Trustees' Annual Report for the period
Period start date Period end date 01 01 2024 31 12 2024 From To
~~ee~~ Section A Reference and administration details
Bideford Film Society
Charity name Other names charity is known by Registered charity number (if any) 1161007 ~~PT~~ Charity's principal address 6, Queen Street
Bideford Cinema
Bideford Devon Postcode EX39 2JG
Names of the charity trustees who manage the charity
Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) year to appoint trustee (if any) ~~ee es~~ 1 Martin Fey Chair ~~ee esGs~~ 2 Patrick Kivlin Treasurer ~~ee es es~~ 3 Susan Jeffery Secretary ~~ee eses~~ 4 Wendy Lo-Vel ~~ee es es~~ 5 William Isaac ~~re~~ Stepped down at AGM 6[Ann Mayne ] on 10[th] April 2024 ~~a eeee~~ 7 Susan Smith From 10[th] April 2024 ~~ee es es~~ 8 ~~rs~~ 9 ~~ee eses~~ 10 ~~es~~ 11 ~~ee re~~ 12 ~~ee esGs~~ 13 ~~eees es~~ 14 ~~ee eses~~ 15 ~~ee es es~~ 16 ~~ee ee es~~ 17 ~~ee eses~~ 18 ~~ee esGs~~ 19 ~~ee eses~~ 20 ~~ee essGses~~
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| None | |
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| None | ||
| Name of chief executive or names of senior staff members (Optional information) | ||
Section B Structure, governance and management
Description of the charity’s trusts
Constitution – CIO Association Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Election by members Trustee selection methods (eg. appointed by, elected by)
Additional governance issues (Optional information)
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You may choose to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
We have Public Liability insurance in place and we also have an insurance policy covering the equipment used by the Society.
All venues are fully Risk Assessed before use by the Society.
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The objects of the Bideford Film Society are to advance the education of the public in the knowledge, understanding and appreciation of the arts, particularly the art of film and allied visual techniques, and to promote art for the benefit of the public by the establishment and maintenance of a Film Society.
In furtherance of the foregoing objects, the Society shall have the power to promote the study and appreciation of film by means of lectures, discussions and exhibitions.
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Our main activity is the running of a community cinema in a town where no commercial cinema operates. We strive to work with other local groups and charities to provide access to the art of the film-maker as well as providing opportunities for the general public to view a range of films on a large screen.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
As the majority of our income is derived from box office revenue, we aim to maintain a balance between charging enough to ensure the long-term viability of the Society and making access to the films affordable for as many people as possible. In furtherance of this aim we offer a Family Ticket which encourages households with children to attend the Cinema.
The trustees have taken into account the Charity Commission’s public benefit guidance when considering the ticket prices and other relevant decisions.
Additional details of objectives and activities (Optional information)
The Society’s staffing, administration and management is carried out almost exclusively by approximately 30 volunteers. There was a modest amount of finance and back room work undertaken by a finance assistant in a self-employed capacity for the first few months of the year, but this then ceased and the finance work was done on a voluntary basis for the rest of the year.
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main During 2024 we showed 48 different films at 110 public performances. achievements of the charity These screenings drew a total audience of 2,995 individuals and our total during the year box office take for the year was £17,822.
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Section E Financial review
Any excess funds that we hold will be used for the replacement of Brief statement of the equipment upon which we rely for screenings of films, and to cover charity’s policy on reserves operating commitments.
Details of any funds materially in deficit
Further financial review details (Optional information)
Our income is derived mainly from Box Office revenue but we have also You may choose to include been generously supported by Bideford Town Council and previously by additional information, where the Bideford Bridge Trust. relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
As a result of certain inconsistencies in the accounts that were presented at the charity's AGM in April 2019, an internal investigation commenced which identified losses of approximately £17,500 and the matter was referred to the police where it remains unconcluded. These matters were reported to the Charity Commission (incident number 1178).
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
S. E. Jeffery
Full name(s) Susan Elizabeth Jeffery Position (eg Secretary, Chair, Secretary etc) Date 8th April 2025
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RECEIPTS AND PAYMENTS a/c BIDEFORD FILM SOCIETY
From 1 January 2024 to 31 December 2024
Receipts
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2024 2023
Box Office £17,822 £16,420
Memberships £644 £836
Hire charges for outside groups £85 £372
Grants And Donations £7,561 £4,080
Gift Aid £2,539
Other £50 £2,500
Costs from 2023 written off £38
Sub-total £28,739 £24,208
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Net Increase/decrease
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|||
|---|---|
|Reconciliation|
|Balance as at 1/1/24|
|Cash in hand|£320|
|Cash in bank|£6,443|
|Less costs incurred but not paid for|£5,654|
|Uncleared deposits|£1,562|
|Total|£2,672|
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Net Increase/decrease
Payments
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|---|---|---|
|2024|2023|
|Film hire and transport|£8,023|£7,544|
|Theatre Hire|£5,400|£3,800|
|Advertising & Promotion|£1,136|£2,410|
|Projection Equipment etc.|£0|£9,402|
|Stationery and postage|£77|£0|
|Insurance|£973|£954|
|AGM & members' events|£100|£98|
|Miscellaneous|£632|£3,392|
|Sub-total|£16,340|£27,599|
|£12,399|
|Balance as at 31/12/24|£45,657|
|Cash in hand|£320|
|Cash in bank|£19,090|
|Less costs incurred but not yet paid for|£4,339|
|Uncleared deposits|£0|
|Total|£15,071|
|£12,399|
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report I "_. Report to the trusteesl tnerrFbers of BIDEFORD FILM SOCIETY On accounts for the year ended 31st December 2024 Charity no (if any) 1161007 Set out on pages I report to the trustees on my examination of the accounts of the above charity ('the Trust.) for the year ended 31112 12024. Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 201 1 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention lo ') in connection with the examination which gives me cause to believe that in, any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delet t words in the brackets rf they do not apply. Signed: Date: 15 Name: Relevant professional qualification(s) or body (if any): Address: io &Fr)ts cxl% IKJ IER October 2018
Section B Disclosure Only complete if the examiner needs to highlight matters of conrn (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018