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2023-03-31-accounts

Company no. 07083317 Charity no. 1161096

In Between Time

Report and Unaudited Financial Statements 31 March 2023

In Between Time

Reference and administrative details

For the year ended 31 March 2023

Company number 07083317 Charity number 1161096 Registered office PO Box 3541 In Between Time Main Bristol BS6 9QY

Trustees

Trustees, who are also directors under company law, who served during the year and up to the date of this report were as follows:

Bankers

Alison Byard Chair Chinasa Ezugha Vallejo Gantner Stephen Hodge Jasmine Ketibuah-Foley Resigned 12 September 2023 Noemi Lakmaier Marcus Smith Lloyds Bank Triodos Bank Unit 44-45 Deanery Road George White Street Bristol Bristol BS1 5AS BS1 3BA

Independent Godfrey Wilson Limited examiners Chartered accountants and statutory auditors 5th Floor, Mariner House 62 Prince Street Bristol BS1 4QD

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In Between Time

Report of the trustees

For the year ended 31 March 2023

Reference and administrative information set out on page 1 forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice - Accounting and Reporting by Charities (effective from January 2019).

Objectives and activities

We continue with our charitable purpose to advance the arts for the benefit of the public. Our mission remains strong as live art producers, to bring people together, with the bravest artistic voices to create extraordinary art and festivals in unexpected places as we strive towards our vision of a fairer world rooted in wild creativity and social and environmental justice.

Over the last year, In Between Time was successful in raising funds to support the delivery of a new artistic programme, additional to our biennial festival activity. Entitled IBT Wildness, it delivered an international artistic programme, testing new sustainable production and touring models, expanding our European networks through new international funding and partnerships.

We remained future focused, completing our final evaluation of We Are Bristol supported by Paul Hamlyn Foundation leading to a newly solidified and tested approach to our community engagement programmes.

Our Co-CEO was accepted as a ‘Fellow of the Royal Society of the Arts’ for work around social justice and sustainability, and our Artistic Director/CEO elected as a Bristol City International Ambassador.

In October 2022 we were notified that we would be released from Arts Council England’s National Portfolio at the end of March 2023. At which time we implemented our mitigation plans, reducing staffing costs, other overheads and revised our reserves policy. We were successful in raising Arts Council Transition Funding to support our transition to a new business model focusing on diverse income generation, strategic partnership working and a commitment to nationally strategic public engagement, artist and artform development.

We are proud of our ten-year position within the Arts Council’s National Portfolio which has seen us deliver five influential international festivals and a programme of year-round audience engagement and artistic development in Bristol and throughout the UK. The trustees remain grateful for this decade of investment and look forward to developing a new relationship with Arts Council England that reflects the future journey of IBT.

Public benefit statement

The main purpose of the charity is to advance the arts for the benefit of the public. The trustees confirm that when carrying out the charity’s purposes they have regard to the Charity Commission’s guide on public benefit and will continue to consult this guidance when making any decisions concerning the charity’s activities.

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In Between Time

Report of the trustees

For the year ended 31 March 2023

Achievements and performance

Artistic Programme and Audience Reach

During 2022 we delivered IBT Wildness, a summer programme inviting audiences to plunge into forests and conjure wilderness in urban spaces to rediscover the connection between humans and nature. We forged partnerships with local businesses through Broadmead Bid who supported the siting and marketing of our events. We partnered with Festival of Nature and local community arts charity Trinity Arts, in Easton, offering us discounted space hire, tech venue and stewarding staff, communications and support for our targeted participation programmes aimed at local community networks.

Wildness was supported by the IETM’s Perform Europe programme, a Creative Europe initiative to support the testing of sustainable production and touring models. We worked with a network of presenting partnerships across Europe including Helsingor Theatre / Passage Festival in Denmark, Siesmograf in Catalunya, and Big Pulse Dance Network (Tanz Im August in Berlin, Tanec Praha in Prague, New Baltic Dance in Lithuania). Perform Europe investment helped us present Woods by Clarice Lima and SlowMo by Instant Dissidence, whilst offering 13 local participants honorariums, childcare and travel expenses. We offered paid employment to a crew of 11 people across marketing, stewarding and artist support roles and 4 volunteer opportunities.

Woods was a live participatory performance that blurs the lines between live performance, visual arts, and fashion design. Creating a biodiverse landscape at the heart of the city, the artists worked with a cast of local people to create a forest of head stands which grow and fall wearing splayed out fabric skirts made from recycled fabric waste forming tree roots over their heads. The strength and instability of the body against the city’s concrete and glass reflects nature’s power and fragility in the face of human intervention.

