Charity registration number: 1161170 Company registration number: 00677457 # **Gravesend Cricket Lawn Tennis and BowlingClub (1960) Limited** **(A company limited by guarantee)** **Annual Report and Financial Statements For the Year Ended 31 March 2023** 1 **Gravesend Cricket Lawn Tennis and BowlingClub (1960) Limited** ## **Contents** |Charity Reference and Administrative Details|3| |---|---| |Trustees’ Annual Report Including Directors’ Report|4-5| |Independent Examiner’s Report|6| |Statement of Financial Activities (including income and expenditure account)|7| |Balance Sheet|8| |Notes to the Financial Statements|9-13| **Gravesend Cricket Lawn Tennis and BowlingClub (1960) Limited** ## **Charity Reference and Administrative Details** **Charity registration number** 1161170 **Company registration number** 0677457 **Trustees** Mr T J Hance Mr I Quinton Mr L S Pahal Ms A R Purdy Mr J D Best Mr A I Dodd Mr I C King **Chairman** Mr L S Pahal **Registered office** The Bat and Ball Cricket Ground Wrotham Road Gravesend Kent DA11 0QP The charity is incorporated in England. **Independent Examiner** King & Taylor 123 Cross Lane East Gravesend Kent DA12 5HA 3 **Gravesend Cricket Lawn Tennis and BowlingClub (1960) Limited** ## **Trustees’ Annual Report** The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2023. The trustees have adopted the provisions of the Statement of Recommended Practice (SORP) “Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity. ## **Trustees of the charity** The directors of the charitable company are its trustees for the purposes of charity law. The trustees who have served during the year and since the year end were as follows: Mr T J Hance Mr I Quinton Mr L S Pahal Ms A R Purdy Mr I C King (appointed 5 March 2022) Mr A I Dodd (appointed 5 March 2022) Mr J D Best (appointed 28 January 2023) ## **Objectives and activities** The objects of the charity are the promotion of community participation in healthy recreation for the residents of Gravesend and surrounding areas by the provision of facilities for the playing of cricket and bowling. ## **Public benefit statement** The trustees have referred to the guidance in the Charity Commissions general guidance on public benefit when reviewing their aims and objectives in planning future activities, the trustees regularly consider how planned activities will contribute to the aims and objectives that have been set. ## **Use of volunteers** There were 12 volunteers used by the Charity during the year. The trustees and executive committee receive no payment and choose not to take expenses. ## **Strategic Report** ## **Achievements and performance** The club has a 999 year lease on the land on which a yearly rent of £1 is paid. The charity is made up of two sections Cricket and Bowls. Each section pays £6,000 a year to cover the running costs of the charity. The cricket section have six teams that play on a Saturday and two on a Sunday along with a midweek side and a healthy colts section. The bowls section numbers have expanded over the past few years due to mergers with other bowls clubs. The bowls section hold county level games at The Bat & Ball Ground. Wrotham Road & Bronte Schools also use the ground throughout the year as their playing/sports field. ## **Financial review (including reserves policy)** The results of the year and the Charity's financial position at the end of the financial year are shown in the attached financial statements. The cricket section continued with a number of capital item expenditures over the year including but, not limited to, the refurbishment of the pavilion wc’s and extensive renovation of their second ground pitches. They also ran a number of coaching programmes for the local community including Allstars & Dynamo’s programmes for 94 children as well as setting up a Women’s Cricket Team which played in the Kent Women’s Development League in 2023. The Bowls section have recruited a number of new members over the season and as a result have had a busy summer of both County matches and friendly fixtures. The charity is wanting to maintain enough reserves to cover a year of its running costs. The trustees are continuing to monitor costs and cash reserves they hold. ## **Plans for future periods** To improve further the playing surfaces, buildings and training facilities and attract more members to both sections. 