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2021-03-31-accounts

Shap Community CIO

Annual Report and Accounts

For the Year Ended 31 March 2021

Report of the Trustees for the year ended 31st March 2021

The Trustees of Shap Community CIO present its report and financial statements for the year ended 31 March 2021.

Reference and Administrative Information

Charity Name: Shap Community CIO

Charity registration number: 1160966

Registered Office and operational address: The Old Courthouse Main Street Shap Cumbria CA10 3NL

Trustees

Mrs Janet Wood (Chair) Ms Elizabeth Kerrey Mr George Payne Mrs Lynne Rumsey Mr Alan Sowerby

Bankers

Cumberland Building Society, Cumberland House, Cooper Way, Parkhouse, Cumbria, CA3 0JF

Introduction

The year to 31 March 2021 has been a most challenging one.

The arrival of the pandemic and associated restrictions brought a sudden halt to activities in March 2020. The greatest challenge has been convening meetings of the Management Group, which we continued to do, meeting monthly via Zoom, outdoors or socially distanced indoors as appropriate.

Grant support from Eden District Council Covid Recovery Fund has certainly eased the pressure and enabled us to meet utility bills and running costs at a time when we had no income from room hire, commission on sales or fundraising events.

After careful thought and consideration for our volunteers and members of the public, risk assessments and implementation of COVID secure measures we were able to re-open for limited hours from September 2020 apart from during subsequent lockdowns.

We worked with Playgroup to enable them to continue to meet in limited numbers when appropriate to do so – something that has been valued by the young families. The Health Visitor clinic monthly sessions ceased. Cumbria County Council suspended our Library Link facility at the onset of the pandemic – there are plans for it to reopen in April 2021.

Throughout the year we endeavoured to keep in touch with volunteers and members of the community via newsletters, parish magazine, Christmas cards, Facebook and our website. We invited residents to share photos taken when out walking in the local area and shared these weekly on our Facebook page.

Trustees

There were no changes to the Trustees during the year. Individual Trustees take responsibility for different areas and, in consultation with members of interested parties and supporters of the project, have regular monthly meetings to discuss various aspects of day-to-day operations and future planning. Responsibility is designated as follows;

Shap Community CIO continues to look for more people to assist in the management of the Charity.

Volunteers

The ability of several of our volunteers to continue to be involved in The Old Courthouse on a day to day basis was impacted by the pandemic resulting in reduced opening hours outside of lockdown and less assistance from volunteers to run activities and events.

Policies and Procedures

We continue to review all relevant policies and procedures and amend and update where necessary.

Throughout the year the emphasis was on making our building COVID –secure and reviewing requirements in response to government guidance.

The Old Courthouse received Visit England ‘Good to Go’ certification in preparation for reopening to the public in September 2020.

Risk Management

The Trustees of the Charity continue to regularly review and assess the risks encountered in the day-to-day operation of The Old Courthouse as well as the risks inherent in managing exhibitions and events organised by the Charity; whether held within the building or at external venues. We continue to work with Ansvar Insurance for our Building, Contents, Public Liability and Trustees Indemnity insurance.

Risks associated with the COVID pandemic were regularly reviewed acting in accordance with advice available on the government website, from ACT (Action with Communities in Cumbria), Cumbria County Council Library Service and Eden District Council.

Building Issues

Work to repair the render on the southwest facing wall was completed in June 2020. The internal areas at the rear of the building affected by water ingress dried up.

Due to the impact of the pandemic, Trustees prioritised day to day management of the building and existing services and did not have the volunteer capacity to make any headway with plans to make improvements to the rear yard and entrance. We began to consider how our outdoor space could be more widely used.

Funding

Shap Community Enterprise – grants totalling £2750 were received to fund the cost of rerendering work to the south west wall.

Eden District Council Covid Recovery Grants totalling £19,669 were received.

Reserves

The Trustees regularly review the level of reserves in the light of the needs of the Charity and the Trustees' assessment of the level of financial risk facing the Charity.

Risks to operating finances are assessed as low. The Charity may need to set aside funds for other purposes, most likely concerning the fabric of the building, although funding will continue to be sought for any major works.

During 2020/21 the Charity has operated under government restrictions, which have impacted on the ability of the Charity to generate income, although the Charity has been the beneficiary of government support. The Charity's reserves are sufficient to manage an extended period of operating under present restrictions.

Social Events

We are mindful of the impact the pandemic has had on the very people who used to benefit from the social activities at the Old Courthouse – Cuppa and Company, the music group, gardening group, knitting group the poetry and writing group. The latter continued to meet via Zoom throughout the year. We also held poetry events via Zoom in January and March 2021. We hope that the time will soon be right to encourage people back into the building to socialise as we recognise how important this is for mental health and the well being of members of our community who have been so confined over the past year.

