# **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year **From** 06 04 2021 **To** 05 04 2022
## Section A Reference and administration details
**Charity name** Holmer Green Youth Club - COI
**Other names charity is known by Registered charity number (if any)** 1160911 **Charity's principal address** 18 Parish Piece
Holmer Green High Wycombe **Postcode HP15 6SP**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint
whole year
trustee (if any)
1 Jim Leftwich Treasurer
2 Mark Olsen Chair
3 Claire Ljubisic
4 Sarah Hammond
5 Beverly Smith
6
7
8
9
10
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**April 2018**
**TAR**
1
**Type of adviser Name Address** Local government Stuart Parker Buckinghamshire Council
## **Name of chief executive or names of senior staff members (Optional information)**
Youth Club Leader -- Michael Turner
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution dated June 1[st] 2014 Type of governing document
- (eg. trust deed, constitution)
Charitable Incorporated Organisation How the charity is The Club was formed in 1966 and until 2014 was under the constituted control of (eg. trust, association, Buckinghamshire County Council company)
By invitation of existing trustees Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
The Trustee Board and supporting Management Committee is a balance of business, community, youth service experience and parents. This is to ensure the broadest base of relevant experience and support for the running of the Club and for its long-term future. As a completely voluntary organisation, with no permanent or on-going financial support, it is an essential requirement to have all the necessary skills within the structure to achieve the aims.
With the ending in recent years of local government support, it has become necessary to forge closer links with alternative sources of support, eg. community foundations of housing associations. As a result, the Club has now been able to focus significant training on a range of social skills for our members, especially so in equipping young leaders for service both within the Club, their schools and the local community.
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**April 2018**
**TAR**
2
To advance in life and relieve the needs of young people up to the age of 18, in Holmer Green and neighbourhood by: -
**Summary of the objects of the charity set out in its governing document**
- (a) The provision of recreational and leisure time activities, provided in the interests of social welfare, designed to improve their conditions of life.
(b) Providing support and activities which develop their skills, and capabilities to enable them to participate in society as mature and responsible individuals.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
The main activity is to provide a safe and secure environment where young people can relax, enjoy and learn to develop into well-rounded young citizens. The trustees have full regard for their duty to make this available for the public, in line with the statutory requirements issued by the Charity Commission. A range of equipment is available for enjoyment and a number of training courses for the development of young members and leaders. These include safeguarding, first aid, self-defence, leadership, mental health, fitness and diet, drug awareness, etc. The training has led one young member right through from exclusion in the early stages of senior school, to the Duke of Edinburgh award and onto the Management Committee of the Club. One of the two part-time Assistant Youth Leaders also developed through the voluntary leadership training system of the Club.
With just 3 part-time paid staff covering 5 sessions per 4 evenings/week it is vital that new young volunteer leaders are being constantly developed in support roles. This is being done very successfully, equipping many young people to go on into the adult world with a sense of serving and responsibility.
## **Additional details of objectives and activities (Optional information)**
**April 2018**
**TAR**
3
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
The Club continued to operate throughout the year with significant numbers of young people from Holmer Green and other local communities. The Covid restrictions eased significantly so we were able to operate to our normal schedule with year groups meeting in the evening. We have also continued with a select number of sessions after school. The main issues are with the upper years where numbers are low.
We rely on several sources of funding to keep us financially stable. We have continued to operate without planned financial funding from parish and unitary authority. The Club’s financial viability has concerned us during the year. Key steps were therefore taken:
- We agreed in the year a subs increase (our first rise for over 10 years). This rise from £2 to £3 was generally accepted with little feedback.
- We changed our pricing policy on tuck to ensure that we reflected shop prices. Revenue increased significantly as a result
- We sought significant grant funding from external bodies. This has subsequently been extremely good - and has alleviated our financial concerns
- We received over £6k from the Missenden’s Community Board to support our training programme.
- We also received £5k from Pride of Bucks to assist us re the additional costs, and lost income we experienced from Covid.
- A friend of HGYC donated £1k for a second year to support the work.
- Bucks Council gave us £2k from their youth budget.
Our good relations with the local schools have continued with regular interaction with both the Senior and Junior schools in HG plus expanding to other schools in the wider area.
