R•gist•red Charity Number: 1161218 Company Number: 09349804 Universities and Colleges Information Systems Association Consolidatod Accounts forthe year ended 31 December 2022 •AC635N6A• 2010612023 CC•APANIES HOUSE A14 *155 Wenn Tovfflsend Chartered Ac¢ouDtsnts Oxford Universlties and Colleges Infomiation Systems Assoclatlon Association infoffliation Chair: Adrian Elhson Treasurer. Sarah Cockrdl Wice Chair: Secretary: Matthew Fkywer CEO: Deb￿h Green Reglstered Charlty Number. 1161218 Reglstered Office: 30 St Giles Oxford OX13LE Audltor. Wenn TvwnserKI Chartered Acc￿ntants Oxftyd Business Address: Lumen House Library Avenue Harwell Oxtord Oidcot Oxon OX11 OSG Bankers: Bardays Bank pk Universities and Colleges Informati¢￿ Systems A$S￿lation Contents Page Trustees. Annual Rep)rt ALvJitors ReF4)rt Statement of Financial Acbwties Balance Sheet 10 SLitement of Cash Fkws 11 Noles to the Financial ￿￿ents 12-22 Unlv•rsltles and Colloges Infornutton Systems Association Tntstees. Annual Report for the Ilnancial year ended on 31 December 2022 Introduction This dctumenl is the annual report of the trusttts of the Universiiies and Colleges Infam￿tiC￿ Systems Asstxiation. othe￿iSe known as UCISA. Trustees were ek%ted at the Annual General Meeting according to the procedures laid oth in the Articles of ASsoCia￿n. The 2022 Annual General meets.ng took place virtually c Thursday 16th June via ￿￿10S0ft Teams. Trustees The follcwng Irustees were elecled al the 2022 Annual General Meeting: Mr. Adrian Elli$￿. Chai Ms. Emma WoL)J￿Ck. Deputy Chai Ms. Sarah Cockrill, Treasuree Mr. Matthew Flower, Se¢retsry"' Mr. Vipin Ahlwat. Elected Twstee." Ms. Natha1* Czechowskn., Elected Trustee . Denoles that the office holder was already a trustee having been elected at a prevk?us AGM ' Denotes that the person elected was already a co-OPte(I Iruslee The folltrwing remained as trustees. their tem of off￿e not I￿n9 expwed". Mr. James Smith, Elected Trustee The following We￿ co-opted as trLtslees M 16 June 2022: Ms. Karen Bates Mr. James Crooks Mr. Nicholas Gilbert Mr. Mark Johnston During the financial year. Dr. Paul Harness reS￿ned as a trustee. having retired Irom employment with a mber insif(ulion. Mr. Darren Tysoe and Mr. Gareth McAfeese also stepped as Irustees at the 2022 AGM. The Trustees woukl like lo record theii thanks lo all three for their wnlribution to UCISA r. Dean Phillips stepped ¢Jov4n as TreasU￿r and trustee and Mr. Paul Butler stepped dchvn as Secretary and trustee al the 2022 AGM, their respectNe tern￿ of office having expwed. The Trustees would like to record their thank5 to both of them, noting in part￿￿￿7r their dedulion arKI skill in St￿Ing UCISA through a challenging pefP)d of sustained and substantial change. Structure* governance and management UCISA is a membership organisation whth exists to promote advance for the public benefrt in formatB)n syslems and digrtal technolo5￿ and their use in educalion and research, Prwnarily in UK universrtie5 and colleges. UCISA is a Registered Charty (Chanty number 11612181 and a company limited by guarantee {Cornpany number 093498041 having P￿v￿?UsIY operated as 8 Charitable Trust Icharty number 2777471. The Charitable Trust became domlanl in December 2015 having transferred ils assets and liabilities to the new Charity and Company, i.e. the cuf￿nt UCISA atso ￿fer￿ to as CCLG (Charitable Company Limited by Guarantee). Finally, the Charitable Trust was dos0￿e￿ in Juty 2017_ UCISA operates under the temis laid out in the Articles of A$s￿latIOn which a￿ available from the c￿MPan*S House website Ihttps".Ilbets.compan￿shcxJse.gov.ukIc0MPanyIO93498O4IfiIIn9-htstoryi. UCISA has four categories of membership". F￿1 members- univetsit*s. colleges and ther educational Institu￿ns.. Affi'liate membe any organisation th* is a separ* legal entity lor part of one) to its host inslrtutwi. other educational, not for profit r3ganisalx)ns: Corporate members- comm￿lat crfgan1&it￿nS'. IrHJivKlual Me￿r$ - available to th)se who have worked in the sector and who wish lo retain a connection with UCISA and it5 membership arKI is al the sole discretion of the Board of Trustees. IrKIivhdual membership is not available to employees of organLsath?ns that might othe￿ise be UCISA Corporale members. Universities and Colleges InfoThnatlon Systems Assoclatlon Trustses. Annual Report Icontlnued) for the financial year ended on 31 December 2022 Structure. governance and management (continued} Under the term5 of the Articles of AsSCcLat￿n of the CCLG, each Full member inslituth)n is entit￿d to a single vote al General Meetings. Affiliate. Corporate and Indmdual members may attend and speak at General Meetings bul shall not have the right to vote. Truslees are elected at the Annual General Meeting of the Associatw.. under the terms of the Articles of Ass(xialit￿. UCISA is comprised of fv¥o entities. a Charitable Company Limite¢J by Guarantee. UCISA, and its wholly owned trading subsidiary, UCISA Services Limrted. UCISA was gfanled charitable slalus on 9 April 2016. Since 2018 govemance is carried out by the UCISA Board of Trustees. which has responsibility for strategic development. and ccwrate an¢J financk81 compliance, and the Leadership Council whth is the focal point for membership engagernenl and managernenl ofthe delivery of resources arKI publicalh?ns. The Articles slate (section S.61 that no peTson shall be a truslee for more than eight consecutive years, except in exceptional circumslanees where such extensiorb is authorised by a majority of 7S% of Members attending and entitled to vole al an AGM. This allows the Asscoats"on to plan suc£essKin for the officer positions. 