## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|Month|Year||Day|Month|Year|
|**From**|06|04|2023|**To**|05|04|2024|
Section A Reference and administration details
**Charity name** Holmer Green Youth Club - COI
**Other names charity is known by**
||**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**
**Charity's principal address**|**Registered charity number (if any)**1160911
**Charity's principal address**
18 Parish Piece
Holmer Green
High Wycombe
**Postcode**
**HP15 6SW**
~~——~~|**Registered charity number (if any)**1160911
**Charity's principal address**
18 Parish Piece
Holmer Green
High Wycombe
**Postcode**
**HP15 6SW**
~~——~~|
|---|---|---|---|---|
||**Names of the charity trustees who manage the charity**||||
||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|1 Jim Leftwich|1 Jim Leftwich|Treasurer|||
|2 Mark Olsen|2 Mark Olsen|Chair|||
|3 Claire L|3 Claire Ljubisic||||
|4 Andrew Baldwin|4 Andrew Baldwin||||
|5 Beverl|5 BeverlySmith||||
|6|6||||
|7|7||||
|8|8||||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year** ~~a~~ **Names and addresses of advisers (Optional information)**
**April 2018**
**TAR**
1
|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|
|---|---|---|
|Local government|Stuart Parker|Buckinghamshire Council|
|Local government|Monica Bergh|Buckinghamshire Council|
||Rebecca Olsen||
||||
||||
||||
**Name of chief executive or names of senior staff members (Optional information)**
Youth Club Leader -- Michael Turner
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution dated June 1[st] 2014
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is constituted The Club was formed in 1966 and until 2014 was under the control of (eg. trust, association, company) Buckinghamshire County Council
Trustee selection methods
By invitation of existing trustees
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
The Trustee Board and supporting Management Committee is a balance of business, community, youth service experience and parents. This is to ensure the broadest base of relevant experience and support for the running of the Club and for its long-term future. As a completely voluntary organisation, with no permanent or on-going financial support, it is an essential requirement to have all the necessary skills within the structure to achieve the aims.
With the ending in recent years of local government support, it has become necessary to forge closer links with alternative sources of support, eg. community foundations of housing associations. As a result, the Club has now been able to focus significant training on a range of social skills for our members, especially so in equipping young leaders for service both within the Club, their schools and the local community.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To advance in life and relieve the needs of young people up to the age of 18, in Holmer Green and neighbourhood by: -
**Summary of the objects of the charity set out in its governing document**
- (a) The provision of recreational and leisure time activities, provided in the interests of social welfare, designed to improve their conditions of life.
- (b) Providing support and activities which develop their skills, and capabilities to enable them to participate in society as mature and
**April 2018**
**TAR**
2
responsible individuals.
The main activity is to provide a safe and secure environment where young people can relax, enjoy and learn to develop into well-rounded young citizens. The trustees have full regard for their duty to make this available for the public, in line with the statutory requirements issued by the Charity Commission.
A range of equipment is available for enjoyment and a number of training courses for the development of young members and leaders. These include safeguarding, first aid, self-defence, leadership, mental health, fitness and diet, drug awareness, etc.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The training has led one young member right through from exclusion in the early stages of senior school, to the Duke of Edinburgh award and onto the Management Committee of the Club. One of the two part-time Assistant Youth Leaders also developed through the voluntary leadership training system of the Club.
With just 3 part-time paid staff covering 5 sessions per 4 evenings/week it is vital that new young volunteer leaders are being constantly developed in support roles. This is being done very successfully, equipping many young people to go on into the adult world with a sense of serving and responsibility.
## **Additional details of objectives and activities (Optional information)**
**April 2018**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
The Club has continued to provide a much-needed place for young people from HG and other local communities to get together and enjoy one another’s company. The number of young people attending during the year was approximately 170. We were able to operate to our normal schedule with year groups meeting in the evening plus a drop in facility after school.
The Treasurer, who had earlier signaled his desire to retire at the end of the financial year, was able to do so with 3 months overlap with the new Treasurer before signing off the current accounts.
During the year a former young leader was appointed to work on the staff and another young leader will also be joining the staff for the coming year. This is indicative of the quality of training during their membership years, and they serve as role models for those coming along behind.
There is an increasing requirement to support club members who have significant conditions (such as ADHD). The Club Leader has had to dedicate a young leader to supporting them until a risk assessment is completed.
We rely on several sources of funding to keep us financially stable. We have continued to operate without planned financial funding from parish and unitary authority. The club continues to be more financially stable (see the Financial Report). We received a number of significant donations in the year especially from the Rothschild Foundation. The £8,000 received in August is the final amount in our 3-year agreement with them. We have to seriously focus on finding alternate significant donations now that this source has ended.
Our good relations have continued.with the Holmer Green Senior and Junior Schools, as well as other schools in the area. We have continued to provide training courses, including self-defence courses for females. We also arranged and sponsored First Aid courses for 2 schools and our young leaders continue to take many training courses to maintain their skills.
It has proved to be more difficult to support the Community Board going forward as they have returned to face-to-face meetings in the evenings when we have other personal commitments and club nights. We supported Music on the Common this year, which proved to be very successful from a PR perspective.
