2023-12-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1•t January 2023 Period start date To 31st December 2023 Period end date Charity registratlon number: 1161047 Objectives and Activities SORP relerorK• Summary of the purposes of the Charity as set out in its governing document Para 1.17 The object of the charity is the provision and maintenance of a community hall for the use of the inhabitants of Yamioulh and district without distinction of polttical, religious or other opinions, including use for.. (a) meetings. lectures and classes, (b) other foms of recfealion and leisure- time occupation. wth the object of improving the contjrtions of life for the inhabitants. Summary of the main activities in relation to those purposes for the public benefit, in particular. the activities, projects or seryices identified in the accounts. P4rn 1.17 1.19 The steady grovrth in community use of the Hall since opening in 2015 reflects the harity's purposes for the public benefit. Hirings. In 2023 there vfftre 11 regular hirers. ranging from fitness classes to recreational & charity groups. also staff training & meetings for local organisations who lack premises. Also many family parties. Ages ranged from toddlefs to senior ¢itizens. Community. The Hall participated in all local communrty events. Donations. An important part of revenue donations derives from popular weekly Coffee Momings which are open to all (therefore with no fixed pri￿S for refreshments) and often giving infomial contact with advisory or social support re resentatives Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit P8rn 1.18 Para 1.18 The Tnjstees declare that they have read the Charity Commission's guidance on public benefft and have had regard to that guidance in making decisions and exercising their powers and duties to which the guidance is relevant. Additional infomiation (optional) Yoij ma choose to include further statements where relevant about- The charty does not give grants

Eremue Trading Ltd (ETL) is a subsidiary trading company of the charity, operating a licensed bar within the charity's premises. ETL was registered (company number 09753243) in 2015 with the charrty as Sole Member. ETL donates its surplus to the charity. P8rn 1.38 Policy on social investment including program related investment The charity is run entirely by volunteers apart from cleaning and the annual audit Para 1.38 Contribution made by volunteers Other Achlevements and Perfornianco SORP reference 1. Providing a welcoming open-to-all venue for the public benefit of the inhabitants of Yarmouth and District. Before the charty opened in 2015 the small town had no adequate venue available to the general public all the year round of appropriate size, standard and facilities for communal activities. 2. Bringing the community together, including the peripheral rural area, and so improving the quality of life of residents. 3. Attracting and retaining volunteers. Only a very few volunteers have failed to return following the recent pandemi¢ absence. 4. Encouraging the elderly and lonely to meet at the Hall (the 2021 Census showed 54°h of our population were over 60 years). 5. Developing close relationships with other local organisations. 6. Liaison with and giving discounts on hiring charges lo local charities. 7. Establishing sound financial structure and processe5 for the charity. 8. Maintaining and improving an old building for the public benefft. Summary of the main achievements of the Charity. identifying the difference the charity's work has made to the cir¢umslances of its beneficiaries and any wider benefits to society as whole. Para 1.20 Additional infonnation (optional) You ma choose to indude further statements where relevant about: Achievements against Para 1.41

PerformanrE of fundraising activities against objectives set Para 1.41 Investment perfomian against objectives Para 1.41 Other Financial Review Review of the charity's financial position at the end of the period Paw¥ 1.21 End of reporting period total funds £55.188 composed of.. £1850 Restricted Funds (building improvements): £37338 Unrestricted Funds £16000 Reserves. In 2017. 18 months afterthe start ofthe new charity. the trustees resolved to begin a Reserve Fund. as recommended by the Charity Commission. even though the annual input would be modest due to the need to concentrate on making an old building fit for purpose for the public benefit. The reasons for a Reserve Fund are to deal with unforeseen expenditure and with any serious shortfall in income. Statement explaining the policy for holding reserves stating why they are held p￿1.22 Amount of reserves held Reasons for holding zero reserves Delails of fund materially in deficit Explanation of any uncertainties about the harity continuing as a going concern Parn 1.22 P8r¥ 1.22 £16.000 Para 1.24 Para 1.23 Addltlonal infomiation (optional) You ma choose to include further statements where relevant about: Unrestricted Funds.. income from hiring the premises. fundraising events, donations and from the subsidiary company ( ETL). Restricted Funds.. grants towards building improvements from local charities and The charity's principal sources of funds (including any fundraising) Para 1.47 Arnoniea+inne th rn2lr< +h• nrgmio• fit fnr

ose. Investment policy and objectives including any social investment policy adopted Parn 1.46 A description of the principal risks facing the charity Para 1.46 In accordance with the CIO {GenÈrall Regulations 2012 required note by CIOS {CC16b). a) No guarantee has been given by the CIO, "where any potential liability under the guarantee is outstanding at the date of this statement of assets and liabilities.. and b) There is no 'debt outstanding at the date of this statement of assels and liabilities which is owed by the CIO and which is secured by an express charge on any of the assets of the CIO.. Other Structure, Governance and Management Description of tharity's trusts.. Type of goveming document pa￿ 1.25 Charity Commission Association Model Constitution cio How is the charity constituted? g unincorporaied ociation. CIO) Trustee selection methods including details of any onstitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more Para 1.25 Para 1.35 Elected by members at Annual General Meeting. Trustees later co-opted by Ihe existing Trustees stand for election at the following AGM.

