OASIS Community Project- East Hastings Registered charity, number 1161078 Trustee Report and Financial statements for the year ended 31 March 2024 Page Conlenls.. Trustees, annual report Independent Examinerfs report Receipts & Payments account Stalement of Assets & Liabilities Breakdown of restricted funding Notes lo the accounls 10 12-14 15 Hastings Voluntary Action Jackson Hall Portland Place Hastings East Sussex TN34 1QN
OASIS Community Project- East Hasb'ngs Registered charrty, nurnr 1161078 OASIS Community Project- East Hastings Trustees, annual report for the year ended 31 March 2024 Full nama OASIS Communty Proje(- East Hastings Legal structure Charitable In¢orpK)rat& Organisatk)n. Registered wth the charrfty commkssion on 26 Maroh 2015. Registered charlty number 1161078 Prlnclpal address Broomgrove Communty Centre. 85 Maer Way, Hasb"ngs, TN34 3PY Trustees Maureen Gardiner Lou Woodcock Lyn Beeney sa Bartholomew Alan Turner Bankers Barclays Bank, Hasting8 branch Independent Examlner: Laura Dawson. employee of Haslings VolLkntary Action Jad(son Hall, Portland Pla, H2Stings, TN34 1QN The charity is operatecl unrjer the rules of its constitution adopted January 201 S. The methods adolped for the recrurtment and appointment ot new trustees is laKI down in the conslilution. Governance and management Aims and objectives The advancement for the puEYi¢ benefit of education. The advancement of health and the preservation and protection ol pUle heatth generally. The relief of persons are in need, hardship or dBtress and the prevention and relief of poverty. To provide or assst in the provision of facilities in the Interests of social welfare lor recreion or other leisure lome occupat'on of indwiduals who have need of such faeitilies by reason of their youth, age. infr'rmity or disability, financial hardship or social circumstances wrth the object of improving their cc>ndrtions of life. Such other charf(able purposes for the public b&nefrt as the trustees shall from time to time detemiine
OASIS Community Projed- East Hastings Regtered Ghaity. number 1161078 OASIS Community Project - East Hastlngs Trustees. annual port for the year ended 31 Mar¢h 2024 {conVd) April 2023 seems like years ago when reading through the minutes of meelings. We were preparing to take over the running of Broomgrove community Centre by dipping our toes into the water by covenng parties at weekends, looknng inlo what our responsibilities would be on health and Safety with Rachel from Southem Housing and we started to put our mark on the centre by buying some lovely second hand sofas and chairs for the meeting room. We also had new shelving in our cupboard which were put up by Reg from the Men's shed. We had 5 women regularly attend sewing sessions on Saturday momings, Energise Sussex Coast were visiting each Wednesday to help residents acquire new white goods or provide advi on keeping draughts out and lowing utility bills. Our Projects Managerw88 also gearing up for summer outings with bid writing and scouring the intemet for pri$ of venues and emailing coaGh cornpanies for prices of transport Through the following couple of months we held quiz nights to help raise a few pounds for our un ringfenced funds, added our Chairperson Mo to our online banking so we could pay bills more easily, and we were in discussion about setting a new bank account for the ntre for when we were taking over. This was a very busy period of time for us. So many new things to think about while still needing to find the ts'me to organise outings and acb'vities, attend meetings and look after the finances......... and of course this workload has not stopped as delved deeper into the day to day wnnina of the centre. Oasis Projects Manager and Oasis Trustees continued meeting the Trustees of Broomgrove Residents Association and the meetings were overseen by Steva M8nw8ring from Hastings voluntary Action to help us navigate our way ihrough all the infonrlation. June saw us all take and pass our Health and Hygiene certificates in preparation for events and future cooking sessions, and this came in handy when we were called on to help heat up food for 8 groups party, and the temperatures the food needed to reach to be safe all kicked in again, so we really put into practice what we had learnt. The Projects M8n8ger and Trustees continued to attend me61ings at Education Futures Trust, Big local- North Easl Hastings (our Projects Manager is Vice Chair), Ageing Well and the Hastings food Networt to find out what projects were being delivered in the town, meet people from other organisations and infomiation to take back to our group. These have been very informatsve and certainly help us to try new activities and see what other groups are delivering and learn from their experiences. Our Projects Manager also starting attending meetings about funding for Broomgrove estste through a government funding programme- Shared Prosperity.
