## **Trustees' Annual Report for the period** ||Period start date|Period start date|||Period end date|Period end date|| |---|---|---|---|---|---|---|---| ||Day|Month|Year||Day|Month|Year| |**From**|06|04|2022|**To**|05|04|2023| ## Section A Reference and administration details **Charity name** Holmer Green Youth Club - COI **Other names charity is known by Registered charity number (if any)** 1160911 **Charity's principal address** 18 Parish Piece Holmer Green High Wycombe **Postcode HP15 6SP** **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Jim Leftwich|Treasurer||| ||Mark Olsen|Chair||| ||Claire Ljubisic|||| ||Sarah Hammond||Resigned February1st2023|| ||BeverlySmith|||| ||Andrew Baldwin||From February1st2023|| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **April 2018** **TAR** 1 |**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**|**Type of adviser**
**Name**
**Address**| |---|---|---| |Local government|Stuart Parker|Buckinghamshire Council| |Local government|Monica Bergh|Buckinghamshire Council| ||Rebecca Olsen|| |||| |||| |||| **Name of chief executive or names of senior staff members (Optional information)** Youth Club Leader -- Michael Turner ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution dated June 1[st] 2014 - (eg. trust deed, constitution) Charitable Incorporated Organisation How the charity is constituted The Club was formed in 1966 and until 2014 was under the control of (eg. trust, association, company) Buckinghamshire County Council Trustee selection methods By invitation of existing trustees - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; The Trustee Board and supporting Management Committee is a balance of business, community, youth service experience and parents. This is to ensure the broadest base of relevant experience and support for the running of the Club and for its long-term future. As a completely voluntary organisation, with no permanent or on-going financial support, it is an essential requirement to have all the necessary skills within the structure to achieve the aims. With the ending in recent years of local government support, it has become necessary to forge closer links with alternative sources of support, eg. community foundations of housing associations. As a result, the Club has now been able to focus significant training on a range of social skills for our members, especially so in equipping young leaders for service both within the Club, their schools and the local community. - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To advance in life and relieve the needs of young people up to the age of 18, in Holmer Green and neighbourhood by: - **Summary of the objects of the charity set out in its governing document** - (a) The provision of recreational and leisure time activities, provided in the interests of social welfare, designed to improve their conditions of life. - (b) Providing support and activities which develop their skills, and capabilities to enable them to participate in society as mature and **April 2018** **TAR** 2 responsible individuals. The main activity is to provide a safe and secure environment where young people can relax, enjoy and learn to develop into well-rounded young citizens. The trustees have full regard for their duty to make this available for the public, in line with the statutory requirements issued by the Charity Commission. A range of equipment is available for enjoyment and a number of training courses for the development of young members and leaders. These include safeguarding, first aid, self-defence, leadership, mental health, fitness and diet, drug awareness, etc. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The training has led one young member right through from exclusion in the early stages of senior school, to the Duke of Edinburgh award and onto the Management Committee of the Club. One of the two part-time Assistant Youth Leaders also developed through the voluntary leadership training system of the Club. With just 3 part-time paid staff covering 5 sessions per 4 evenings/week it is vital that new young volunteer leaders are being constantly developed in support roles. This is being done very successfully, equipping many young people to go on into the adult world with a sense of serving and responsibility. ## **Additional details of objectives and activities (Optional information)** **April 2018** **TAR** 3 You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. ## Section D Achievements and performance The Club provided a service in the year for 190 young people from Holmer Green and other local communities - a significant increase from last year. We were able to operate to our normal schedule with year groups meeting in the evening. We have also continued with a select number of sessions after school. During the year one of our Trustees Sarah Hammond resigned. Andy Baldwin agreed to become a Trustee and Rebecca Olsen joined our management committee. We recruited a former young leader - who also works with young people for her “day job” and has performed brilliantly. The Club continues to be led by the leadership team with great dedication and focus on supporting and helping our Young People. We are still actively pursuing a 4th adult member of staff - and have recently approached a number of selected adults known to the Trustees. There has still been no response from the 4 different schemes/platforms we registered with in 2022. We rely on several sources of funding to keep us financially stable. We have continued to operate without planned financial funding from parish and unitary authority. Following measures taken in the previous year the club is more financially stable