Reglstered Charity Number: 1161218 Company Number: 09349804 Unlversities and Colleges Inf0m￿li0￿ Systems Associatlon Consolldated Accounts for the year ended 31 December 2020 Wenn Townsend Chartered Accounlants Oxfvrd *AA45ZITT* 1910512021 COMPANIES HOUSE Nii A10 Vniversitie5 and Colleges Infomwtion Systems A$s￿lI￿On Assoclalion information Chalr: Drew Cook Treasurer: Dean Phillips Vice Chair. Adrian Ellison Secretary: Paul Buller CEO: Deborah Green Registered Charlty Number. 1161218 Regist*r¢d Office: 30 St Giles Oxford OX1 3LE Audltor. Vvenn Townsend Chartered Accountants Oxford Business Address: Lu￿n House Library Avenue Harwell Oxford DbJ¢ot Oxon OX11 OSG Bankers: 8ar¢*s Bank pk Univernllies and Colleges Inlommtion Systems Association Contents Page Trustees, Annual Report Auditors Ret Statement of Finanual Activth'es 10 Balance Sheet 11 Statement of Cash Flows 12 Notes to the Finanaal Statements 13-23 Unlversfties and Colleges Infommtlon Systems Assoclation Trustees, Annual Report for the financlal year ended on 31 December 2020 Introduction This document is the annual ￿pOrt of the tnJstees of the UniversitT'es and Colleges Information Systems Association. otherwise known as uasa. The Ttustees for 2020 were elected al the Annual General Meeting according lo the procedures laid out in the Arti¢les of Assooation. The 2020 Annual General Meeting took place virtualty on Thufsday 11th June via Microsoft Teams. Trustees The following trustees were eknled at the 2020 Amnual General Meeting". Mr Paul Butler, Secretary. Mr Dean Phillips, Treasure Ms Sarah Ccckerill. Elected Trustee Dr Paul Hamess. EWed Trustee- 'Denotes that the off￿e holder was already a trustee having been elected at a AGM Denotes that the petson elected was already a ¢o-OPted trustee The followng remained as trustees. their term of office not having expired". Mr Drew Cook. Chai Mr Adrian Ellison. Vice£hair' Ms CL4ire Priestley. Etected Trustee" The followng were co-opted as trustees on 11th June 2020". Mr Arthur Clune Mi Garod Barker Mr Darren Tysoe During the Financial Year. Mr Garrod Barker resigned as a Trustee as he ceased employment with a member insts'lution. The Trustees would like to record their thanks to him for his contribution to ucisa. Stru¢ture• governance and management ucisa is a membership c￿ganiSation which exists to prot￿te and advance educatK)n for Ihe public benefit in information syslern5 and digital technologies and their use in education and resear¢h, primarily in UK universities and colleges. ueisa is a Registered Charty (Chanty number 11612181 and a company limited by guarantee (Company number 09349804) having previously operated as a Charitable Trust (Charity number 2777471. The Charrtable Trust became domiant in December 2015 having transferred its assets and liabilrties lo the new Charity and Company. i.e. the current ucisa also referred to as CCLG (Charitable Company Limited by Guarantee). Finally. the Charitable Trust was dis50fved in Juty 2017. u¢isa operates under the terms laid out in the Articles of ASs￿latIon which are available from the Companies House website Ihttps'.Ilbeta.companieshouse.gov.ukJcompany109349804ffi1ing-hislory}. urisa has four categories of membership. Ful members- unNersilies. colleges arKI other educational institutions.. Affiliate members - any organisation that is a separate ￿gaI enw lor part of one) lo its host insb'lution. other educational, not for profit organisab'ons. Corporate mefrt>er5- commeraal organisations., Indrvidual members - available to those who have worked in the seclor and who wish to relain a connection ucisa and ils membership and is at the sole discreti)n of the Board of Trustees. Individual membership is not availab￿ to employees of organisatsons that myht otherwise be uusa Corporate members. Under the terms of the Articles of Assoc>a￿Tr of the CCLG, each Full D￿mber institution is entitled to a singfe vote at General Meetings. Affiliate, Corporate and Individual ffemters may attend and speak at General Meetings bul shall not have the rKJht to vole. Truslees are elected at the Annual General Meeting of the Asso¢iatson", under the terms of the Arb"cles of Assocpts"on. UniveTslties and Colleges Information Systeffls Association Tnths. Annual Report Icontinuedl for the financial year ended on 31 December 2020 Stru¢lur*, governance and management (continued) The Artide5 State IsectK)n 5.6) that no person shall be a tnjslee for mcYe than evjht consecutive years, except in eX￿pIlo￿al circumstances where such extension is authorised by a majorty of 750A of Membets attending and entitled lo vole at an AGM. This allows the As%)aats"on to Su￿eSsion for the officer posibons, although the Arti¢les alh)w for any representsbve of a full rrember institution to Stand for a position of office al an Annual General Meeting. The Associats"on is cofflmrtted lo offering training to its Iruslees. All Trustees re¢ewe a copy of The Essentbl Trustse and comrnrt to reading ￿ Several trustees have attended the What every tmslee should know course and one Trustee has previousty completed the Institute of Directors diploma. Training for all trustees will take pl￿ after the 2021 AGM. ucisa's work is lar9ety camed out by vdunteers from the unrversities and colleges sector. This work is supported by the ucisa Office