8￿hOugh the Articles allow for any representslNe of a full member institution lo stsnd for a posrtion of office at an Annual General Pleeting. The A$sc￿l81￿1n is commrtted lo offering training to its trustees. Al Trustees re¢eNe a copy of The Essential Trustee and commit to reading it. All trustees have undertaken Health and Safety Training as part a review of all Health and Safety Policies conducted this financial year. Furthef training for all trustees will lake place after the 2022 AGM. UCISA'S work is largely carried out by ¥duntews frcwn tho unNersities colleges sector. This work is supported by t￿ UCISA Office team. Objectives and activities for the public benefrt The objective of UCISA is to promote and advance educatDn for the publ￿ benefit in information sy5tem5 and digi181 lechnotogie5 and their use in ￿￿cat￿)n and research. in United Kingdom universities and colleges. UCISA was prou¢J to kunch Building on Succ￿$ - Slrategic Plan 2022 to 2027 in January 2022 settirvj cwl our Clear ambition for the nexi fNe years. building on the solKI foundations laid through delNery of Ihe previou$ strategy. UCISA'S mission. lo Connect. Shar• and Transform remains u￿anged. We have hcwever set three new goals for the next five yeats". To represent the digital Con￿Un￿ N) the Education Sectorwith authenticity authority. To harness the power of our cc41ectNe voice by expanding the brealth and depth of engageft￿nt with LflSA. To enable the professitysal devekipmenl of individuals and enhance the ￿llectIVe expertise of our ccwnmunty. E¥h of our special interest groups have fowrd plans to supp)rt delivery against these goals. These aims have been fulfilled in the xcounling period as f01h>￿." Delivery of a comprehellsive programme of 68 On41￿ conferences. webinars. peer-lo peer continuing professional devdcpmenl sessions, arKI round tab￿ events covering a broad range of topic5 to address strategic challenges facing the education sector. Al events reflect our MIssK￿ lo Connect our members, Share best practice and Transform our COMMUnrt￿ of practice. enabling eff￿￿ncle5 and effectiveness for the greater good of the sector. Delivery of six fa¢e40-face conferences acro5$ ￿ year. Creation of a bank of webinar recordings to altow members to access devekynent training at a time and pace lo suit their intJNKlual C1￿um$￿nces. Representstin work wth suppliers to the sth. incjuding the formth.on of working parties and representative groups to ￿'litate ard lurther this work. unlvers1l1￿ and Colleges Inforniation Systems"Association Trustees. Annual Report lcontinuedl forthe financial year •nded on 31 D￿mber 2022 Objectives and activitie5 for the public benefit (continued) Supporting Special Interesl Groups {SIGs) and C¢)mmunities of Practice to refie￿ Ihe breadth of aclivty and specialisms wlhin IT in HE and FE. During the financaal year a rwi Sustainability Special Inleiesl Group was formed lo promole and facilitale best P￿ti￿ for member institutions IcKJking to reduce the carbon footprint of their IT funct￿. In addrt•)n. our Immigrat￿n Administration W¢yking Paty became a full Communty of Practti during the year. lo act as a forum for instrtulions. the UK Govemmenl, and syslerns vendors to agree 5o1ulhy￿ to autornate and streamline the admin1strat￿ft of immigration in universrties and col*es. ProvKtin9 thought kadership act]￿ty through tlirectors. Cut briefings, Study Tours. CIO panels and open mernbers. rneetings to discuss key current issues arisiThJ. Horizon Kanning by idenb'fying and stimu￿ting debate UK and Global trends. The prowsion of Toolkils, Guvjes. Templates and Rescwrces for membws to buikj underslanding and drNe efficiencies. Conducting a reguLgr prc4Jramme of sur4eys, alkxing our nwnbers to be￿hrna[k Ihemselves against their peers a￿1 against national treThJs and f&ilitating ad hcK survey &tNity to meet membership needs identifEd in year. Facilitating peer to peer and institulion to institutK)n ¢olLai*)rats'on for our rrembers. Maintaining strong relat￿shIpS and collaborations with equivalent overseas org8nisalions. Maintaining strong ￿tationShIpS and collaborations with equivalent UK organtsalions repiesenling Libraries, Estates, Finance, HR, Leaming an¢J Teaching, fUn¢t￿n5 in HE and FE. Coll8bofaling witti and supporting the work of sector btsaies and agencies such as Jisc. HESA, UUK. UCAS, Advance HE. contributing lo Programme Boards. Advisory Boards, working parties. responses lo 90vemment an¢J consullalions. Provi¢Jing suNey data and sector infonnatKffl lo aTrJ SUFPC￿ wlicy making. Drafting ￿sponse$ lo govemment papers and consultatTrons on behaw of the IT community in our sector. Commenting on legislative change (both conlempkled and implemented) and educating members to ensure understsnding and promte & support complwn¢e. The trustees have complied with their duty lo have due regard to the guidan￿ on public benefit p￿lished by the Charty CommiSs￿n in exercising their ptswe￿ or duties. Achlevements and perfomance UCISA continues to te a thriwng organisation. Having delivered the changes and ambitKJns sel out in its sIrateg￿ plan 2018-2022, we were pleased to bU￿d on that success with the launch of our new five-year strategy in January 2022. The status of a Charitable Crynpany Lwnited by Guarantee has given UCISA the ability to idenlTfy and purchase resources on behalf of its membership. As outlined above, the trustees have sought to invest in projects lo delivef quality collateral to rts member5hw and acts"vrties that meel members needs in a challenging and ever-changing seetor environment. The Tnjstees continue to invest in projects resources to ensure that the organis8ti)n is frt for purpose, is able to continue lo ath.eve rts charrtable ct4"ectNes and to prowde value to members. 