## **Box Cleva**
**Trustees’ Report and Receipts and Payments Accounts For the year ended 31 March 2023**
**Registered Charity no: 1161216**
**Box Cleva Report of the Trustees For the year ended 31 March 2023**
The trustees present their report and receipts and payments accounts for the year ended 31 March 2023.
## **Objectives and Activities**
The objects of the charity, as set out in the constitution, are to advance in life and help young people through:
- a) Recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions in life;
- b) The provision of sports coaching and activities, in particular in relation to boxing;
- c) The provision of support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals; and
- d) The encouragement of positive behaviour and steering young people away from anti-social behaviour or substance abuse.
The charity meets these objects as a sporting and educational youth initiative centred on the sport of amateur boxing for children between 7 and 15, using the same training protocols that an amateur boxer would take whilst training, except for sparring as this is a no contact initiative.
Up to the end of summer term 2023, weekly sessions were carried out at 10 locations in Hertfordshire, working with Herts Sports Partnership. A further session was carried out at a location in Harrow, working with the local Safer Neighbourhoods Initiative and the London Fire Brigade.
All sessions were led by some of the best coaches in the country; all coaches are fully qualified by the Amateur Boxing Alliance and England Boxing, are DBS checked and hold first aid certificates.
Sessions during 2022 lasted an hour and a half and aimed to instil discipline, respect, perseverance, fair play, and fitness in a safe, controlled environment. From January 2023, all sessions were reduced in length to one hour.
The current educational content covers healthy eating, healthy lifestyles, and good citizenship etc. The Trustees plan that the educational content will be upgraded and formalised from January 2024 onwards.
The charity normally operates an Annual Award in July of each year, allowing children to fully engage and strive to achieve an award. The award centres on knowledge of fitness (warming up and down), exercises, technique and healthy eating and substance awareness. The awards also serve to lift selfesteem and social awareness.
## **Achievements in the year**
Over the year we have worked with an average of more than 170 children per week, tackling antisocial behaviour, truancy, substance abuse, poor eating habits and low self-esteem. As always, we continue to see significant improvements across all these areas with most of the children.
Numbers of attendees for the year continued to improve as the memory of Covid-19 fades away.
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**Box Cleva Report of the Trustees For the year ended 31 March 2023**
## **Diversity, Equality, and Inclusion**
With the continuing focus on Diversity, Equality and Inclusion within UK society, the Trustees can confirm that around 30% of attendees were identified as coming from the BAME community.
On a gender measurement, around 20% of attendees were Female and 80% were Male, with some sessions having females outnumbering the males.
## **Public Benefit**
The trustees give due regard to the public benefit requirement of the Charities Act.
Subscriptions are charged to participate in club sessions but these are kept to affordable levels of between £1 and £3, with concessions made if required, as activities are subsidised by grants and other voluntary income.
The charity provides a service to children who may be having truancy and/or general behaviour issues and displaying anti-social behaviours. Our services deliver a high level of reductions in these behaviour patterns. This benefits the whole community.
## **Financial Review**
During the year the charity received a total of £54,908 (2022: £75,513) and expended £60,462 (2022: £51,589) as set out on page 5.
At 31 March 2023 the charity had cash balances of £78,529 (2022: £84,033) of which £3,517 (2022: £4,050) related to restricted funds and £75,012 (2022: £80,033) related to unrestricted funds.
The trustees aim is to maintain sufficient cash to continue existing programmes in the event of delays or shortfalls in receiving grants and other income. This level is set at £75,000 being approximately 12 months anticipated running costs.
At the end of the summer term 2023, we sadly lost all three principal funding streams: Herts Sports Partnership/National Lottery, Watford Borough Council and Harrow Safer Neighbourhoods.
The loss of funding has resulted in our operating on our reserves for the next year. This has meant that we have reluctantly reduced our number of sessions to six only, and solely within Hertfordshire to achieve the sustainability of the charity.
The Trustees are currently seeking new funding streams and partners with whom to work. This will likely include direct appeals to the public and local businesses as well as running fundraising events.
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**Box Cleva Report of the Trustees For the year ended 31 March 2023**
## **Structure, Governance and Management**
The charity is unincorporated and governed by its constitution adopted 22 May 2014 as amended on 18 March 2015. The charity was registered with the Charity Commission on 9 April 2015. The charity took over the activities, assets, and liabilities of the predecessor organisation of the same name.
Membership of the charity is open to individuals over 18 or organisations who are approved by the trustees. Members appoint the management committee, who are the charity trustees, at the AGM. The management committee may co-opt additional committee members to serve until the next AGM when their appointment is confirmed, or otherwise, by the members.