team. ucisa is comprised of bvo ents.1￿5, a Charitable Company Limited by Guarantee, ucisa, and its wholly owned trading subsidiary. u¢isa Servi¢es Limrted. ucisa was granted tharitabk ststus on 9 April 2016. Since 2018 governance is carried out by the ucisa Board of Trustees, which has responsibility for strategic development. and corp)rate and financ￿1 compliance, and the Leadership Council which is the focal point for membership engagement and management of the delivery of reSoUr￿S and publications. A Chief Executive Officer was apwnted in May 2019 with a mandate to delrver Iransformational change, optsmising the organisation to support effective delNery of the FTve year strategy. During 2019 central administration of ucisa. which had p￿vIOuslY been provided by the Unrversity of Oxford, was brought fully under the control of ucisa inclLJding TUPE of associated staff. and relocation of the ucisa office to Lumen House, Harwell. In earty 2020 a full review of risk was conducted and a new Risk Management Strategy approved and implemented. During the Financial year h¥0 long-slanding ￿EMberS of slaft, Laura Beard (Accounts Officer) and Anna Mathews IPolicy and Projects Manager) our em￿0yrr£nt the Trustees would like to record their thanks to them for their service to ucisa. Following a national lo¢kd¢)wn due to the Covid-19 pandern￿ the uusa ¢)ffts at Lumen House was dosed and the executNe team have worked from horrÈ since that date. A new operaknng model was swiftly adopted and the decision was taken in April 2020 that ucisa W￿ld move its membeiship and events offer fijlly on4ine, offering no face-lo-face events until March 2022. Objectlves and acllvftles for the publlc benefil The objective of ucisa is lo pro￿￿)Ie and advance educab.on for the publ￿ tenefit in information systems and digitsl technologies and their use in edu¢ats"on and research. primarity in Unrted Kingdom universities and colleges. The ucisa five- year Strategic Plan 2018-2022. set to respond to feedback received folbwing a formal survey of membership to arJse5s ucisa's vakne to its membership. rests on four key pillars.. To be the expert voice in the use of digital teChnolog￿S in education To grow rrembership and engagement To offer further membership benefits To optimise the organisat￿n lo support effeth strategy delNery These aims have been futfilled in the accounting peric*J as folltrws: Delivery of a comprehensive programme of on4ine conferen￿5, webinars, peer-to peer eontinuing professional devebpmenl sessM)ns. study tours and round tsble events covering a broad range of top to address strategic ChaI￿ngeS facing the educatson sector. All events reflect our aim to Connect our members, Share best practice and Translomi our communit*s of practice. enabling efficiencies and effects"veness for the grealer gc#)d of the sector. Cfealion of a bank of webinar recordings io atkx members to access development training at a time and pace to suit their indNidual circumstances. Universities and Colleges Infornwtion System5 Association Truslees, Annual Report Icontlnuedl for the financlal yeaw ended on 31 Decembei 2020 Oblectlves and activities for the public benefrt {continued} Increased representation work with suppliers to the sector as ￿rnber$ sought to meet the new challenges and opportunities brought a￿ul by the Covid19 pandemic. induding the fomiation of working parb.es and representative groups lo facililale and further this work. Provision of regular Covid-19 briefing updates. SupFKtrrts'ng special interest groups and Conmunities of Pract￿e to ￿flect the breadth of activity and specialisms within IT in HE and FE. Thought leadership aetivty through Directors, Cut briefings. Study TOUTS. CIO panels and the insb'gation of open members, meetings to discuss key eurrent issues arising. Horizon scanning by identifying and sb"rnulating debate on errerging UK and Global trerKIs. The provision of Toolkits, Gutdes, Templates and Resources for ￿Mbets lo build undetstanding and drive efficiencies. Conducting a regular programme of surveys, allowing our ￿￿MberS to benchmark themselves against their peers and against national trends and faeilttating ad hoc survey a¢tsvty to meet membership needs K1enlif￿d in year. Facililaling peer lo peer and institution io institut￿n eollaboratson for our ffembers. Maintaining strong relat￿nshIpS and colLqt*)rats"ons with equivalent overseas organisations. Maintaining strong lelat￿nshIpS and ¢ollaborations equivalent UK organisatKJns representing Librar￿S, Eslates, Finance, HR, Learning and Teaching. funcbons in HE and FE. Collaborating with and supporb'ng the work of sector b)dies and agencies such as HESA. UUK. UCAS, Advance HE.. contribubng to Programrm Boards. Advisory Boards, worlung parties, responses to government and consultabons. Providing survey data and sector Infoirnalthjn to inform and support p)licy making. Drafting responses lo government papers and consultatKsns on behalf of the IT communty in our sector Commenting on Legislative change Iboth contemplated and implemented) and eduealing members lo ensure understanding and Proff￿)Ie & support ￿mplIance. The trustees have complied with their duty to have due regard to the guidance on wblic benefft published by the Charity Commission in eXerci￿ng their powers or duties. Achlevements and perfomiance Uclsa continues lo be a thriving organisatK)n and is making good progress against the fve-year Strategic plan 2018-2022. The status of a Charitable Company Limited by Guarantee has gwen uasa the ability to idenb.fy and purcha resources on behalf of its membership. As oudined above. the Irustees have sought to invest in projects io deliver quality ￿lIateral to its membership and activrties that m￿t members needs in a challenging and ever- changing sector environment The Trustees continue to invest in projects and resources to ensure that the organisation is fil for purpose, is able to continue lo achieve its chafitable objecbves and to provide value to n￿Mbers. 