## **Trustees' Annual Report for the period**
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Period start date Period end date
01 01 2023 31 12 2023
From To
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## Section A Reference and administration details
**Charity name Other names charity is known by Registered charity number (if any)** 1161007 **Charity's principal address** 6, Queen Street
Bideford Film Society
Bideford Cinema
Bideford Devon **Postcode EX39 2JG**
## **Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Martin Fey Chair
Carolyn James Resigned as Trustee on
2
25 [th] July 2023
3 Susan Jeffery Secretary
4 Wendy Lo-Vel
5 William Isaac
6 Ann Mayne
Julie Scott (née Stepped down at AGM
7
Piper) on19th April 2023
Patrick Kivlin Treasurer from 16 [th] Co-opted as Trustee on
8
May 2023 16 [th] May 2023
9
10
11
12
13
14
15
16
17
18
19
20
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
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Name Dates acted if not for whole year
None
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## **Names and addresses of advisers (Optional information)**
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Type of adviser Name Address
None
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## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution – CIO Association Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted (eg. trust, association, company) Election by members Trustee selection methods
(eg. trust, association, company)
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
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You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
We have Public Liability insurance in place and we also have an insurance policy covering the equipment used by the Society.
All venues are fully Risk Assessed before use by the Society.
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The objects of the Bideford Film Society are to advance the education of the public in the knowledge, understanding and appreciation of the arts, particularly the art of film and allied visual techniques, and to promote art for the benefit of the public by the establishment and maintenance of a Film Society.
In furtherance of the foregoing objects, the Society shall have the power to promote the study and appreciation of film by means of lectures, discussions and exhibitions.
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Our main activity is the running of a community cinema in a town where no commercial cinema operates. We strive to work with other local groups and charities to provide access to the art of the film-maker as well as providing opportunities for the general public to view a range of films on a large screen.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
As the majority of our income is derived from box office revenue, we aim to maintain a balance between charging enough to ensure the long-term viability of the Society and making access to the films affordable for as many people as possible. In furtherance of this aim we offer a Family Ticket which encourages households with children to attend the Cinema.
The trustees have taken into account the Charity Commission’s public benefit guidance when considering the ticket prices and other relevant decisions.
## **Additional details of objectives and activities (Optional information)**
The Society’s staffing, administration and management is carried out almost exclusively by approximately 30 volunteers. There is a modest amount of finance and back room work undertaken by a finance assistant in a self-employed capacity.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
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Section D Achievements and performance
**Summary of the main** During 2023 we showed 37 different films at 101 public performances. **achievements of the charity** These screenings drew a total audience of 2,789 individuals and our total **during the year** box office take for the year was £16,368.
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## **Section E Financial review**
Any excess funds that we hold will be used for the replacement of **Brief statement of the** equipment upon which we rely for screenings of films, and to cover **charity’s policy on reserves** operating commitments.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
Our income is derived mainly from Box Office revenue but we have also been generously supported by Bideford Town Council and previously by the Bideford Bridge Trust.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
As a result of certain inconsistencies in the accounts that were presented at the charity's AGM in April 2019, an internal investigation commenced which identified losses of approximately £17,500 and the matter was referred to the police where it remains unconcluded. These matters were reported to the Charity Commission (incident number 1178).
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
er S. E. Jeff y
**Full name(s)** Susan Elizabeth Jeffery
**Position (eg Secretary, Chair,** Secretary **etc) Date** 10th April 2024
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RECEIPTS AND PAYMENTS a/c BIDEFORD FILM SOCIETY
## From 1st January 2023 to 31st December 2023
|2023
Box Office
£16,420.25
Memberships
£836.00
Hire charges for outside groups
£372.00
Grants And Donations
£4,080.12
Other
£2,500.00
Sub-total
£24,208.37
Net Increase/decrease
**Reconciliation**
Balance as at 1/1/23
Cash in hand
£320.00
Cash in bank
£6,968.32
Cash in Building Society
£0.00
Bond with Film Company
£0.00
Less uncleared cheques
£2,285.85
Uncleared deposits
£1,059.69
Total
£6,062.16
Net Increase/decrease
**Receipts**|Film hire and transport
Theatre Hire
Advertising & Promotion
Projection Equipment etc.
Stationery and postage
Insurance
Miscellaneous*
Sub-total
Balance as at 31/12/23
Cash in hand
Cash in bank
Cash in Building Society
Bond with Film Company
Less costs incurred but not yet paid for*
Uncleared deposits
Total
**Payments**|2023
£7,543.92
£3,800.00
£2,409.83
£9,402.00
£0.00
£953.58
£3,489.49
£27,598.82
**-£3,390.45**
£320.00
£6,443.32
£0.00
£0.00
£5,653.51
£1,561.90
£2,671.71
**-£3,390.45**|
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