Woods was created and performed by Brazilian choreographer Clarice Lima with performers Nina Fajdiga & Aline Bonamin and 13 local Bristolians. The performance and tour were produced by Portuguese Creative Producer Catarina Saraiva from Linha de Fuga and Festival Verao Azul in Portugal. Recruiting local head standers in each location, Woods toured to Catalunya, Germany, Lithuania and Czech Republic before arriving in Bristol.

We recruited 13 local Bristolians through open calls and workshops leading to three site specific performances outdoors in Broadmead Shopping precinct, reaching a footfall audience of 11,000+.

Instant Dissidence, led by dancer / choreographer Rita Marcalo, make artistic work that reduces environmental impact, including travelling slowly and sustainably, living consciously, and working with partners that do the same. Based in Ireland and working with three Bristol based co-creators, Instant Dissidence developed SlowMo whilst travelling through Cyprus, Denmark, Sweden, and Italy, ending their journey in Bristol where it was performed on the streets in Broadmead Shopping Centre, as a series of short dances across multiple sites.

In the face of the realities of the climate crisis, SlowMo offered a radical innovative approach to artistic production and distribution, foregrounding sustainable connection across borders by touring large distances by land and sea, whilst producing en route and in direct response to the sites and people they met along the way.

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In Between Time

Report of the trustees

For the year ended 31 March 2023

We continued to present Sylvia Rimat’s Some People Climb Up (SPCU) a site-specific geo located app and immersive site-specific audio walk through Leigh Woods, which encourages a sensory exploration of the woods as a network of knowledge and stories. SPCU sold 37 downloads across the year and was experienced by an estimated 250 people across the different seasons and shared amongst families and friends.

As part of Wildness in June, Sylvia performed limited capacity live group walks for 23 people on location in Leigh Woods, offering a unique merge of live and digital performance and insight into how the app was made.

In addition to our footfall audience of 11,000+ we continue to maintain our digital reach which currently stands at over 22,000; including Facebook +6K, Twitter +8K, Instagram +2K, Mailchimp & website average users +6K.

We Are Bristol

Initiated in 2018, We Are Bristol set out to explore how live art might be used to increase and empower civic engagement. Approaching the end of the Paul Hamlyn Foundation funded programme, 2022/23 has been a year of review, evaluation, and dissemination of findings. Over the 5- year lifetime of the project we have made 14 remarkable projects bringing together international artists with 625 local co-creators, using the strategies of live art in the creation of film, sound, poetry, text, theatre, and public art, attracting over 143,000 local and international audiences.

Working with evaluation specialists Gaia Rosenberg Colorni and Letty Clarke, we have undertaken peer reviews with all stakeholders including participants, artists, staff, and partners. Work carried out under the programme including SWOT analysis; correlating data and dissemination outputs including videos, an illustrated timeline, an interactive publication, and a series of toolkits to be used and shared across the national and international live art sectors by IBT in the future.

These include:

We have established new depths of understanding about work with communities and its organisational implications. We have empowered civic engagement, gathered, and shared quantitative and qualitive evidence of the social value and impact of live art. We have established fully tested models, reminding us that participation takes many forms: nominal, directed, creative, collaborative. This learning establishes priorities for IBT’s future, influencing the development of new projects that enable the full spectrum of participatory experience and, opening opportunities for many more people who will feel part of the work we do in the future.

As part of our transition work, we have developed an action plan in which we will advocate for live art as a tactic for co-creation and social cohesion; commit to skilling up a new generation of UK live artists in socially engaged practice; measure success by the quality of engagement and its legacy, not the quantity of people engaged.

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In Between Time

Report of the trustees

For the year ended 31 March 2023

Co-creation with communities is now firmly established as a leading USP of our future plans for deeper connection with partners and with Paul Hamlyn Foundation.

Joy Project

In early April 22, we concluded The Joy Project , with the release of Muneera Pilgrim’s poetry commission, The Joy Poem, in text, public art, audio and film formats. The Joy Poem is Pilgrim’s first major public artwork. It was developed during the covid pandemic, targeting underrepresented communities in areas of Bristol that are traditionally least engaged in cultural activity. Located across nine poster sites in four Bristol neighbourhoods, City Centre, Easton, St Werburghs and St Pauls, excerpts from the poem accompanied a QR code containing an audio performance of the poem. A film was also produced, showing Pilgrim performing the work, which was viewed 160 times on YouTube, poster sites reached audiences of 3,254,672 across its four-week duration.

Artist as Changemaker

IBT were selected to participate in the International Touring and Environmental Responsibility (ITER) programme, led by Julie’s Bicycle, and supported by Danish Arts Fund, and Arts Council England This programme spearheaded deep research and exchange through which we were selected for funding through the Danish Arts Council to deliver ‘Artists as Change Maker’ supporting UK / Danish cultural organisational exchange. Developed in partnership with Helsingor Theatre / Passage Festival in Denmark, together we undertook research into radical new models of sustainable production, touring and organisation.

