## **Beehive Pre-School Playgroup**
**(CIO Charity Number: 1160990)**
**Trustees Annual Report & Financial Statements for the year ended**
**31st August 2024**
Charity accounts preparation & independent examination service
## **Beehive Pre-School Playgroup**
**(CIO Charity Number: 1160990)**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the Trustees**|**1**|
|**Independent Examiner's Report**|**5**|
|**Receipts & Payments Accounts**|**6**|
|**Statement of Assets and Liabilities**|**7**|
|**Notes to the Accounts**|**8**|
## **Trustees' Annual Report**
**From:** 1st September 2023 **To:** 31st August 2024 **Charity's full name** Beehive Pre-School Playgroup **Registered Charity number** 1160990
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
To provide an Early Year setting for the dependents of Service Personnel and local civiliian families, offering a stimulating and nurturing environment following the EYFS curriculum and following OFSTED guidelines.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
Beehive Pre-school Playgroup exists to provide a safe and nurturing environment for children aged 2 to school age to develop. These children are the beneficiaries of the Charity to enrol in the pre-school on a voluntary basis from the Service and local communities in the Fulford area of York.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
## **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
Beehive Pre-School Playgroup is thriving with a constant flow of applications from parents to enrol their child/children in the group. The group is multi-cultural with the children of different service nationalities involved, as well as several nationalities from the York University community. We currently operate a waiting list for new families. The parent trustees continue to work hard to raise funds to purchase new play equipment for the benefit of all children. New resources are purchased as needed. Termly fundraisers are held which are very popular amongst families and serve as a way to encourage socialising and improving relationships between families.
1
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
Beehive continues to be in a strong financial position. Beehive has remained very popular in the community and as a result receives consistent payments each month from both private families as well as the council payments. Council funding for 2 year olds is due to increase again from April 2025 and this will further benefit Beehive as the rate it is paid at is higher than the private family payments. Beehive also received an army grant of nearly £20,000 to install a sensory room in August 2024.
## **Statement explaining the policy for holding reserves stating why they are held**
Beehive Pre-School Playgroup management committee ensures that the amount held in reserves will cover the cost of staff redundancies should the group close. In addition to this, monies accumulated in previous financial periods have been earmarked for use in renovating the outdoor space.
## **Amount of reserves held**
**£154,887**
**Reasons for holding zero reserves** N/A **Funds materially in deficit** None
## **Explanation of any uncertainties about the charity continuing as a going concern**
There are no current uncertainties about the charity continuing. We have a group of reliable parent trustees and will look to recruit a new chair in the coming months as our current chair has been in the position for 5 years.
## **Structure, governance and management**
**Description of the charity's trusts**
**Type of governing document** Constitution **How the charity is constituted** CIO
**Trustee selection methods including** AGM **details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees**
2
## **Additional governance issues**
Beehive Preschool Playgroup is a stand-alone charitable group that is a member of the National body, the Pre-school Learning Alliance. Beehive is a military sponsored group in that it operates out of a military community centre and primarily supports the group on a fill-up basis. The main cause for concern/risk, is that the group must have sufficient reserves to meet its staff redundancy liabilities should the group close. The group has therefore had a long-standing commitment to ensure that sufficient reserves are always in place to meet this cost. In addition, the Military could remove its sponsorship at any time, resulting in a substantial increase to the running costs.