2022 heralded the inlroductKJn of our new hybrid events model. delivering the full prcgramme of f￿t0 face conferences and events that our member5 value. akJngsKle a vibrant monthty onl1r￿ programme of vmtual events. We delivered our first face4t>face Le*rship Conference in three years in Marth 2022. ￿th many rernarking on how wonderful It was to be back meeting eolwues and Supplie￿ face-ttrfaee again. Feedback from the onference was very positNe. as UCISA members addressed some of the key issues facing the sector. recwiting and retaining laknt, cyber secuiity, sustainabilty, arKI d￿rtaI beadership in a post-pandernic world. A record number of Institut￿la1 and CO￿K)rate mewthrs atterMJed Leadejship Conference. wth the UCISA team still taking b¢>)kir4Js on the opening day trom sUppl￿r$ realising that they had lo be part of Ihe conversation. Univetsities and Colleges Infommtion Systems Assoclatlon Tn￿tee5. Annual Report (continued) for the financial year ended on 31 December 2022 A¢hi8v•ments and performance Icontinuedl 2022 also saw us retuming lo delivery ol our full regular Series of ¢onferences whilst continuing lo deliver 68 virtual events during the year leaching over 7.500 registered de*ate5, 5howca5irvJ inspirational thinking. best pracliee and championing new ways to deliver in an everchanging landseape. Our representat￿n work dKI not diminish during the year wrth UCISA supwb.ng instrtutK>nal members in facing the many and varied challenges that emerged. This work wrth Suppl￿rS, focused on ensuriw service levels remained fit for purpose and delNered value for iTr)ney. thallenged p￿tICe$ that adversety impacted our sector al a lime of conlinued financial pressure and ensured that appropriate standards of securty were being met and rnaintained. Our Special Interest Groups. working part￿$ and collal)oratK)ns ¥￿th seclor partners ensured we ¢ontinued lo hieve our miss￿n lo connect digital professionab, enable them to share best practice an¢J so transform. The Trustees would like to record their thanks lo all of our Special Interest Groups, their Chairs and committees and to the thairs and rr*mbers ot Ouf various C￿mUnrt￿s ol Pla￿￿, working Pa￿"eS and repfesentation groups for Iheir dedi¢atK•n and commitment throughout 2022. supporting and facilrtaling the huge increase in outputs that our rw hybrKI events programme brought with creatNty, agility and dedication. The Trustees are pleawl lo report that UCISA maintained full business and service continuity during yet another Per￿ of sMJnfficant change and would like to record their thanks to the UCISA staff team for their hard work and dedication n bringing this aboLrt. Financial performance The free reseNes available to UCISA are £2.3￿.718 as at 31 December 2022. The ReseNes Policy is stated at the Annual General meets.ng (AGM) as part of the discussKJn of the annual accounts and we CLY)tinue to mawitsin sufftient ￿SelveS lo meet UCISA'S strategic ambitions and liabilities. The Trustees have assessed the risks aTrJ current liabilities and ￿ard it as prudent to have held a sum in reserves against the cosl of operating the asscciation for a perKxl of approximately 12 months without income to be ab￿ to withstand uninsufed or uninsurable fina￿la1 k)sses a$S￿rated wth the failure of a major conference event. The Trustees regukirty re¥￿ the level of reseNes during the period of trading to ensure bt is proportionate lo the risks and to fund any Strateg￿ inveslments required. Thi5 year has seen further inpkmenL*NJn of our Strateg￿ plan for 2022 to 2027 building on the transfomalion activity alre•* achieved. The Board 15 committed to uTrJerpinning the strateg¢ plan by investing significant ￿serveS over the next 4 years. A full business revw was ￿ndu￿ed in 2022123 10 assess rf the tools in place were suitable to suppcrt delivery of the current UCISA strategy. A$ a result of this review commitment was made to invest in new Systems and prCCu￿MenI of sdutions wll begin in Q2 2023, with implemenlalion into early 2024. Other investments indude personnel and sery￿e$ that ensure we can maximise membership value and continue to deliver a r￿h portfolÉo ol high-qualty events and se￿￿8$. The membershp renewal process for 2023 incbjded a banding reviw for all members. Annual planned reviews will be base(l on current HESA infornalK)n and adiu$ted. rf n￿essary. ahead of the renewal$ f¢y the future year. 86•A of members had instrufAed UCISA to inwxe 2023 subscriptions al December 2022. well ahead of the January 14th deadline. The iwestrnent polw was revwed in 2022 and a th￿9h Consultati￿ pr￿e$S was ur¥Jertaken. Brewin Dolphin were appointed lo manage the F#Jtfolio in late 2022. with fvnds being invested in e*ty 2023. A review of bankin9 facilities will be undertaken in Q2 2tr23 to ensure that the levels of seNce on offer a competrtive, efficient and to further streanline the payment Pf¢xess ahead of the business system implementstion. We wnts.nued to be agile in our delivery of both virtual and face-t￿kn events. Balanced budgets proposed for 2023 and 2024 wntinue lo ensure that the core ¢yrating costs are covered by mernbership and event income. whilst maintaining Suffic￿ re$8Nes lo nvest in our stralegic amb*Kins and mitsgate krwn risks. Unlversltles and Colleges Infornmtion Systems Assoclation Trustees. Annual Report {continugd} for the financial year ended on 31 Decernber 2022 Fundralslng UCISA'S funds are generated from men*ership incorre and surpluses from charitable actrvlies. The Charity does not raise fvnds