Additional inforniation (optional You ma choose to include further statements where relevant about- Policies and prO￿dureS adopted for the induction and training of trustees Parn 1.51 The charity's org8nisational slfucture and any wider ne￿Ork with which the charity works Para 1.51 Relationship with any related parties P•r¥ 1.51 other Reference and Administrative details Charit name Other name the chari uses islered charit number Charity's principal address Communi CHOYD 1161047 St James Street. Yarmouth Isle of Wight, P041 ONU Hall of Yamiouth and District Names of the charity trustees who managed the charlty in 2023 Dat•s acted il not forwholè oirice lif •ryl ar Nam• of ￿lSOn lor body} ntitlèd int trustee itan Tru$ièg name Adrian Evans Jean Margaret G- Chaimian Janet Mary Macfarlane Harding Michael Morton Harrison John Miles Oldershaw flninnix fiw•n

Kevin Michael Shaw Vice Chaimian Maureen Crowder 20.02.23- 31.12.23 20.02.23- 31.12.23 June Ring 10 12 13 14 15 16 17 18 19 20 Co orate trustees- names of the directors at the date the re Dlrn¢tor name ortwasa roved Name of trustees holding title to property belonging to the charity D•ts8 acted If not for whole Trustee n4m• Funds held as custodian trustees on behalf of others Description of the assets held in this r2pacity Name and objects of the charity on whose behalfthe assets are held and how this falls within the custodian ¢harity's objects Details of arrangements for safe custody and segregation of such assets from the charity's own assets

Additional infomiation {optional Names and addresses of advisers (Optional infomiation) Type of Name Address adviser Name of chlef executive or names of senior stsff members (Optional inforniation) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details Other o tional information Declarations The trustees declare that they have approved th& trustses, report above. Slgned on behalf of the charlty's trustees Signature(s) Full name(s) Posltion (eg Secretary. Chair, etcl Date

CHARITY COMMISSION FOR ENGIAND AND WALES CHOYO Recei tsand ments accounts CC16a Forthe poriod from 01-Jan-23 To 31.Oec-23 Section A Receipts and payments Unrestrfcted fvnd$ Restrlcted fund$ Endowment funds tot1 rbEar•rt¢ n•¥¢st t toth• nMr••t£ Total lunds Last y8ar tOth•nearnllt É lothTr rbTr4rwt£ A1 Recel ts HIDNJ ETL.Lw ETL. DonabL Svbs Re51nL%èJ FLtyJ$ Donalii)r¢a sn￿k8￿1¢0 R8Me8 FundralrvJ Irwno GIftA Bfo8dbonO other 9.128 9.126 7.850 2.528 2.528 1.170 2.954 676 676 3.637 072 672 I,J78 764 23B 5.19B 754 236 5.19B 167 100 n)ss Income or AR) 25.114 20.2è2 ¢$. see tsblg . 676 25.114 20,292 A3Pa G8$ EW Walor TeVbroadbBr e￿an1rde￿Illkiry Cleaniw Cthituma￿s Insurane Licences 2,102 2.102 1.279 765 1.215 JTY 3.812 Jn ),912 2,911 1.528 1.526 1,31S 449 870 24 870 24 167 Publidty Fvmilvr•. Fillirys & Eqwm Repai@Ren￿dJ Legal Ar£oun Web5rf0 Trainir* Resirio¢d Fwd$ M1SC Waste¢dW 1$7 187 7.634 215 1.￿3 iTrJ 1¢0 216 100 270 7.311 113 130 74 314 314 63 Sub total 1B.375 A4 Assèt and Inv•8tsn•nt Sub total 19,840 1.126 20.966 18,375 Net of recelpts/(payments) A5 Transfers befyveen funds A6 Cash funds last year end Cash funds this year end 4.148 1.91 48.740 51,040 55.188 49,123 51,

Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds to nearmt È Endowrnent funds torthirpJl£ B1 Cash funds rot•l cash fvn<ts 53.338 Unrestrlcted funds to e Rwatrlcted fvnds tonMr•M£ Endowment funds t•n•èrwt£ B2 Othgr monotrry as$•ts Fund lowhlch C(*t{opYtywl) Curr•nt valu• toW1￿h Currnrt v4lu• B4 A88•t¥ r•tsln•d for th• charity's OTMI U F4fftW. & Frtur41 Urnsinoeo fynsin FuTra towhlch kn￿unt￿L• vth•n d B5 Llabiliti8S SvJned byone or Irusteeson behaff olallthe trustees SwJn8ture Prinl Name Date of roval J￿)r4¥ Fl Jnlc CCXX P2 accoun15 ISSI OW07r2024

COMMUNITY HALL OF YARMOUTH & DISTRICT (CHOYD)

FINANCIAL YEAR ENDED 31[ST ] DECEMBER 2023

AUDIT REPORT

1. INTRODUCTION

CHOYD is a registered charity run by trustees that was formed to run the community hall on its acquisition on 1[st] July 2015. I have been asked on behalf of the trustees to undertake an audit of the accounts for the financial year ended 31[st] December 2023.

2. SCOPE OF AUDIT

The audit includes for examination on a test basis of evidence relating to -

Details of supporting records to expenditure incurred. Matching of expenditure statement details to invoices.

Examination of bank statements and reconciliation to year end cash book. Examination of spreadsheet content and connections between cashbook records and summary accounts.

3. FINDINGS

• (i) Expenditure records on all invoices examined were correctly entered into the cashbook spreadsheet page.

• (ii) All spreadsheet transaction details were contained in the summary of accounts.

• (iii) The bank statement balance as at 31[st] December 2023 of £55,207.99 supports the total year end Reserves of £55,187.99 as contained in the accounting statement summary.There being one unpresented cheque (No. 627) as at 31[st] December 2023.

4 CONCLUSION

This audit has included for the examination of accounting records and the keeping of proper and adequate supporting documentation Having regard to this I am of the view that the records presented to me are a true and proper record of CHOYDS accounts for the year ended 31[st] December 2023.

GARETH HUGHES BA (Hon) Former CPFA Member.