**REGISTERED CHARITABLE INCORPORATED ORGANISATION NUMBER: CE003816 (England and Wales) REGISTERED CHARITY NUMBER: 1161097**
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 30 April 2022
for
Romsey Amateur Operatic and Dramatic Society (RAODS)
Jerram Surlis Limited
4 Latimer Street Romsey Hampshire SO51 8DG
Romsey Amateur Operatic and Dramatic Society (RAODS)
Contents of the Financial Statements for the Year Ended 30 April 2022
||Page|
|---|---|
|Report of the Trustees|1 to 2|
|Independent Examiner's Report|3|
|Statement of Financial Activities|4|
|Balance Sheet|5 to 6|
|Notes to the Financial Statements|7 to 12|
|Detailed Statement of Financial Activities|13|
Romsey Amateur Operatic and Dramatic Society (RAODS)
## Report of the Trustees
for the Year Ended 30 April 2022
This year has been a year of recovery. RAODS shows did not start again until June 2021 - via a specially-adapted and socially distanced version of _Jack And The Beanstalk_ - and initially could only continue with small cast shows and social distancing in our audience. Despite which, with the aid of some government grants, we have had a profitable year.
Audience numbers are not yet back to pre-Covid levels and - as much of this would appear to be down to changed routines, rather than caution re Covid - this is unlikely to happen for some while. Currently we are running at about two-thirds of pre-Covid numbers, for both RAODS shows and external hires.
The year ahead will hopefully bring us up to the brink of extending our stage house, in the largest project that we will have run since converting the building into a theatre in 1982-84. Building costs have increased dramatically however, so we will not be certain of this until January 2023, when all suppliers involved in the project will give their final, fixed, costings. We have secured a 50% increase in local authority grant for the project - taking the grant to £300,000 - so we are hopeful.
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 30 April 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **Key management remuneration**
No members of the key management personnel were paid remuneration during the year.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number**
CE003816 (England and Wales)
## **Registered Charity number**
1161097
## **Registered office**
The Plaza Theatre Winchester Road Romsey SO51 8JA
## **Trustees**
N Gwynne Chair (appointed 22.9.21) A Rimmer Chair (resigned 22.9.21) Miss F Strange Trustee P Moore Trustee Mrs R Birkett-Mills Trustee (resigned 22.9.21) C Moses Trustee T Smythe-Wright Trustee B Young Trustee (resigned 22.9.21) Mrs C Backhurst Trustee Mrs S Mitchell Trustee (resigned 22.9.21) Ms S Kerrell Trustee B Bolton (appointed 22.9.21) Mrs J Russell (appointed 22.9.21)
Page 1
Page I
Romsey Amateur Operatic and Dramatic Society (RAODS)
Report of the Trustees for the Year Ended 30 April 2022 Cont/
P Green (appointed 22.9.21) Mrs C Egg (appointed 22.9.21) R Theron (appointed 22.9.21) Mrs L Butcher (appointed 22.9.21) W Baggs Trustee (resigned 22.9.21)
## **REFERENCE AND ADMINISTRATIVE DETAILS Independent Examiner**
David Jerram FFA/FIPA FFTA Jerram Surlis Limited 4 Latimer Street Romsey Hampshire SO51 8DG
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ Trustee
Page 2
Independent Examiner's Report to the Trustees of Romsey Amateur Operatic and Dramatic Society (RAODS)
## **Independent examiner's report to the trustees of Romsey Amateur Operatic and Dramatic Society Charitable Incorporated Organisation (RAODS) ('the CIO')**
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 30 April 2022.
## **Responsibilities and basis of report**
As the charity's trustees of the CIO (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the CIO are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the CIO as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
David Jerram FFA/FIPA FFTA Jerram Surlis Limited 4 Latimer Street Romsey Hampshire SO51 8DG
Date: .............................................