from the Pu￿1¢. Future plans The objedive of UCISA remains.. lo Pr￿￿te and advance educatKn for public benefft in informalK)n systems and d*Jitsl technologies and their use in education and research and no other puwes. The increased level of member Se￿e$ that our hybrid events programme and strong representation ethos has delivered in 2022 has hwJhligMed the fact that our business systems are no brYJer frt for purpose. UCISA now seeks to move into the next phase of our development and 2023 will see an ambitious investment programme begin, updating our technol¢>3y environment and maturing our digital capabilty. This slep change in maturity ol the organisat￿n ￿1[ supwt the delNery of UCISA'S ambi(K)us fiv&year slralegtc plan by investing in a technobgy en￿r￿Ment that delivers an engaging member experience. with rich data lo drive further devebpment of UCISA member swces. The proposed solution will comprise of a bfoad range of functionality and encompass all functions fr¢%n a srngle membership sdution, that will fealty place members at the heart of the organisation. Wrth the appointrnenl of Dr. Elaine Swrfi as our Continuing Development Mana9er in Oecember 2022, UCISA has 8lso embarked on a five-year delivery pkn that will see the ambition of our strategic goal.. to enable the professional devewnent of indNMluals and enhance the ￿llectIVe expertise of our community. become a ealty. We plan lo deliver a pilol Mentoring Scheme during the year with a view lo wtyJer rollout throughout our communty. A survey seeking rrEmber5 view5 on training needs was issued in eady February 2023 10 inform the allocati￿ of resources io best meet the member needs identffied. In addition. mindful of the ¢￿S[derats￿ financial p￿SsUre$ the educath)n sector is under. Trustees have agreed lo signif¢cantly extend the UCISA Bursary ￿herne for 2023 offering a plus one scheme 8lk)wing every delegate booking a full package at any of QLtr ￿nfere￿$ to Th)minale a colleague who has not previously attended the event, would benefft frcffi rt but who M￿ht not otherivise be able to attend, lo receive a bursary fvnded place. In addition we will be providing a bursary funded place at Leadership Conference for all the shortlisted eandidates for the UCISA Rising Star award. Finally we will be funding a number of wlleague5 10 speak al relevant {non UCISA) conference5 and events such as the EUNIS ￿nference in June. Our Represenlalion work on behaw of the sector has gr(ywn eyp)nenlialty over the pa51 ￿efve rrKJnths and this trend is lthely to conlinue. This work 1$ partularty valued by our membership and makes a S￿nIfICant contribution to the sector. We theref¢ye enwsage that investing in resource to $upp)rt and enable rn￿e of this work lo be undertaken on behaw of the se¢tor may be n￿eSSary in the near fvlure. We will host a Strategic Planning Day in Juty bringing Twstees and members of Leadership Council together to assess the prtsaress made l¢ywards achieving the goals of the Strateg￿ plan in the first eighteen months and lo ensu￿ we have set the right prionties for the year and lo set the priorrties for 2024. This annual event will ensure th* we rTr)nitor progress effectwety throughiyjt the lrfespan of the strategy. can review and evaluate priorrties to adapl to any changing needs emerge. ensure strong alvjnment of aCt￿rt￿ and drive strorg and effective govemance. Hamessing the collective strength of tyjr mèmtership V0￿e, we will provide the IT and digrtal pwtitvjners in the UK Education sector with the tools lo be ￿ade￿ in d￿lta1 transfC*ma1￿n and IT developments. In this way we believe that UCISA will conb.nue to meet rts charrtable obje¢l to prornle and a0*￿e education for the public benefft in information syst￿￿ and digrtal technologies and their use in education and research. Universities and Coll¢ges Information Systwns Associ•tion Twstees. Annual Report {¢ontinuedl for the financial year endod on 31 December 2022 Trustees. responsibilities statement The Iruslees (who are aLso diTector5 of the Unp4ersities arKI Col￿ge5 Information Systems Association for the purposes of company law) are Tesponsble for preparing the Twstees, Annual Report and the financial 5tstements in accordance wrth appluble law and Unrted lfjngdom Accounting Standards (United ￿"ngdoM Generally Accepted Accounting Prath'￿1. Company law requires the trustees lo prepare ffinancial ststements for each financial year. which give a true and fair view of Ihe state of affairs of Ihe Charitable company and of the incoming resources and application of resources. including the Incon￿ and expenditure. of the charItsb￿ company for that perityJ. In preparing these fM)ancial slalements. the trust￿ are required to: selecl suitable a￿ountIng poI￿leS and then appty them consislenlly" observe the methods and princip￿5 in the Charrt￿5 SORP 2019 (FRS 102)- make judgements and e5tirnate5 th* are reasonable arKI prudent.. slate whelhef 8ppIKable UK Accounting Standards have been folk)wed. SU￿"e￿ to any material departures disckjsed and explained in the finanual statements". prepare the financial 5tatemen15 on the g￿Thj concem basis unless it is inappropriale lo presume that the Charitab￿ company will conts.nue in opeTatson. The Iruslees are responsible for keeping adequate accountiThJ records that discl¢)se wrth reasonable accuracy al any time the financial position of the Charitable ecffnpany and enable them to ensure that the financial statements comply with the Companies A¢t 2￿￿. They are also ￿Sponsible for safeguarding the assets of the charitable company and hence for taking reasonable sleps for the prevention deleclion of fraud and other