The minimum number of trustees is 3.
The operational management of the charity is undertaken by the honorary officers who oversee the work of two Area Managers who are self-employed.
**Reference and Administrative Details of the Charity, its Trustees and Advisors** Box Cleva is a registered charity (no: 1161216).
The principal address of the charity is 125 North Western Avenue, Watford, WD25 0AN
The management committee, who are the charity’s trustees, who served in the year and up to the date of this report were:
R Williams Chair A Newman Secretary and Treasurer A Shew M Bennett V Kane I Dunton (resigned 26 July 2023) D Frost
The principal advisors to the charity were:
_**Bankers: Independent Examiner**_ Metro Bank Nicola Anderson FCA FCIE One Southampton Row 189 Baldwins Lane London Croxley Green WC1B 5HA Herts. WD3 3LL
This report was approved by the trustees on 12 December 2023 and signed on their behalf by:
**R Williams** Chair
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**Box Cleva Independent Examiner’s Report For the year ended 31 March 2023**
I report to the trustees on my examination of the Receipts and Payments accounts of Box Cleva (charity no: 1161216) for the year ended 31 March 2023 which are set out on pages 5 to 7.
## **Responsibilities and basis of report**
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination.
I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Charity as required by section 130 of the Act; or
2. the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Nicola Anderson FCA FCIE Chartered Accountant & Independent Examiner**
189 Baldwins Lane Croxley Green Rickmansworth Herts. WD3 3LL
Dated:
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|**2023**
**2022**
**Restricted**
**Unrestricted**
**Total**
**Restricted**
**Unrestricted**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
**Receipts**
Grants
11,500
39,850
51,350
2,500
65,600
68,100
Subscriptions
-
3,258
3,258
-
5,025
5,025
Donations
-
300
300
-
2,388
2,388
**Total receipts**
**11,500**
**43,408**
**54,908**
**2,500**
**73,013**
**75,513**
**Payments**
Venue hire, Trainers’ fees and awards
(12,033)
(43,495)
(55,528)
(15,500)
(31,722)
(47,222)
Management and Administration costs
-
(4,234)
(4,234)
-
(3,767)
(3,767)
Independent Examination
-
(700)
(700)
-
(600)
(600)
**Total payments**
**(12,033)**
**(48,429)**
**(60,462)**
**(15,500)**
**(36,089)**
**(51,589)**
**Net Receipts/ (Payments)in Year**
**(533)**
**(5,021)**
**(5,554)**
**(13,000)**
**36,924**
**23,924**
Transfer between funds
Balance at 1 April 2022
4,050
80,033
84,083
17,050
43,109
60,159
**Balance at 31 March 2023**
**3,517**
**75,012**
**78,529**
**4,050**
**80,033**
**84,083**|**Box Cleva**
**Receipts and Payments**
**For theyear ended 31 March 2023**|
|---|---|
|**2023**
**2022**
**Restricted**
**Unrestricted**
**Total**
**Restricted**
**Unrestricted**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
**Cash at Bank**
**3,517**
**75,012**
**78,529**
**4,050**
**80,033**
**84,083**
**Non-monetary assets**
Grants due
-
8,900
8,900
2,500
26,567
29,067
Other debtors
-
-
-
-
350
350
**-**
**8,900**
**8,900**
**2,500**
**26,917**
**29,417**
**Non-monetary liabilities**
Trainer & venue fees
(3,517)
(6,121)
(9,638)
(1,950)
(19,100)
(21,050)
Independent Examination fee
-
(900)
(900)
-
(700)
(700)
**(3,517)**
**(7,021)**
**(10,538)**
**(1,950)**
**(19,800)**
**(21,750)**
**Equipment**
Estimated net book value
-
-
-
-
-
-
These accounts were approved by the trustees on 12 December 2023 and signed on their behalf by:
**R Williams**
**A Newman**
Chair
Secretary and Treasurer|**Box Cleva**
**Statement of Assets and Liabilities**
**As at 31 March 2023**|
|---|---|
## **Box Cleva Appendix to the Accounts For the year ended 31 March 2023**
## **1. Trustee remuneration and expenses**
The trustees are considered to be the key management of the charity.
During the year 2 trustees received remuneration of £1,875 (2022: 2 trustees - £1,275). Clearance for these payments has been received from the Charity Commission.
During the year 3 trustees received £718 (2022: 3 received £485) in reimbursed expenses for travel costs incurred in the year.
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