2020 has brought many challenges for our members. both personalty arml professionally.we have all been required to adapt, lo innovate. to questKJn established thinking and find pr4matic solutions at speed and under considerable pressure. Few would deny the pivotsl role that IT departments have played to enable our sector lo respond and continue to delwer, desprte the difficult arcurnstances that Covid-19 has brought. Thanks to the heroic efforts of Untversty and College IT staff at every level, the very Feople that ucisa is set up to support. the almost herculean task of enabling rernote WOTking for just under 3 million 5tudenls, lecturer5. re5ea￿her$. academic leaders and support staff. was aCh￿ved al pac£ in March this yeaf. This is in addiknn to moving the delivery of hwher education and research fulty online. Universltles and Colleges Infomiallon Systems A$$o¢iation Trustees, Annual Report {conlinued) for the financlal year ended on 31 December 2020 Achlevements and perforniance (continued) As.one Vice Chancellor put it, 'our IT team ddNered four years. worth of dyrtal strategy in six weeks. enabling our whole operation to Continue." Having accorrylished the inrtial challenge, CIOS found the IT departments they lead are now valued in inslilutions.. with staff at all levels more aware of the signrfi¢ant role they play. They have been quick to build upon the momentum. fully appfeciating the opportunty this P￿SentS to accelerate the delivery of a truly transformalK*nal dvJitslisabon strategy. CIOS understsnd the impact that a move to wortd-leading hybrid learning can bring to the sector, reinforcing the reputation of h￿h&r education in the UK, which ¢ontribules £95 billton in gross output for the UK economy. ucisa's r￿e throughout this exceptional perKKI has been to support our ￿rnber5 andlo provide resources, pra¢kn"¢al guidance, briefings and events that hel￿ them achieve all thal was asked of them. Our decision to mve fully on-line until March 2022 was a catalyst for our ambitKius programme of events. which saw us deliver over 65 events between April and December 2020 with 4.223 registered delegates. In additi'on our CPD progrnmme launched in autumn 2020 provKled a lurther 6 events with 551 registered delegates. Moving to a new operat￿nal nxKlel required reorganisabon to ff￿et our changed operat￿nal needs and so we entered a pnod of consultstion and re-structure throghout the Surn￿￿r months and into the autumn. in order to deliver against the stralegK pLan. which promises to opts"rntse the organisatK*n to support effectwe strategy delivery. th the excepts'on of the Leadership Conference wh￿h sadty had to be postKK)ned to March 2022 due to the national lockdown introduced in March, we were able to offer our full programme of conferences and events. all suitably deconstructed and re-imagined to ensure efeth.veve delivery fully on-line. These events were well SUP[￿rted by our corporate member sponsors and by our Insb.tut￿ftaI delegates. We would like to record our thanks to our sponsors for their generous SUPFrfXt of our work. Our representslion work iTrxeased expwenlially as the year progressed as uasa strove lo support instilulional members faang the many and varied ChaI￿ngeS that e￿￿rged. Our work with suppliers focussed on ensuring access to key plattorms for students. spotlighted issues of digital poverty preventing attess to quality on-line leaming, challenged practices that adversely impacted our sector at a ts'me of huge financial pressure and shttased inspirakn.onal thinkn"rvJ. best prackn and championed new ways to deliver in an everchanging landscape. The trustees believe that the administratNe changes made in 2019 diredy contributed to our ability to respond swiftly and wrth agility during this period, enabling us to offer unique opportunits'es for members to Connect, Share expertise and Transform digital approaches, as well as enh￿cIng ucisa's ability to work with digital suppliers lo HE and FE in highlighting produd need5. In particular the implemenl*'on of a ucisa Microsoft offi￿ 365 Tenancy in December 2019 proved invaluable bolh allowing space for our members to work collatorativety and effectively and providing a plattomi for delivery of a fvll and expanded tser¥￿e offering delivered fvlty on4re. The Trustees are pteased to report that uasa maintained fvll business and service continuity during this period of significant change and woukl like to ￿cOrd their thanks to the ￿sa staff team for they hard work and dedication in bringing this about. Univevsllles and Colleges Infornwlion Systoms Association Truslees. Annual R•port (continued) fof tho