Charity Registration No. 1161046
Company Registration No. 08898891 (England and Wales)
SHELLEY THEATRE TRUST
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 DECEMBER 2022
4 Brackley Close Bournemouth International Airport Christchurch Dorset BH23 6SE
SHELLEY THEATRE TRUST
LEGAL AND ADMINISTRATIVE INFORMATION
Trustees
Mr S J Dunne Mrs N S Dunne Mr G P Jefferson Mr A P Proctor Mr E A Lee
Charity number 1161046 Company number 08898891 Registered office 4 Brackley Close Bournemouth International Airport Christchurch Dorset BH23 6SE
Independent examiner
Harrisons Chartered Accountants 4 Brackley Close Bournemouth International Airport Christchurch Dorset BH23 6SE
SHELLEY THEATRE TRUST
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 - 13 |
SHELLEY THEATRE TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2022
The trustees present their report and financial statements for the year ended 31 December 2022.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".
Chairman's statement
At the time of writing this report Shelley Theatre unfortunately remains closed. Initially this was due to the COVID pandemic but as a 150-seat small theatre it remains closed due to the variable economic situation in the wider economy linked with the challenges encountered in the hospitality industry.
The Theatre closed on 17th March 2020 and the Trustees remain firmly intent on re-opening as soon as it is practically possible. Regular reviews of the environment within which the Venue operates take place but at the present time it is not prudent based on financial constraints of both patrons and the theatre, also with work force shortages.
Shelley Theatre Trust is still in a very fortunate position to have the support of Trustees who are the main sponsors and prepared to continue underwriting the finances of the Shelley Theatre space to ensure that the venue is safeguarded. They also, maintain considerable investment in Infrastructure upgrades ensuring the venue is ready with improved facilities for the day when it can reopen.
The accounts to December 2022 show the financial support that the Theatre has received, and will continue from the Dunne and Proctor families. As in previous years what is not shown is the outstanding continued support of works manager, Roger Eede, who has been outstanding in continued concreting, painting, installing, cleaning and supporting the employed trades securing the building’s future.
In preparation for re-opening in due course, the Trustees are mindful of the costs in doing so and to ensure that there is adequate opportunity to deliver an income producing package for entertainment in both performance and food and beverage, it is essential to have supporting economic conditions for the venue to maintain a long-lasting cash flow upon re-opening and for longer term the future.
As well as venue improvements, the focus in the past 12 months has been in applying for funding grants to meet the first six months opening costs – this has only been partially successful and continues through 2023. The main emphasis being to ensure that key roles are filled in the Theatre with suitably skilled staff. The Theatre has no employees at this time.
The Trustees are also reviewing options to invite outside investment into the Charity to secure the necessary funding.
Objectives and activities
The ultimate Objects and Activities of the charity have not changed, although cannot be fully implemented until the Theatre re-opens.
The Objects of the charity as set out in its Articles of Association are, the advancement of the education of the public in visual, performing, cinematic and literary arts including, without limitation, drama, ballet, music, singing, literature, sculpture and painting; and any other charitable purpose that may at the discretion of the Trustees be considered ancillary to the Articles above or which can conveniently be carried on in conjunction with the Articles.
The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake. The Trustees consider that activities in 2022 and objectives remain fully appropriate for the Theatre to retain its current charitable status.
As such the Trustees believe that the charity meets the public benefit requirements and have complied with the duty in section 4 of the 2011 Act.
- 1 -
SHELLEY THEATRE TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
Achievements and performance
Whilst yet to re-open, great progress has been seen in remedying the badly rundown and decaying areas of this historic Theatre, with many derelict areas of the venue rebuilt and fully fitted.
Financial review
During the year The Charity has received a total income of £77,798 (2021: £107,370).
Total expenditure amounted to £59,031 (2021: £117,895).
Therefore there is a surplus for the year of £18,767 (2021: deficit of £10,525) resulting in a surplus on the balance sheet of £5,403 (2021: deficit of £13,364) at 31 December 2022.
During the year all expenditure was closely monitored by way of regular detailed management reports.
The Trustees are confident that with no external debt and with the support of the sponsors, the Trust will continue to operate.
