## **Beehive Pre-School Playgroup**
**(CIO Charity Number: 1160990)**
**Trustees Annual Report & Financial Statements for the year ended**
**31st August 2022**
Charity accounts preparation & independent examination service
## **Beehive Pre-School Playgroup**
**(CIO Charity Number: 1160990)**
|**Contents**||
|---|---|
|**Index**|**Page**|
|**Report of the Trustees**|**1**|
|**Independent Examiner's Report**|**5**|
|**Receipts & Payments Accounts**|**6**|
|**Statement of Assets and Liabilities**|**7**|
|**Notes to the Accounts**|**8**|
## **Trustees' Annual Report**
**From:** 1st September 2021 **To:** 31st August 2022 **Charity's full name** Beehive Pre-School Playgroup **Registered Charity number** 1160990
## **Objectives and activities**
## **Summary of the purposes of the charity set out in its governing document**
To provide an Early Year setting for the dependents of Service Personnel and local civiliian families, offering a stimulating and nurturing environment following the EYFS curriculum and following OFSTED guidelines.
## **Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts**
Beehive Pre-school Playgroup exists to provide a safe and nurturing environment for children aged 2 to school age to develop. These children are the beneficiaries of the Charity to enrol in the pre-school on a voluntary basis from the Service and local communities in the Fulford area of York.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission.
## **Achievements and performance**
## **Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.**
Beehive Pre-School Playgroup is thriving with a constant flow of applications from parents to enrol their child/children in the group. The group is multi-cultural with the children of the Ghurka families and other foreign and Commonwealth personnel enrolled, as well as serveral nationalities from the York University community. We currently operate a waiting list for new families. The parent trustees continue to work hard to raise funds to purchase new play equipment for the benefit of all children. New resources are purchased as needed.
1
## **Financial review**
## **Review of the charity’s financial position at the end of the period**
Beehive is in a strong financial position. Beehive has remained very popular in the community and as a result receives consistent payments each month from both private families as well as the council payments.
## **Statement explaining the policy for holding reserves stating why they are held**
Beehive Pre-School Playgroup management committee ensures that the amount held in reserves will cover the cost of staff redundancies should the group close. In addition to this, monies accumulated in previous financial periods have been earmarked for use in renovating the outdoor space.
## **Amount of reserves held £99,444**
**Reasons for holding zero reserves** N/A **Funds materially in deficit** None
## **Explanation of any uncertainties about the charity continuing as a going concern**
Due to a change in leadership at the end of the period and new recruitment, wages have increased and Beehive plans in the 2022-2023 period to consult with trustees about increasing fees in line with inflation.
## **Structure, governance and management**
**Description of the charity's trusts**
**Type of governing document** Constitution
**How the charity is constituted** CIO
**Trustee selection methods including** AGM **details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees**
2
## **Additional governance issues**
Beehive Preschool Playgroup is a stand-alone charitable group that is a member of the National body, the Pre-school Learning Alliance. Beehive is a military sponsored group in that it operates out of a military community centre and primarily supports the group on a fill-up basis. The main cause for concern/risk, is that the group must have sufficient reserves to meet its staff redundancy liabilities should the group close. The group has therefore had a long-standing commitment to ensure that sufficient reserves are always in place to meet this cost. In addition, the Military could remove its sponsorship at any time, resulting in a substantial increase to the running costs.