We met with our partners, travelling to Denmark by train across Europe experiencing the impact of slow travel on planning, time, and resources. As part of the programme, we attended a Climate Salon with Nordic sustainability specialists Rethink/Stageart (Bæredygtig Scenekunst), shared policies and action plans, and attended influential bespoke sessions led by our artist partners, Sisters Hope (DK) and Mechanimal (UK). The project continued to August 2023.

Talent development

Talent development remains one of our core programme strands and we continue to provide opportunities and commitment to artists, freelancers, and producers. During 2022/23 we provided:

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In Between Time

Report of the trustees

For the year ended 31 March 2023

Across 2023/24 we will develop a core part of our business plan called the Wild School of Live Art. A national talent development programme investing in diverse early career artist development with a network of national partners. The project will provide bursaries for a cohort of artists to join a programme of learning outside formal education benefiting from mentorship from sector leaders, national and international artists, and partners, leading to a series of commissions and creation of new work and presenting opportunities. We have received funds from the Leche Trust and are in the second stage of the application process with Jerwood Arts to support a pilot of this work across 2023/24.

We continue to support artists to develop their work with us. Projects include:

Kristina Veasey - Development of new work, Capturing the Forest, exploring access to the forest for people with disabilities and chronic health conditions.

The Only Animal (Canada) – Development of new long-term engagement work with young people called ‘A Thousand Year Theatre.’

Mammalian Diving Reflex, artists based in Canada – Development of new work co-created with young people supporting young people’s mental health. Co-created and presented across borders using digital technology.

Branch Nebula, artists based in Australia – Development of new work artwork co-created with local front-line workers.

Equality and Equity

Diversity and access always underpin In Between Time’s work and artistic programme with our diversity targets based on the Bristol census. We will sustain our commitment to engaging core groups across the following protected characteristics:

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In Between Time

Report of the trustees

For the year ended 31 March 2023

We continued to engage with Audience Agency, Indigo, and The Centre for Cultural Value for updated audience research around effects of the pandemic on the audience relationship to culture, and the slower than expected return to cultural events. To mitigate this our Wildness programme, June 22, included a mixture of ticketed and free events. Building on our pilots from IBT21 The Rupture, we continued with our Pay What You Can Scheme for all ticketed events with the aim of reaching across a range of incomes. We placed ticket prices across four different price points, 45% of audiences showed support by choosing to pay from the top two higher tiers across the festival.

We offered extensive FAQs on events and ticketing on our website and points of sale, offered free companion tickets and options to contact us with any further access needs. We sited two of our events within the public wheelchair accessible areas of the Broadmead Shopping precinct, bringing footfall and trade to local businesses. We kept audiences informed by placing a public digital pin on Google Maps of the site and sending updates and directions to the public via social media.

With support from Perform Europe we were able to offer five travel bursaries and childcare to the participants taking part in Woods, a project within our Wildness programme. We offered paid employment to eleven diverse stewards working with us on the programme gaining valuable experience to further their careers.

The Wildness programme attracted a high proportion of local audiences which was our intention for this programme in support of its sustainability targets: 75% of survey respondents were from Bristol; 22% from rest of the UK; 3% international.

We believe our audience data this year is not typical as it is affected by the well known challenges in obtaining data from passing audiences for outdoor work. Notably there was a high proportion of audiences identifying as deaf, disabled or having a long-term health condition (23% of surveyed audiences compared to 17% Bristol 2011 census) and non-British people from ‘Other’ White backgrounds (15%, vs 5.1% Bristol census). 9% of surveyed audiences were from Global Majority Communities (who represent 16.7% of Bristol population according to the Bristol census). 6% of surveyed audiences were young people between 16 and 34 years old (compared to 34% Bristol census data). Notably, 27% of surveyed Wildness audiences were 35-44 (vs 15% Bristol census). 69% of surveyed audiences said they were professionally involved with the arts. 69% of surveyed audiences identified they were employed full-time; 8% unemployed.

13 nationalities were represented across Wildness staff team, artists and programme participants: Belgium, Brazil, Denmark, France, Germany, India, Ireland, Italy, Portugal, Slovenia, Sweden, Ukraine and the UK. 57% of this overall group was international, 43% were UK nationals (out of a team of 37).