Risk assessment
The Trustees continually review risk throughout the year and consider those to which the charity would normally be exposed, particularly business, operational and financial. The Trustees consider the principal risks to the charity against which it cannot be insured remain as:
-
Extraordinary cost of repair of equipment or property failure which would result in part or full closure.
-
Funding short-term adverse economic conditions affecting the local area.
-
Inadequate growth in usage of the property and related income to support objectives.
In developing Shelley Theatre, a firm policy has been agreed that the Trust, other than by short term “trading” liabilities, will not take on any external debt or liability.
A formal policy on cash reserves will be agreed in due course. As the Theatre continues to grow over the next few years the Trustees wish to ensure there will be adequate available funds for all contingencies.
These measures and policies will ensure that Shelley Theatre Trust’s core activity could continue during any further period of unforeseen difficulty, with income support from the use of other rooms will add strength to the Theatre’s growth.
Structure, governance and management
Governing document
Shelley Theatre Trust is a company limited by guarantee governed by its Articles of Association dated 17 February 2014. The Trust is registered as a charity with the Charity Commission. The Trustees have been appointed as Directors and Trustees in accordance with the Articles and within the meaning of the Companies Act and charity law. Their purpose is to establish strategies and lead the Theatre and its development within the terms of the Articles.
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Mr S J Dunne
Mrs N S Dunne Mr G P Jefferson Mr A P Proctor Mr E A Lee
The Board of Trustees consisting of not less than four members with no upper limit administers the charity and monitors, although does not directly control - Shelley Theatre Company Limited. Shelley Theatre Company Ltd is a wholly independent trading entity which works with the Trust managing food, beverage, and other activities to assist in the raising of funds for the ongoing work of the Theatre.
- 2 -
SHELLEY THEATRE TRUST
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
The board of the Trust meets as required to discuss, activity, development, finance and all aspects of the charity's work. It is intended that in line with the rate that the Theatre grows the responsibilities of the Trustees will in due course be boosted by new appointments of suitable persons who can provide the necessary expertise and support required.
All Board Directors are company directors and charity Trustees.
The Theatre is run under the guidance of the Trustees.
The trustees' report was approved by the Board of Trustees.
Mr E A Lee
Trustee Dated: 21 September 2023
- 3 -
SHELLEY THEATRE TRUST
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHELLEY THEATRE TRUST
I report to the trustees on my examination of the financial statements of Shelley Theatre Trust (the charity) for the year ended 31 December 2022.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
-
2 the financial statements do not accord with those records; or
-
3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Harrisons Chartered Accountants
4 Brackley Close Bournemouth International Airport Christchurch Dorset BH23 6SE
Dated: 21 September 2023
- 4 -
SHELLEY THEATRE TRUST
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022
| Unrestricted Restricted funds funds 2022 2022 Notes £ £ Income from: Donations and legacies 3 46,421 9,975 Charitable activities 4 21,401 - Investments 5 1 - Total income 67,823 9,975 Expenditure on: Charitable activities 6 58,755 276 Net income/(expenditure) for the year/ Net movement in funds 9,068 9,699 Fund balances at 1 January 2022 (14,813) 1,449 Fund balances at 31 December 2022 (5,745) 11,148 |
Total Unrestricted Restricted funds funds 2022 2021 2021 £ £ £ 56,396 64,449 - 21,401 42,921 - 1 - - 77,798 107,370 - 59,031 117,527 368 18,767 (10,157) (368) (13,364) (4,656) 1,817 5,403 (14,813) 1,449 |
Total 2021 £ 64,449 42,921 - 107,370 117,895 (10,525) (2,839) (13,364) |
|---|---|---|
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
- 5 -
SHELLEY THEATRE TRUST
BALANCE SHEET
AS AT 31 DECEMBER 2022
| 2022 Notes £ Fixed assets Tangible assets 10 Current assets Debtors 11 13,666 Cash at bank and in hand 18,680 32,346 Creditors: amounts falling due within one year 12 (34,959) Net current liabilities Total assets less current liabilities Income funds Restricted funds 13 Unrestricted funds |
2021 £ £ £ 8,016 10,688 9,884 18,887 28,771 (52,823) (2,613) (24,052) 5,403 (13,364) 11,148 1,449 (5,745) (14,813) 5,403 (13,364) |
|---|---|
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2022.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
The financial statements were approved by the Trustees on 21 September 2023
Mr E A Lee Trustee
Company Registration No. 08898891
- 6 -
SHELLEY THEATRE TRUST
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022
1 Accounting policies
Charity information
Shelley Theatre Trust is a private company limited by guarantee incorporated in England and Wales. The registered office is 4 Brackley Close, Bournemouth International Airport, Christchurch, Dorset, BH23 6SE.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Designated funds are unrestricted funds earmarked by the trustees for particular future project or commitment.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
- 7 -
SHELLEY THEATRE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
1 Accounting policies
(Continued)
Government grants are recognised at the fair value of the asset receive d or receivable when there is reasonable assurance that the grant conditions will be met and the grants will be received.