irregularities. In so far as the Iwslees are a￿dre". there is no relevant audrt information of wh￿h the chantable company's audrtor is unaware.. and the Iruslees have taken all steps that they ought to have taken to make themsefves aware of any levanl audit infOrrna￿n and to esL*lish that the audrtor is a¥r4re of that information. The truslees are ￿SpOnsIble for the mainlenartce and integrty of the Cor￿Tate and financial information included on the charitable company's websrte. LegislatK)n in the United Kingdom goveming the preparat￿n and dissemination of financial statements may drfler ffom kgislat1￿ in other jurisdict￿n$. This report has been prepared hawng taken advanl4e of the small compan￿. exemplKJn in the Companie5 Act 2006. Signatur• and declaratlon I declare. in my ca￿ty of dwrity trustee, that the Iwstees have apwov8d above rep￿( and have authork8ed me to swjn rt on their behatf. . Sarah C¢x*rll- Treasurer S￿ned on behaw of the trustees on .........4th May..... 2023 Universiti85 and Colleges Infonnation Systems Awiation Independent Auditor's Report to the membe￿ of Unlversit•6s and Colloges Infommtion Systems Association Oplnlon We have audited the finanual statements of Uni4ernb•s Colw InfOrm*h￿ Systwn5 Associab"on (the 'par•nt chantabk company'l and ts subshJ￿rE$ (the 'group') for Ihe year ended 31 Decembw 2022 whth comprise the grcMJp statemènt of finanaal aCti￿lIeS. the group parent thanty balar￿e sheets. the group cash flow staternent and the lated notss. indudiThJ a summary of svJnifi¢ant ac£ounbrvJ pol￿￿$ The finanoal rep)￿ng framevrfork that has been applied in their p￿paration is applicable law 3￿j Unrted ￿"r￿J(¥￿ Accoursb"ThJ Stsr¥Jards. induding Finanoal Repo￿"n9 Slandard 102 The Financial Repo￿￿9 Standard appkabl& UK and RepublK of I￿land (Unrted ￿"Th)d(m Generally Accepted Accounting practi￿). In our opinion the finanryal statements.. give a knje and fair ol the state of ts 9row's and parent thantstAe cLwnpary's affairs as at 31 tknmber 2022. and ofthe 9row's incow4TrJ resources and a￿)liCatiOn of res0w￿, I￿1￿j1￿j ts income and exFenditts￿, for the year Ihen ended., have been propeity kwared in accordan￿ Unrted ￿"ngdoM Generalty Atcepted AtttyJth"ng Pracbe*", and have been p￿pared in acCo￿anCe the rtiuirernents ofthe CcThparie5 Art 2006 and thtr Charityes A¢t 2011. 8asis lor opin4<)n We conducted OLtr audrt in aC£Ordan￿ vrith Intemational Standards on Au(thtir9 IUKI IISAS (UK)) and applKable law. Our responsibilities under Ihose stsndards are fvrthef desrted in the Athlrtorfs responsiijilths for the audrt ol the financaal ststements sectiw ol our reporL We a￿ iThYependent of the group and parent charitabk company in accordance wrth the Ical requirements that are relevant to our audit of the finar¢o1 statements in the UK. incluth"ThJ the FRC'S Ethical Standard. and we have fiJlfille(l our other ethical responsitslths in aCC￿￿an￿ wrth Ihese requ1￿MentS. V* believe that Ihe alhdrt ￿l￿en￿ we have otrtained s suffKwt and approkwte tr) prcwK1e a basis for our ¢)pinM)n. Concluslons relatin9 to ooing concem In a￿￿￿'n9 the financial statements. we haNt conduded ihat lh8 Intst8es' us• of th8 gcirKJ cornxm basis ol acctyJntirKJ in the Fwaration of the finaKkal ststeffl￿ts is apw(4Yth. Based on the work we have Ferfomied, Y* have not wJ*nb"r*d any material uncertaintie5 relating to evènts or condthons thal indNNJually or collecb"vety. may cast sxJnfficant dtyjbt on the group an(J parèni Charitab￿ eeffjpanys a￿lIty to coth.nuè as a gory Concem lor a penod of at *ast mcths fr¢¥n T•rtwn thè finana315tatements ale authNi5e(I lor i5SU•. Our ￿spOnsIbl"l￿$ and the Trsponsib")lths of Ihe tW51e8S Wrth re5p8d lo goiTrJ are de5criW in thg ￿leVant seth'orts olthi% ￿p￿t. Other Infomiatfjon The other infom)*"on CL¥npnses the infr)mi*"¢M induded in thè tru5te85 annual wrt. other than the financid Stater￿ts and our auditors report thef•on. The trustee5 a￿ reSpOn5b￿ for the other infornation contained ￿thin Ihe annual report. Our opinion on the financial statements does not cover the ott*r ￿fO￿ation and. except to the extent otheThvi5e explitsdy stated in our repo¢ we do not express any forrn ol assurar￿e concIL￿￿ thervon. Our resporsibilty 15 to tead Ihe other infomiab.on aThJ, in doiwj so, consthr vA*ther the other lnfomab.on ts rnatènalty IrKon5iStent wth the finanaal stat8mènts or our knovledge obtained in the COU￿ ol Vw audrt L¥ ¢Xhèrwise appea￿ to be materiaty mi8Statsd. If we bjanbfy such rnaterial inconsistenues ¢x apparent matenal misstat•M￿ts, w• are rtquirpd to determine whether th15 givès iisè to a rnaterial misstatement In the financial ststements themsefves. 11, based on the work we ha¥e perfcrfmed. we condude that there is a mat•rial misstat•mtrnt ol Ihi5 other infolma￿, V•E are required to report that f* We have Th)th¥¥J to r•wt in IIM"s regard. Oplnions on oth•r mattots pre8crlbed by the Companles Act 2006 In tyJr opinion. based ￿ the work undertaken in the ￿urse of the aud thè Inforrnatson gi¥en in the trustees, reFQrt lincrKporabng ts d1￿Clor$, Tepryt} for the finanL?al year lor which the finanual stalernents are p￿pared is consEtent vthh finanoal statements." aThJ the diredors. reFx)rt has been prepa￿j in accorfance 4Wtable ￿1 ￿U*eMeftts. Matters on whl¢h we are f•quired to report by •x¢•ption In the light of our k))owledge aThJ understandiNJ of tr* group and par•nt charrtabl• company and rts •Mronmont obtsinad in the ¢wr5e o1tr* au(&t ￿ ha￿ not •JentiW material Mtsstat￿nents in ts ¢Jreclors' re We have nothir*J to report in ￿re¢l ol the fdlow"ryJ mattws in ￿Ll￿"0n to whth Comp￿leS Act 2￿8 •nd the Charit*s Act 2011 requrns u$ yw if. in q)inion adequate and