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In Between Time

Report of the trustees

For the year ended 31 March 2023

International and Sectoral Leadership

We continue to support and advocate for live artists and the UK’s live art sector through our local, national and international networks. Collaborations include:

Environmental Sustainability

In Between Time will continues to grow its commitment to environmental sustainability as a core part of our programme and organisational priorities. We aim to measure, communicate and reduce the negative environmental impact of our activities to contribute to a more environmentally friendly society, reduce costs, increase the sustainability of our organisation and lead on bringing about positive environmental change.

Our Wildness programme focused on sustainability and connection to nature as core themes. We invited our audiences to plunge into forests and conjure wildness in urban spaces. We worked with Perform Europe to present works utilising sustainable production and touring including using recycled materials, lo-fi production methods and travelling by land and sea. 100% of our surveyed audiences said they were concerned or worried about climate change. 93% agreed that “Cultural organisations have a responsibility to influence society to make radical change to address the climate emergency”.

In support of this theme, we continued our partnership with Citizen Tickets donating 5p of every ticket sold to planting trees with the UK National Forest. We added information to each event on our website, informing audiences what steps we had taken within the production to address sustainability and, we encouraged local audiences to attend our programmes using low carbon travel and siting in public places accessible by public transport.

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In Between Time

Report of the trustees

For the year ended 31 March 2023

Our partnership with Helsingor Theatre, Denmark for ‘Artist as Change Makers’ explored new ways of working more sustainably. During 2022/23 we travelled to Denmark using low carbon travel across land, attended a climate salon with Rethink/Stageart (Bæredygtig Scenekunst) and undertook workshops with artists Sisters Hope in Denmark and Tom Bailey (Mechanimal) from Bristol. The project continues into 2023/24 with further provocations from the change maker artists which continue to inform our SMART objectives towards achieving our sustainability goals.

We will continue to reduce the impacts of our business by working remotely. We encourage our team and our audience to travel by public transport and train wherever possible. We consider environmental and ethical implications when choosing suppliers for our services and business needs and we continue to invest in digital programming and digital upskilling of our team. We continue to track our progress by Julie's Bicycle CG tools and use this data to inform our environmental performance and progress, distributing this internally & externally through dashboard reports.

We continue to be part of the sustainability training workforce for the future programme in Clean Growth with UWE (University of West of England) Bristol; supporting businesses to become more sustainable. Training has included metrics and data collection and analysis, carbon budgets and sustainability certifications.

Financial review

2022/23 has been a year of organisational development and building security for our future. Successful European partnership funding totalling £20,858 allowed us to secure new international and new local partnerships, testing and embedding new ways of working locally with our Wildness programme in June. We partnered with Broadmead Bid who gave us access to their outdoor spaces in-kind, The Island who provided our warm-up spaces and Trinity Community Arts who provided our community hub for rehearsals, gatherings, and workshops. We were able to offer 11 paid entry level jobs into the sector across marketing, event management and stewarding and we paid local participants as honorariums, childcare and travel support to take part in our events. We continued our Pay What You Can Scheme and although most events were free to attend, we raised £382 in box office and donations across the Wildness Programme.

We invested £18,500 in consultancy and fundraising support across 2022/23 securing a clear case for support for our future programme, Wild School of Live Art, and core costs. We have developed and continue to maintain a clear prospects list, updated quarterly to secure new opening funds. Trustees would like to acknowledge the support of new funding from Foyle Foundation.

Upon news of release from the Arts Council National Portfolio in November 2022, we implemented our mitigation plan by lowering core costs and ending the employment contracts with our Producer and freelance Fundraising Specialist saving £44,000 per year. Unrelated to the above, our Finance and Operations Manager also resigned from post saving a further £30,000 per year by outsourcing day-to-day financial operations (bookkeeping). These savings will help us navigate a new future and redevelopment of our business plan, transitioning to lower core salaried roles and more freelance support. This helps us to remain agile and responsive to changing environments whilst pulling in specific expertise where it is needed most at various times.

We end the year with healthy reserves totalling £147,860. Restricted funds of £9,754 include carry forward of Canadian High Commission £950, private donation towards We See Fireworks £3,673 and £5,131 from Danish Arts Council for the completion of Artist as Change Maker project in 2023.

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In Between Time

Report of the trustees

For the year ended 31 March 2023

High unrestricted reserves of £138,106 and a revised reserves target in line with lower operating costs have allowed us to designate £50,000 towards programmes in 2023/24. This sees our designated funds increase to £50,000 and we carry forward unrestricted general reserves of £88,106 to 2023/24.

We have currently raised £155,000 towards activity and operations in 2023/24. Confirmed funds include £113,533 from Arts Council England through their transition programme supporting organisations to transition out of the National Portfolio; £20,000 towards core costs from Foyle Foundation, £17,450 from Unlimited and British Council to support our project management of ‘Capturing the Forest’ and sustained core funds from Bristol City Council at £9,690. Other warm prospects include £30,000 from Jerwood Arts towards a pilot of the Wild School of Live Art Talent Development programme in 2023/24 which we are at second stage application and a large 2-year strategic project grant for Wild School of Live Art delivery across 2024-26.