4 Gravesend Cricket Lawn Tennls and Bowllngclub (1960) Limited Trustees. Annual Report Structure, goveman¢e and management The charity is controlled by its governing document. a Memorandum and Ar￿cleS of Assoclatlon, and nslitutes a limited company, limrted by guarantee. as defined by the Companies Act 2006. Recrultment and appolntment of new commlttee members The chaiity may by ordinary resolution appoint any person who is a Member and is w711ing to act as a trustee. No person may be appointed a trustee at any general meeting unless 11 he or sh$ is recommended for electr'on by the trustees, or 2) Not less than fourteen not mor8 th8n thity-five clear days before Ihe date ofthe meeting. the charty is given a notice that.. al is signed by a member entilted lo vote at the meeting bl states the membevs intention to propose Ihe appointment of a pgison as a trusteg cl contains the detsils that. rf the person were to be appointed, the charity would havg lo file at Companies House dl is signed by the person who is lo bs prorx)sed to show his or her willingness to be appointed The trustees may appoint 8 person who is wlling to act to be a trustee. Dlsquallflcatlon and removal of trustO6S A trustee shall cease to hold offiee rf he or She 11 Ceases to be a trustee by vtrtue of any provision in the Companies Acts or is prohibfted by law from being a trustee 21 Is di%qualifi8d from acting as a truste8 by virtu8 of sections 178 and 179 of the Charities Ad 2011. 31 Ceases to be a member of the charity 4) Becomes incapable by reason of mental disorder. illness or injury of managing and administering his or her own affairs 5) Resigns as a Iruslee by notice to the charity 6) Is absent without the per￿l$s1On of the trustees from all meetings held wthin a perKJd of six consecutive months and the trustees resofve that his or her office be vacated The annual report was approved by the trustees of the chartiy and signed on ils behalf by.. of the board Mr T J Hance, Trust Date 20. Io. ZaLS Gravesend Cricket Lawn Tennis and Bowlingclub {1960) Limited Independent ExaMine￿S Report to the Trustees of Gravesend Cricket Lawn Tennis Bowling Club 1960 Limited l ￿pOrt lo the charity trustees on my examination of the accounts of the company for the year ended 31 March 2023 which are set out on pages 7 to 13. Responsibilities and basls of report As the charity trustees of the company land also its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 20061'lhe 201% Act'}. Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your company's accounts as carried out under section 145 of the Charities Act 2011 I'the 2011 Acl'l. In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515){bl of the 2011 Act. Independent gxaminerfs statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause lo believe that in any material respect.. accounting records were not kept in respect of the company as required by section 386 of the 2006 Act.. or the accounts do not accord with those records", or the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the aceounts gwe a 'true and fair view, which is not a matter considered as part of an independent examination,. or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable lo ch8ri1ies preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102). I have no concems and have come across no other matters in connectk)n with the examination lo which attents.on should be drawn in this report in order lo enable a proper understanding of the accounls lo be reached. Signed.. -STo•/ J T Durell FCA 12 Limited trading as King and Taylor Chartered Accountants 123 Cross Lane East Gravesend Kent DA12 SHA Date 23 October 2023 ## **Gravesend Cricket Lawn Tennis and BowlingClub (1960) Limited** ## **Statement of Financial Activities Including Income and Expenditure Account for the Year Ended 31 March 2023** |**Note**
**Income and endowments from:**
Grants
3
Charitable activities
4
Investments – bank interest received
**Total income and endowments**
**Expenditure on:**
Rent
Purchases
Utilities
Insurance
Repairs and maintenance
Bar expenditure
Licences
Accountancy fees
Subscriptions
Sundry
Bank charges
Depreciation
Casual wages
Printing, postage and stationery
Staff training and welfare
Telephone and internet
Bad debts
**Total expenditure**
**Net income/(expenditure)**
**Reconciliation of funds:**
Total funds brought forward
11
**Total funds carried forward**
11|

