Trustees. Annual Report for the period I Period start date Period end date 31" ', 2024 2025 From To:. Section A Reference and administration details Charity name Poplar Pre-school (CIO) Other names charity is known by Registered charity number (if any) 1160862 Charity's principal address Giddyhom Lane Pavillion Poplar Grove Allington Postcode ME16 ODE Names of the charity trustees who manage the charity Dates actod If not for whole ear Trustee name Office (rf any) Name of person (or body) entitled oint trustee ifan Denise Ellis Jennifer Dharmalingham Lynne Davies Teresa Hatfull From 16th July 2021 From 22nd February 2018 From June 2020 From 16th July 2021 From 17th July 2023 From 17th July 2023 Hayley Young Kanli Davies 10 15 16 17 18 19 20 Names of the trustees for the charity, if anyp (for example, any custodian trustees) Name Dates acted rf not for whole ear
Names and addresses of advisers {Optional inforniation) e of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Denise Ellis Section B . Structure, overnance and mana ement Descrlption of the charity's trusts Constitution Type of governing document How the charity is constituted Charitable Incorporated Organisation Trustee selection methods eg. apoo'.i.terl. h,, Trustees are elected Additional governance issues (Optional infomiation) You may choose to include additional information, where relevant, about: policies and produreS adopted for the induction and training of trustees., the charity's organisational structure and any wider network with which the charity works,. relationship with any related parties., trustees, consideration of major risks and the system and prOdureS to manage them.
Section C Ob"ectives and activities The charity works for the public benefit having as rts objective the development and education of children and young people by: 1. Promoting their care and safety 2. Promoting their education and promoting parentsl involvement 3. Promoting their health and well being 4. Providing SeNiS to support them and their families and carers 5. Providing ServIS to individuals holding membership of the Charitable Incorporated Organisation {ClO) 6. Furtherin the aims of the Earl Years Allian. Summary of the objects of the charity set out in its governing document In considering the activities of the charity the Trustees have had due regard to the guidance on public benefit that has been issued by the charity commission. The main activities are summaries as: Provide accommodation and equipment. Raise money to pay for the charity's activities. Make such payments as shall be neSSary Fix and collect the fees payable in respect of the children attending the groups. Subject to adheren with all applicable legislation, control the admission of children to the groups run and rf appropriate, require parents or guardians to wtthdraw them. Set aside funds for special purposes or as reserves against future expenditure. Maintain and pay for membership of Early Years Alliance. Ensure adequately insured. Employ and remunerate staff as are neSSary for carrying out the work of the charity. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities O tional infomiation You may choose to include further statements, where relevant, about: policy on grantmaking" policy programme related investment., contribution made by volunteers.
Section D Achievements and performance During the year. we have supported the children in our care to develop through play and following the Early Years Foundation Stage curriculum. 46 children moved on to Primary school at the end of the year. We again identified a significant number of children with special educational needs and used the guidance and support of the specialist teaching sen4ice, alongside other professionals, to put in place additional support to improve the outcomes for these children. This obviously has had a financial implication for the pre-school. Summary of the main achievements of the charity during the year This year we concentrated on improving the environment for the children. We replaced the tlooring throughout the building and upgraded the children's toilets for both halls. The impact of this is to create a calming 'environment for the children and to improve their independen. We spent £11,100.00 for the flooring and £10.150.00 for the bathrooms which accounts for large increase in maintenance costs. We continue to balance our intake taking into account age groups and cohorts to ensure that we have even numbers moving on to primary school and those staying. This ensures that we do not experien large numbers of children leaving and not enough'children joining.
Section E Financial review The trustees have agreed a reserves policy to hold a minimum unrestricted funds level of £40,000. This is to cover the costs of redundancy and 3 months rental in the unlikely event that the setting needed to close. Brief statement of the charity's policy on reserves Details of any funds materially in deficit Further financial review details (Optional inforniation) We made a profrt of £9,114.00. This was due to careful budgeting and an increase in 2 year old govemment funding. This money has been transferred into the reserve account to cover up coming expenditure on the building as it ages. Wages increase due to cost of living pay rise and the minimum wage increase. The refresher First Aid training was carrÉed out and we updated the DBS checks for all staff. We have changed to online safeguarding training for staff which has reduced our costs in this area. You may choose to include additional infomiation, where relevant about: the charity's principal sources of funds (including any fundraising). how expenditure has supported the key objectives of the charity- investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signaturels> Full namels) Position (eg Secretaryi Chair, etc) Denise Ellis Lynne Davies Managerrrrustee Trustee Date 202