## **Reference and administration details**
**Charity's full name** Beehive Pre-school Playgroup **Other names the charity is known by Charity’s principal address** Low Moor Centre Bray Road York Postcode YO10 4JG
## **Names of the trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body)**
**entitled to appoint trustee**|
|---|---|---|---|
|Samantha Waters
Chair
From June 2024
Jenny Beck
Treasurer
Elizabeth Vogel
Secretary
Isabella Mohamuduccus
Georgia Potter
Janice Broadley
From March 2024
From January 2024||||
## **Names and addresses of advisers (OPTIONAL)**
**Type of adviser Name Address**
## **Independent Examiner** Karen Wood ACMA
Outsource Accountancy Services & independent examinations 2 Galligap Lane, Osbaldwick YO10 3NR
## **Bankers**
**Name of chief executive or names of senior staff members**
3
## **Declaration**
## **The trustees declare that they have approved the Trustees Annual Report and Accounts**
## **Signed on behalf of the charity's trustees**
**Signature** _E M Vogel_ **Full Name** Elizabeth Vogel **Position** Secretary **Date** 5th February 2025
4
~~PT~~ **Independent examiner’s report to the trustees of Beehive Pre-School Playgroup**
I report on the accounts of: **Beehive Pre-School Playgroup** for the year ended: **31st August 2024** which are set out on pages 6 to 8.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## **Karen Wood (ACMA)**
03/06/2025 ~~|~~ **Date:**
Outsource independent examination service 2 Galligap Lane Osbaldwixk York YO10 3NR
5
## **Beehive Pre-School Playgroup**
(CIO Charity Number: 1160990)
## **Receipts & payments accounts for the year ended: 31st August 2024**
|**Balance brought forward**
NEG funding
Grants
Play materials & equipment
Staff training & other costs
Salary costs
Bank interest
**Total receipts**
**Receipts**
Fees
Payroll & accountancy fees
DBS checks
Insurance & subscriptions
Donations & fundraising
Milk refunds
Deposits & sundry income
**Payments**
**Balance carried forward**
Cleaning, repairs & maintenance
**Total payments**
**Net of receipts/(payments)**
New outdoor area build
Refreshments(including milk)
Office costs
**Transfer between accounts**
Fundraising costs
Website & Advertising|**Unrestricted**
**funds**
**£**
41,449
120,230
1,027
-
728
399
836
**164,669**
107,362
2,494
1,705
1,718
605
303
816
1,343
131
20
1,338
-
**117,835**
**46,834**
**-**
**108,053**
**154,887**|**Restricted**
**funds**
**£**
-
-
-
14,800
-
-
**14,800**
546
-
14,878
-
-
-
-
1,382
-
-
-
-
**16,806**
**(2,006)**
**-**
**-**
**(2,006)**|**2024**
**2023**
**Total**
**Total**
**funds**
**funds**
**£**
**£**
41,449
27,705
120,230
75,033
1,027
1,030
14,800
-
728
662
399
646
836
255|
|---|---|---|---|
||||**179,469**
**105,331**|
||||107,908
87,845
2,494
842
16,583
1,606
1,718
1,189
605
614
303
276
816
739
2,725
344
131
359
20
20
1,338
2,072
-
816|
||||**134,641**
**96,722**|
||||**44,828**
**8,609**
**-**
**-**
**108,053**
**99,444**|
||||**152,881**
**108,053**|
6
## **Beehive Pre-School Playgroup**
(CIO Charity Number: 1160990)
|**Statement of assets and liabilities at:**||**31st August 2024**|**31st August 2024**|
|---|---|---|---|
|Petty cash
**Assets**
**Cash at bank and in hand**
Current bank account
Barclays - savings account|**Unrestricted**
**funds**
**£**
91,060
61,777
44
**152,881**|**Restricted**
**funds**
**£**
-
-
**-**|**2024**
**2023**
**Total**
**Total**
**funds**
**funds**
**£**
**£**
91,060
47,085
61,777
60,942
44
26|
||||**152,881**
**108,053**|
|**Liabilities**
Independent examination fee|**Unrestricted**
**funds**
**£**
350
**350**|**Restricted**
**funds**
**£**
-
**-**|**2024**
**2023**
**Total**
**Total**
**funds**
**funds**
**£**
**£**
350
350|
|---|---|---|---|
||||**350**
**350**|
7
Beehive Pre-school Playgroup
{CIO Charity Number: 1160990)
Notes to the accounts for the period ended:
31st August 2024
l. Basis of accounts
The Trustees have taken advantage of section 144 {2) of the Charities Act 2011 and
prepared the accounts on a receipts and payments basis.
2. Restricted income funds
Fund name
Armv orant
Purpose
For installation of a sensort room
Balance
blfwd
Incomlng
resources
Resources
expended
Balance
clfwd
Restricted funds
Army grant
14,800
14,800
16,806
16,806
{2,006)
2,006
General Unrestricted funds
108,053
164,669
117,835
154,887
Total Funds
£14,800 was received from the Army grant in July and then the remainder of the grant was
paid in the next academic year. Unrestricted funds were used to finance this whilst waiting
forthe remainder of the grant. A large sum had to be spent during the summer holidays in
order to prepare the sensory room for the children returnin8 in September.
Approval of accounts for the year ended:
31st August 2024
The report and accounts were approved at a
meeting of the Trustees held on:
zLlslz f
Date
Zzls/zf
Signed for and on behalf of the trustees
Date
SÉLreko-
Position {e.g. Chair etc)
Prlnt name