## **Reference and administration details**
**Charity's full name** Beehive Pre-school Playgroup **Other names the charity is known by Charity’s principal address** Low Moor Centre Bray Road York Postcode YO10 4JG
**Names of the trustees who manage the charity**
|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**wholeyear**|**Name of person (or body)**
**entitled to appoint trustee**|
|---|---|---|---|
|Chris Hall
Chair
Jenny Beck
Treasurer
From September 2022
Elizabeth Vogel
Secretary
From June 2022
Laura Goodhand
From September 2022
Sofi Cainer
Hanif Hazel
From June 2022
From September 2022||||
## **Names and addresses of advisers (OPTIONAL)**
**Type of adviser Name Address**
## **Independent Examiner** Karen Wood ACMA
Outsource Accountancy Services & independent examinations Hiscox Building, Peasholme Green YO1 7PR
## **Bankers**
## **Name of chief executive or names of senior staff members**
3
## **Declaration**
## **The trustees declare that they have approved the Trustees Annual Report and Accounts**
**Signed on behalf of the charity's trustees**
**Signature**
**Full Name** Chris Hall **Position** Chair **Date** 16/06/2023
4
**Independent examiner’s report to the trustees of Beehive Pre-School Playgroup**
I report on the accounts of: **Beehive Pre-School Playgroup** for the year ended: **31st August 2022** which are set out on pages 6 to 8.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- 1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
- 2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
**Karen Wood (ACMA)** Outsource independent examination service The Hiscox Building Peasholme Green York YO1 7PR
28/06/2023
**Date:**
5
## **Beehive Pre-School Playgroup**
(CIO Charity Number: 1160990)
## **Receipts & payments accounts for the year ended: 31st August 2022**
|**Balance brought forward**
**Total receipts**
**Receipts**
Fees
NEG funding
JRS Government grant
**Payments**
Play materials & equipment
Staff training & other costs
Salary costs
Bank interest
Advertising
Payroll & accountancy fees
Furloughed staff payments
DBS checks
Activities & outings
Insurance & subscriptions
**Balance carried forward**
Cleaning, repairs & maintenance
**Total payments**
**Net of receipts/(payments)**
New outdoor area build
Refreshments(including milk)
Office costs
**Transfer between accounts**|**Unrestricted**
**funds**
**£**
15,571
71,822
7
87,400
-
**87,400**
81,739
1,050
2,386
684
1,396
1,574
823
1,454
127
-
756
15,448
**107,437**
-
**107,437**
**(20,037)**
**-**
**119,481**
**99,444**|**Restricted**
**funds**
**£**
-
-
-
-
-
**-**
-
-
-
-
-
-
-
-
-
-
-
-
**-**
-
**-**
**-**
**-**
**-**
**-**|**2022**
**2021**
**Total**
**Total**
**funds**
**funds**
**£**
**£**
15,571
23,249
71,822
93,201
7
-|
|---|---|---|---|
||||87,400
116,450|
||||-
4,824|
||||**87,400**
**121,274**|
||||81,739
92,656
1,050
818
2,386
1,855
684
841
1,396
877
1,574
1,513
823
740
1,454
1,672
127
158
-
40
756
1,544
15,448
-|
||||**107,437**
**102,714**|
||||-
4,824|
||||**107,437**
**107,538**|
||||**(20,037)**
**13,736**
**-**
**-**
**119,481**
**105,745**|
||||**99,444**
**119,481**|
6
## **Beehive Pre-School Playgroup**
(CIO Charity Number: 1160990)
|**Statement of assets and liabilities at:**||**31st August 2022**|**31st August 2022**|
|---|---|---|---|
|HSBC -current account
Petty cash
**Assets**
**Cash at bank and in hand**
Current bank account
Barclays - savings account|**Unrestricted**
**funds**
**£**
38,757
-
60,687
-
**99,444**|**Restricted**
**funds**
**£**
-
-
-
**-**|**2022**
**2021**
**Total**
**Total**
**funds**
**funds**
**£**
**£**
38,757
58,419
-
13,894
60,687
46,786
-
382|
||||**99,444**
**119,481**|
|**Liabilities**
Independent examination fee
Other accountancy fees|**Unrestricted**
**funds**
**£**
320
280
**600**|**Restricted**
**funds**
**£**
-
-
**-**|**2022**
**2021**
**Total**
**Total**
**funds**
**funds**
**£**
**£**
320
320
280
60|
|---|---|---|---|
||||**600**
**380**|
7
**31st August 2022**
## **Beehive Pre-School Playgroup**
(CIO Charity Number: 1160990)
**Notes to the accounts for the period ended:**
## **1. Basis of accounts**
The Trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
**Approval of accounts for the year ended: 31st August 2022** The report and accounts were approved at a 27/06/2023 meeting of the Trustees held on: **Date** 27/06/2023 **Signed for and on behalf of the trustees Date** Chris Hall Chair **Print name Position (e.g. Chair etc)**
8