fin•n¢io1 year ended on 31 December 2020 Financial perforniance The free reserves available to ueisa are £1.750.552 as at 31 t)ecember 2020. The Reserves Policy is ststed at the Annual General Meetsng (AGMI as part of the discuwon of the annual accounts and this continues to be maintained to ensure sufficient reserves to Th￿et ucisa's liabilth'es. This year has seen further tKogress in the implementation of the 5-year Strategic Plan. A small addilional sum was spent lowards completing transfomiation a¢b'vity ub"lised from the approved reserves budget. The financial syslems have been further developed wrth addIt￿nal arbd more in-depth reporting, includin9 regular reforecasts lo allow ucisa lo react accordingty. The yearryon-year comparisons for costs in relation to salaries. IT. infrastructure and contracted adminislrat#)n and support costs are distorted due lo the majority of these bw'ng included in one section for 2019. combined costs being just over 18% less in 2020 due to exrting the Oxford contracL The renewal process for 2021 started earlier {late 20201. ¢ash reserves were therefore high at year end becau$e of early payrnenls into the year. Debtors were also higher al year end as the deadline for subscription ￿newa1$ was sei firmly as January 14th 2021. Members approved a balanced budget for 2020. A change in offenng was needed due to CovNI-19 and swift move was made to wholly virtual events. All eanollati¢)n costs for live events in 2020 have been negotiated to zero. The proposed balanced budgets for 2021 and 2022 will continue lo ensure that the operating eosls are covered by membership and evenl income, whilst maintaining sufficient reserves to mrtigale known risks. A mix of virtual and face to face events is pLanned for 2022 and will be the first year thal the 'hybrid' model is tested. The Trustees have assessed the risks and current liabilities and regard it as prudent to hold a sum in reserves against the ￿$t of operating the association for a penod of approximately 12 mnths without income and to be able lo withstand uninsured or uninsurable fina￿al k)sses as￿￿lated with the failure of a major conference event. Fundraising ucisa's fvnds are generated frtyn membership incoff* and surpluses from Charitab￿ activities. The Charity doe5 not raise funds from the public. Future plans The objective of ucisa continues to promote and advance education for public benefft in informatson systems and digitsl lethnobgies and their use in education and research and no other purposes. Very strong progres$ has been made against our five-year strateg￿ Plan 2018-2022 in this year and Trustees look forward to beginning work on the new five-year straiegy in Juty. Each of our special interest groups hold planniThJ rrEekn"ngs and put fOThV￿ plans lo support delivery of the four wllars of our strateg￿ Plan: To be the expert voice in the use of doital technolts3Es in education To grow membership and engagement To offer further membership benefits To optimise the organisation io support effectNe strategy delivery. Universilies and Colleges Inforniatk*n Systems Asso¢lallon Tfustoes, Annual R•port {corttinuedl for the Ilnanclal year ended on 31 December 2020 Future plan5 Iconllnuedl Twslees would like lo record their thanks to all of our Spe¢01 Intewt Groups, thtyr Chairs and ¢ommittees for their dedication and commitment Ihroughwt 2020 and 2021, navigab.ng a difficult pandemic period wrth creativty, agility and dedicat¢on and ensuring that we contsnue lo offer our fvll range of annual ¢onferen¢es, events and activity wholly on-line. This move to wholly on-line events has proved very successful. wrth incwsed eng￿e￿nI a¢ross all se￿lon$ of the ucisa community. This vibrant programme will continue throughout 2021 and we are already on target to exceed the 65 events that we delivered in 2020. Plans are already well underway for 2022 when we ￿11 introduce a hybrid events model, delivering the full programme of fa￿10 fa￿ ¢onferences and events that our members value. alongside a vibrant monthly online programme. Our aim 15 always to deliver quality everts. with impathl contenl and pursue a p)li¢y of investing in qual speakers and our hybrid programme will be no different in this regard. However trustees are mindfiJl that conlra¢ls for la￿-tO-1?ce events are usually made 2+ years in advance and market prices have been challenging with no corresponding signi￿ant Inc￿aSe to delegate rates for some considefable time. A further review of costs, securing of sponsorship and exhibitor fees will take place to ensure that we are able to continue to deliver high qualty events for our rrembers, whilst maintaining affordable delegate rates. The need to seek out best practice from both within and outside our sector to ensure we have the agilrty and creativity needed to rneet the challenges our insts'lutions face. has never been greater, and so we look forward to our delayed. much anticipated Annual Leadership Conference in March 2022, our first live event in years. We look forward lo seeing as many members as possibk at this Conferen￿ and to enjoying the netsYorkir¢g opportunrties that have not been possib￿ for such a long kn"rr*. Our full and vibrant prograrnme of INe conferences wll c(mtinue to be the backbone of our activtties, playing a fundamental part in delivery