CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1st January 2024 Period start date To 31st December 2024 Period end date Charity name: Community Hall of Yarniouth and District Charity registration number: 1161047 Objectives and Activities SORP ieferenee Summary of the purposes of the charity as set out in its governing document Para 1.17 The object of the charity is the provision and Maintenan￿ of a community hall for the use of the inhabitants of Yarmouth and district without distinction of polFtical, religious or other opinions. including use for. (a) meetings. lectures and classes, (b) other forms of recreation and leisure- time occupation, with the object of improving the conditions of life for the inhabitants. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or ServI￿S identified in the accounts. Para 1.17 and 1.19 The steady growth in community use of the Hall Sin￿ opening in 1215 reflects the charity's purposes for the public benefit. Hirings. Regular hirers, ranging from fitness classes to recreational and other charity groups, staff training and meetings for local organisations who lack premises. Many family parties and events for all ages. Community. Active participation in all community events. Donations. An important part of revenue donations is a popular weekly Coffee Morning open to all (therefore no fixed prI￿S for refreshments) and often giving informal contact with advisory or social support visitors. Statement confimiing whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Para 1.18 The Trustees declare that they have read the Charty Commission's guidance on public benefit and have had regard to that guidance in making decisions and exercising their powers and duties to which the guidan￿ is relevant. Additional information (optional) You ma choose to include further statements where relevant about: SORP reference Eremue Trading Ltd (ETL) is a subsidiary trading company of the charity. operating a licensed bar within the charity's premises. ETL was registered (company number 09753243) in 2015 with the charity as Sole Member. ETL donates its surplus to the charity. Para 1.38 Policy on social investment including program related investment The charity is run entirely by volunteers apart from cleaning and the ammual audit. Para 1.38 Contribution made by volunteers Other Achievements and Performance SORP reference 1. Providing a welcoming open-to -all venue for the public benefit of the inhabitants of Yarmouth and District. Before the charity opened in 2015 the small town had no adequate venue for communal activities. 2. Bringing the community and the peripheral rural area together and so improving the quality of life of residents. 3. Attracting and retaining volunteers. 4. Encouraging the elderly and lonely to meet at the Hall (2021 Census showed 54 % of the population were over 60 years). 5. Developing good relationships with other local organisations. 6. Liaison with and giving hiring discounts to local charities. 7. Establishing a sound financial structure. 8. Maintaining and improving an old building for the public benefrt. Summary of the main achievements of the charity, identifying the dIfferen￿ the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 Additional information (optlonal) Para 1.41 Achievements against objectives set Performan￿ of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 other Financial Review Review of the charity's financial position at the end of the period Para 1.21 End of reporting period total funds £66,266 composed of £2,360 Restricted Funds (building improvements) £37,906 Unrestricted Funds £26.000 Reserves The Reserve Fund was started in 2017 in order to deal with unforeseen expenditure and an serious shortfall in income. £26.000 Statement explaining the policy for holding reserves statin are held Amount of reserves held Reasons for holding zero reserves Para 1.22 Para 1.22 Para 1.22 Details of fund materially in deficit Explanation of any uncertainties about the charity continuing as a going con￿rn Para 1.24 Para 1.23 Additional information (optional) You ma choose to include further statements where relevant about: Unrestricted Funds". income from hiring the premises, fundraising events. donations and from the subsidiary company (ETL). Restricted Funds: grants towards building improvements from local charities and organisations to make the premises fit for ose. The charity's principal SoUr￿S of funds (including any fundraising) Para 1.47 Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other In accordan￿ with the CIO (General) Regulations 2012 required note by CIOS {CC16b): a) No guarantee has been given by the CIO. 