Our transition plan includes a full financial review to establish a clear outlook of the new environment we will be operating within, and the opportunities and threats contained within. This will help us to develop a clear fundraising strategy in line with our new business plan, to support our activity and establish income generation across our programme, building our prospects and individual giving development.

Reserves policy

Considering organisational changes to staff numbers and a lowering of core costs as part of our NPO (National Portfolio Organisation) mitigation plan, trustees have reviewed our reserves policy to reflect these changes. We will continue to review our reserves target annually. Our revised reserves target is £49,608, equal to 3 months' operating, redundancy and closure costs. Our unrestricted reserves are split across general funds and designated funds.

Any in year surplus over target is allocated to designated funds ensuring our ability to continue our charitable activity each year and securing achievable reserves to safeguard our organisation and its stakeholders. General funds represent our remaining funds after the surplus transfer, if applicable in the year, and support any shortfall on restricted funds in the year.

In Between Time's reserves are held separately to the company's daily current account across a savings account (Lloyds Bank) and a Treasurers’ Reserves Charity 90-day notice account (Triodos Bank).

Plans for the future

Future plans include transitioning to a new business model of annual programming rather than biennial festival activity. This programme includes developing new work and touring of IBT productions, working in partnership across multiple locations through inter/national co-production and touring, sustainable international import and export and UK artist development. From 2024 our work will centre on our core purpose - a globally significant ‘home’ for sustainable internationalism in the arts.

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In Between Time

Report of the trustees

For the year ended 31 March 2023

We will be:

Our work will bring an emerging generation of leading UK and international artists together with communities seeding urgent innovation, future collaboration, learning, exchange and regenerative practices in response to the challenges, hopes and dreams of our times.

Governance and management

In Between Time is a company limited by guarantee and continues to be governed by its Articles of Association and charitable objective – to advance the arts for the benefit of the public. The Board of Trustees remains strong with expertise across a range of disciplines and sectors including Marketing & PR, Academia, and Arts Management alongside lived experience across disability, gender, and race. Development of a new chair remains a priority across 2023/24 as part of our transition to new models of working outside of the Arts Council England Portfolio.

New trustees are sought via open call recruitment or personal invite from a current trustee or Executive Team. Prospective trustees are invited to observe a trustee meeting before being accepted onto the Board via vote. The chair accepts their appointment date, and the new trustee is required to complete and sign a Trustee Declaration form confirming their eligibility and willingness to act as a trustee. A term in office comprises 3 years. Trustees may serve a maximum of 3 terms, unless the Board approves a further fourth term, after which the trustee must step down.

Risk statement

The trustees have carefully considered the impact of not receiving Arts Council England NPO funding 2023-2026. The key risk to the charity is the current fundraising climate, impacted by the ongoing effects of the pandemic on the economy, and potential for the organisation to generate funding that supports core costs and programme activity. However, Arts Council England have stated that they value the work of the organisation and suggest that National Project Grants are an appropriate funding route. The trustees are confident that this, along with their support through Transitions Funding, reduction in overheads and staffing costs, scalable programme plans, a clear and focused income generation strategy based on diverse sources, plus healthy reserves will all contribute to mitigating this risk.

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In Between Time

Report of the trustees

For the year ended 31 March 2023

Statement of responsibilities of the trustees

The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and of the income and expenditure of the charity for that period. In preparing those financial statements the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.

Members of the charity guarantee to contribute an amount not exceeding £1 to the assets of the charity in the event of winding up. The trustees are members of the charity but this entitles them only to voting rights. The trustees have no beneficial interest in the charity.

Independent examiners

Godfrey Wilson Limited were re-appointed as independent examiners to the charitable company during the year and have expressed their willingness to continue in that capacity.

Approved by the trustees on 1 November 2023 and signed on their behalf by

Alison Byard (Chair)

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Independent examiner's report

To the trustees of

In Between Time

I report to the trustees on my examination of the accounts of In Between Time (the charitable company) for the year ended 31 March 2023, which are set out on pages 14 to 25.

Responsibilities and basis of report

As the trustees of the charitable company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charitable company's accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent examiner’s statement

Since the charitable company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales (ICAEW), which is one of the listed bodies.

