**Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 06 04 2024 **To** 05 04 2025 Section A Reference and administration details **Charity name** Holmer Green Youth Club - COI **Other names charity is known by Registered charity number (if any)** 1160911 **Charity's principal address** 18 Parish Piece Holmer Green High Wycombe **Postcode HP15 6SP Names of the charity trustees who manage the charity Name of person (or body) Dates acted if not for whole Trustee name Office (if any) entitled to appoint trustee (if year any)** 1 Jim Leftwich Treasurer 2 Mark Olsen Chair 3 Claire Ljubisic 5 Beverly Smith Resigned 16/9/2024 6 Andrew Baldwin 7 8 9 10 ~~ee~~ **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ~~——SS~~ **Name Dates acted if not for whole year Names and addresses of advisers (Optional information) TAR** 1 **April 2018** **----- Start of picture text -----**
Type of adviser Name Address
Local government Stuart Parker Buckinghamshire Council
Local government Monica Bergh Buckinghamshire Council
Rebecca Olsen
**----- End of picture text -----**
## **Name of chief executive or names of senior staff members (Optional information)** Youth Club Leader -- Michael Turner ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution dated June 1[st] 2014 - (eg. trust deed, constitution) How the charity is constituted (eg. trust, association, company) Trustee selection methods Charitable Incorporated Organisation The Club was formed in 1966 and until 2014 was under the control of Buckinghamshire County Council By invitation of existing trustees (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; The Trustee Board and supporting Management Committee is a balance of business, community, youth service experience and parents. This is to ensure the broadest base of relevant experience and support for the running of the Club and for its long-term future. As a completely voluntary organisation, with no permanent or on-going financial support, it is an essential requirement to have all the necessary skills within the structure to achieve the aims. With the ending in recent years of local government support, it has become necessary to forge closer links with alternative sources of support, eg. community foundations of housing associations. As a result, the Club has now been able to focus significant training on a range of social skills for our members, especially so in equipping young leaders for service both within the Club, their schools and the local community. - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To advance in life and relieve the needs of young people up to the age of 18, in Holmer Green and neighbourhood by: - **Summary of the objects of the charity set out in its governing document** - (a) The provision of recreational and leisure time activities, provided in the interests of social welfare, designed to improve their conditions of life. - (b) Providing support and activities which develop their skills, and capabilities to enable them to participate in society as mature and **April 2018** **TAR** 2 responsible individuals. The main activity is to provide a safe and secure environment where young people can relax, enjoy and learn to develop into well-rounded young citizens. The trustees have full regard for their duty to make this available for the public, in line with the statutory requirements issued by the Charity Commission. A range of equipment is available for enjoyment and a number of training courses for the development of young members and leaders. These include safeguarding, first aid, self-defence, leadership, mental health, fitness and diet, drug awareness, etc. The training has led one young member right through from exclusion in the early stages of senior school, to the Duke of Edinburgh award and **Summary of the main** onto the Management Committee of the Club. One of the two part-time **activities undertaken for the** Assistant Youth Leaders also developed through the voluntary leadership **public benefit in relation to** training system of the Club. **these objects (include within** With just 3 part-time paid staff covering 5 sessions per 4 evenings/week it **this section the statutory** is vital that new young volunteer leaders are being constantly developed **declaration that trustees have** in support roles. This is being done very successfully, equipping many **had regard to the guidance** young people to go on into the adult world with a sense of serving and **issued by the Charity** responsibility. **Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** **April 2018** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance The Club has continued to provide a much-needed place for young people from Holmer Green, and other local communities within a few miles’ radius, to get together and enjoy one another’s company. The number of young people attending during the year was maintained at a very high level of circa 200. Our support of Neuro-Divergent members has continued with the Club Leader needing to be reactive and a dedicated young leader assigned to support a specific individual, following a risk assessment being completed. We rely on several external sources of funding to keep us financially stable, needing to continue to operate with no financial funding from parish or unitary authority. As such the club faces an uncertain future, struggling to meet financial commitments. We have received a limited amount of grant money from charitable grant-making organisations in the year, but these cannot be guaranteed for the future. Our good relations with the local schools have continued, with close liaison with the local senior and junior schools as well as other schools in the area. The HG Senior School again used the club in July for all the new Year 7 intake to get to know one another socially. About 200 young people came to the club over 2 days in school-form