## **Beehive Pre-School Playgroup**
**(CIO Charity Number: 1160990)**
**Trustees Annual Report & Financial Statements for the year ended**
**31st August 2025**
Charity accounts preparation & independent examination service
## **Beehive Pre-School Playgroup**
**(CIO Charity Number: 1160990)**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the Trustees**|**1**|
|**Independent Examiner's Report**|**4**|
|**Receipts & Payments Accounts**|**5**|
|**Statement of Assets and Liabilities**|**6**|
|**Notes to the Accounts**|**7**|
## **Trustees' Annual Report**
**From:** 1st September 2023 **To:** 31st August 2024 **Charity's full name** Beehive Pre-School Playgroup **Registered Charity number** 1160990
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
To provide an Early Year setting for the dependents of Service Personnel and local civiliian families, offering a stimulating and nurturing environment following the EYFS curriculum and following OFSTED guidelines.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
Beehive Pre-school Playgroup exists to provide a safe and nurturing environment for children aged 2 to school age to develop. These children are the beneficiaries of the Charity to enrol in the pre-school on a voluntary basis from the Service and local communities in the Fulford area of York.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
## **Summary of the main achievements of the charity, identifying the difference the charity’s work has**
**made to the circumstances of its beneficiaries and any wider benefits to society as a whole.** Beehive Pre-School Playgroup is thriving with a healthy flow of applications from parents to enrol their child/children in the group. The group is multi-cultural with the children of different service nationalities involved, as well as several nationalities from the York University community. We currently operate a waiting list for new families. The parent trustees continue to work hard to raise funds to purchase new play equipment for the benefit of all children. New resources are purchased as needed. Termly fundraisers are held which are very popular amongst families and serve as a way to encourage socialising and improving relationships between families.
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
Beehive continues to be in a strong financial position. Beehive has remained very popular in the community and as a result receives consistent payments each month from both private families as well as the council
1
payments. Council funding for 2 year olds has increased again from April 2025 and this has furthered benefited Beehive as the rate it is paid at is higher than the private family payments. Beehive also received an army grant of nearly £20,000 to install a sensory room in August 2024.
## **Statement explaining the policy for holding reserves stating why they are held**
Beehive Pre-School Playgroup management committee ensures that the amount held in reserves will cover the cost of staff redundancies should the group close. In addition to this, monies accumulated in previous financial periods have been earmarked for use in renovating the outdoor space.
**Amount of reserves held £166,709**
**Reasons for holding zero reserves** N/A **Funds materially in deficit** None
## **Explanation of any uncertainties about the charity continuing as a going concern**
There are no current uncertainties about the charity continuing. We have a group of reliable parent trustees.
## **Structure, governance and management**
**Description of the charity's trusts Type of governing document** Constitution **How the charity is constituted** CIO **Trustee selection methods including** AGM **details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees**
## **Reference and administration details**
**Charity's full name** Beehive Pre-school Playgroup **Other names the charity is known by Charity’s principal address** Low Moor Centre Bray Road York Postcode YO10 4JG
2