Training course delivery has continued over the period. We have utilised the money from the Community Board to train our young leaders in mental health. We also ran a session for Parents in Young Persons Mental Health awareness jointly with Bucks MIND.
**April 2018**
**TAR**
4
## Section D Achievements and performance
We continue to be supported in the management team by 2 members representing Buckinghamshire Council, from whom we have received significant guidance. We have attended sessions of the Missendens Community board in the year including an awards day in Great Missenden. There is a desire in their Youth Group to do something that will be of real impact on the young people of the area. In the uncertain, ever changing and challenging environment our young people find themselves in, we believe that HGYC has an important role to play but that can only be effective with good oversight and governance from the Management Committee and Trustees, with substantial parent involvement.
## **Section E Financial review**
The Charity operates with a £3,000 reserve policy.
**Brief statement of the charity’s policy on reserves**
**Details of any funds materially in deficit**
There are no funds in deficit
## **Further financial review details (Optional information)**
**April 2018**
**TAR**
5
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Jim Leftwich **Full name(s)** Mark Olsen **Position (eg Secretary,** Chairman Treasurer **Chair, etc) Date** 18th. July 2022
**April 2018**
**TAR**
6
|**Charity Name**||**No (if any)**|||
|---|---|---|---|---|
|**Holmer Green Youth Club**||**300293**|||
|**Receipts andpayments accounts**||||**CC16a**|
|**For the period**
**from**|Period start date
06/04/2021|Period end date
**To**
05/04/2022|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**3,100**
**6,931**
**4,415**
**6,450**
**30**
**840**
**15,316**
**-**
**15,316**
**13,397**
**1,266**
**888**
**3,602**
**480**
**424**
**90**
**20,147**
**-**
**20,147**
**- 4,831**
**7,412**
**2,581**|**Restricted**
**funds**
**to the nearest £**
**-**
**6,450**
**6,450**
**-**
**6,450**
**1,166**
**1,166**
**-**
**1,166**
**5,284**
**167**
**5,451**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**3,100**
**6,931**
**4,415**
**6,450**
**30**
**840**
**21,766**||**Last year**
**to the nearest £**|
|General donations|**3,100**|||||**5,100**|
|Subscriptions|**6,931**|||||**598**|
|Refreshments|**4,415**|||||**655**|
|Training|**6,450**||||||
|Support transport|**30**||||||
|HMRC - JRSgrant|**840**|||||**9,021**|
||||||||
||||||||
||||||||
||||||||
||||||||
|**_Sub total_**_(Gross income for_
_AR)_|**15,316**|||||**15,505**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
|**_Sub total_**|||||||
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**15,505**|
||||||||
|Salaries|**13,397**|||||**11,513**|
|Utilities|**1,266**|||||**835**|
|Insurance|**888**|||||**875**|
|Refreshmentspurchase|**3,602**|||||**568**|
|Admin & support|**480**|||||**220**|
|Training|||||||
|Communications|**424**|||||**414**|
|Support transport|**90**||||||
||||||||
||||||||
||||||||
||||||||
||||||||
|**_Sub total_ **|**20,147**|||||**14,425**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
|**_Sub total_**|||||||
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**19,228**|
||||||||
||**- 4,831**|**5,284**|**-**|**453**||**1,965**|
||||**-**||||
||**7,412**|**167**|**-**|**7,579**||**4,766**|
||**2,581**|**5,451**|**-**|**8,032**||**6,731**|
CCXX R1 accounts (SS)
12/07/2022
1
|**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
NatWest Bank (HGYC)
**Details**
**Details**
Leased Club house building
Range of moderate cost games units
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**2,581**
**5,451**
**2,581**
**5,451**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Facilities
**-**
Facilities
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
Print Name
Jim Leftwich - Treasurer
Mark Olsen - Chairman|**Endowment**
**funds**
**to nearest £**|
|||||
|||||
|||||
|||||
|||||
|||||
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
|||||
|||||
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
||||Date of
approval|
|||Jim Leftwich - Treasurer||
|||Mark Olsen - Chairman||
CCXX R2 accounts (SS)
12/07/2022
2