Suff￿"ent 3￿nb"r￿j recc¥ds haNe not been keFt by the pArent char￿e ¢x)rnpany, or retyms adequate tr our audil have not been fecwved from bra￿eS noi visted by u5". or the par•nt chantabK• et¥npany's finartial ststsments are r*Jt in agree￿nt the Xcou￿.rg rewi15 and retym¥; or eèrtain diselosurés ofdirectors. rernUnerati￿ 5pecafied by Iw are not m*.. or we ha* not T￿¢￿j all thtr informatiw arKI explanalKJrs ￿ req1*￿ for our a￿J￿.. or Un5¥ersltles and Colleges Information Systems Assoclatlon Independent Auditor's Report to Ihe Mem￿r$ ot UnIVe￿itieS and Colleges Infomialion Systems Association (continved) tl* trustees not entitled to prepa￿ ts ffinaroal stat￿Trents in accordance wth ts small ¢L￿panIeS, ￿gThe and l*e advants3e of srnall ¢ornpanies' eXwnpb"Ly￿ in Fvaring the ijirectors. report and fr1￿ the requirement to k¥epare a strateg¢c reF¥xL R•spon$ibilities ol tn￿lee$ As explained more fvlly In the Mjstees. respons￿￿￿$ staterwt set oul on page 7. the tnjstees (who are also the director5 of the charitable Company lor the pU￿oSe$ of CA)mpany lawl a￿ reSp￿SIt* fcK the preparab.on of the financial ststements and for beirg satsfed Ihat g￿e a true and fair and for SUL* intemal control as the trustees detemiine is ne￿SSary to enable thè preparation of financial stslemènts that are free frorn material m￿sta1￿ment. whathèr du• to fra￿j or èrrtr. In prepariTrJ th? finanaal staterrents. trustees a￿ rewSIb￿ for assess￿9 ihe groups and pa￿nt charitable ompany's ability to contrnue as a goir*J corKern. disck)sir¥J, as applieabk, matters ￿lated to g￿n9 concem and using the 90ing concern basis of ac¢ounts"TrJ unless trustees ether witsnd to l14uNJate tha grojp or the p*ènt tharrtabk cc*npany or to ￿ase Operats￿$, or have no realisb"c attematNe but to do so. A￿dito¢S rnspon$ibiliti85 forthe audit of the financial statements VIÈ have been appThnted audrtw under ts Companw Act 2￿6 and Secti￿ 151 01 the CharilEs Act 2011 aTrJ rep)rt in acCorda￿e wilh those Acts. Ouf Otg8ctive5 are to cotain reasonat4e assuran￿ atK•ul ￿her the finanria statements as a %thole a￿ free from rnaterial misstaternent. whether due to fraud or error. aThY to issue an ¥￿jito¢S report that includes our oynion. Reasonab￿ assura￿ is a hbah level of assuran¢x but is not a guaTrnlee that an aLK1rt conducte(J In accordance With ISAS IVKI will always detect a maierial misstatement when rt exists. M6ststements can arise frcm fraud or error and are considered material if, iThYiwdualty or in the agjregate. ttw coukj reasonably be exFected to influeft￿ the economic decjsions of users taken on the b￿"$ of Ihese ffinan0￿ statanents. Irregu￿0￿$. includirwj fra¢Jd, are nStan￿ of non1￿tie5. Thi5 fry1￿ part of our aL*Jitorfs reFKJri Us• of our report Thi5 report is rnade solety to fv tharitabk c¥Jnyany's members. as a L¥xty. in accLYdance wth ChrfJteT 3 of Part 16 oftho Companies Act 2006 and to the chantable conpany's trustees. as a tt¥Jy, in ￿Ordance wrth Part 4 of Ihe Chanties {A￿nIS and Reports) wulations 2CQ8. Our audrt work has teen uThJertaken so that might slate to Ihe charita￿e company's mernbers and its tnJstees those matters we aré rnquir•d to statè to them in an aUdI￿S réport and for no othor purpose. To the ￿l￿$t extent pem)itted by knv, ￿ do noi aLwt or assLme Ask*)￿bIl￿ to anyone ot￿r than Ihè charitable company and the tharil*>le r¢mpany'5 trLBteg¥ as a t#th. for our audtt *Arrfk. for thi8 report. or for Ihe opinioTr5 we have fc￿rned. Anthony Halnes Bse FCA IS•nlor Statutory Auditor) For and on tsehall ofwonn Townsend. Ch¥rt¢r¢d A￿¢￿ntsnts. Ststsrtryy Audltor Oxford 4th May . 2023 CoNJdldat•d slat•M￿OI Fkn•N¢￿1ActsV￿sI1tt¢lud￿￿ in¢onw and eAwnditureaECQUntJ Tot•1 Funds 2022 T4)ts1 Fund 2021 FurK 2022 Funds 2021 Fu*)d¥ 2022 2Q21 lthMm•: OthqTtrading aCtNities mer￿ershIp sutssuwtk￿s ChA￿lAblE a¢t1¥￿Ie* EveDts exhibilv)ns sports0￿h￿ Charilabk fundFaishig Investments Oth•r 717.162 717,162 1.013.876 1.013.876 219.830 219,830 21.351 21.351 349 712 349 712 Total In¢tyn• 1.801.069 1.￿l.c¢9 938,053 Exp•ndtture: Ralslng fund$ Costof ra151ry IrKome Charllable actfvftles Events. exhiDilion and Sp)ns￿h1p Proierb and 5Utveys Pubhcity and awards Chantable donauons 5*.651 18.919 615.770 564.845 n1.889 731,889 9.W20 10.611 154.0 21.871 154,084 21,671 13,660 13.C691 13.th) 13.689 1.335.591 32.599 1,268.1 740.8 13.680 754,480 Corporation T•A on subsidiary compatyl Total 0x￿ndI￿r+ 1.335.591 32.599 1.368.1K* 740.BCO 13.680 754,480 14•1 movement In funds Rqcon¢lll4tlon olfunds.. Total funds broughtfD￿aTr1 1$ 65.498 (32.5991 432.8Sg 197.253 (13,680} 183,573 1.W.610 652.631 2,616.241 1.766.357 .311 2,432,668 2.429.108 620.032 3.049.140 1.W,810 652,631 2,616.241 l kncome and expeThYiture derive from conthuiry &*wbes. The ch8rity'¥ thyn re¥vts are summ8nsed In Note 19. Unlverslties and Colleges Inforniatlon Systems Association Consolidated Balance Sheet as at 31 December 2022 Group 2022 Charity 2022 Group 2021 Charity 2021 Fixed Assets Tangible Fixed Assets Intangible Fixed Assets 14.390 18.000 14.390 18,000 3.254 36.000 3.254 36.000 10 32.390 32.390 39.2S4 39,254 Currnnt Assets Investments Oebtors Cash at bank and in hand 11 12 2.082,209 336,387 1.640.140 2.082.309 587,748 972,103 2.￿2,090 2.C62,190 289,261 636.057 1.481.093 641,419 Total Current Assets 4.058.736 3.642.160 3.832.444 3.339,666 Credltors: amounts falling due wlthln one year 13 (1.041.986) {9C().2491 (1.255.457) {825.6651 Net Current Assets 3,016.750 2.741,911 2.576.987 2,514,(K11 Net Assets 3,049,140 2.774,301 2.616,241 2,553,255 Funds: Unrestrided funds Restricted funds NOn4har1tab￿ trading funds 2.154.269 620.032 274.839 2.154.269 620.032 1.WO,624 652.631 62.986 1,WO,624 652,631 Total Funds 15 3.049.140 2.774,301 2.616,241 2.