Page 3
Romsey Amateur Operatic and Dramatic Society (RAODS)
Statement of Financial Activities for the Year Ended 30 April 2022
|Notes
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
**Charitable activities**
Internal shows
External services - Outside bookings
External services - Facility, equipment &
costume hire
Bar and Kiosk
Other trading activities
2
Other income
**Total**
**EXPENDITURE ON**
**Charitable activities**
Internal shows
External services - Outside bookings
External services - Facility, equipment &
costume hire
Bar and Kiosk
Subscriptions
**Total**
**NET INCOME**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|Unrestricted
funds
£
18,301
66,244
72,516
2,565
28,754
10,500
36,303
235,183
62,875
68,852
2,434
27,299
6,180
167,640
67,543
980,738
1,048,281|Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|2022
Total
funds
£
18,301
66,244
72,516
2,565
28,754
10,500
36,303
235,183
62,875
68,852
2,434
27,299
6,180
167,640
67,543
980,738
1,048,281|2021
Total
funds
£
32,786
2,784
-
675
1,685
10,261
25,026|
|---|---|---|---|---|
|||||73,217
27,882
-
6,623
16,875
5,970|
|||||57,350|
|||||15,867
964,871|
|||||980,738|
The notes form part of these financial statements
Page 4
## Romsey Amateur Operatic and Dramatic Society (RAODS)
Balance Sheet 30 April 2022
|Notes
**FIXED ASSETS**
Tangible assets
6
**CURRENT ASSETS**
Stocks
7
Prepayments and accrued income
Cash at bank and in hand
**CREDITORS**
Amounts falling due within one year
8
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT LIABILITIES**
**NET ASSETS**
**FUNDS**
10
Unrestricted funds
**TOTAL FUNDS**|Unrestricted
funds
£
818,828
402
8,652
223,132
232,186
(2,733)
229,453
1,048,281
1,048,281|Restricted
fund
£
-
-
-
-
-
-
-
-
-|2022
Total
funds
£
818,828
402
8,652
223,132
232,186
(2,733)
229,453
1,048,281
1,048,281
1,048,281
1,048,281|2021
Total
funds
£
820,666
-
-
160,072|
|---|---|---|---|---|
|||||160,072
-|
|||||160,072|
|||||980,738|
|||||980,738|
|||||980,738|
|||||980,738|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 30 April 2022.
The members have not required the company to obtain an audit of its financial statements for the year ended 30 April 2022 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 5
Romsey Amateur Operatic and Dramatic Society (RAODS)
Balance Sheet - continued 30 April 2022
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. Trustee
The notes form part of these financial statements
Page 6
Romsey Amateur Operatic and Dramatic Society (RAODS)
Notes to the Financial Statements for the Year Ended 30 April 2022
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets and depreciation**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixed assets are stated at cost or valuation less depreciation. depreciation is provided at rates calculated to write off the cost or valuation less estimated residual value of each asset over its expected useful life as follows:
Plaza building and improvements 1% straight line Stage and lighting 15% straight line Plant and equipment 25% straight line
## **Stocks**
Stocks are valued at the lower of cost and net realisable value, after making due allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
continued...
Page 7
Romsey Amateur Operatic and Dramatic Society (RAODS)
## Notes to the Financial Statements - continued
for the Year Ended 30 April 2022
## **2. OTHER TRADING ACTIVITIES**
|**OTHER TRADING ACTIVITIES**|||
|---|---|---|
||2022|2021|
||£|£|
|Car parking income|10,500|10,261|
## **3. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
||2022|2021|
|---|---|---|
||£|£|
|Depreciation - owned assets|4,682|6,096|
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
No member of the management committee nor any person connected with them, has received or is due to receive any remuneration from the charity's funds.
## **Trustees' expenses**
During the year Trustees did not receive any expenses, only reimbursement of costs incurred on behalf of the charity.
## **5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
funds
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
32,786
**Charitable activities**
Internal shows
2,784
External services - Facility, equipment &
costume hire
675
Bar and Kiosk
1,685
Other trading activities
10,261
Other income
25,026
**Total**
73,217
**EXPENDITURE ON**
**Charitable activities**
Internal shows
27,882
External services - Facility, equipment &
costume hire
6,623
Bar and Kiosk
16,875
Subscriptions
5,970
**Total**
57,350|Restricted
fund
£
-
-
-
-
-
-
-
-
-
-
-
-|Total
funds
£
32,786
2,784
675
1,685
10,261
25,026|
|---|---|---|
|||73,217
27,882
6,623
16,875
5,970|
|||57,350|
continued...
Page 8
Page 8
continued...
Romsey Amateur Operatic and Dramatic Society (RAODS)
Notes to the Financial Statements - continued for the Year Ended 30 April 2022
|**5.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES -**
**NET INCOME**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**
**6.**
**TANGIBLE FIXED ASSETS**
Plaza
building
& improvements
£
**COST**
At 1 May 2021
841,148
Additions
2,844
At 30 April 2022
843,992
**DEPRECIATION**
At 1 May 2021
28,835
Charge for year
1,167
At 30 April 2022
30,002
**NET BOOK VALUE**
At 30 April 2022
813,990
At 30 April 2021
812,313
**7.**
**STOCKS**
Stocks|**continued**
Unrestricted
funds
£
15,867
964,871
980,738
Stage &
lighting
£
20,848
-
20,848
12,883
3,127
16,010
4,838
7,965|Restricted
fund
£
-
-
-
Plant &
equipment
£
7,326
-
7,326
6,938
388
7,326
-
388
2022
£
402|Total
funds
£
15,867
964,871
980,738
Totals
£
869,322
2,844
872,166
48,656
4,682
53,338
818,828
820,666
2021
£
-|Total
funds
£|
|---|---|---|---|---|
|||||15,867
964,871|
|||||980,738|
||||||
||||||
||||||
||||||
||||||
||||||
continued...