OASIS Community Project - East Hastings Registered charrty, number 1161078 OASIS Communlty Project - East Hastlngs Trustees. annual report for the year ended 31 March 2024 (conf d) This funding was to provide actimties and opportunitiés for local résidents for the longer temi to help to revitalise the neighbourhood increase prospects for residents and improve the general look of the estate. This funding of capital and revenue funding is to last a year so there has been lots of discussion to make deasions to ensure outcomes are met in the timescale. The panel meets to decided on the activitses that were to be delivered and how the funding was to be spent. The busy summer saw us go on group walks, group meals at Indian and Turkish restaurants, lunch at the Isabel Blackman centre, outings to Drusillas, Knockhatch, Kent County Show, Kent and East Sussex Railway for the 1940s weekend, ten pin bowling, Romney, Hythe & Dymchurch r8ihMay to name a few. As meetings progressed with Broomgrove Residents Association, an agreement and a lease were signed in December 2023. This gives Oasis a 25 year lease with a 5 year break clause to run the community centre day to day, and the length of the lease is great to be able lo apply forfunding bids as funders prefer a longer lease to ensure their funding has long term outcomes. There were also lots of meetings and emails with Shared Prosperity and at the end of 2023 it was decided to prowde £200,000 to the community Centre for us to make additions to the centre to enable the venue to run on a more effiaent and productive way. The additions are to increase the size of the office and kitchen, to add a new cupboard for the tables and chairs as the current cupboard is too small and unsuitable for so many tables and chairs. This extra cupboard space will mean Oasis can expand into the cupboard n8Xt door and be able to actually see all of our equipment and this in tum will mak8 us a bit more efficient. baina able to store items on more shelves. Chairperson Mo added 'This year has been quite eventtul one way or another. We have done a lot this year of interesting activities and outings. A few examples are group meals out, theatre trips, summertrips forfamilies, panto, fruit picking and Warm Welcome Wednesdays to name just a few. We have at last taken over the running of the Broomgrove centre, by lease but Residents Association have retained the building and its repairs. It has been a busy time with a lot achieved so far since we took over the day to day njnning with the ntre, been cleared of a lot of outdated fumiture and Clutter making better use of storage and cupboards etc. We have had new purchases of a new cupboard for the office, a range cooker, and microwave purchased along with 2 long tables which can be folded. There is exciting building work planned to improve the centre and make it even more usable and attractive. One disappointment was being turned down for 2 grants that usually pay or go towards summer outings, which means we will still put some on just trimmed down. The Oasis numbers have increased due to tslking to residents at all the sports activities the Levelling Up Funding have put on and the fun days St Michael's Hospi have delivered at the centre.
OASIS Community Project~ East Hasb"ng8 Registered charty, number 1161078 OASIS Community Project - East Hastlngs Trus*es' annual report for the year ended 31 March 2024 (confd) The bookings are going well and parties at the centre are proving very popular. So far so good, plenty of new ideas in the offing. Onwards and Upwards are the new watch words for Oasis Community Hub at Broomgrove. In 2024 we began to make more progress in understanding what needed to be aGhieved in the running of the ntre with t8king bookings. covering parties at weekends and covering groups in the weekday evenings that do not have a key, reporting repairs, ensuring health and safely is maintained, managing buying resources for the centre like hand towels, washing up liquid etc keeping and ensuring the building is able to function efficiently. This extra work means our Projects Manager Jackie now has roles- that of Manager of Oasis and now Centre Manager and of course the with extra titles comes extra responsibility and extra worf(load, and to cover the new roles, we deaded to change Jackie's title to Oasis Community hub and Development Manager- so it says what it does on the tin. Oasis Trustees and staff have a vision for the centre for the future and going fotward we want to refer to the building as a Hub, because w8 want to se8 it thnve and b& full of residents all gaining use out of it, and we will all be working hard in the future to see this happen and our wsion come to fruilion. This sentiment is also echoed by our Treasurer Lyn, who wntes 'We have continued throughout this last financial year working with Broomgrove Residents Association and supported by Hastings Voluntary Action in taking over the management of the Community Centre to facilitate the day to day running of this. It has brought much extra work for all concem8d. We have tried to encourage visitors and new members to our many sessions we have {lunches and fundraising) and to partiapate in these. We look forward to the future with thanks to the levelling up fund whereby the community centre will be extended and hopefully more residents will be able to enjoy the facility and all we have to offer". In Febwary 2024, we took stock of the funds we had in in preparalion to book sumrner outings, look at what athvities we could deliver in the Hub and our Community Hub Manager contacted coach companies and venues to begin our summer programme, spoke to local residents aboutjoining our mailing list so they find out what activities we deliver and attended more meetings with other organisations that we Gan work with more. Our Community hub Manager sits on the panel for Shared prosperity so she can have input into the spending of the funds to have knowledge of what tha programme is delivering and has an in depth knowledge of the building works that will happen in the hub, Jackie is also Vits Chair of Big Local- which is a ten year programme run by IoGqI residents that is nearing the end of ten years and Jackie writes l am very proud to have bèen involved in Big Local North Easl Hastings, seeing how we have helped transfom the Noth Hastings area,