$53,255 The financial statements have been prepared in xcordance with the provisions applicable to ccffnpantes subject to the small companies. regime. 4th May Thesé accwnls were approv￿ aTrJ authorised by the Board on............................ 2023. Sarah Cockrill Treasurer The notes on pages 12 to 22 fomi an Intsgral part of these flnanclal statements 10 Univetsities and Colleges Inforniation Systems Assoclatlon ConsolEdated Statement of Cash Fl¢>ws for the year ended 31st December 2022 Note 2022 2021 Net cash flow from operating aclivllies 17 172.402 587,694 Cash flow from investing activities Purchase of tangitAe fixed assets Interest received (14.587) 21,351 {2,1671 349 Net Cash flow from investing activities 6.764 {1,8181 Net increase In cash and &ish equivalents 179,166 585.876 Cash and eash equivalents at 1st January 3,543.183 2.957.307 Cash and Cash equivalents at 31st December 3.722,349 3.543,183 Cash and cash equivalents consist ol: Cash at bank and in hand Short lemi deposits 1,640.140 2.082.209 1,481.093 2,062,090 Cash and cash equlyalents at 31st DeceM￿r 3.722.349 3.543.183 The notes ¢n pages 12 to 22 fonn an intsgral part of these financial statements 11 Univetsities and Colleges Inf0M￿tIon Systsms Assoclation Notes to the Finaneial Statements for the year ended 31 Oecember 2022 Ac￿Un11ng policies 8a$l$ of preparatk)n The charty constitute5 8 public benefit entity as defined by FRS 102. The fin￿la1 statements have been p￿Pared in aCCordar￿e with". Account¥u arKI Reportry by Chanties.. SLknnl of RecommeThled Prxtiee appI￿￿le to charrties p￿parIng their accounts in accordance wilh the Financ￿[ Reporting Standard applicable in the UK arKI Republ￿ of Ireland issued in October 2019, The Financial Reporting Standard applicable in the United Kingdom and Republic of IrelarKI IFRS 1021.. The Charities Act 2011.. The Companies Act 20C6." and UK Generally Acceple¢J ACC￿n￿n9 Practice. The financial statements are prepared on a going concem basis under the historical cost convention, m¢)dified to include certain items ot fair value. The finanoal statements are prepared in sterfing which is the funclional currency of the th¥ty. The figures in Ihe$e financial statements have been r￿nded to the nearest pound steding. The signifunt accounling pdicies applied in the preparation of these financial statements are set ¢JJt below. These policies have been consislentty applied to all years presented unkss othe￿iSe stsled. 1.2 Income All income is included in the SOFA when the charity i% legalty entitled to the income and the anw)unt Can be measu￿￿ ￿ IK4bty and it is Pfobable that the income will te recerved. Membership subscriptions. exdudirvj VAT. we in¢￿ded in the SOFA in the year to which they relate. IrKome from charges made organt5ry conferen￿, seminaTS thshops represents the value of servtis provided during the year. excbJing VAT. Interest on fvnds held on deposil is induded when reCeN￿le. Expenditure All expenditure is accounted for on an acwals basis. and is allocated io charitable expenditure. publicty expertses, awards, support Costs and governance costs as folk)ws: Costs wholly incurred on &tNrties fauing withm each ealegory are Charg￿ di￿¢1￿ lo the category. Costs invofving wLJre than one G4te9Crty we ap[￿rt￿)ned n accordance with reasonable estimates. Liabilities are recognised as resources expended as soon as there i% a legal ￿ conslfuclive obligat￿n committing the Charty to the exp￿￿lIUre. and whth is quantifiable. Tanglble assets Tangible assets a￿ ststed al cost {or deeffed eostl ths accumulated dep￿lat￿)n and accUMu￿ed impairment losses. Cost includes eosls directty attributable to making the asset capable of oper*J'ng as intended. Deprecialp)n is provided on all tang*Jle assets, at rates cakulated to write off the cost. less estimated ￿SIdUal value. of each asset on a systemth basis over its expected useful life as folbws Computer Equiprr£nt Office Equipment 33.33% $lraight line 33.33% slraKJht line 12 Unlvelsllles and Colleges Information Systems Assoclation Notss to the Financlal Statements for the year ended 31 DKembgr 2022 ..continueil Accounting poli¢ios (Continued) Intangible assets Intangible assets are amortised on a stra￿ah1 h'ne basis thw useful lives. The usefvl INes of intangible assels a￿ as follovo." Inlanglble type Computer s¢)ftwa Useful life 8 years Reason Assessir￿n1 of pericd of use concluded 8s5el is Usab￿ through lo the end of 2023. Debtors Trade and olher deb￿ are recognised at the setllerwt amcAmt due aftw any trade discount offered. Creditors Credrtors are reccgnised Wh￿ the chwity has a present Obligatic￿ resutting from a past event that will probably result in the transfer of funds lo a third party and the amount due to settle the obli9alion can be measured or estimated relK4bty. Creditors a￿ nom)ally recLyJnised at their settlement ￿no￿nI. Investrnents Inve5trnents are stated in the balar￿e sheet at fair value al the balance sheet date. The SOFA includes the net gains arKI losses on reValUat￿nS and disposals throughout the year. Cash at bank and in hand Cash at bank and in hand indudes cash and deposits. 1.10 Fund accountlng General funds are unrestricted funds which are avaiL4ble for use at the discretion of the trustees in furtherance of the general Lty"extives of the dprity arKI whth have nc4 been designated for olher purpose5. 1.11 Going co￿eM financwl statements have prepared a going corrEm ba515 as the Trustees believe that r¥) materral uncwlaintti exist The Trustees have ￿SIdered the level of funds tr*ld and the expected level of and exFeThJiture f¢Y 12 rrnnths from ault￿ls1n9 these finarKial stslemenls. 