Godfrey Wilson Limited also provides payroll services to the charitable company. I confirm that as a member of the ICAEW I am subject to the FRC’s Revised Ethical Standard 2016, which I have applied with respect to this engagement.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

William Guy Blake

Date: 3 November 2023 Wlliam Guy Blake ACA Godfrey Wilson Limited Chartered accountants and statutory auditors 5th Floor Mariner House 62 Prince Street Bristol BS1 4QD

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In Between Time

Statement of financial activities (incorporating an income and expenditure account)

For the year ended 31 March 2023

Restricted Unrestricted
Note
£
£
Income from:
Donations
4
29,979
204,598
Charitable activities
-
3,452
Investment income
-
397
Total income
29,979
208,447
Expenditure on:
Raising funds
5
-
116,567
Charitable activities
5
80,408
87,928
Total expenditure
80,408
204,495
6
(50,429)
3,952
Reconciliation of funds:
Total funds brought forward
60,183
134,154
Total funds carried forward
12
9,754
138,106
Net income / (expenditure) and net
movement in funds		 2023
2022
Total
Total
£
£
234,577
269,416
3,452
4,099
397
16
238,426
273,531
116,567
73,109
168,336
211,957
284,903
285,066
(46,477)
(11,535)
194,337
205,872
147,860
194,337

All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above. Movements in funds are disclosed in Note 12 to the accounts.

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In Between Time

Balance sheet

As at 31 March 2023

Note
Fixed assets
Tangible assets
8
Current assets
Debtors
9
Cash at bank and in hand
Liabilities
Creditors: amounts falling due within 1 year
10
Net current assets
Net assets
11
Funds
12
Restricted funds
Unrestricted funds
Designated funds
General funds
Total charity funds		 £
439
150,244
150,683
(7,348)		 2023
£
4,525
143,335
147,860
9,754
50,000
88,106
147,860		 2022
£
6,034
150
195,674
195,824
(7,521)
188,303
194,337
60,183
25,000
109,154
194,337

The directors are satisfied that the company is entitled to exemption from the provisions of the Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by virtue of section 477(2), and that no member or members have requested an audit pursuant to section 476 of the Act.

The directors acknowledge their responsibilities for:

These accounts have been prepared in accordance with the special provisions applicable to companies subject to the small companies' regime.

Approved by the trustees on 1 November 2023 and signed on their behalf by

Alison Byard (Chair)

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In Between Time

Notes to the financial statements

For the year ended 31 March 2023

1. Accounting policies

a) Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities in preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

In Between Time meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

b) Going concern basis of accounting

c) Income

Income is recognised when the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

Income from the government and other grants, whether 'capital' grants or 'revenue' grants, is recognised when the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably and is not deferred.

d) Donated services and facilities

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item, is probable and the economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised.

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.

e) Interest receivable

Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity: this is normally upon notification of the interest paid or payable by the bank.

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In Between Time

Notes to the financial statements

For the year ended 31 March 2023

f) Funds accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations which the donor has specified are to be solely used for particular areas of the charity's work or for specific projects being undertaken by the charity.

g) Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

h) Allocation of support and governance costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities. These costs have been allocated in proportion to direct costs, as follows:

2023 2022
Raising funds 40% 40%
Charitable activities 60% 60%

i) Tangible fixed assets

Depreciation is provided at rates calculated to write down the cost of each asset to its estimated residual value over its expected useful life. The depreciation rates in use are as follows:

Furniture and equipment

25% reducing balance

j) Debtors

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

k) Cash at bank and in hand

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

l) Creditors

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.

m) Financial instruments

The charitable company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently recognised at amortised cost using the effective interest method.

17

In Between Time

Notes to the financial statements

For the year ended 31 March 2023

n) Pension costs

The company operates a defined contribution pension scheme for its employees. There are no further liabilities other than that already recognised in the SOFA.

o) Foreign currency transactions

Transactions in foreign currencies are translated at rates prevailing at the date of the transaction. Balances denominated in foreign currencies are translated at the rate of exchange prevailing at the year end.

p) Accounting estimates and key judgements

In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources. The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.

There are no key sources of estimation uncertainty that have a significant effect on the amounts recognised in the financial statements.

2. Prior period comparatives: statement of financial activities

Income from:
Donations
Charitable activities
Investment income
Total income
Expenditure on:
Raising funds
Charitable activities
Total expenditure
Net income / (expenditure) and net
movement in funds		 Restricted
£
£
45,310
224,106
-
4,099
-
16
45,310
228,221
-
73,109
43,695
168,262
43,695
241,371
1,615
(13,150)
Unrestricted		 2022
Total
£
269,416
4,099
16
273,531
73,109
211,957
285,066
(11,535)

18

In Between Time

Notes to the financial statements

For the year ended 31 March 2023

3. Government grants

The charitable company receives government grants, defined as funding from Arts Council England, Bristol City Council and the Coronavirus Job Retention Scheme (2022 only) to fund charitable activities. The total value of such grants in the period ending 31 March 2023 was £204,308 (2022: £226,496). There are no unfulfilled conditions or contingencies attaching to these grants.

