Beehive Pre-school Playgroup (CIO Charity Number- 11609901 Trustees Annual Report & Financial Statements for the year ended 31st August 2021 Charity accounts preparation & independent examination service Beehive Pre-school Playgroup ICIO Charlty NumbeY'. 11609901 Contents Index Page Report of the Trustees Independent Examiner's Report Receipts & Payments Accounts ststement of Assets and Liabilities Notes to the Accounts Trustees. Annual Report From: 181 September 2020 31st August 2020 CharlV$ full nam Beehive Pre-school Playgroup Regl$tered Charlty number 1160990 Ob ectlves and activitles Summary of the purposes of the charlty set out In Its governlng document To provide an Early Year selling for the d8pendanls of Service Personn&18r￿ Ioc81 civilllan familles, offering a slimulaling and nurturing envlronmenl following the EYFS Curriculu￿ and following OFSTED guklelines. Summary of the maln activities In relatlon to those purposès for th8 publie bonofll. In partlcular, the a¢t(vltlos, profjects or sorvlcos Idgntifigd in thè accounts Beehlve Pre-school Playgroup exlsls to provide a safe and nurturlng env1￿ment for children aged 2 to school age lo develop. These children are the beneficiaries of the Charity lo enrol In the pre-school on a voluntary basls from th8 Serylce and local cotnmunilles In the Fulford area of York. The Iruslee8 consSder that they have complied wllh their duli8S to have due regard lo tho public béneflt guldance published by the Charity Commlsslon. Achlevements and perfomiance Summary of the maln achievements of th8 charity. Identlfying the dlfferèncè the charlty's work has made to the clrcumstances of Its beneflclarios and any wlder beneflts to soclety a5 a whole. Beohlve Pre-school Playgroup is thriving with a constant flow of applications from parents to 8nrol their childlchildr8n ir¢ the group. Th6 group Is mulli-cullural with the childr8n of the Ghurka families and other foroign and Commonwealth p8rsonno18nrollad, as well as s8rveral nallonalili8s from th8 York University community- Wa currently operate a wailing list for new families. The parent Irustees continu& to work hard lo ral8e fund$ lo purchase new play equlpmenl for the beneflt of all chlldren. New play Items have been purchased over the course ol the p6rlod and the trustees are currernlly worklng towards ralylng sufflclent funds to r8place a number of old and worn out toys Financlal revlew Revlew of the charlty'8 Ilnanclal posltlon al the end of the perlod With a consclous effort lo reduc8 spending and maintain atlendatlce levols, a healthy surplus has been achieved this year, increasing reserves. Statement explainlng the pollcy for holdlng reservgs stating why they are held Beehive Pre-school Playgroup management committe8 ensures Ihal the amount held in reserves will cover the cast of staff redundancles shou5d the group close. In addition to thls, monies aGcumulal8d in previous financial p8riod8 have been earmarked for use in renovating the outdoor 8pa¢8. Amount of reserves held £119,481 Reasons for holdlng zero Teserves NIA Funds materlally In deflclt None Explanatlon of any uncertalntles about the ¢harlty contlnulng as a golng concorn September 2018 saw a decline In the number of chlldren accesslng th8 setting andlor joining the waltlng lisl and thls was mirrored both al other settings across the York area and was seen again at Ihe start of the 201912020 acad8mic year. In antscipalion of th8 sam@ situallon occuring in fvjlure years, sl8pg wer8 taken to reduce expanditure on everyday items to ènsure that suflici8nl funds remaln In the current account lo cover wwJe costs in the quieter Autumn lerm. The Coronavirus Pandemic has resulled in the selliE)g fvaving lo reduce our h8adcount capaclly lo 8nsure the appropTiale social distancing can be maintained whlch In turn has further reduc8d our income. 202012021 h88 se8n a healthy surplus as Ihlngs arg plcklng up aga1n. overnance and mana ement Structure Descriptlon of the charity's trusts Type of governlng doGumènt Conslilutlon How the charlty Is ¢onstltuted cio Tru9tee Selection methods includlng AGM dotails of any constltutSonal provisions e.g. eleetlon to post or namo of any porson or body antltlod to appolnt one or more trustees Additional governance Issues Beehivo Preschool Playgroup is a stand-alone charllable group that is a metnber of th8 National body, th8 Pre•school L88rning Alliance. Be8hive is a military sponsored group In Ihal11 operates out of a milllary communlly c8nlre and prlmarlly supports thg group on a fill-up basls. The main cause for conc8rnlr18k, Is that the