'where any potential liability under the guarantee is outstanding at the date of this statement of assets and liabilities and b) There is no 'debt outstanding at the date of this statement of assets and liabilities which is owed by the CIO and which is secured by an express charge on any of the assets of the cio.. Structure, Governance and Management Description of charity's trusts.. Type of governing document How is the charity constituted? Para 1.25 Charity Commission Association Model Constitution cio Para 1.25 )oraied 2sSOClation. CIO) Trustee selection methods including details of any constitutional provisions e.g. election to post or name of Para 1.25 Elected by members at Annual General Meeting. Trustees later co-opted by existing Trustees stand for election at the following to appoint one or more trustees Additional infomiation (optional) You ma choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 other Reference and Administrative details Chari name Other name the chari uses Re istered chari number Charity's principal address Communit Hall of Yamiouth and District CHOYD 1161047 St James Street. Yamouth. Isle of Wight, P041 ONU Names of the charity trustees who managed the charity in 2024 Dates acted if not for whole Office (if any) ear Name of person {or body) entltled toa oint trustee ifan Trustee name Adrian Evans Kevin Michael Shaw Jean Margaret G- Owen Chairman Vice Chairman Janet Mary Macfarlane Harding Michael Morton Harrison John Miles Oldershaw Bryony Owen Maureen Crowder June Ring 01.01.24- 25.06.24 10 12 13 14 15 16 17 18 19 20 orate trustees - names of the directors at the date the re ortwasa roved Director name Name of trustees holding title to property belonging to the charity Trustee name Dates acted if not for whole ear Funds held as custodian trustees on behalf of others Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets Names and addresses of advisers (Optional inforniation) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional infonnation) Exemptions from disclosure Reason for non4isclosure of ke ersonnel details Other o tional infomiation Declarations The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature{s) Full name{s) Position (eg Secretary, Chair, etc> Date 17 CHARITY COMMISSIO FOR ENGLANO AND WALE CHOYD Receipts and ents accounts CC16a Forthe period from 01-J8n•24 To 31-Decth24 Section A Receipts and payments Unrestricted funds Restrictod funds Endowment fvnds to th• n•aroSt£ Total funds Last year to th# noar•st £ toth• nMrnst£ to th• n•Jr•st£ to th• noarnst£ A1 Recol ts Hiring ETL- LIc8nc8 ETL- Donations Subs Restrict6d Fund5 Donation5 SnookèrlpoDI Raffles Fundraijing incvme Glft Ald Broadband Other 14.998 14.998 9.12B 3,390 3,390 2.528 51 510 676 3,637 572 2.987 1.148 1.148 754 238 5.198 138 250 250 ross income AR) 24011 510 25.S21 25.114 set an seo tablg . nvestment sa es, tota 25,011 510 25,521 25.114 A3Pa Rat¢s ants 16$ 1781 185 2.781 2.102 1.279 366 377 3.912 228 1,526 436 870 Electric Water Tevbroadban CleanIn￿C8￿takln9 Con5umable5 In5uran¢¢ Llcences Security Admin Publirity Fumitrjre, Fttungs & E4upmnt Repair51Ren8vfdls Legal Accounting WebsSte Tralning Grants IRestricted Funds) Misc Wasta ¢dlacUon Fundraising expendibjre 4.578 217 4578 217 87 1.269 167 7,634 1269 105 216 105 216 100 216 1.126 314 297 297 228 Sub total 14443 20.986 A4 Assat and Inv85tment Sub total 14.443 20.966 Net of receipts/(payments) A5 Transfèrs betweèn funds A6 Cash funds last year end Cash funds this year end lo￿68 510 11.078 4.148 53.338 1.850 1360 66.266 55.188 Section B Statement of assets and liabilities at the end of the period Unrnstrlcted funds lo n•artst £ C31DJories Re8trtcl9d funds lo D￿r0$1 £ Endowment funds to ngarèst£ B1 Cash funds 1360 Total cash funds 63.906 2.360 Unrestrfcted funds to nèaresi £ Restrlcted funds t¢ ngarest £ Endowment lunds io noamt£ 0Th;.111 Fvftd iowhkh asset t4lon U￿r￿lri¢￿d Cury•ntvalu? ItoTral Cost {optlonaD B3 Investmènt assets Erefrw Tiadty LW 501 sha￿$ Fund l? whlch QI bDlon UnrestrKied cosi lopuonall Curyent valvo onal B4 Assets rotalngd for the charity's own u80 Furniture. fixDses & Fittir¥s &fts in kind Fund towhlch rolai•J Amount dvo on¥ Whon duo onal B6 Llabllltles SI3￿ by one or twslees on behall of all the INslees Si9nalu Prinl Name Dale of roval NJ?f2 IAA/ FAJIW ¢ CCXX R2 ao>Junts ISS) 12107r2025 ## **COMMUNITY HALL OF YARMOUTH & DISTRICT (CHOYD)** ## **FINANCIAL YEAR ENDED 31[ST ] DECEMBER 2024** ## **AUDIT REPORT** ## **1. INTRODUCTION** CHOYD is a registered charity run by trustees that was formed to run the community hall on its acquisition on 1[st] July 2015. I have been asked on behalf of the trustees to undertake an audit of the accounts for the financial year ended 31[st] December 2024. ## **2. SCOPE OF AUDIT** The audit includes for examination on a test basis of evidence relating to - Details of supporting records to expenditure incurred. Matching of expenditure statement details to invoices. Examination of bank statements and reconciliation to year end cash book. Examination of spreadsheet content and connections between cashbook records and summary accounts. Verification of insurance cover. ## **3. FINDINGS** - (i) Expenditure records on all invoices examined were correctly entered into the cashbook spreadsheet page. - (ii) All spreadsheet transaction details were contained in the summary of accounts. (iii) The bank statement balance as at 31[st] December 2024 of £66,265.51 represents the total year end Reserves as contained in the accounting statement summary. ## **4 CONCLUSION** This audit has included for the examination of accounting records and the keeping of proper and adequate supporting documentation Having regard to this I am of the view that the records presented to me are a true and proper record of CHOYDS accounts for the year ended 31[st] December 2024. ## **GARETH HUGHES BA (Hon) Former CPFA Member.**