**April 2018**
**TAR**
4
## Section D Achievements and performance
In the uncertain, ever-changing and challenging environment our young people find themselves in, we believe that HGYC has an important role to play, but that can only be effective with good oversight and governance from the Management Committee and Trustees, with substantial parent involvement. We start the year 2024/5 in a stable financial position but with a need for significant fundraising to ensure the longterm financial viability of the club.
## **Section E Financial review**
The Charity operates with a £3,000 reserve policy.
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially** There are no funds in deficit **in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**April 2018**
**TAR**
5
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|||
|---|---|---|
||Mark Olsen|Jim Leftwich|
||
Chairman|Treasurer|
||16thSeptember 2024||
||16thSeptember 2024||
**April 2018**
**TAR**
6
|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
06/04/2023
05/04/2024
**Holmer Green Youth Club**
**1160911**
~~a~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
06/04/2023
05/04/2024
**Holmer Green Youth Club**
**1160911**
~~a~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
06/04/2023
05/04/2024
**Holmer Green Youth Club**
**1160911**
~~a~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
06/04/2023
05/04/2024
**Holmer Green Youth Club**
**1160911**
~~a~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
06/04/2023
05/04/2024
**Holmer Green Youth Club**
**1160911**
~~a~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
06/04/2023
05/04/2024
**Holmer Green Youth Club**
**1160911**
~~a~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
06/04/2023
05/04/2024
**Holmer Green Youth Club**
**1160911**
~~a~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
06/04/2023
05/04/2024
**Holmer Green Youth Club**
**1160911**
~~a~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
06/04/2023
05/04/2024
**Holmer Green Youth Club**
**1160911**
~~a~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
06/04/2023
05/04/2024
**Holmer Green Youth Club**
**1160911**
~~a~~|**No (if any)**
**Charity Name**
**Receipts andpayments accounts**
Period start date
Period end date
**To**
**For the period**
**from**
**CC16a**
06/04/2023
05/04/2024
**Holmer Green Youth Club**
**1160911**
~~a~~|
|---|---|---|---|---|---|---|---|---|---|---|
|**Section A Receipts and payments**||**Section A Receipts and payments**|||||||||
|||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**|**Total funds**||**Last year**||
|||**to the nearest £**||**to the nearest £**||**to the nearest £**|**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||||
|General donations
**12,988**
**-**
**-**
**12,988**
**26,201**
Subscriptions
**9,030**
**-**
**9,030**
**9,754**
Refreshments
**4,348**
**-**
**4,348**
**3,975**
Training
**-**
**-**
**430**
Support transport
**-**
**-**
**210**
LibertyGames refund
**1,825**
**-**
**1,825**
Interest
**131**
**-**
**131**
**-**
**_Sub total_**_(Gross income for_
_AR)_
**28,321**
**-**
**28,321**
**40,763**
**A2 Asset and investment sales,**
**(see table).**
**-**
**_Sub total_**
~~ya~~|||||||||||
|**_Total receipts_**||**28,321**||||**-**|**28,321**||**40,763**||
|**A3 Payments**|||||||||||
|Salaries
**21,071**
**-**
**21,071**
**16,848**
Utilities
**2,278**
**-**
**2,278**
**1,384**
Insurance
**992**
**-**
**992**
**980**
Refreshmentspurchase
**3,724**
**-**
**3,724**
**3,749**
Admin & support
**653**
**-**
**653**
**366**
Training
**1,822**
**-**
**1,822**
**2,280**
Communications
**315**
**-**
**315**
**1,397**
Support transport
**-**
**-**
**-**
**322**
Equipmentpurchase
**240**
**-**
**240**
Maintenance
**667**
**-**
**667**
**-**
**-**
**_Sub total_ 29,940**
**1,822**
**-**
**31,762**
**A4 Asset and investment**
**purchases, (see table)**
**-**
**_Sub total_ 29,940**
**1,822**
**31,762.00**
~~=———~~|||||||||||
|**_Total payments_**||**29,940**||**1,822**||**-**|**31,762**||**29,151**||
|**_Net of receipts/(payments)_**||**- 1,619**|**- 1,619**|**- 1,822**|**- 1,822**|**- - 3,441**|**- - 3,441**|**- - 3,441**|**11,612**|**11,612**|
|**A5 Transfers between funds**||||||**-**|||||
|**A6 Cash funds last year end**||**16,465**|**16,465**|**3,177**|**3,177**|**-**|**19,642**|**19,642**|**8,032**|**8,032**|
|**_Cash funds this year end_**||**14,846**|**14,846**|**1,355**|**1,355**|**- 16,201**|**- 16,201**|**- 16,201**|**19,644**|**19,644**|
CCXX R1 accounts (SS)
19/10/2024
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
NatWest Bank (HGYC)
**Details**
**Details**
Leased Club house building
Range of moderate cost games units
**Details**
Signature|**Unrestricted**
**funds**
**to nearest £**
**14,715**
**1,355**
**14,846**
**1,355**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Facilities
**-**
Facilities
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
Print Name
Jim Leftwich - Treasurer
Mark Olsen - Chairman|**Endowment**
**funds**
**to nearest £**|
|||||
|||||
|||||
|||||
|||||
|||||
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
|||||
|||||
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
||||Date of
approval|
|||Jim Leftwich - Treasurer|24/04/2024|
|||Mark Olsen - Chairman|24/04/2024|
CCXX R2 accounts (SS)
19/10/2024
2
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