Page 9
Romsey Amateur Operatic and Dramatic Society (RAODS)
## Notes to the Financial Statements - continued
for the Year Ended 30 April 2022
## **8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
|Bank loans and overdrafts (see note 9)
Accrued expenses|2022
£
984
1,749
2,733|2021
£
-
-
-|
|---|---|---|
## **9. LOANS**
An analysis of the maturity of loans is given below:
|Amounts falling due within one year on demand:
Bank overdrafts
**10.**
**MOVEMENT IN FUNDS**
**Unrestricted funds**
General fund
Capital reserve fund
**TOTAL FUNDS**|
At 1.5.21
£
160,073
820,665
980,738
980,738|Net
movement
in funds
£
72,224
(4,681)
67,543
67,543|2022
2021
£
£
984
-
Transfers
between
At
funds
30.4.22
£
£
(2,844)
229,453
2,844
818,828
-
1,048,281
-
1,048,281|
|---|---|---|---|
Net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
Capital reserve fund
**TOTAL FUNDS**|Incoming
resources
£
235,183
-
235,183
235,183|Resources
Movement
expended
in funds
£
£
(162,959)
72,224
(4,681)
(4,681)
(167,640)
67,543
(167,640)
67,543|
|---|---|---|
continued...
Page 10
Romsey Amateur Operatic and Dramatic Society (RAODS)
Notes to the Financial Statements - continued for the Year Ended 30 April 2022
## **10. MOVEMENT IN FUNDS - continued**
## **Comparatives for movement in funds**
|**Unrestricted funds**
General fund
Capital reserve fund
**TOTAL FUNDS**|At 1.5.20
£
140,264
824,607
964,871
964,871|Net
movement
in funds
£
21,963
(6,096)
15,867
15,867|Transfers
between
funds
£
(2,154)
2,154
-
-|At
30.4.21
£
160,073
820,665
980,738
980,738|
|---|---|---|---|---|
Comparative net movement in funds, included in the above are as follows:
||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|73,217|(51,254)|21,963|
|Capital reserve fund|-|(6,096)|(6,096)|
||73,217|(57,350)|15,867|
|**TOTAL FUNDS**|73,217|(57,350)|15,867|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
Capital reserve fund
**TOTAL FUNDS**|At 1.5.20
£
140,264
824,607
964,871
964,871|Net
movement
in funds
£
94,187
(10,777)
83,410
83,410|Transfers
between
At
funds
30.4.22
£
£
(4,998)
229,453
4,998
818,828
-
1,048,281
-
1,048,281|
|---|---|---|---|
continued...
Page 11
Romsey Amateur Operatic and Dramatic Society (RAODS)
Notes to the Financial Statements - continued for the Year Ended 30 April 2022
## **10. MOVEMENT IN FUNDS - continued**
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
Capital reserve fund
**TOTAL FUNDS**|Incoming
resources
£
308,400
-
308,400
308,400|Resources
Movement
expended
in funds
£
£
(214,213)
94,187
(10,777)
(10,777)
(224,990)
83,410
(224,990)
83,410|
|---|---|---|
## **11. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 30 April 2022.
Page 12
Romsey Amateur Operatic and Dramatic Society (RAODS)
Detailed Statement of Financial Activities for the Year Ended 30 April 2022
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Donations
Legacies
Grant
**Other trading activities**
Car parking income
**Charitable activities**
Theatre income and subscriptions
**Other income**
Interest received
Miscellaneous income
Insurance claim
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Direct costs
Insurance
Light and heat
Telephone
Administration, advertising and publicity
General expenses
Backstage, maintenance and workshop expenses
Cleaning
Bank charges
Credit card charges
Licenses and subscriptions
Staff training
Book keeping and accountancy
Depreciation of tangible fixed assets
Total resources expended
**Net income**|2022
£
7,249
385
10,667
18,301
10,500
170,079
543
746
35,014
36,303
235,183
84,704
7,561
6,959
590
7,526
1,781
32,288
7,654
61
1,353
7,563
-
4,919
4,681
167,640
167,640
67,543|2021
£
21,328
-
11,458
32,786
10,261
5,144
763
2,463
21,800
25,026
73,217
2,228
7,021
4,532
636
908
1,819
23,854
578
65
899
3,746
48
4,920
6,096
57,350
57,350
15,867|
|---|---|---|
This page does not form part of the statutory financial statements
Page 13