## **Gateshead Clubhouse CIO**
## **Financial Statements**
**For The Year Ended 31 March 2022**
**Registered Charity No. 1160853**
**Gateshead Clubhouse CIO Administration Information**
## **For the year ended 31 March 2022**
The Management Committee have pleasure in presenting their report and the un-audited Financial Statements for the year ended 31 March 2022
## **Reference and Administrative Details**
**Charity No** 1160853 **Address** Worcester Green Gateshead Tyne & Wear NE8 1NH **Accountant** Mark Thompson MAAT 42 Lesbury Road Heaton Newcastle upon Tyne NE6 5LB **Bankers** Lloyds Bank Gateshead **Trustees** Tersa Morley Co-Chair Anthony Johnson Co-Chair Paul Ogle Secretary Paul Holiday Terry Maher **Advisors** Andrew Jay – Mental Health Professional Lorna Sherriff - Mental Health Professiona Bill Scott – Service User Involvement Worker MHM Stephen Bell – Clubhouse Member
**Gateshead Clubhouse CIO**
## **Report of the Trustees for the Year Ended 31 March 2022**
## **Objectives**
Gateshead Clubhouse is a mental health community hub run entirely by its members. It has a community café with internet access for our members, we run various activates from the clubhouse as well as out in the community.
## **Achievements**
Whilst most of the statutory and voluntary sector organisations in Gateshead worked purely from home during the pandemic, we recognised the fact that most of our members were particularly vulnerable and would not have the skills to cope with being isolated in their homes. Many of them are also unable to use computers to gain access to online facilities or have any family support to draw from. We were determined to keep the building open whenever it was possible to do so and provide as much support for them as we could. For example, thanks to the funding we gained, we were able to bring in a dedicated Mindfulness tutor who worked successfully with some of our members over a course that ran throughout much of the year.
One of the most important reasons for the Clubhouse being in existence is linked to the problems that vulnerable people with mental health issues face with regards to social isolation.
How we have involved people from our community in our work Our democratic approach is based on a flat hierarchical structure. This ensures that all members have a say in the running of the clubhouse. This approach has continued to work well, despite the various constraints imposed by the pandemic. Our monthly member’s meetings, which have continued throughout the year, to keep members in the ‘loop’ with regards to opening times, activities, café items etc. These discussions have provided useful opportunities to ascertain how our members have been coping throughout the Covid situation and we have used their feedback to improve and adapt our services. There has also been a huge amount of peer support undertaken.
## **The difference we are making**
The clubhouse has been open whenever possible for members to get out of their homes and reduce social isolation throughout the year. we have also used zoom video to provide peer support to our members as well as a Facebook group for members only.
We had to put new referrals on hold due to limited numbers allowed in the building - 24 was the maximum allowed with social distancing. unfortunately, we could not run any activities throughout most of the year as we were using rooms in the clubhouse for overflow from the main room.
## **How we are changing what we do**
Through regular consultations with our members we have achieved a strong level of flexibility in what we provide. Our members drive the wide range of activities and events which are held at the clubhouse and in the wider community on their behalf.
Looking to the future we want to continue developing the clubhouse and to ensure the security of the service bringing about activities that genuinely benefit the mental health of our members.
Now that we are established and have gained a significant level of expertise, we intend to look at other areas of T&W and see if we can help service users in their locality to create a customized version of the clubhouse model and to provide mental health-focused peer support services for themselves, using the club house as a ‘show house’ so they can see what is possible and hopefully encourage them to develop their own services in their area.
## **Public Benefit Statement**
The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities as described above.
## **Risk Management:**
The Trustees are examining the major risks, which the charity faces in relation to external factors, governance and management, internal operations and business. They are considering the likelihood and the impact of risks and are reviewing what systems should be in place to control and reduce those risks. The systems are being designed to provide reasonable, but not absolute, assurance against material loss or misstatement of loss.
## **Reserves Policy**
It is the policy of the charity to try to build up unrestricted funds, which are free reserves of the charity, to a level that equates to approximately 6 months unrestricted expenditure. This will provide sufficient funds to cover management and administration support costs and any emergencies that may arise from time to time.