A grant that specifies performance conditions is recognised in income when the performance conditions are met . Where a grant does not specify performance conditions it is recognised in income when the proceeds are received or receivable . A grant received before the recognition criteria are satisfied is recognised as a liability.
1.5 Expenditure
Expenditure is recognised on an accruals basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered, and is classified under headings of the statement of financial activities to which it relates:
-
expenditure on raising funds includes the costs of all fundraising activities, events, non-charitable trading activities, and the sale of donated goods.
-
expenditure on charitable activities includes all costs incurred by a charity in undertaking activities that further its charitable aims for the benefit of its beneficiaries, including those support costs and costs relating to the governance of the charity apportioned to charitable activities.
-
other expenditure includes all expenditure that is neither related to raising funds for the charity nor part of its expenditure on charitable activities.
All costs are allocated to expenditure categories reflecting the use of the resource. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs are apportioned between the activities they contribute to on a reasonable, justifiable and consistent basis.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Fixtures and fittings 25% reducing balance Equipment 25% reducing balance
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.8 Financial instruments
Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the entity after deducting all of its financial liabilities.
1.9 Retirement benefits
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
- 8 -
SHELLEY THEATRE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
3 Donations and legacies
| Unrestricted Restricted funds funds 2022 2022 £ £ Donations and gifts 11,421 - Grant income 35,000 9,975 46,421 9,975 |
Total Unrestricted funds 2022 2021 £ £ 11,421 31,039 44,975 33,410 56,396 64,449 |
Total Unrestricted funds 2022 2021 £ £ 11,421 31,039 44,975 33,410 56,396 64,449 |
|---|---|---|
| 64,449 |
Grant income includes government grant income in respect of COVID-19 support.
Donated goods and services
The trust benefits greatly from the involvement of its many volunteers. In accordance with FRS 102 and the Charities SORP (FRS 102), the economic contribution of general volunteers is not recognised in the accounts.
4 Charitable activities
| Flat rental | Flat rental | |
|---|---|---|
| 2022 | 2021 | |
| £ | £ | |
| Charitable rental income | 21,401 | 42,921 |
5 Investments
| Unrestricted | Total | |
|---|---|---|
| funds | ||
| 2022 | 2021 | |
| £ | £ | |
| Interest receivable | 1 | - |
- 9 -
SHELLEY THEATRE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
6 Charitable activities
| Charitable activities Share of governance costs (see note 7) Analysis by fund Unrestricted funds Restricted funds Support costs Legal and professional fees Analysed between Charitable activities |
Theatre Flat rental Total 2022 2022 2022 £ £ £ 33,105 19,918 53,023 6,008 - 6,008 38,837 19,918 58,755 276 - 276 39,113 19,918 59,031 Governance costs £ 6,008 6,008 6,008 |
Theatre Flat rental 2021 2021 £ £ 88,950 24,934 4,011 - 92,593 24,934 368 - 92,961 24,934 2022 Governance costs £ £ 6,008 4,011 6,008 4,011 6,008 4,011 |
Total 2021 £ 113,884 4,011 |
|---|---|---|---|
| 117,527 368 |
|||
| 117,895 | |||
| 2021 £ 4,011 |
|||
| 4,011 | |||
| 4,011 |
7 Support costs
Governance costs includes payment of £2,843 (2021- £3,351) for independent examination fees.