13 Universities and Colloges Informatlon Systems Association Notes to the Financial Slatements for the year ended 31 December 2022 ..¢ontinued Income and expenditure resourtes from charitable activities: Events. exhlbltion and sponsotshlp Surplusl {Deficit} 2022 Income Expenditure 2021 UCISA Annual Conference UCISA Annual Conference repurposed Leadership Programmes Publications Sponsorship- Face to Face ￿per Supplier Showcases Corporate Information Systems Group Digital Capabilrties Group Support ServKes Group Managers, Forum D￿lIa1 Infrastwcture Group Security Group London GfoupILMN Women in Technolcffjy Hijack Event PlatfoFrn Events general expenditure Management Charge from UCISA $97.9S7 5,DJO 41.250 310.227 287.730 5.¢)JO 41.250 125.830 6,UJO 6.(KlO 18.750 25.250 1.750 4.000 163.167 {7CKII 64.467 113,075 $0.092 {7001 16.396 48.071 111,165 41.118 70.047 30.5¢)0 3.000 1.000 225 9.505 4,625 4,240 200,803 6.275 9,565 14,6251 14,2401 {200.8031 (133.5351 19.070 110.7991 Net rnovement in funds 1.013.876 731,889 281,987 65.746 Total restricted income and expenditure ir￿lUded n the above is £nil (2021.. £nill. 14 Unlvernltl¢s and Colleges Infornutson Systems Association Notes to the Financial Statements for the year ended 31 Decernber 2022 ..conts'nued Costs of raising voluntary In￿Me 2022 2021 Administration Bank charges IT costs Meeting expenses Public liabilty insurance Amrtisalion depreciation Mentoring Govemance costs {see note 61 Salaries Recrurtmenl fees Infrastructure Less recharged to event costs IUSL) 61,617 42,441 3,315 107,067 17,563 3,936 19,496 50 39,296 440.366 540 24,310 (133,5351 125,483 11,481 4.182 21,451 31 $4,222 495,722 1.545 33.193 1200,8031 615,770 564.845 Total restn"¢Xed expendrture included in the above is £18.91912021.' £nil). Projects and surveys 2022 2021 LEO info se￿rrtY training O￿lta1 skills survey TEL survey CISG AnnLtal Survey Survey SofN¥are 210 2.000 8.799 4,900 5,962 3.250 5.170 9.920 21,871 Total reslnded expenditure included in the above is £nil (2021.. £nil). Publicity and awards 2022 2021 UCISA bursaries LMN grants (3,1%9) 13.680 13.680 10,611 13,680 Tclal resliicted expenthture included in the aL￿ is £13.68012021.' £13.680). 16 Unlversllles and Colleges Inforn)atlon Syslems Assoclallon Notes to the Financial Statements for the year ended 31 December 2022 ..conlinued Govemance costs 2022 2021 Salary costs Administration Auditor fees: Audr( Other wo Meeting expenses Legal and professhJn* fees 15,454 2,445 10,265 11,245 604 14,209 15,575 2,129 11,470 6,505 925 2,692 $4,222 39,296 Stsff costs 2022 2021 14Vages and salaries Sctial security costs Pensions Redundancy Temporary staff 437.570 46.724 25,600 385,568 39,540 19.929 1.282 10,904 511.176 455,941 During the year. theo was an average of nlie (2021: eight) persons employ￿ by UCISA. Number of employees who rer*ived total ernployee benefits {excknling employer pensK>ns Costs) of more than £60.000 15 as follow5: 2022 2021 £ 60.001- £ 70,OC £120,001- £130.OtXI £130.001- £140.OLX) The total amtsjnt of ern￿oYee benefrts r￿er￿ed by key managwrenl personnel is £160,95012021.' £152.084). Trustees. remuneration and reimbutsed expenses No remuneratK)n was paKI to the Trustees during the perio(i 12021. £nif). Travelling expenses in connection wilh confeiences, workshops arKI administr*"on aThvJunling to £54 12021.. £1071 were reimbursed to certain committee members duriThJ the year. 16 Unlversltles and Colleges Information Systems Association Notes lo the Financial Statements for the year ended 31 t)ecember 2022 ..continued Tangible fixed assets Olfi equlpmenl Computer equipment Total Cost as at 1 January 2022 Addrtions 1.119 4.274 14.587 5,393 14.587 Cost at 31 December 2022 1.119 18.861 19.980 Depreciation as at 1 January 2022 Charge for the year 337 373 1,802 3,078 2.139 3.451 Accur￿lated depreeiation at 31 December 2022 710 4,880 5,590 Net bcd( value at 31 December 2022 409 13,981 14.390 Net bc¢4( value at 31 December 2021 782 2.472 3.254 10. Intangibk fixed assets Computer Cost as at 1 January 2022 360,OtsJ Cost at 31 December 2022 360,OC 324,0 18.0110 Amortisation as al 1 January 2022 Charge for the year AccumuLated amOrtJ"sat￿n at 31 Decents 2022 342,000 Net book vdue al 31 Deeember 2022 18.000 Net book ￿ve al 31 December 2021 36.000 11. Investments COIF Deposit Fund Valuation Market value at 1 January 2022 Interest eredited during period Transfers out Transfers in 2.062,090 20,119 Market value at 31 I)￿ember 2022 2,082,209 Total - Group 2,082.209 Investment in subsidrary c¢mpany'. UCISA SeryKes Lwniled 100 Total - Charity 2.082,309 17 Universities and Colleges Infomiation Systems.Assoclation Notes to the Financial Statements for the year ended 31 December 2022 ..tonlinued 12. Debtors Group 2022 Charity 2022 Group 2021 ChafSty 2021 Due within (￿e year. Trade debtors Prepayments VAT Inler For the period ended 31 DKember 2022 the subsidiary company showgd th• following resufts: 2022 2021 Tumover Cost of sales 1.013,876 1731.8871 219,830 {154,0831 Gross wofrt 281,989 65,747 AdminislralNe and overhead costs Interest receivable {10,$541 583 15,6461 64 Profft for the financial year Distribution lo the charity 272,018 (60,165) 60,165 112.9851 Profft retained 211,853 47,180 The balance sheot of the Subskllary as al 31 December 2022 was: 2022 2021 Current assets.. Debtors Prepayments Cash al bank Other debtors 35,461 s￿,445 668,037 3.263 26.719 107.531 839.674 Currenl 1iabilrt￿s'. Credrtors Accruals and defer￿ income Other ¢￿itorS (Jved lo UCISA 133,875) 1111,103) 1211 1377,267) 416,8361 {12,955) (481,0471 Net current asset5 274.940 63,086 Non