group must have suffScienl reserves lo meet Ils staff redundancy Ilabililies should the group close. The group has therefore had a long-standing commllment to ensure that sufficient reserves are always In place ta meet Ihis cost. In addition. the Mllilary could remove Its 8ponsorshlp at any time, resulting in a subslanlial increaso to the running costs. Reference and admlnlstratlon (letalls Charity's full nam Beehive Pre-school Playgroup other names the charlty Is known by Charlty's prlnclpal address Low Moor C8nlre Bray Road York Postcode Y010 4JG Names of the tru$teg$ who mana & the charlt Trustee name Offfce Ilf any) Dato5 actod If not for whole ar Nam8 of person loi body) 8ntltl8d to appolnt tru8tB Slephanl8 Walker Kate Wormersl8y Chair Nam•s and addresses of advlsers 8 of adv188r Nam8 OPTIONAL Addrè$$ Independent Examlner Karen Wood ACMA Outsource Awounlancy Services & iThJependent examinatlons Hlscox Building, P88sholme Green Y017PR Bankors Name of chlef executlva or nam8s of 8ènlor staff mèmbers Declaratlon Th• trustees d•clare that they have approved the Trustees Annual Report and Accounts Slgned on behalf ol the charltys trustaes Signatura Full Name LkfLKS O-AL Posltion L FIAI Datg qolq liv Inde er7dent examlner's report to the trustee5 of Beehlve PrfrS¢hool Pla I report on the accounts of.. Beehive Pre-school Playgroup for the year ended,. 31st August 2021 which are set out on pages 6 to 8. Responsibllities and basls of report rou As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance wlth the requirements of the Charlties Act 20111'the Act,). I report in respect of my examination of the Charity's accounts carried out under sectlon 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Dlrections given by the Charity Commission under section 14515llbl of the Act. Independent examlner's stalement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: L accountinE records were not kept In respect of the Trust as required by section 130 of the Act; or 2 the accounts do not accord with those record5 I have llo concerns and have come across r)0 other matters in connection wlth the examlnation to whlch attentlon should be drawn In thls report in order to enable a proper understanding of the accounts to be reached, 0511012022 Karen Wood IACMA) Outsource independent examination service The Hiscox Building Peasholme Green York YOI 7PR Date: Beehive Pre-school Playgroup {CIO Charity Number.. 1160990) Recelpt5 & payments accounts for the year ended: 31st August 2021 2021 Total funds 2020 Total funds Unrestricted funds Restrlcted funds Receipts Fees NEG funding Donations & fundralslng Milk refunds Bank interest 23,249 93,201 23,249 93,201 32,961 82,828 492 905 89 117,275 116,450 116,450 JRS Government grant Total recelpts 4,824 4,824 12,190 121274 129 465 116 450 Payments Salary costs Staff training & other costs Play materials & equlpment Activities & outings Refreshmentslincluding milk) Office costs Insurance & subscriptions Cleaning, repai rs & maintenance DBS checks Advertising Payroll & accountancy fees Fundralsing costs 92,656 818 1,855 841 877 1,513 740 1,672 158 40 1,544 92,656 818 1,855 841 877 1,513 740 1.672 158 40 1,544 91,129 33 216 172 770 1,387 905 17,725 1,372 49 113,758 102,714 102,714 Furloughed staff payments Total payments 4,824 4,824 12,190 107 538 125 948 102 714 Net of receipts/lpayments) Transfer between accounts 13,736 13,736 3,517 Balance brought forward Balance carried forward 105,745 105,745 102,228 119 481 119 481 105.745 Beehlve Pre-school Playgroup ICIO Charity Number.. 11609901 Statement of assets and Ilabllities at; 31st August 2021 2021 Total funds 2020 Total funds Unrestrlcted funds Restricted funds Assets Cash at bank and in hand Current bank account HSBC-current account Barclays . savings account Petty cash 58,419 13,894 46,786 382 119 481 58,419 13,894 46,786 382 119 481 44,576 13,894 46,786 489 105 745 2021 Total funds 2020 Total funds Unrestrlcted lunds Restrlcted funds Llabilltles Independent examlnation fee other accountsncy fees 320 320 60 380 320 380 320 Beehlve Pre-school Playgroup (CIO Charity Nurnber.. 11609901 Notes to the accounts for the perlod ended: 31st August 2021 l. Basis of accounts The Trustees have taken advantage of section 144121 of the Charltles Act 2011 and prepared the accounts on a receipts and payments basi5. Approval of a¢¢ounts for the year ended: 31st Au8USt 2021 The report and accounts were approved at a meeting of the Trustees held on.. 2q 19/21 Date Signod for and on behalf of the trustees Date CWIIS FMLL Prlnt name Posltlon {e.g. Chair etc}