|**Unrestricted**
**Funds**
**£**
10,000
107,236
77|
**Total**
**2023**
**£**
**Total**
**2022**
**£**
10,000
8,180
107,236
104,157
77
1| |---|---|---|---| |||117,313|117,313
112,338| |||1
15,683
14,004
4,616
28,045
18,079
339
1,232
1,689
2,406
1,105
4,622
31,820
-
450
300
500|1
6
15,683
11,792
14,004
7,562
4,616
4,252
28,045
35,122
18,079
5,574
339
339
1,232
1,148
1,689
2,344
2,406
3,227
1,105
84
4,622
3,646
31,820
25,475
-
114
450
-
300
300
500
-| |||124,891|124,891
100,985| |||(7,578)|(7,578)
11,353| |||62,087|62,087
50,734| |||54,509|54,509
62,087| ||||| All income and expenditure derive from continuing activities. The statement of financial activities includes all gains and losses recognised during the year. 7 GravwNI CrlGket Lawn T￿n[S and B(h¥llngClub (1960) Linltod Balanc• At 31 March 2023 2023 2022 TaTrJiile ￿Sets 28.868 Currnnt assets 1,177 35,995 1.088 52.278 Cash at b￿k aThJ In hand 37.172 53.386 Cr•dltorn: •mount• falllng T*lthln on• y•ar 5,232 5,147 31.940 48,219 77,087 Cr•dttor•'. amounts f411fig du• aft•rmorn ¢)no y• 10 111.(KJOI 115.0001 62.087 Charfty Fund• Unrgstrict•d fund8 11 62,087 Totsl ¢￿vIty Iwd• 11 54,509 62,087 For the year 8ndlThJ 31 March 2023 th0 ¢(thpany waB ontlllBd to wmptKJi from audit und¢r sothon 477 of Ihg Compani8s 2C(16 rdatmg to sm￿1 (xxnpanies. Olroctors, re8ponsbikntiw.' Th$ m•mbers have Tr)t requir•J th• crynpwry to an irflls aco)unts forts ygar kn questm￿ In 8ccordance with 8ectKM 476.. Th& dlr8ctcTr rwF¥Msblfti&s ctrfn￿Iv￿ with the r9]UMm￿lS of the Ac* with res￿1 to accounthig rncords aThJ th8 preparation d¥¢£￿Ints. These accounts h¥ve b8en Fyepared ￿ arx¢)rdw th• Pr￿ applk•trAg tol￿p￿163 to t 811 wmponkn8 wlme. The finarKial ststsm￿ts were woved 8ulhywl Lssu8 lry the Board. beh&ff of oftrust888 MT T J Han¢¢. Tru Dale 20 Octob8r 20r3 notes k)8y8s 9 to 12 fo￿ part oftheue fmarK*I slaiamonts. Company rngL8tralion number. 1161170 **Gravesend Cricket Lawn Tennis and BowlingClub (1960) Limited** ## **Notes to the Financial Statements for the Year Ended 31 March 2023** ## **1 Summary of significant accounting policies** ## **(a) General information and basis of preparation** Gravesend Cricket Lawn Tennis and BowlingClub (1960) Limited is a company limited by guarantee registered in England. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity. The address of the registered office is given in the charity information on page 3 of these financial statements. The nature of the charity’s operations and principal activities are the promotion of community participation in healthy recreation for the residents of Gravesend and surrounding areas by the provision of facilities for the playing of cricket, bowling and tennis. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland issued in October 2019, the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Charities Act 2011, the Companies Act 2006 and UK Generally Accepted Accounting Practice. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest £. The significant accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. ## **(b) Funds** Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. The aim and use of each designated fund is set out in the notes to the financial statements. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. ## **(c) Income recognition** All incoming resources are included in the Statement of Financial Activities (SoFA) when the charity is legally entitled to the income after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received. For donations to be recognised the charity will have been notified of the amounts and the settlement date in writing. If there are conditions attached to the donation and this requires a level of performance before entitlement can be obtained then income is deferred until those conditions are fully met or the fulfilment of those conditions is within the control of the charity and it is probable that they will be fulfilled. No amount is included in the financial statements for volunteer time in line with the SORP (FRS 102). Further detail is given in the Trustees’ Annual Report. Income from trading activities includes income earned from fundraising events and trading activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has occurred. 