and we received a number of donations, including an inflation-based increase from the Rothschild Foundation. Our good relations with the local schools have continued with liaison with the HG Senior School and Junior School as well as other schools in the area. The Senior School used the club last for all the new Year 7 intake to get to know one another socially and about 200 young people came to the club over 2 days in form groups. We have continued to operate training courses, running self defence courses for females in the Autumn term and Yoga classes. We also ran a First Aid course for the upper year of the Junior school - as we did pre Covid. Maintenance at the club has again been relatively limited during the year, but with the pool tables completely renovated and we received donations of new cues and balls from the renovator. We also received donations **April 2018** **TAR** 4 Section D Achievements and performance of laptops through our new Trustee, for which we are very appreciative. A group from the National Autistic Society has requested that they would like to hire the club on a Friday or Saturday evening. The management team agreed that we would allow them to use the building un-escorted subject to agreement to meet our rules and training. The management team met with one of their volunteers and we await a firm booking. We continue to enjoy support on behalf of Buckinghamshire Council through 2 representatives on the management team and we have received significant guidance from them. We have attended sessions of the Missendens Community board in the year including an awards day in Great Missenden. Our young leaders won the Pride of Bucks award for the work that they do as a group in supporting the work of HGYC. This is a tremendous recognition by the wider community for the excellent work that they do. We assisted with MAY youth survey which they undertook with funding from the Community Board. We publicised their survey and hosted their youth worker over one evening where he questioned our young people around what facilities would they wish provided in the area. In the uncertain, ever changing and challenging environment our young people find themselves in, we believe that HGYC has an important role to play but that can only be effective with good oversight and governance from the Management Committee and Trustees, with substantial parent involvement. We go into the summer break with a more stable financial position than last year and look forward to a successful 2022/3 year. ## **Section E Financial review** **April 2018** **TAR** 5 The Charity operates with a £3,000 reserve policy. ## **Brief statement of the charity’s policy on reserves** **Details of any funds materially** There are no funds in deficit **in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Jim Leftwich **Full name(s)** Mark Olsen **Position (eg Secretary, Chair,** Chairman Treasurer **etc) Date** 19th. July 2023 **April 2018** **TAR** 6 **Charity Name No (if any) Holmer Green Youth Club 300293 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 05/04/2022 05/04/2023 |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**26,201**
**9,754**
**3,975**
**430**
**210**
**-**
**193**
**40,763**
**40,763**
**40,763**
**16,848**
**1,384**
**980**
**3,749**
**366**
**2,280**
**1,397**
**322**
**1,825**
**29,151**
**29,151**
**29,151**
**11,612**
**8,032**
**19,644**|**Restricted**
**funds**
**to the nearest £**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**26,201**
**9,754**
**3,975**
**430**
**210**
**-**
**193**
**40,763**||**Last year**
**to the nearest £**| |General donations|**26,201**|||||**3,100**| |Subscriptions|**9,754**|||||**6,931**| |Refreshments|**3,975**|||||**4,415**| |Training|**430**|||||**6,450**| |Support transport|**210**|||||**30**| |HMRC - JRSgrant|**-**|||||**840**| |Refunds|**193**|||||| |||||||| |||||||| |||||||| |||||||| |**_Sub total_**_(Gross income for_
_AR)_|**40,763**|||||**21,766**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| |||||||| |**_Sub total_**|**40,763**|||||| |**_Total receipts_**
**A3 Payments**||||||| |||||||**21,766**| |||||||| |Salaries|**16,848**|||||**13,397**| |Utilities|**1,384**|||||**1,266**| |Insurance|**980**|||||**888**| |Refreshmentspurchase|**3,749**|||||**3,602**| |Admin & support|**366**|||||**480**| |Training|**2,280**|||||**1,166**| |Communications|**1,397**|||||**424**| |Support transport|**322**|||||**90**| |Equipmentpurchase|**1,825**|||||| |||||||| |||||||| |||||||| |||||||| |**_Sub total_ **|**29,151**|||||**21,313**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| |||||||| |**_Sub total_ **|**29,151**|||**29,151.00**||| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**21,313**| |||||||| ||**11,612**||**-**|**11,612**||**453**| ||||**-**|||| ||**8,032**||**-**|**8,032**||**7,579**| ||**19,644**||**-**|**19,644**||**8,032**| CCXX R1 accounts (SS) 29/10/2023 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
NatWest Bank (HGYC)
**Details**
**Details**
Leased Club house building
Range of moderate cost games units
**Details**
Signature|**Unrestricted**
**funds**
**to nearest £**
**16,467**
**3,177**
**16,467**
**3,177**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Facilities
**-**
Facilities
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
Print Name
Jim Leftwich - Treasurer
Mark Olsen - Chairman|**Endowment**
**funds**
**to nearest £**| ||||| ||||| ||||| ||||| ||||| ||||| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||| ||||| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||Date of
approval| |||Jim Leftwich - Treasurer|19th July2023| |||Mark Olsen - Chairman|19th July2023| CCXX R2 accounts (SS) 29/10/2023 2 cffj 3£3