4. Income from donations

Grants
Arts Council England
Tanec Praha
Embassy of Denmark
Bristol City Council
Instant Dissidence
Donations
Prior year comparative
Grants
Arts Council England
Paul Hamlyn Foundation
Coronavirus Job Retention Scheme
Bristol City Council
West of England Combined Authority
High Commission of Canada
Donations		 Restricted
£
£
-
194,618
14,913
-
11,000
-
-
9,690
4,066
-
-
290
29,979
204,598
Restricted
£
£
-
194,618
32,000
-
-
19,788
2,400
9,690
9,960
-
950
-
-
10
45,310
224,106
Unrestricted
Unrestricted		 2023
Total
£
194,618
14,913
11,000
9,690
4,066
290
234,577
2022
Total
£
194,618
32,000
19,788
12,090
9,960
950
10
269,416

19

In Between Time

Notes to the financial statements

For the year ended 31 March 2023

5. Total expenditure

Raising funds
£
Staff costs (note 7)
76,681
Production costs
-
Travel and subsistence
-
Marketing
-
Research and innovation
-
Consultancy
20,269
Accountancy
-
Rent and rates
-
Office and admin
-
Insurance
-
Depreciation
-
Sub-total
96,950
19,617
Total expenditure
116,567
Governance costs total £3,591 (2022: £3,240).
Prior year comparative
Raising funds
£
Staff costs (note 7)
44,529
Production costs
-
Travel and subsistence
-
Marketing
-
Research and innovation
-
Consultancy
12,514
Accountancy
-
Rent and rates
-
Office and admin
-
Insurance
-
Depreciation
-
Sub-total
57,043
16,066
Total expenditure
73,109
Allocation of support and
governance costs
Allocation of support and
governance costs		 Charitable
activities
£
51,385
16,527
9,936
40,836
20,228
-
-
-
-
-
-
138,912
29,424
168,336
Charitable
activities
£
74,888
62,350
2,351
32,108
11,760
4,400
-
-
-
-
-
187,857
24,100
211,957		 Support and
governance
costs
£
33,030
-
-
-
-
-
4,310
960
6,722
2,510
1,509
49,041
(49,041)
-
Support and
governance
costs
£
25,064
-
-
-
-
-
4,169
910
5,005
3,006
2,012
40,166
(40,166)
-		 2023 Total
£
161,096
16,527
9,936
40,836
20,228
20,269
4,310
960
6,722
2,510
1,509
284,903
-
284,903
2022 Total
£
144,481
62,350
2,351
32,108
11,760
16,914
4,169
910
5,005
3,006
2,012
285,066
-
285,066

20

In Between Time

Notes to the financial statements

For the year ended 31 March 2023

6. Net movement in funds This is stated after charging:

Depreciation
Trustees' remuneration
Trustees' reimbursed expenses
Independent examiners' remuneration:
Independent examination (excluding VAT)
Other services (excluding VAT)
7.
Staff costs and numbers
Staff costs were as follows:
Salaries and wages
Social security costs
Pension costs
Total staff costs		 2023
£
1,509
Nil
Nil
2,600
638
2023
£
145,951
10,928
4,217
161,096		 2022
£
2,012
Nil
Nil
2,400
710
2022
£
130,603
9,960
3,918
144,481

No employee earned more than £60,000 during the current or prior year.

The key management personnel of the charitable company are the Trustees, the Artistic Director/Co-CEO and the Co-CEO. The total employee benefits of the key management personnel were £111,155 (2022: £111,279).

Average head count 2023
No.
3.6		 2022
No.
3.6

21

In Between Time

Notes to the financial statements

For the year ended 31 March 2023

8. Tangible fixed assets

Cost
As at 1 April 2022 and 31 March 2023
Depreciation
At 1 April 2022
Charge for the year
At 31 March 2023
Net book value
At 31 March 2023
At 31 March 2022
9.
Debtors
Trade debtors
Other debtors
10.
Creditors: amounts due within 1 year
Trade creditors
Accruals
Deferred income*
Conduit funding
Other creditors		 £
18,104
12,070
1,509
13,579
4,525
6,034
2023
2022
£
£
150
150
289
-
439
150
2023
2022
£
£
1,472
2,565
3,200
3,240
1,600
-
669
753
407
963
7,348
7,521
Furniture and
equipment		 £
18,104
12,070
1,509
13,579
4,525
6,034
2023
2022
£
£
150
150
289
-
439
150
2023
2022
£
£
1,472
2,565
3,200
3,240
1,600
-
669
753
407
963
7,348
7,521
Furniture and
equipment
12,070
1,509
13,579
4,525
6,034
2022
£
150
-
150
2022
£
2,565
3,240
-
753
963
7,521

*Deferred income comprises partner production fees received in advance of delivery.