groups. We also arranged and sponsored a First Aid course for the upper years of 2 junior schools. Our young leaders continue to take training courses to maintain their skills, while the Club Leader has taken refresher courses throughout the year to ensure his levels of certified skills are maintained. The Community Board for Missenden has now closed and a new structure will be created, but funding to support our type of club will be limited going forward. We supported Music on the Common and the HG Community event this year which proved to be very successful from a PR perspective. In the uncertain, ever-changing and challenging environment our young people find themselves in, we believe that HGYC has an important role to play but that can only be effective with good oversight and governance from the Management Committee and Trustees, with substantial parent involvement. We start the year 2025/6 in a questionable financial position and the Trustees are focused on significant fund-raising **April 2018** **TAR** 4 ## Section D Achievements and performance efforts to ensure the long-term financial viability of the club. ## **Section E Financial review** The Charity operates with a £3,000 reserve policy. **Brief statement of the charity’s policy on reserves** **Details of any funds materially** There are no funds in deficit **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Jim Leftwich **Full name(s)** Mark Olsen **April 2018** **TAR** 5 |**Position (eg Secretary, Chair,**
**etc)**
**Date**|
Chairman
Treasurer| |---|---| ||14th. July 2025| ||14th. July 2025| **April 2018** **TAR** 6 |**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~ee~~ ee ee||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
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**To**
**For the period**
**from**
~~ee~~ ee ee||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
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**To**
**For the period**
**from**
~~ee~~ ee ee||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
Period start date
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**To**
**For the period**
**from**
~~ee~~ ee ee||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
Period start date
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**To**
**For the period**
**from**
~~ee~~ ee ee||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~ee~~ ee ee||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~ee~~ ee ee||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~ee~~ ee ee||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~ee~~ ee ee||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~ee~~ ee ee||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~ee~~ ee ee||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~ee~~ ee ee||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~ee~~ ee ee||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~ee~~ ee ee||**Section A Receipts and payments**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Endowment**
**funds**
**Total funds**
**Last year**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**to the nearest £**
**A1 Receipts**
**CC16a**
**1160911**
**Holmer Green Youth Club**
03/04/2024
03/04/2025
**No (if any)**
**Charity Name**
**Receipts and payments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
~~ee~~ ee ee|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |General donations|**10,078**||**-**||**-**|**-**|**-**||**10,078**|**10,078**||**12,988**|**12,988**|| |Subscriptions|**9,429**||**-**||**-**|**-**|**-**||**9,429**|**9,429**||**9,030**|**9,030**|| |Refreshments|**5,074**||**-**||**-**|**-**|**-**||**5,074**|**5,074**||**4,348**|**4,348**|| |Interest|**309**||**-**||**-**|**-**|**-**||**309**|**309**||**131**|**131**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| |**_Sub total_**_(Gross income for_
_AR)_|_AR)_
**24,890**||**-**||**-**|**-**|**-**||**24,890**|**24,890**||**26,497**|**26,497**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**_Total receipts_**
**24,890**
**-**
**-**
**A3 Payments**
——————|||||||||**-**
**-**
**-**
**24,890**|**-**
**-**
**-**
**24,890**||**-**
**-**
**26,497**||| |Salaries|**21,859**||**-**||**-**|**-**|**-**||**21,859**|**21,859**||**21,071**|**21,071**|| |Utilites|**2,078**||**-**||**-**|**-**|**-**||**2,078**|**2,078**||**2,278**|**2,278**|| |Insurance|**985**||**-**||**-**|**-**|**-**||**985**|**985**||**992**|**992**|| |Refreshment purchase|**4,182**||**-**||**-**|**-**|**-**||**4,182**|**4,182**||**3,724**|**3,724**|| |Admin & support|**101**||**-**||**-**|**-**|**-**||**101**|**101**||**653**|**653**|| |Training|**-**||**1,139**||**-**|**-**|**-**||**1,139**|**1,139**||**1,022**|**1,022**|| |Communications|**436**||**-**||**-**|**-**|**-**||**436**|**436**||**315**|**315**|| |Equipment purchase|**26**||**-**||**-**|**-**|**-**||**26**|**26**||**240**|**240**|| |Maintenance|**2,452**||||||||**2,452**|**2,452**||**667**|**667**|| ||**-**||**-**||**-**|**-**|**-**||**-**|**-**||**-**|**-**|| |**_Sub total_ **|**32,119**||**1,139**||**-**|**-**|**-**||**33,258**|**33,258**||**30,962**|**30,962**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**32,119**
**1,139**
**-**
**33,258**
**30,962**
**_Net of receipts/(payments)_**
**- 7,229**
**- 1,139**
**- - 8,368**
**- 4,465**
**A5 Transfers between funds**
**-**
**- -**
**-**
**-**
**A6 Cash funds last year end**
**14,846**
**1,355**
**-**
**16,201**
**19,642**
**_Cash funds this year end_**
**7,617**
**216**
**- 7,833**
**15,177**
————~~——~~
===>>||||||||||||||| CCXX R1 accounts (SS) 02/08/2025 1 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**7,617**
**216**
**-**
**-**
**-**
**-**
**7,617**
**216**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Mark Olsen
Jim Leftwich|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
14th July 2025
14th July 2025| CCXX R2 accounts (SS) 02/08/2025 2