OASIS Comrnunity Projed- East Hasts'nos Registered charty, number 1161078 OASIS Community Project - East Hastlngs Trustees. annual report for the year ended 31 March 2024 (conyd) increased the interaction between all the different organisations that work in the area and provided funds to local groups with much less red t2pe that some other funders. Big Local has improved the overall feel of North-East Hastings improving the residents panel insight into what activities are in our area and has achieved a better community. Reflecting on all the events and groups however small that we have helped in the last 10 years, the fun we had watching a Panto be put on by local residents. large fun days organised and our funds leading to groups being able to secure larger grants is satisfying, and to know I have helped be a part of that outcome is a good feeling" The end of the financial year saw us in a great position of setting up a new bank account to take in bookings payments, set up new systems, gathering in funding from bids and having a variety of groups using the centre. One of our Trustees Alan wrote "This is my first year being an Oasis Trustee and the first tim8 of taking over the running of a community venue, meeting with the Broomgrove Residents Association, so there has been a lot off leaming for me. It will be a good thing if we can KEEP thé centre open & stop one more centre from folding as well as enhanang all the other things Oasis does." Our other Trustees for 2023124 were Lou (Secretary) and Lisa. Our Oasis Community Hub and Development Manager ends this report by writing "2023124 has been a more challenging year than the past 27 yea¢s Oasis has been going. I have seen the project start from one of the sub groups of Ore Valley Forum, and set up and run By Clare Croft las was then) when we were based in the parade of shops on Malvern Way- about a minute's walk from the venue we are based in now. Then we moved into the Surestart (as was then) building before landing in the Broomgrove Community centre over 10 years ago. We became independent from Hastings Trust and applied to become a registered Charity, then an Incorporated Charity. all staying withing the Broomgrove estate. I have seen the estate evolve through th8 y8ars through troubles and good times and a community Centre has been the mainstay of the community all this time. The original building was literally hand built and fundraised for by local residents, this was demolished and the current building was built 20 years ago and was quite modem in it's time_ In 20 years. technology has changed beyond what we would have recognised then so we are in the process of updating systems, updating some fumiture. installing new products like the large range gas cooker whith will really help when we have Gooking classes in the building, and we are updating booking procedures to be online although paper booking will still be taken.
OASIS Community Project- East Hastings RegK%lered charity, numLEI 1161078 OASIS Community Project - East Hastings Trustees. annual report for the year ènded 31 March 2024 (contd) Our online presence in advertising will be increasing to enab18 US to r82ch many more p80ple and we are really excited about the building works that are taking place this year which will help increase bookings. improve the general running and will increase storage, all positives. The building work is being funded through Shared prosperity, a government scheme which is also funding a one year post of a Community Development Worker who will be bringing in more residents, helping to increase the activities we provide and develop the building as we travel through this next phase for Oasis, and we are looking forward to her starting wot1(ing with us. We were fortunate to have gained a grant from the lottery'cost of Living" Fund in December 2023 and this grant enabled us to continue to deliver our Wami Welcome Wednesday- a wami lounge type project- which has helped residents enomiously through the winter months as they didn't have to put heating on at home while they were at the Hub, and residents could participate in a range of actiwties followed by a FREE two course home made lunch. This project has helped residents not to be isolated or lonely at home, they have made new friends and the project provided volunteer opportunities to increase skills and knowledge. One of the providers of free food bags in th8 ar8a is no longer ablé to deliver these to residents and Oasis alongside Hastings Voluntary Action from funding proirided by Shared Prosperity will b8 starting a social supemiarket. This will be open once a week and is aimed at Broomgrove residents to come and pay a small donation and choose 10 items of food that will be available. This service will be of great benefit to families that are really struggling with the raised prices of food and utility bills and we are overjoyed to be able to offer this Serm to Broomgrove residents. Alongside this servic& we are aiming to have a wraparound seMGe with organisations that can help people in need such as Citizens Advice, HARC, and these seMc8s will be invaluable towards us helping residents in these diffiGult times. For the future we are aiming to add in a variety of actiirities for rasidents, and to build on the work St Michael's Hospice and Active Hastt'ngs have been delivering in the area, working more with The hasb'ngs food network and the Ageing better Netsvork, increasing meeting up with new residents. encouraging local people to come and use the hub and help them feel they have a stake in the building and it's future success. W8 do hav8 furth&r plans to increase the building and would love to be able to offer a café and other meeting rooms. a health facility and Offi space to rent out, so watch this space for 2024125 to S88 what we have achieved"
OASIS Community Project- East Haslings Registered charrty, numt*r 1161078 OASIS Communtty Project - East Hastings Trustees. annual Rport lor thé year ended 31 March 2024 {conl'd) The charity's policy on reserves The charity has no specific policy with regard to the level of reserves. Signed on behalf of the charity's trustees.. Trustee Trustee Print name Print name Dale..