Arts and Outreach Events

From October we displayed art and crafts created by members of the community over the year. We intend to stage other exhibitions that were planned for the year 20/21 later in 2021.

We successfully held music events in October and December. Also in December we held an outdoor Carols event and we took part in the December Christmas market – all with social distancing in place.

We created a 2021 Calendar containing images of local scenes and poetry contributed by the Writing Group.

In March we promoted the Highlighting Eden event with participation in online art and craft events. Artwork was displayed out and about in the community by Shap artist Suzanne Stuart Davis to showcase the coming of spring.

We are working with Shap Parish Council to organise a monthly Farmers' and Makers’ Market from April 2021 that we hope will

Future Plans

During 2021/22 we plan to ;

Independent Examiner's Report on th& Ac¢ounts Report k) the Trustee5 of Shap Communlty ChaTit2ble In￿Porated Organ1￿￿on Reglsteied Charity: 1160966 Accounts for the year ended 31 March 2021 Resrctlve resp)nsibilIt￿ of trustees and examiner The chartys trustees are resFonsi￿e for the preparation of the accounts. The charity's trustees consider that an audit is not required foi this year under sedion 144 of the Charrties Act 2011 1"Ihe Charit￿S Act'l and that an Inde￿r￿lent examination is needsj tt i5 my reswsitx.lty lo.. . examine the accouits under sectKJn 145 of the Char￿"e$ Act, . to lollow the pToceduTes laKJ d¢)vm In the general Oirecliors gNen by the Chanty Commission lu￿$er section 1495llbl of the Charities Act. and . to slate whether particular matters have come to my attention. 8a518 of Independent examiner's Statement My exdmination Wds carried out In accordance wth general directions glven by the Charity Commission. An examination includes a review of the ac￿untIng records kept by the charty and a comparison ofthe accounts presented thLtse records. It akn incI￿jeS consKleration of any unusual rtems or discl¢sure5 in the accounts, and seeking exF4an8tior6 from the trustees CO￿rning any such matters. The proce(lures undertaken do not provKle all the eV￿ence that woukl be required In an audit and consequently no opinion is gNen as to tM)elher the accounls present 'tfue and fairf view and the report rs Iifftrted to Ihose matter5 set in the slemenl trEIow. Independent examinw's ststement In connection Kith my examination, no mattel ha5 come to my attentK)n which gives me reasonable cause lo believe that In, any material respect, the requirements.. lo keep accounting records in acoordance wqth section 130 of the Charities Act,. and . to prepare accL)uTrts wt)ich accord wlh the accounting records and comply wlh thè accounting reqLJirements of the Charrties Act have not been met or 2. to which. In my OPFnion. attents'on shoukl be drawn in order lo enatse a propEr understanding of the acts)unts to be read)ed. Slgned: Name.. Relèvant professional quallflcation c l¥4L'. I*cc .DLII I A-,

Year Ended 31 March 2021 Year Ended 31 March 2021 Year Ended 31 March 2021 Year Ended 31 Year Ended 31 March 2020 March 2020
Unrestricted Restricted Unrestricted Restricted
Note funds funds Total funds funds funds Total funds
£ £ £ £ £ £
Income and endowments from
Donations and legacies
Donations 313 - 313 3,631 458 4,089
Grants - phase 2 building works - - - - 27,500 27,500
Grants - other 19,669 2,750 22,419 - - -
Music Group income - - - 1,227 - 1,227
Other trading activities
Income from Events & Exhibitions - - - 2,914 - 2,914
Room Hire - - - 3,312 - 3,312
Activities to generate funds (sales) 673 - 673 6,467 - 6,467
Income from investments
Interest Received 62 - 62 20 - 20
- -
Total income and endowments 20,717 2,750 23,467 17,571 27,958 45,529
Expenditure on
Charitable Activities
Phase 2 building works - - - - 23,250 23,250
Advertising - - - 90 - 90
Electricity 1,368 - 1,368 1,172 - 1,172
Gas 676 - 676 866 - 866
Telephone/Broadband 747 - 747 757 - 757
Water 612 - 612 994 - 994
Building & Liability Insurance 906 - 906 847 - 847
Capital expense from funding 25 2,750 2,775 585 4,310 4,895
Cost of sales 500 - 500 4,518 - 4,518
Events & Exhibitions - - - 1,279 - 1,279
Electrical Maintenance - - - 118 - 118
Other Repairs and Maintenance - - - 381 - 381
Cleaning 135 - 135 - - -
Music license - - - 156 - 156
Postage - - - 30 - 30
Stationery - - - 311 - 311
Decorating costs - - - 2 - 2
Sundries 167 - 167 447 - 447
Tea & Coffee 18 - 18 227 - 227
Staff training - - - 36 - 36
Workshop charge - - - 200 - 200
Calendars 283 - 283 478 - 478
Gifts and donations 70 - 70 132 - 132
Bank charges - - - 50 - 50
Covid measures 391 - 391 - - -
Transfers between reserves - - - (4,097) 4,097 -
Total expenditure on raising funds 5,898 2,750 8,648 9,579 31,657 41,236
Interest expense - - - 72 - 72
Net movement in funds 14,819 - 14,819 7,920 (3,699) 4,221
Retained income at start of year 15,203 2,861 18,064 7,283 6,560 13,843
Retained income at end of year 30,022 2,861 32,883 15,203 2,861 18,064