## **Names of the trustees who manage the charity**
**Dates acted if not for Name of person (or body) Trustee name Office (if any) whole year entitled to appoint trustee** Samantha Waters Chair Elizabeth Vogel Secretary Georgia Potter Treasurer Janice Broadley Isabella Mohamuduccus
## **Names and addresses of advisers (OPTIONAL)**
**Type of adviser Name Address**
**Independent Examiner** Karen Wood ACMA Outsource Accountancy Services & independent examinations 2 Galligap Lane, Osbaldwick YO10 3NR
## **Bankers**
## **Name of chief executive or names of senior staff members**
## **Declaration**
## **The trustees declare that they have approved the Trustees Annual Report and Accounts**
## **Signed on behalf of the charity's trustees**
**Signature** _E M Vogel_ **Full Name** Elizabeth Vogel **Position** Secretary **Date** 15th December 2025
3
~~CT~~ **Independent examiner’s report to the trustees of Beehive Pre-School Playgroup**
I report on the accounts of: **Beehive Pre-School Playgroup** for the year ended: **31st August 2025** which are set out on pages 5 to 7.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
13/03/2026 ~~(a~~ **Karen Wood (ACMA) Date:** Outsource independent examination
service 2 Galligap Lane Osbaldwixk York YO10 3NR
4
## **Beehive Pre-School Playgroup**
(CIO Charity Number: 1160990)
## **Receipts & payments accounts for the year ended: 31st August 2025**
|**Balance brought forward**
NEG funding
Grants
Play materials & equipment
Staff training & other costs
Salary costs
Bank interest
Deposits & sundry income
**Payments**
**Total receipts**
**Receipts**
Fees
Payroll & accountancy fees
DBS checks
Insurance & subscriptions
Donations & fundraising
Milk refunds
**Balance carried forward**
Cleaning, repairs & maintenance
**Total payments**
**Net of receipts/(payments)**
Refreshments(including milk)
Office costs
**Transfer between accounts**
Fundraising costs
Website & Advertising|**Unrestricted**
**funds**
**£**
41,242
117,701
712
-
384
251
891
**161,181**
129,911
4,416
3,468
2,466
666
482
1,892
4,651
572
172
663
**149,359**
**11,822**
**-**
**154,887**
**166,709**|**Restricted**
**funds**
**£**
-
-
-
4,550
-
-
**4,550**
-
544
1,395
-
-
-
-
267
-
-
-
**2,206**
**2,344**
**-**
**(2,006)**
**338**|**2025**
**2024**
**Total**
**Total**
**funds**
**funds**
**£**
**£**
41,242
41,449
117,701
120,230
712
1,027
4,550
14,800
384
728
251
399
891
836|
|---|---|---|---|
||||**165,731**
**179,469**|
||||129,911
107,908
4,960
2,494
4,863
16,583
2,466
1,718
666
605
482
303
1,892
816
4,918
2,725
572
131
172
20
663
1,338|
||||**151,565**
**134,641**|
||||**14,166**
**44,828**
**-**
**-**
**152,881**
**108,053**|
||||**167,047**
**152,881**|
5
## **Beehive Pre-School Playgroup**
(CIO Charity Number: 1160990)
|**Statement of assets and liabilities at:**||**31st August 2025**|**31st August 2025**|
|---|---|---|---|
|Petty cash
**Assets**
**Cash at bank and in hand**
Current bank account
Barclays - savings account|**Unrestricted**
**funds**
**£**
103,941
62,668
100
**166,709**|**Restricted**
**funds**
**£**
338
-
**338**|**2025**
**2024**
**Total**
**Total**
**funds**
**funds**
**£**
**£**
104,279
91,060
62,668
61,777
100
44|
||||**167,047**
**152,881**|
|**Liabilities**
Independent examination fee|**Unrestricted**
**funds**
**£**
350
**350**|**Restricted**
**funds**
**£**
-
**-**|**2025**
**2024**
**Total**
**Total**
**funds**
**funds**
**£**
**£**
350
350|
|---|---|---|---|
||||**350**
**350**|
6
**31st August 2025**
## **Beehive Pre-School Playgroup**
(CIO Charity Number: 1160990)
**Notes to the accounts for the period ended:**
## **1. Basis of accounts**
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
## **2. Restricted income funds**
## **Fund name**
## **Purpose**
|**Fund name**|**Purpose**||||
|---|---|---|---|---|
|Army grant|For installation of a sensory room|For installation of a sensory room|For installation of a sensory room||
||**Balance**|**Incoming**|**Resources**|**Balance**|
||**b/fwd**|**resources**|**expended**|**c/fwd**|
|**Restricted funds**|**£**|**£**|**£**|**£**|
|Army grant|(2,006)
4|4,550|2,206|338|
||(2,006)
**4**|**4,550**|**2,206**|**338**|
||||||
|**General Unrestricted funds**|**154,887**|**161,181**|**149,359**|166,709|
|**Total Funds**|**152,881**|**165,731**|**151,565**|**167,047**|
**Approval of accounts for the year ended: 31st August 2025** The report and accounts were approved at a meeting of the Trustees held on: 3/3/26 **Date Signed for and on behalf of the trustees Date Print name Position (e.g. Chair etc)**
7