OASIS Community Project- East Haslings RegBtered charity. numter 1161078 Independent Examiner's Report to the committ of OASIS Communlty Project- East Ha$tings I report on the accounts of the charty which are set out on pages 2 to 11. Respective responsibillties of committe8 & examiner The charrtys tru8tee8 are responsible for the preparation of the accounts The Charity's trustees consider that an audit Is not required for this year under section 144 of the Chanbes Aet 2011 (the Ghanties Act). and that an independent examination is needed It is my responsibility.. to examine the accounts urKJer Section 145 of the Charities Act to follow the procedures laid down in the General Directions 9iven by the Charty Commission lunder section 14515llbl of the Charrties Acii, and to slate thether particular matters have come to my attention Basls of Indapgndant Èxamlner's report My examination was carried out in accordance with the General Directions given by the Charity Commission An examination includes a review of the accounting records kept by the charity and comparison of the supportirva dL)cumentation presented wth those records. It also includes consideration of any unusual items or disclosures In the alOuntS. ar seeking explanations from the truste&s concerning any such matters. The procedures undèrtaken do not provide all the evidence that wouEd required in an audit, and consequently no opinion is given as to ether the accounts present a'lrue and fair, view and the report is limited to those matters set out In the statement below. Independènt èxamlner's statement In connection wth my examination, no matter has Come to my attention.. 11 which gives me reasonable eause lo believe that In any material respect the requirements.. lo keep accounting records In ac¢ordan¢e wrth section130 of the Charrties Act to prepare accounts which accord wth the accounting records and to comply wrth the 8ccouniing requirements of the Act have noi been met., or 21 to thich, In my opinion, attenlK)n should be drawn in order lo enable a proper understanding of the accounts to be reached. Lau DaOn Finance Manager Hastings Voluntary Action Jackson Hall. Portl8nd Place, Hsstinos, TN34 1aN Dated.
OASIS Communty Project- East Hastings Registered charity, number 1161078 OASIS Communty Project- East Hastings Receipts & Payment accounts for the period 01 Aprll 2023 to 31 March 2024 Curr*ttY68r PrevvJu6 Yéar Communty Hub Lcount Restric Urre51rfcted TDtal fvryjs Grants Lettings for klub Membership Donations Trips & activities Fundraising TOTAL RECEIPTS 23,966 400 24,366 220 1,057 991 6,277 28,774 220 1,057 991 6,277 1,827 10.553 885 640 5,268 2,178 37,745 220 23.966 24,739 nditurè Actwrties Salaries & oncosls Insur8nce Transport & Parking HVA Services Office costs Independent examination Equipment Hub Costs 12.612 10,787 663 447 139 3,358 110 8.774 3,870 47 21,385 14,657 710 447 198 4,476 110 15,977 21,637 640 395 17S 59 1,118 272 29 29 Accounts Misclsundry TOTAL PAYMENTS 28.116 13,866 42,012 42,060 Net surpluslldeficrti 191 14,1501 13.3141 17,2731 14.3141 Fund balances blf 114123 5.374 20,855 25,169 Fund balances cjf 3113r24 191 11.331 2,080 13582 20,855 10
OASIS Community Project- East Hastings Registered charty. number 1161078 OASIS Community Project - East Hastings ststement of Assets & Liabilities asat 31 March 2024 Prevlou6 yoar C4)mmLnrty HL*) Accowrt Re8trictÈd Incom Unrestricted Incom Total Totsl Current assets Current Account @ 31103124 Cash in hand @ 31103124 Hub Current Aixtrunt @ 31103124 Hub Petty Cash @ 31103124 Receipts Wditing banking 11,331 1,711 349 13,042 349 170 21 20,666 188 170 21 191 11,331 2.OSO 13,582 20,856 Curfent liabilities Uncashed cheques 191 11,331 2,060 13,582 20.856 Ch8rty Law requires the TFUStee8 to prepare fina181 statsments foreach financial year which wmply with the regulations set out in the Charities Aot 1993. The trustsss have elected to tske advantsge of the prow9n6 t apply to small ¢h4riti0$ And ha praparod a Receipts and Payments account and Statement of Assgts and Liabilities. Lpproved by the Trustees on and sned on Ihelr behalf by Lyn Beeney- Treasurer Lou Woodcock- Secretary