The Notes below form part of these accounts.

Shap Community Charitable Incorporated Organisation Balance Sheet

Balance Sheet
As at 31 March 2021 At 31 March 2021 At 31 March 2020
Unrestricted
Restricted		 Unrestricted
Restricted
funds funds Total funds funds funds Total funds
£ £ £ £ £ £
Non-Current Assets: Property,
Plant and Equipment 1.5, 2
Old Courthouse Building - 285,000 285,000 - 285,000 285,000
Land adjacent to Old Courthouse 50,000 - 50,000 50,000 - 50,000
Fixtures and Fittings 3,200 - 3,200 3,200 - 3,200
53,200 285,000 338,200 53,200 285,000 338,200
Investments
Deposit Account 3,699 2,707 6,406 2,241 4,107 6,348
Current Assets
Debtors 180 - 180 1,063 1,063
Cash at bank and in hand 26,525 154 26,679 11,899 154 12,053
26,705 154 26,859 12,962 154 13,116
Current Liabilities
Accrued expenditure (382) - (382) - (1,400) (1,400)
(382) - (382) - (1,400) (1,400)
Net Current Assets 26,323 154 26,477 12,962 (1,246) 11,716
Net Assets 83,222 287,861 371,083 68,403 287,861 356,264
The Funds of the Charity
Unrestricted
Restricted		 Unrestricted
Restricted
funds funds Total funds funds funds Total funds
£ £ £ £ £ £
Non-Distributable Reserves
Old Courthouse land and buildings - 285,000 285,000 285,000 285,000
Sports Hall site adjacent to Old Courthouse 50,000 - 50,000 50,000 50,000
Fixtures and fittings 3,200 - 3,200 3,200 3,200
53,200 285,000 338,200 53,200 285,000 338,200
Distributable Reserves
Retained income 30,022 2,861 32,883 15,203 2,861 18,064
83,222 287,861 371,083 68,403 287,861 356,264

Notes to the Financial Statements

1 Accounting Policies

Assumptions

The financial statements have been prepared on the going concern basis. The Trustees consider that there are no significant risks affecting this assumption. Estimation uncertainty

Depreciation has not been provided on buildings as no suitable estimate is available. This is a departure from FRS102.

Property plant and equipment are disclosed at original valuation on acquisition. This comprises: Old Courthouse land and buildings Valuation by Cumbria County Council (Transferor) at time of transfer Sports Hall site Valuation by Trustees based on information from Cumbria County Council Equipment and fittings Valuation by Trustees

2 Property, Plant and Equipment

At 31 March 2020 and at 31 March 2021

Land and Equipment Total
Buildings
Land and buildings comprise £ £ £
Old Courthouse 285,000 285,000
Land on Sports Hall site 50,000 50,000
Equipment and fittings 3,200 3,200
335,000 3,200 338,200

The land and building components of the Old Courthouse have not been separated. As the Trustees expect to maintain the building to a suitable standard for its continued use in the foreseeable future, they do not consider that a formal valuation, for the propose of establishing the respective values of the separate elements, is justified.

Depreciation has not been provided on the building in the current period. Equipment and fittings are maintained at valuation.

Additions and enhancements to property, plant and equipment are charged to expenses as they are incurred,

In the opinion of the Trustees, the market value of land and buildings is not significantly different from the values disclosed in the Financial Statements. A formal impairment review has not been conducted, but the Trustees consider that there is no indication of impairment of land and buildings.

3 Receipt of Government grants

The charity has benefited from the receipt of Covid related grants totalling £19,669 during the year.

4 Related party transactions

None of the Trustees has entered into any transactions with the Charity during the period.

None of the Trustees holds any office or position which could give rise to a conflict of interest with their duty as Trustee.

No remuneration was received by Trustees from the Charity during the period.

5 Events after the balance sheet date

The Trustees have considered the effect of the Covid-19 virus and consequent operating restrictions on the finances of the Charity during 2020/21. The Trustees have curtailed operating expenditure and, in their opinion, the Charity has sufficient liquid resources to meet its commitments for the foreseeable future.