against our Strateg￿ plan.. Connecting our members through their shared interest in the topics they cover and the nettvorking opwlunth.es they afford, Sharyng best practice arKI thought leadership lo provide the inspiratson and insKJht needed to fransform our practice5, all of whi¢h ensures we Iwe up to our pledge to be the expert vore ¥1 the use of digilal technologies in education. Reviews of tyJr Su¢¢essfvl Bursary Stherre and our Series of Member Sup4eys will also tske place in 2020 Io ensure the Bursary scheme and all our surveys continue to provide suppjrt for our members that is valued, easy to engage with and access. In addth"on. we have introduced a series of events and engagement opportunities for our ¢orporate member5. Although our Strategic plan (uns to 2022, we will host a Strategic Planning Day in July bringing Trustees and members of Leadership Council together al that strategy m￿-terrn wnt to assess progress towafds achieving the goals of the Strateg￿ plan and add new detsil to the plan as appropnate. Our hope is that thi5 will be￿rne an annual event and lay the foundakn.ons strong strategic pfanning for 2022 and twond. In this way we believe that ucisa will not onty conb.nue to ff*et its chartsble object to promote and advance education for the Publ￿ benefit in infom)ation systems and digital technologts and their use in education and research. But will also ensure that rt eonb.nues to be re¢ognised as the Expert voice in the use of digital technologies in education. Universltles and Colleges Infomutlon Systems Associatlon Trus¢tts' Annual Report {¢onlinu¢dTr for the financlal year ended on 31 December 2020 Trustees. responsibllities statement The trustees {who are also directo￿ of the UnNerS￿e5 and Col*es lnforrnat*￿ System5 Associab'on for the purposes of company lawl are reswnsible for P￿paring the Twstees, Annual Report and the financial statements in accordance with applicable law and Unrted Kingdom Accounting Stsndards (United ￿'ngdoM Generalty A￿pted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year. which give a true and fair view of the stale of affaifs of the charitable company and of the incoming resources and application of resources. induding the income and expenditure. of the charilable company for that period. In preparin9 these financial statements. the Iruslees are required to.. select suitsble a¢¢ounting policies and appty them consistenty.. observe the methods and prinuples In the Charities SORP 2019 {FRS 102): make judgements and estimates that are reasonab￿ and pnJdent', stsle whether applKable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial staiemenls". prepare the financial staternents on the going concern basis unless it is inappropriate to presume that the charitsble company will ¢onb"nue in operation. The trustees are resFonsible for keeping adequate accounting records that discbse with reasonable aeeuracy at any time the financpl position of the charitsble company and enable them to ensure that the financial ststemenls comply with the Companies A¢t 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detecb.on of fraud and other irregularibes. In so far as the Iruslees are awa￿.. there is no relevant audit infomMtb)n of whi¢h the charitable company's auditor is unaware., and the trustees have taken 011 step5 that they ought lo have taken lo make themselves aware of any relevant audrt information and to estsblish that the auditor is aware of that infomwtKsn. The trustees are responsible fN the maintenance and integrty of Ihe corFK)rale and financial inf0m￿tion included on the charitsble company s website. Legislation in the United Kingdom governing the preparation and disseminab.on of financral stslements may differ from legisL8t￿)n In other Jurisdictions. This report has been prepared having iaken advantage of the small companies, exemptwjn in the Compan A¢t2006. Signature and declarallon I decla￿, in my capacity of charity tfustee. that the trustees have approved ￿ above report.. and have aulhorised me to sign it on their behalf. . Dean Phillips- Treasurer Signed on behalf of the trustees on 11th May 2021 unIve￿IlIeS and Colleges Inlomutlon Systems Asso¢iatson Independent Auditoes Report to the Members of Universities and Colleges Information Systerns Association Opinion We have audited the financaal statements of UnNersiiies and College5 Infrymathx s￿lems A55oGialion (the 'par¢nt ehantablÈ tA￿PanY} and rts subsidrdries (the 'group') for Ihe year tr￿ 31st Decembèr 2020 whid) comprise the group Staternent of f￿anc￿ activit￿, the group and parent chanty balartt sheets, the grwp ¢a5h flow statement and the relaled r￿te5. induding a summary of signffjcant acc￿nting ￿￿￿[&$. The finanaal rèpw)itin9 framèwort that has been appled in their preparalion is applicat4e law and United Kmgdom Acc£¥Jn*'ThJ Standards, irKluding Financial Repo￿.n9 Standavd 102 The FinJncial Reporting Standard 8pplKaL4e in the UK and Repubhc of I￿land (United Kingdom Generally Acwted Accounting Practi￿}. In ouf OPinh)n the financial ststemenls.. give a trnè and fairview of the state of the group's and parent charilable rxjmpany's affars as at 31sl December 2020. and of the 9roup'$ inryyning resources and application of resources, induding its income aThJ expenithtu￿, for the year then ended", have been