ort for AGM- 28th A ril 2026 7.30 Attendees Trustees - Dee Ellis, Jenny Dharmalingam, Hayley Young, Lynne Davies, Kanli Davies, staff - Katy Sephton, Wendy Han, Steph Powell Parents - Naomi Bridgeland, Keely Jones, Rebecca Harrison, Elle Marshall, Daniel Tindell, Alix Smith, Wing Chan, Rebecca Down, Sonal Redgrove, Rebecca Dowling, Vicky Green, Abel Odiagbe, FransS Ilenre-odiagbe, Katie Newman, Shaun Hill, Kailas Suresh Chaudari Thank you for joining us this evening so that we can carry out the AGM processes that we are legally required to do as a registered charity. Last ears accounts- Se tsmber 2024 to Au ust 2025 Last year was a comfortable year financially with a profit of just over £9k. This was after paying for the bathrooms and flooring which costjust under £23K although the flooring costs were put aside from the previous year. From April, the minimum wage rose by over 6.5 % meaning a substantial pay rise again. On top of the minimum wage rise we were also hit with the National Insurance rise which meant our contributions increased considerably. We didn't increase fees this time enable us to continue to balan the books but will need to look at this again for September this year. We have continued to actively monitor cohorts to ensure a balan on different ages. This has meant that On we had enough children in a cohort, we did not offer any new plaS to that age group even ifwe had spas. We have been patient and waited for children of the age group that we need to apply. We feel that we have successfully managed to balan the cohorts and this has led to more balanced accounts. Hopefully we will no longer experien peaks and troughs in our accounts. In the Autumn tem, we experimented with reducing the number of plaS per day to redu the pressure on the staff as we continued to have a high level of SEN children to support. However, we decided to take more children in the January as we became nervous that our numbers and we finished the year at almost full capacity in both rooms. Throughout the Autumn tenn we had the flooring replad throughout most of the building which has had a positive impact creating a calming feel in the setting. At the end of the year, during the summer holidays, we had the children's bathrooms
refurbished with new low children's toilets and sinks. We also had new quiet children's hand dryers installed along with the reminder of the new flooring. The new bathrooms have also had a very positive impact and have enabled more children to attend to their own toileting independently, especially those toilet training. Last year was our 50th Anniversary as a preschool and we enjoyed lebratiOnS at the end of the summer term including street paty lunches. You may have nOtid that we have had some banners made to acknowledge this which are on the fen. tsmber 2025 to Au ust 2026 We continue to actively balan our cohorts as this has proved beneficial. In the Autumn term, we changed how many children we had had each day in the rooms to balan the children across the setting. Squirrel room currently has a max of 22 children instead of the previous 24 and Hedgehog has a max of 21 instead of 20. Later this year we are hoping to re-open some of the many skylights that are in the ceiling throughout the building. This should improve the natural light in Hedgehog room, the back corridor, Squirrels bathroom and the staff room. We also aim to convert two of Hedgehog's skylights into openers to improve the heat and airflow in the summer months. As I have previously spoken about, I will be retiring at the end of the July term and I will also retire as a trustee at this time. Steph Powell who will be stepping into my shoes as manager and will also become lead Trustee. Andrea also retires at the end of the July term and she will be replad by Denise MacBean as our finance administrator. Denise currently works in Squirrel room. Policies Policies have been reviewed and will be adopted this evening. Trustees All of our Trustees, Lynne, Teresa, Jenny, Kanli and Hayley have kindly agreed to continue for the next school year. And I'd like to thank them for their continued support. Lynn plans to resign from her post in the Auknn term so we will look to recruit one or two new trustees during the Autmn term.
Our constttution dictates that a trustee's term is 2 years and they can serve a total of 5 terms. As all trustees were voted in 2 years ago we need re*lect them today. Jenny Dhamalingam Proposed - Katie Newman Seconded - Rebecca Down Lynne Davies Proposed- Wing Chan Seconded - Rebecca Dowling Teresa Hatful Proposed - Rebecca Harrison Seconded - Hayley Young Hayley Young Proposed - Kanili Davies Seconded - Vicky Green Kanli Davies Proposed- Wing Chan Seconded - Teresa Hatful I would like to thank all the parents, staff and trustees for their support. Would anyone like to ask questions at all?
CHARITY COMMISSION FOR ENGLAND AND WALES Po?hZI-, re¢..00] {n!n! o li, zniyl Receipts and payments accounts CC16a For the period from 0110912024 3110812025 Section A Receipts and payments Unrestrlcted funds to the nearest Restricted funds Endowment funds Totsl funds Lastyear tr> the nreSt£ to the nearest £ to thè noarnst £ to thg nearest £ A1 Receipts Fees Donations Fundraising Uniform Sales Intsrest Earned Grant- Ukraine Childn Collaboration 2S1,719 251.719 238,858 4,721 89 4,n1 4.206 1.107 850 3,000 Sub total (Gross income for AR) 257,210 257.mo 248,021 A2 Asset and investment sales, (see table). Sub totsl 257.210 257.210 248.021 A3Pa ents Direct Cost5 Payroll Expenses Rent Insuran PLA Repair5 Cleaning & Waste Water. Light & Heat Phone. Computsr & PPS Subscript'ons, DBS & Training Legal & Professional Bank Charges Advertising - Jobs Christrfias Events - Staff & children General Admin 4.720 181,030 15.344 1,318 32,294 6.366 5.225 7,800 176,300 15,388 1,296 17.638 6.890 5.456 2,412 316 118 181.030 15,344 1.318 31294 5,225 316 156 316 156 150 714 150 714 70 543 Sub total 234.226 A4 Asset and investment purchases, (see table) Sub total 248,096 234.226 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 9.114 9,114 13,794 94,156 103.270 94.156 103.270 80,362 94,156
Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nearest £ Restricted funds to nearest£ Endowment funds to rtear¢st £ Categorfes Detsils B1 Cash funds Bank PfLount 31,468 Dwsit kna)unt 71.781 C8sh 21 Total cash fiinds 103.270 (s)) OK Unrestricted funds to EWmt£ 217 Restricted funds to n•ar•st £ Endowment funds to nearest £ Detsils FiWTe & Fitbngs 82 Other monetary assets Office Equipment 451 Fund to which asset belon Current Value tional Details Cost {optional) Fund to whlch asset belon Currènt valu8 tlonal Detalls Cost {optional} B4 Assets retsined for the charlty's own use Fund to which Elabili relates Amount dve tiona When dug tlonal Details B5 Llabllltles Signed by one or trustees on behalf of all the trustees Signature Print Name Date of roval