9 **Gravesend Cricket Lawn Tennis and BowlingClub (1960) Limited** ## **Notes to the Financial Statements for the Year Ended 31 March 2023** The charity receives government grants in respect of covid support. Income from government and other grants are recognised at fair value when the charity has entitlement after any performance conditions have been met, it is probable that the income will be received and the amount can be measured reliably. If entitlement is not met then these amounts are deferred. ## **(d) Expenditure recognition** All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. ## **(e) Tangible fixed assets** Tangible fixed assets are stated at cost (or deemed cost) or valuation less accumulated depreciation and accumulated impairment losses. Cost includes costs directly attributable to making the asset capable of operating as intended. Depreciation is provided on all tangible fixed assets, at rates calculated to write off the cost, less estimated residual value, of each asset on a systematic basis over its expected useful life as follows: Leasehold land and buildings 10% straight line basis Fixtures and fittings 25% reducing balance basis ## **(f) Tax** The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. ## **(g) Going concern** The financial statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the charity to be able to continue as a going concern. ## **2 Critical accounting estimates and judgements** In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying value of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods. 10 **Gravesend Cricket Lawn Tennis and BowlingClub (1960) Limited** ## **Notes to the Financial Statements for the Year Ended 31 March 2023** ## **3 Income from grants** |EW Cricket Trust
Government grants – Gravesham Borough Council|**2023**
**£**
**2022**
**£**
10,000
-
-
8,180| |---|---| ||10,000
8,180| ||| Income from donations and legacies was £Nil (2022 - £Nil) of which £Nil (2022 - £Nil) was attributable to endowments, £Nil (2022 - £Nil) was attributable to restricted and £Nil (2022 - £Nil) was attributable to unrestricted funds. £Nil (2022 - £8,180) of government grants were received for support during the Covid-19 pandemic. ## **4 Income from charitable activities** |Donations and sponsorship
Match fees and subscriptions
Bar and hall hire
Facility rental
Other income
Insurance pay-out
Gift aid|**2023**
**£**
**2022**
**£**
5,462
9,758
40,713
11,891
28,323
10,331
22,505
9,766
4,138
23,525
2,939
38,886
3,156
-| |---|---| ||107,236
104,157| ||| Income from charitable activities was £107,236 (2022 - £104,157) of which £nil (2021 - £Nil) was attributable to restricted and £107,236 (2022 - £104,157) was attributable to unrestricted funds. ## **5 Net income for the year** Net income is stated after charging: |et income is stated after charging:|| |---|---| |Depreciation of tangible fixed assets|**2023**
**£**
**2022**
**£**
4,622
3,646| ||| ## **6 Independent examiners remuneration** The independent examiner’s remuneration amounts to an independent examination fee of £1,232 (2022 - £1,148). 11 **Gravesend Cricket Lawn Tennis and BowlingClub (1960) Limited** ## **Notes to the Financial Statements for the Year Ended 31 March 2023** ## **7 Tangible fixed assets** |**Land and**
**buildings**
**£**
**Cost or valuation:**
At 1 April 2022
35,277
Additions
8,000
Disposals
-
At 31 March 2023
43,277
**Depreciation:**
At 1 April 2022
8,882
Charge for the year
3,733
Eliminated on disposals
-
At 31 March 2023
12,615
**Net book value:**
At 31 March 2023
30,662
At 31 March 2022
26,395
**8**
**Debtors**
Prepayments and accrued income
**9**
**Creditors: amounts falling due within one year**
Accruals
E&W Cricket Trust loan
**10**
**Creditors: amounts falling due after more than one year**
E&W Cricket Trust loan|**Land and**
**buildings**
**£**
35,277
8,000
-|**Fixtures**
**and fittings**
**£**

3,564
1,323

-|**Fixtures**
**and fittings**
**£**

3,564
1,323

-|**Total**
**£**
38,931

9,323
-| |---|---|---|---|---| ||43,277||4,887|
48,164| ||8,882
3,733
-||1,091
889
-|9,973
4,622
-| ||12,615||1,980|14,595| ||30,662||2,907|33,569| ||26,395|
|2,473|28,868| |||||| |||||| ||||**2023**
**£**
**2022**
**£**
1,232
1,147
4,000
4,000|| ||||5,232
5,147|| ||||**2023**
**£**
**2022**
**£**
11,000
15,000|| |||||| 12 **Gravesend Cricket Lawn Tennis and BowlingClub (1960) Limited** ## **Notes to the Financial Statements for the Year Ended 31 March 2023** ## **11 Fund reconciliation** ## **Unrestricted funds** |**nrestricted funds**|||| |---|---|---|---| |Unrestricted|**Balance at**
**1 April 2022**
**£**
62,087|**Income**
**£**

117,313|**Expenditure**
**£**
**Balance at 31**
**March 2023**
**£**
(124,891)
54,509| ||||| 13