,002 | 30,517 | |
| EXPENDITURE ON | |||
| Raising funds | 3 | 12,234 | 15,852 |
| Other | 7,390 | 2,965 | |
| Total | 19,624 | 18,817 | |
| NET INCOME | 3,378 | 11,700 | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 38,464 | 26,764 | |
| TOTAL FUNDS CARRIED FORWARD | 41,842 | 38,464 |
The notes form part of these financial statements
Page 6
Ashton Vale Community Centre
Balance Sheet
| Balance Sheet | |||
|---|---|---|---|
| 31 October 2022 | |||
| 31.10.22 | 31.10.21 | ||
| Unrestricted | Total | ||
| fund | funds | ||
| Notes | £ | £ | |
| CURRENT ASSETS | |||
| Cash at bank | 41,842 | 38,464 | |
| NET CURRENT ASSETS | 41,842 | 38,464 | |
| TOTAL ASSETS LESS CURRENT | |||
| LIABILITIES | 41,842 | 38,464 | |
| NET ASSETS | 41,842 | 38,464 | |
| FUNDS | 6 | ||
| Unrestricted funds | 41,842 | 38,464 | |
| TOTAL FUNDS | 41,842 | 38,464 |
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. B Gwyther - Trustee
The notes form part of these financial statements
Page 7
Ashton Vale Community Centre
Notes to the Financial Statements for the Year Ended 31 October 2022
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
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continued...
Ashton Vale Community Centre
Notes to the Financial Statements - continued
for the Year Ended 31 October 2022
| 2. | OTHER TRADING ACTIVITIES | ||
|---|---|---|---|
| 31.10.22 | 31.10.21 | ||
| £ | £ | ||
| Tiddler's Takeover Playgroup | - | 96 | |
| Regular bookings | 11,563 | 8,418 | |
| Private bookings | 5,611 | 728 | |
| Deposits banked | 3,343 | 900 | |
| 20,517 | 10,142 | ||
| 3. | RAISING FUNDS | ||
| Raising donations and legacies | |||
| 31.10.22 | 31.10.21 | ||
| £ | £ | ||
| Support costs | 12,234 | 15,852 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 October 2022 nor for the year ended 31 October 2021.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 October 2022 nor for the year ended 31 October 2021.
5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| Unrestricted | |
|---|---|
| fund | |
| £ | |
| INCOME AND ENDOWMENTS FROM | |
| Donations and legacies | 20,375 |
| Other trading activities | 10,142 |
| Total | 30,517 |
| EXPENDITURE ON | |
| Raising funds | 15,852 |
| Other | 2,965 |
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continued...
Ashton Vale Community Centre
Notes to the Financial Statements - continued for the Year Ended 31 October 2022
| 5. | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued | |
|---|---|---|---|---|
| Unrestricted | ||||
| fund | ||||
| £ | ||||
| Total | 18,817 | |||
| NET INCOME | 11,700 | |||
| RECONCILIATION OF FUNDS | ||||
| Total funds brought forward | 26,764 | |||
| TOTAL FUNDS CARRIED FORWARD | 38,464 | |||
| 6. | MOVEMENT IN FUNDS | |||
| Net | ||||
| At | movement | At | ||
| 1.11.21 | in funds |
31.10.22 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 38,464 | 3,378 | 41,842 | |
| TOTAL FUNDS | 38,464 | 3,378 | 41,842 | |
| Net movement in funds, included in the above are as follows: | ||||
| Incoming | Resources |
Movement | ||
| resources | expended |
in funds | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 23,002 | (19,624) | 3,378 | |
| TOTAL FUNDS | 23,002 | (19,624) | 3,378 |
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continued...
Ashton Vale Community Centre
Notes to the Financial Statements - continued for the Year Ended 31 October 2022
6. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net | |||
|---|---|---|---|
| At | movement | At | |
| 1.11.20 | in funds | 31.10.21 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 26,764 | 11,700 | 38,464 |
| TOTAL FUNDS | 26,764 | 11,700 | 38,464 |
| Comparative net movement in funds, included in the above are as follows: | |||
| Incoming | Resources | Movement | |
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 30,517 | (18,817) | 11,700 |
| TOTAL FUNDS | 30,517 | (18,817) | 11,700 |
| A current year 12 months and prior year 12 months combined position is as | follows: | ||
| Net | |||
| At | movement | At | |
| 1.11.20 | in funds | 31.10.22 | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 26,764 | 15,078 | 41,842 |
| TOTAL FUNDS | 26,764 | 15,078 | 41,842 |
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continued...
Ashton Vale Community Centre
Notes to the Financial Statements - continued for the Year Ended 31 October 2022
6. MOVEMENT IN FUNDS - continued
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Incoming | Resources | Movement | |
|---|---|---|---|
| resources | expended | in funds | |
| £ | £ | £ | |
| Unrestricted funds | |||
| General fund | 53,519 | (38,441) | 15,078 |
| TOTAL FUNDS | 53,519 | (38,441) | 15,078 |
7. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 October 2022.
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Ashton Vale Community Centre
| Detailed Statement of Financial Activities | ||
|---|---|---|
| for the Year Ended 31 October 2022 | ||
| 31.10.22 | 31.10.21 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Donations | 2,210 | 20,337 |
| Other receipts | 275 | 38 |
| 2,485 | 20,375 | |
| Other trading activities | ||
| Tiddler's Takeover Playgroup | - | 96 |
| Regular bookings | 11,563 | 8,418 |
| Private bookings | 5,611 | 728 |
| Deposits banked | 3,343 | 900 |
| 20,517 | 10,142 | |
| Total incoming resources | 23,002 | 30,517 |
| EXPENDITURE | ||
| Other | ||
| Deposits returned | 4,020 | 590 |
| Cleaning | 2,618 | 1,479 |
| Gardening | 656 | 610 |
| Water and sewerage | 96 | 286 |
| 7,390 | 2,965 | |
| Support costs | ||
| Other | ||
| Insurance | 1,447 | 1,400 |
| Light and heat | 4,796 | 2,794 |
| Telephone | 100 | 90 |
| Postage and stationery | 336 | 149 |
| Sundries | 3,384 | 1,051 |
| Repairs | 891 | 10,211 |
| Carried forward | 10,954 | 15,695 |
This page does not form part of the statutory financial statements
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Ashton Vale Community Centre
| Detailed Statement of Financial Activities | ||
|---|---|---|
| for the Year Ended 31 October 2022 | ||
| 31.10.22 | 31.10.21 | |
| £ | £ | |
| Other | ||
| Brought forward | 10,954 | 15,695 |
| HUB | - | 157 |
| 10,954 | 15,852 | |
| Other 2 | ||
| Accountancy | 480 | - |
| Donations | 800 | - |
| 1,280 | - | |
| Total resources expended | 19,624 | 18,817 |
| Net income | 3,378 | 11,700 |
This page does not form part of the statutory financial statements
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