8 Trustees
None of the trustees received any remuneration or benefits from the charity during the year.
9 Employees
The average monthly number of employees during the year was:
| 2022 | 2021 |
|---|---|
| Number | Number |
| - | 2 |
- 10 -
SHELLEY THEATRE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
| 9 Employees Employment costs Wages and salaries Other pension costs |
(Continued) 2022 2021 £ £ - 23,841 - 122 - 23,963 |
(Continued) 2022 2021 £ £ - 23,841 - 122 - 23,963 |
|---|---|---|
| 23,963 |
During the previous year redundancy payments totalling £750 were paid to employees. There were no similar costs in the current year.
There were no employees whose annual remuneration was more than £60,000.
10 Tangible fixed assets
| Fixtures and fittings Equipment £ £ Cost At 1 January 2022 3,979 46,516 At 31 December 2022 3,979 46,516 Depreciation and impairment At 1 January 2022 2,301 37,506 Depreciation charged in the year 420 2,252 At 31 December 2022 2,721 39,758 Carrying amount At 31 December 2022 1,258 6,758 At 31 December 2021 1,678 9,010 11 Debtors 2022 Amounts falling due within one year: £ Trade debtors 1,461 Other debtors 4,510 Prepayments and accrued income 7,695 13,666 |
Total £ 50,495 |
|---|---|
| 50,495 | |
| 39,807 2,672 |
|
| 42,479 | |
| 8,016 | |
| 10,688 | |
| 2021 £ 645 4,347 4,892 |
|
| 9,884 |
- 11 -
SHELLEY THEATRE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
12 Creditors: amounts falling due within one year
| Creditors: amounts falling due within one year | ||
|---|---|---|
| Trade creditors Other creditors Accruals and deferred income |
2022 £ 1,301 7,202 26,456 34,959 |
2021 £ 2,337 12,663 37,823 |
| 52,823 |
13 Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
| Movement in | funds | ||||||
|---|---|---|---|---|---|---|---|
| Balance at | Resources | Balance at | Incoming | Resources | Balance at | ||
| 1 January 2021 | expended 1 January 2022 |
resources | expended | 31 December | |||
| 2022 | |||||||
| £ | £ | £ | £ | £ | £ | ||
| Refurbishment Fund | 1,817 | (368) | 1,449 | 9,975 | (276) | 11,148 | |
| 14 | Analysis of net assets between funds | ||||||
| Unrestricted | Restricted | Total |
Unrestricted | Restricted | Total |
||
| funds | funds | funds | funds | ||||
| 2022 | 2022 | 2022 | 2021 | 2021 | 2021 | ||
| £ | £ | £ | £ | £ | £ | ||
| Fund balances at 31 December 2022 are | |||||||
| represented by: | |||||||
| Tangible assets | 7,188 | 828 | 8,016 | 9,584 | 1,104 | 10,688 | |
| Current assets/(liabilities) | (12,933) | 10,320 | (2,613) | (24,397) | 345 | (24,052) | |
| (5,745) | 11,148 | 5,403 | (14,813) | 1,449 | (13,364) |
- 12 -
SHELLEY THEATRE TRUST
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2022
15 Related party transactions
Transactions with related parties
During the year the charity entered into the following transactions with related parties:
At the balance sheet date £7,202 (2021 - £7,202) was owed to two trustees, Mr S J Dunne and Mr A P Proctor.
Miss Z Dunne, daughter of two of the trustees, received payment for administrative services of £2,382 (2021 - remuneration of £14,250).
Shelley Theatre Company Limited is a company with common directors. During the year £14,152 (2021 - £51,723) was contributed to Shelley Theatre Company Limited to facilitate repair work in the theatre. At the balance sheet date £nil (2021 - £5,461) was owed to Shelley Theatre Company Limited.
Estante 032 Limited is a company with common directors. During the year rent of £1 (2021 - £1) was paid. An informal lease is in place with Estante 032 Limited which allows Shelley Theatre Trust to benefit from the rental income received in respect of flats owned by the company.
- 13 -