property p￿Pared in act￿￿n￿ wth Unrted lfjngjom Gererally A￿p¢&j Arx¥)urhting Pr8o*ice,' and have been prepared in accordance wilh Ihe Wuiren￿ of the Companies A¢t 2fK6 artd the Charit*$ Ad 2011. Ba$1$ lor opinlon We conducted our audit in accordance with International Standards on AuditirrfJ IUKI (ISAS IUK)) and applicable law. Our responsibilities under those standar(ts are lurther described in the Audiiorfs resp0nsikn.ltt￿S for the audit of the financAal statements section ol our report. We are independent of the group and pa￿nt tharitab￿ cornpany in accordance with Ihe ethKal requirements that are relevant to our audrt of the finarKi81 statements in the UK. including the FRC'S Ethical Standard. and we have fulf4led our other ethical responsibilrfies in accordancè wrth thèse iequiremènt$. ¥Ve bdieve that thè audrt evidenr2 we have obtaine(l is sufficient and approprlate to pmwde a basis for our opinion. Ct)nclusions rèlating to going concem We have nothing to report in ￿SPe￿ of the fL4bwirvJ matters ffi rela1v￿ to the ISAS (UK) require to report lo you where.. Ihe truslees. use of the gcing concem basis of acccAmkn"ng in the preparnth.on of tM ffinancial statements is not appropriatè., or Ihe trustees have not disdosed Mi the knrKial Statem￿ arhy xjentified malerial Uncerta￿￿'es that may cast signifunt doubt about the grtyJp'5 or parent tharitsble ￿MpanY'S ats.lty lo continue to adopt the going concem basis of accounbng for a per￿d of at lèast monlhs from the date %then Ihe finan¢iaJ 5tstements are authwised for 15sue. Other infom)atlon The trustees are responSi￿e for the other informaknn. The other infrKmation Ix)rnprise¥ the inforMa￿Dn in¢luded in the tru$tee$' annual report, other than the ￿na￿la1 statements and Ouf aL#Jrtoecu￿1n9 to fraud rather than error. as fraud invotves intentional concealment, forgery. collusion. omission or nlsrepresentakn"￿. A further dW￿riptiOn of our resp￿sIbIlrtieS for the aLwJrt of the finanoal stattrnents ts ktsted on the FinaTh>al Reporting Counal's website at". wvM.frc.org.UklaLwJitorsresp￿*￿"￿l1ts. This fomts part of our audrtorfs r•F4Jt. U$9 gf our rwgrt This report is m*Je $￿tty to thè Chantab￿ ¢￿n￿ny'S rnernbers. as a tK**. in xcordarKe with Cwter 3 of Part 16 oftht Companies Act 2006 and to the tharitsble compatys trustees. as a aL¥￿danCe with Part 4 of Ihe Charities (Accounts and Rep￿s) regulations 2008. Our audit work has been undertaken $0 that we mi9ht state to the ¢h¥ritab company's members and its Irustees those matters we are required to stste to them in an auditorfs repert and for no oth•r purpose. To the fUl￿$t extent perm)Ited by law. we do not accept or asgjme resp)n￿bIl￿ to anynS and 5PDrtsTr￿ charitab￿lUnd1zIsin9 InveslmeTrts Olh•r 87B.744 678.744 604.775 604,775 248.679 248.679 912.614 3.120 13.430 912,614 3.120 13.430 686,820 6.293 686.820 Total Income 933.716 .716 1.533.939 686.820 2.220.759 Expendlture.. RJi¥inu funds C051of raiwng 1ncoire Charltable activiti Events, exhitython and 9wsorsh Projects $ut¥eys PUbl￿1ty and a¥rdrds Chaitable dDnabon5 498.833 49e.B33 871.882 871,882 212.925 20.352 212.W25 20.352 23.C66 913.862 49.055 18.974 3.120 6.109 919,971 49,DSS 18,974 3,120 14.4fyJ 740.776 14.4 755.176 1.856.893 6.109 1.a83,fA)2 CowpDwatlon T•A Idu• on wb51dlary Total •ynditur• 74D.776 14.4fyJ 755.176 1.856.893 6.109 1,863,CQ2 N•t m¢)vement In fuTrd* R•¢on¢iliition of fuTrd$'. TOW fund5 broughtfon¥ar 15 192. 114.4fy)1 178.540 1322,9541 680.711 357,757 1.573417 690.711 2354.128 1.896.371 1,896,371 T¢td knnds fDThYard 1.766.357 fth.311 2.432, 1.573.417 680.711 2,254,128 I Ir*x*nè and expeTh*ture derNe from conbnuiry The sts*Neni ol Fin•n¢i81 indth*sai g•ro 8Tr1 th• The noto• on pagej 13 to 23 fonn an kntegAI FMrtottheEettnan¢6alstat4m 10 Universiti•s and Colleges Infomi•tlon Systems Assoclatlon Consolidated Balance Sh••t as at 31 December 2020 Group 2020 Charity 2020 Group 2019 Charity 2019 Notes Fixed Assets Tangible Fixed Assets Iniangibie Fixed Assets 2.584 54,000 2.584 10 72,000 72,000 56.584 72,000 72.000 Curyent Assets Investments Debtors Cash al bank and in hand 2,C61.845 380,401 895,462 2.(￿1.945 537,537 365,423 2.056,485 206,291 128.566 2.056,585 181,050 106,665 12 Total Current Assets 3.337.708 2.W,g)5 2,391,342 2.344,300 Creditors: amounts fallin9 due withln one year 13 {641.271) 1604,626) {209,2141 1162,8281 Net Current Assets 2.696.437 2.360,279 2,182,128 2.181,472 Creditors: amounts falling due after more than one year 13 {320,3531 Net assets 2.432,668 2.416,863 2,254. 128 2,253,472 Funds: Unrestricted funds Restricted funds Non-charilable trading funds 1.750.552 666,311 15,805 1.750,552 666.311 1.572,761 680,711 656 1.572.761 680.711 Total fun(ts 15 2.432.668 2.416.863 2,254, 128 2.253.472 The financial slalements have been prepared in accordan￿ with the provisions applicable to companies subject to the small companies, regime. These accounts were approved and authorised by the Board on 11th May 2021 Dean Phllllps Treasurer The notes on pages 13 10 23 fomi an integral part of thes¢ finan¢ial statements 11 un5ve￿Illes and Colleges Inlonnatlon Systems Association Consolidated Statement of Cash Flows for the year ended 31st December 2020 N4)te 2020 2019 Net cash flow from operating activities 17 769,189 223,614 Cash flow from inv•sling activilies Purchase of tangible fixed assets Interest received (3.226) 6.293 13.430 Net cash flow from investin9 activities 3.067 13.430 Net in¢rea$e in cash and ¢ash"¢quivalents 772.256 237.044 Cash and cash equivalents at 1st January 2.185.051 1,948,007 Cash and cash equlvalents at 31st tlecember 2.957.307 2,185,051 Cash and cash equlvalents conslst of: Cash at bank and in hand Short lemi deposits 895.462 2.061,845 128.566 2,056,485 Cash and cash equivalents at 31st December 2.957.307 2.185,051 The notes on pages 13 to 23 form an Integral part of these Ilnanclal statements. 