OASIS Community Project- East Hastings Registered eharty. number 1161078 OASIS Community Project - East Hastings Breakdown of restricted funding at 31 March 2024 Notes 1 Lottery- Reachlng Communltles Grant bll Grant recewed Expendrture litemsl Balance cff 3,576 3,556 20 3 B Local Activities May 21 Grant blf Grant re¢etved Expenditure Ir(emsl Balance clf 256 256 4 Big L¢)cal - Outings 2022 Grant b/f Grant receDied Expenditure lrtemsl Balance clf 808 808 S Orbit Grant blf Giant received Expenditure litemsl Balancè CM 1,278 641 637 6 Chalk Cliff Grant Grant reeewed Expenditure lrtemsl Balance Cn 3,870 3,870 7 Sussex Community Foundation - Mens £ Grant Grant re¢eived Expenditure litemsl Balance cll 972 972 Iconty'nuedl 12
OASIS Community Projed- East Hasb'ngs Registered charty, number 1161078 OASIS Community Project - East Hastings Breakdown of restricted funding at 31 March 2024 Icontsnuedl 8 Sussex Community Foundation - Warm £ Grant blf Grant received Expendrture litemsl Balance clf 2.650 2,650 9 Active Sussex Grant blf Grant received Expendrture lrtemsl Balance elf 162 162 10 Isabel Blackman Foundatlon Grant btt Grant received Expenditure Iitèmsl Balancè clf 520 520 11 mdalen & Lashèr Outings Grant blf Grant received Expendrture litem81 Balance CM 2DO 200 12 Awards for All Grant blf Grant received Expenditure liteTrssl Balance CM 127 127 13 Big Local - March 23 Grant blf Grant received Expendrture litemsl Balancè ¢lf 1,5 516 549 14 Isabel Blackman Outlng8 2023 Grant blf Grant recewed Expenditure litemsl Balance clf 1,500 1,409 91 15 M*Jd8l&n & La$her 2023 Giant btt Grant receIVj Expendrture lrtemsl 8alan¢e clf 913 587 Icontsnuedl 13
OASIS Community Project- East Haslings Registèred charity, number 1161078 OASIS Communlty Project - East Hastings Breakdown of restricted funding at 31 March 2024 Iconlinuedl 16 Food Partnership - Bag Scheme Grant blf Grant receiv Expendlture litemsl Balance ctt 133 2,367 17 Big Local- Dec 23 Grant blf Grant received Expenditijre litemsl Balance CM 742 324 18 Southern Housing foi Pop up Café Grant blf Grant re¢eNed Expendrture litemsl Balance clf 3,000 19 Lottery - Cost of Living Grant blf Grant recewed Expendrture (ilemsl Balance cir 12,900 11.615 1.285 20 Mag & Lash March 24 Grant bll Grant received Expendrture litemsl Balance cff 1,SOO Total Re6trkted Funding Held 11, 14
OASIS C0mUnitY Project- East Hasb"ngs Registered charty. number 1161078 OASIS Community Project - East Hastings Notes 1 Recèlpts & payments accounts Reipts and payments accounts are statements that summarise the movement ol cash into and oth of thè charrty during the financial year. In this context'cash" Includes cash equivalents, for examp, bank accounts where C85h Can be readily Mithdrawn to pay for debt as they become due. 2 Premlses & staff The premises are provided by Broomgrovè Residents Association. The organisation has one paid staff member. 3 Trustees, ramuneratlon During the accounting period trustees received no expenses, remuner*ion or benefrts. 4 Previous period comparison The prev10us period's figures have been included for comparison. 6 Glossary of terms Restricted funds: These are funds gwen to the charity, subject to specific restrictions set by the donor, but still h1n the gènèral objects ol the charrty.