22

In Between Time

Notes to the financial statements

For the year ended 31 March 2023

For the year ended 31 March 2023
11.
Analysis of net assets between funds
£
Tangible fixed assets
-
Current assets
10,954
Current liabilities
(1,200)
Net assets at 31 March 2023
9,754
Prior year comparative
£
Tangible fixed assets
-
Current assets
60,183
Current liabilities
-
Net assets at 31 March 2022
60,183
Restricted
funds
Restricted
funds		 £
-
50,000
-
50,000
£
-
25,000
-
25,000
Designated
funds
Designated
funds		 General
funds
£
4,525
89,729
(6,148)
88,106
General
funds
£
6,034
110,641
(7,521)
109,154		 Total funds
£
4,525
150,683
(7,348)
147,860
Total funds
£
6,034
195,824
(7,521)
194,337

23

In Between Time

Notes to the financial statements

For the year ended 31 March 2023

12. Movements in funds

Movements in funds
Restricted funds
Paul Hamlyn
Canadian High Commission
Private Donation
Perform Europe
Danish Embassy
Total restricted funds
Designated funds
General funds
Total unrestricted funds
Total funds		 At 1 April
2022
£
55,560

950
3,673
-
-
60,183
25,000
109,154
134,154
194,337		 Income
£
-
-
-
18,979
11,000
29,979
-
208,447
208,447
238,426		 £
(55,560)
-
-
(18,979)
(5,869)
(80,408)
-
(204,495)
(204,495)
(284,903)
Expenditure		 £
£
-
-
-
950
-
3,673
-
-
-
5,131
-
9,754
25,000
50,000
(25,000)
88,106
-
138,106
-
147,860
Transfers
between
funds
At 31 March
2023
9,754
50,000
88,106
138,106
147,860

Purposes of restricted funds

Paul Hamlyn

A ‘More and Better’ grant, designed to support organisations to increase their impact and effectiveness and to build stronger and better evidence of outcomes. This grant delivered a three-year programme called “We Are Bristol”. The project was extended due to low activity during the pandemic and concluded in March 2023.

Canadian High Commission

R&D through collaboration between Canadian and UK artists to support Wildness programme. This has been extended to 2023/24.

Private Donation

Towards ‘We See Fireworks’ the In Between Time archive project. This is scheduled to begin Spring 2024.

Perform Europe

Grant share, for SlowMo and Woods, part of the Wildness programme. Wildness was partly supported by the IETM’s (International Network for Contemporary Performing Arts) Perform Europe programme, a Creative Europe initiative to support the testing of sustainable production and touring models. We worked with a network of presenting partnerships across Europe to present Woods and SlowMo in Summer 2022.

Danish Embassy

Received £11,000 towards Artist as ChangeMaker, part of the Wildness programme. This project is funded as part of the programme “Open Call: International Touring and Environmental Sustainability’ funded by Arts Council England, The Embassy of Denmark, London, Julie’s Bicycle and the Danish Arts Foundation. £11,000 was paid to IBT from the Danish Embassy, London. £5,131 of this is being carried forward to 2023/24 to complete remaining workshops and evaluation.

24

In Between Time

Notes to the financial statements

For the year ended 31 March 2023

12. Movements in funds (continued)

Purposes of designated funds

Designated funds To support core costs during the organisation’s transition to a new business model, and ongoing support of our public programme across 2023-2026.

Transfers between funds

Transfers between funds are to top up the designated funds, as described above.

Prior year comparative

Prior year comparative
Restricted funds
BCC - Welcome Back
British Council
Paul Hamlyn
WECA
Canadian High Commission
Private Donation
Total restricted funds
Designated funds
General funds
Total unrestricted funds
Total funds		 At 1 April
2021
£
-
5,407
49,488
-

-
3,673
58,568
27,000
120,304
147,304
205,872		 Income
£
2,400
-
32,000
9,960
950
-
45,310
-
228,221
228,221
273,531		 £
(2,400)
(8,972)
(22,363)
(9,960)
-
-
(43,695)
(22,000)
(219,371)
(241,371)
(285,066)
Expenditure		 £
£
-
-
3,565
-
(3,565)
55,560
-
-
-
950
-
3,673
-
60,183
20,000
25,000
(20,000)
109,154
-
134,154
-
194,337
Transfers
between
funds
At 31 March
2022
60,183
25,000
109,154
134,154
194,337

13. Related party transactions

There were no related party transactions in the current or prior year.

25