12 Universities and Colleges Information Systems A￿O¢latIon Noles to the Flnancial Statements for the year ended 31 December 2020 Accounting policies Basis of preparation The charity conslitutes a public benefit entr.ty as defined by FRS 102. The finanaal statements have been prepared in accordance wrth". Accounting and Rep)rting by Chariltes: Statement of Recommended Praeb'ce applicable lo charib.es preparing their accounts in accordance with the Financial Reporting Standard appli¢able in the UK and Republic of Ireland issued in October 2019- The Financial Reportmg Standard appl￿tsIe in the Unrted IthNJdom and Republic of Ireland IFRS 1021, The Charrt￿S Act 2011., The Companie$ A¢t 2¢)06,' and UK Generalty A￿pted Accounts'ng Practice. The finanoal ststements are prepared on a going cnncem basis under Ihe historical cost convention, modified to include certain items at fair value. The financial statements are prepared in sterling wh￿h is the fvnctional currency of the charity. The significant accounb.ng poliaes applEd in the preparation of these financial ststements are sel out below. These poliC￿S have been eonsi%lently applied to all years presented unkss othe￿1$e slated. 1.2 Income Al income is included in the SOFA when the charity ts legalty entiued to the income and the amount can be measured reliably and il is probable that the Incon￿ will be received. Membership subs¢ripb"ons, exduding VAT, are in¢luded in the SOFA in the year to wh￿h they relate. Income from charges made for organising conferences, seminars and workshops represenls the value of servtes provided during the year. ex¢luding VAT. Interest on fvnds hekl on depoyt is induded when recewable. Expenditure All expenditu￿ is accounted for on an accruals basis, and is allocated to charitabte expendrture, publicity expenses. awards. support costs and governance costs as folbws. Costs wholty incurred on activf(ies falling within each category are charged direclty to the categ¢Xy. Costs invofving more than ¢)ne category are apwtioned in accordance with reasonable estimates. Liabilities are recognised as resources expended as Sc￿) as there is a legal or constructive oblualvJn committing the Charity to the expendrture. and which rs quanb"fiable. Tangible •$$ets Tangible assets are sLited at Cost {or deemed eostl less accumulated depreciation and accumulated impaim*nt losses. Cost includes costs direcuy attributable to making the asset capable of operating as intended. Depwalion 15 provided on all tangibk assets. al rates calculated to write off the cos( less estimated residual value. of exh asset on a systematsc basis over its expected useful life as follows.. Coryuter Equipment Office Equipment 33.33% straighl line 33.33% straighl line 13 Universitie5 and Colleges Infomwtion Systsm5 Association Notes ¢0 the Financial Statements for th? year ended 31 D￿ember 2020 .continued Accounting policies (continued) Intangible assets Intangible assets are arrK)rtised on a straight line basis over their usefijl lives. The useful lives of intsngible assets are as follows". Intsngible tyPQ Computer soltsvare Useful life 8 years Reason Assessment of pefiod of use concluded asset is usable through to the end of 2023. Followng an upjate to the intangible asset during the Current year, the asset is conS￿ered lo have an addIt￿nal three years of useful life Compared lo the previous ffive year estsmate. The amortisation policy has been adjusted to refieet this. The impact upon the SOFA from this change in estimate is to decrease the amrtisation charge in the current year ftom £72,000 to £18,000 and will result in amortisation charges of £18.000 in the next three accounts years. Under the previous policy the asset w¢Jukl have been fully amorts.sed by the end of 2020. Debtors Trade and other debtors are reccgnised at the settlement amunt due after any trade discount offered. Credltovs Creditors are reco9nised where the charity has a present obligation resulting from a past event that will probably result in the transfer of fvnds to a third party and the amount due to settle the obligats.on can be measured or estimaled reliabty. Credrtors are nomially re¢ogntsed al their sett￿rnent amount. Investments Investments a￿ stated in the balance sheet at fair value al the balance sheet date. The"SOFA includes the net gains and losses on revaluations and disFL)sals throughout the year. Cash at bank and in hand Cash al bank and in hand includes cash and deF#)sits. 1.10 Fund a¢couDting General funds are unrestncted fund$ whi¢h are available for use at the discretion of the trustees in furtherance of the general objectsves of the chanty and which have noi been deS￿nated for other purposes. 