Beehive Pre-school Playgroup (CIO Charity Number: 1160990) Trustees Annual Report & Financial Statements for the year ended 31st August 2023 Charity accounts preparation & independent examination service Beehive Pre-school Playgroup (CIO Charity Number: 11609901 Contents Index Page Report of the Trustees Independent Examiner's Report Receipts & Payments Accounts Statement of Assets and Liabilities Notes to the Accounts Trustees. Annual Report From: 1st September 2022 To: 31st August 2023 Charity's full name Beehive Pre-school Playgroup Registered Charity number 1160990 Ob'ectives and activities Surnmary of the purposes of the charity set out in its governing document To provide an Eady Year setting for the dependents of Service Personnel and local civiliian families, offering a stimulating and nurturing environment following the EYFS curriculum and following OFSTED guidelines. Summary of the main activities in relation to those purposes for the public benefit. in particular, the activities, projects or services identified in the accounts Beehive Pre-school Playgroup exists to provide a safe and nurturing environment for children aged 2 10 school age to develop. These children are the beneficiaries of the Charity to enrol in the pre-school on a voluntary basis from the Service and local communities in the Fulford area of York. The Iruslees consider that they have complied wth their duties to have due regard lo the public benefit guidance published by the Charity Commission. Achievements and performance Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Beehive Pre-school Playgroup is thriving with a constant flow of applications from parents to enrol their childlchildren in Ihe group. The group is multi-cultural with Ihe children of different service nationalities involved, as well as several nationalities from the York University community. We Currently operate a waiting list for new families. The parent trustees continue to work hard to raise funds lo purchase new play equipment for the benefit of all children. New resources are purchased as needed. Termly fundraisers are held which are very t)opular amongst families and serve as a way to encourage socialising and improving relationships between families. Financial review Review of the charity's financial position at the end of the period Beehive continues to be in a strong financial position. Beehive has remained very popular in the community and as a result receives consistent payments each month from both private families as well as the council payments. Council funding for 2 year olds is due to increase from April 2024 and Ihis will further benefit Beehive as the rate il is paid at is higher Ihan the private family payments. Statement explaining the policy for holding reserves stating why they are held Beehive Pre-school Playgroup management committee ensures that the amount held in reserves will cover the cosl of staff redundancies should the group close. In addition to this, monies accumulated in previous financial periods have been earmarked for use in renovating the outdoor space. Amount of reserves held £108.053 Reasons for holding zero reserves NIA Funds materially in deficil None Explanation of any uncertainties about the charity Continuing as a going concern There are no current uncertainties about the charity continuing. We have a group of reliable parent trustees and will look lo recruit a new chair in the coming months as our current chair has been in the posilion for 5 years. Structure, overnance and mana ement Description of the charitWs trusts Type of governing document Constitution How the Charlty Is ¢onstituted cio Trustee selection methods including AGM details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Additional governance issues Beehive Preschool Playgroup is a stand-alone charilable group that is a member of the Nalional body, the Pre-school Learning Alliance. Beehive is a military sponsored group in that it operates out of a military community centre and primarily supports the group on a fill-up basis. The main cause for concemlrisk. is that the group must have sufficient reserves to meet its staff redundancy liabilities should the group close. The group has therefore had a long-standing commitment to ensure that sufficient reserves are always in place to meet this cost. In addition, the Military could remove its sponsorship at any lime, resulting in a substanlial increase to the running costs. Reference and administration details Charity's full name Beehive Pre-school Playgroup Other names the charity is known by Charity's principal address Low Moor Centre Br8y Road York Postcode Y010 4JG Names of the trustees who mana e the charit Trustee name Office lif any) Dates actefl if not for whole year Name of person lor body) entitled to appoint trustee Chris Hall Jenny Beck Elizabeth Vogel Laura Goodhand Hanif Hazel Isabella Mohamuduccus Chair Treasurer Secretary From January 2023 From March 2023 From November 2022 From November 2022 Names and addresses of advisers (OPTIONAL) e of advlser Name Address Independent Examiner Karen Wood ACMA Outsource Accountancy Services & independent examinations Hiscox Building, Peasholme Green Y017PR Bankers Name of chief executive or names of senior staff members Declaration The trustoes declare that they have approved the Trustees Annual Report and Accounts Signed on behalf of the charit￿5 trustees Slgnature E M Vogel Full Name Position Date Elizabeth Vogel Secretary 11th March 2024 Independent examinerf5 report to the trustees of Beehive Pre-school Playgroup I report on the accounts of: Beehive Pre-school Playgroup for the year ended.. 31st August 2023 which are set out on pages 6 to 8. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Direttions given by the Charity Commission under section 14515llb} of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or 2 the accounts do not accord with those records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 1510512024 Karen Wood {ACMA Outsource independent examination service The H iscox Building Peasholme Green York YOI 7PR Date: Beehive Pre-school Playgroup (CIO Charity Number: 1160990) Receipts & payments accounts for the year ended: 31st August 2023 2023 Total funds 2022 Total funds Unrestricted funds Restricted funds Receipts Fees NEG funding Donations & fundraising Milk refunds Deposits & sundry income Bank interest Total receipts 27,705 75,033 1,030 662 646 255 105,331 27,705 75,033 1,030 662 646 255 105,331 15,571 71,822 87,400 Payments Salary costs Staff trai ning & other costs Play materials & equipment Activities & outings Refreshmentslincluding mi Ikl Office costs Fundraising costs Insurance & subscriptions Cleaning, repairs & maintenance DBS checks Advertising Payroll & accountancy fees New outdoor area build Total payments 87,845 842 1,606 87,845 842 1,606 81,739 1,050 2,386 684 1,396 1,574 1,189 614 276 739 344 359 20 2,072 816 96,722 1,189 614 276 739 344 359 20 2,072 816 96,722 823 1,454 127 756 15,448 107,437 Net of receipts/(payments) Transfer between accounts 8,609 8,609 (20,037) Balance brought foNiard Balance carried forward 99,444 99,444 119,481 108,053 108,053 99,444 Beehive Pre-school Playgroup (CIO Charity Number.. 11609901 Statement of assets and liabilities at: 31st August 2023 2023 Total funds 2022 Total funds Unrestricted funds Restricted funds Assets Cash at bank and in hand Current bank account Barclays savings account Petty cash 47,085 60,942 26 108 053 47,085 60,942 26 108 053 38,757 60,687 2023 Total funds 2022 Total funds Unrestricted funds Restricted funds Liabilities Independent examination fee Other accountancy fees 350 350 320 280 600 350 350 Beehive Pre-school Playgroup (CIO Charity Number- 11609901 Notes to the accounts for the period ended: 31st August 2023 l. Basis of accounts The Trustees have taken advantage of section 144121 of the Charities Act 2011 and prepared the accounts on a receipts and payments basis. Approval of accounts for the year ended: 31st August 2023 The report and accounts were approved at a meeting of the Trustees held on: Date Is (os Iiy Signed for and on behalf of the trustees Date Print name Position {e.g. Chair etc)