1.11 Going concem The financial staterr￿ts have been prepared on a going contem basis as the Trustees believe that no material uncertainties exist. The Trustees have eon&der&J the level of funds held and the exFected level of income and expenditure for 12 nTrJnths from authonsing these financial statements. 14 Universities and Colleges Inf0M￿tIon Systems Assoclatlon Notes to th• Financial Ststements for the year Ond￿ 31 Decembèr 2020 ..conlinued Income and expendllure resources from charltable activities: Events. exhibition and sponsorship Surplusl (Deficit) 2020 Income Expendilure 2019 ucisa Annual Conference ucisa Annual Conference repurposed Publications Supplier Day Corporate Information Systems Group Digital Capabilities Group Support Servw Group Managers. Forum Infrastructure Group DEG Nehvork Group Project Change and Mana9emenl Group London GrouplLMN Community Days Cultural Challenges Study Tour Educause Study Tour Women in Technobjy ALT Award HiJack Event Platfo Management Charge from u¢tsa 74,344 159.250 4,333 3.833 27.0th) 1.400 3,423 159.250 4.330 3.833 22.143 1.400 19801 {2.2601 28.000 {3.8931 7.650 4,857 65,737 2,743 111,1471 959 57,696 647 15,4861 2,267 30.870 12,0231 4.403 2.260 5,650 3.843 50 33.650 1501 7.700 28 472 4,890 4.890 2,059 19641 500 2.750 440 2.310 28,449 162.945 128.4491 1162.9451 1225,5591 N•t movernent in funds 248.679 212.925 35.751 17,3571 Total restricted income and expendilure included in the at*)ve is £nil12019." £6.1091. Is Unlversities and Coll¢ges Infomutlon Systems Assoclatkjn Note5 to the Financial Statements for the year ended 31 December 2020 .continued Costs of ralslng volunLiry Income 2020 2019 Administration Bank charges IT cosls Contracted administration and SUPE￿ costs Meeting expenses Public liability insurance Amortisalion and deprec￿tr.0n Bad debt Govemance costs {see note 61 Salaries Recruitment fees Infrastructure Website and rebrandin9 Transition costs Less recharged to event costs IUSL) 50,977 6,057 85.845 48,336 9.303 51,168 426,629 17,403 2,875 72,000 62 48,334 153,691 4.550 3.317 18.642 40,280 393.804 3.890 36.375 27,556 240.084 1225.559) 18.041 {162.9451 498,833 871,882 Total restrthd expendrture included in the at*)ve is £nil {2019". £nill. Projects and surveys 2020 2019 Projects LEO info sKunty training Digrtal skills suNey TEL survey CISG Annual Survey Survey Softwa 13,130 2.344 28,354 7,571 9.000 3.200 5.808 20.352 49,055 Total restrthd expenditure included in the above is £nil {2019.' £nill. Publicity and awards 2020 2019 ucisa bursaries LMN grants Sponsorship 18,974 14,400 23,066 18,974 Totsl restricted expenditure included in the above is £14.400 {2019.' £nill. 16 Universities and Cdleges Infomwtion Systems Assoclation Notes to the Financial Ststements for the year ended 31 December 2020 ..￿ntinUed Govemance costs 2020 2019 Salary costs Administration Auditor fees.. Audit Other work Contracted administralion Meeting exFenses Legal and professional fees 11,959 4,400 8,000 11,310 8,090 3,606 7,800 16,779 8.707 916 2.436 24 4,587 40,280 48,334 staff costs 2020 2019 Wages and salaries Social security costs Pensions Redundan¢y Temporary staff Reallocated to trans￿On costs 324,989 33,275 20,399 30,984 3,616 17,500} 210.561 22.678 9.876 181,3341 405,763 161.781 During the year. there was an average of seven 12019. two) persons directty employed by ucisa. Unts'l November 2019 ucisa's support staff were employed by the University of Oxford IT Services. The University rnade a charge to the Charity in respect of management fees for the year al a value of £nil {2019-. £517.342>. One person receNed betsyeen £110.001 and £120.IXM) in the year. Key management personnel remunerab.on are included in the above bandings. Trustees. remuneratlon and reimbursed expenses No remunerab.on wa5 paid to the Twstees dunng the per￿ {2019'. £nill. Travelling expenses in connection wrth conferences, workshops and administration arnunting to £nil {2019". £2,095) were reimbursed to certain commfftee members during the year. 17 Unlvetsllles and Colleges Infornk*lon Systems Assoclatlon Notes to the Financial Statements for the year ended 31 December 2020 ..¢ontinued Tangibk fixod a￿*ts oirice equipment Computer ¢quipm¢nt Total Cost as at 1 January 2020 Additions 538 2,688 3,226 Cost at 31 December 2020 538 2.688 3.226 Depreciation as at 1 January 2020 Charge for the year 45 597 642 Accumulated deweoation at 31 De¢emter 2020 45 597 642 Net book value at 31 December 2020 493 2,091 2.584 Net book value at 31 December 2019 10. Intanglble Ilxed assets Computer software Cost as al 1 January 2020 360.000 Cost al 31 D￿ernber 2020 360.000 288.000 18.000 Amorb'salion as al 1 January 2020 Charge for the year A¢¢umulated amortisab'on at 31 December 2020 3C6,000 Nel bwk value at 31 Oecember 2020 54.000 Nel book value at 31 December 2019 72,000 11. Investments COIF Deposll Fund Valuation Market value at 1 January 2020 Interest credited during period Transfers out Transfers in 2.056.486 5.359 Market value al 31 December 2020 2,C61.845 Totsl- Group 2,061.845 Investment in subsidory company: ucisa SeThus Limited 100 Total- Charity 2,C61.945 Universities and Colleges Information Systsms Asso¢i•lion Notes to the Flnancial Ststements for the year ended 31 December 2020 ..continued 12. Debto Group 2020 Charity 2020 Group 2019 Charity 2019 Due wrthin ¢Jne year.. Trade debtors Prepayments VAT Inter