## **Plans for the Future**
We will continue to develop the Clubhouse in its own right, but at the same time we wish to support other mental health communities in Tyne & Wear to develop their own models of user run services. Over the coming years we will be focusing on reaching out for partners to help develop these services, working with all sectors in mental health so we could see similar projects to the clubhouse throughout Tyne & Wear. These would be completely independent services customised to the requirements of local people in each location.
## **Statement of Trustees' responsibilities**
Charity law requires the trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the Trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- State whether applicable accounting standards and statements of recommended practice
- have been followed, subject to any departures disclosed and explained in the financial statements; and
· Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees and signed on their behalf by:-
Anthony Johnson - Co Chair ...................................................... 2nd February 2024
## **INDEPENDENT EXAMINER'S REPORT**
|**Report to the**
**trustees of**|**Gateshead Clubhouse CIO**|
|---|---|
|**On accounts for**
**the year ended**|**31 March 2022**
**Charity no**
**1160853**|
|**Respective**|The trustees of the organisation are responsible for the preparation of|
|**responsibilities of**|accounts; they consider that an audit is not required for this year under|
|**trustees and**|section 144(2) of the Charities Act 2011 and that an Independent|
|**examiner**|Examination is needed.|
||It is my responsibility to|
|| examine the accounts (under section 145 of the 2011 Act),|
|| follow the procedures laid down in the General Directions given by the|
||Charity Commission (under section 145(5)(b) of the Act), and|
|| state whether particular matters have come to my attention.|
|**Basis of**|My examination was carried out in accordance with General Directions|
|**independent**|given by the Charity Commissioners. An examination includes a review of|
|**examiner’s**|the accounting records kept by the charity and a comparison of the|
|**statement**|accounts presented with those records. It also includes consideration of|
||any unusual items or disclosures in the accounts, and seeking|
||explanations from the trustees concerning any such matters. The|
||procedures undertaken do not provide all the evidence that would be|
||required in an audit, and consequently I do not express an audit opinion on|
||the accounts.|
|**Independent**|In the course of my examination, no matter has come to my attention:|
|**examiner's**|1. which gives me reasonable cause to believe that in, any material|
|**statement**|respect, the trustees have not met the requirements to ensure that:|
|| proper accounting records are kept (in accordance with section 130 of|
||the Act); and|
|| accounts are prepared which agree with the accounting records and|
||comply with the accounting requirements of the Act; or|
||2. to which, in my opinion, attention should be drawn in order to enable a|
||proper understanding of the accounts to be reached.|
**Signed: Date: 1 February 2024 Name:** Mark Thompson MAAT **Address:** 42 Lesbury Road Newcastle NE6 5LB
## **Gateshead Clubhouse CIO Statement Of Financial Activities For the year ended 31 March 2022**
|**Incoming Resources**
Grants
Donations
Catering Income
Room Hire & Refreshments
Other Income
**Total Incoming Resources**
**Resources Expended**
Activities & Events
Catering Costs
IT Costs
Insurance
Equipment
Legal & Professional Fees
Licences, Affiliations & Subs
Maintenance & Refurbishment
Sanitary & Cleaning
Safety and Security
Stationery, Printing & Postage
Telephone & Internet
Travel Expenses
Utilities
Volunteer Expenses
Accountancy
Fundraising Costs
Other Costs
**Total Resources Expended**
**Net income (expenditure) for the year**
**Transfer between funds**
**Funds b/fwd**
**Total Funds as at 31 March 2022**|**Unrestricted**
**Funds**
**2022**
236
12177
1642
1402
**15457**
1268
10164
135
280
779
57
96
1050
301
83
60
216
449
1216
0
0
0
35
**16189**
-732
-350
**2436**
**1354**|**Designated**
**Funds**
**2022**
**0**
**0**
0
500
**7000**
**7500**|**Restricted**
**Funds**
**2022**
29902
205
**30107**
5063
92
643
1596
1814
1600
189
2282
1119
1674
255
875
1327
8152
0
116
0
640
**27437**
2670
-150
**3250**
**5770**|**Total**
**Total**
**Funds**
**Funds**
**2022**
**2021**
29902
38310
441
1000
12177
1400
1642
3059
1402
814
**45564**
**44583**
6331
7806
10256
5678
778
43
1876
925
2593
9626
1657
7060
285
267
3332
13284
1420
1301
1757
695
315
414
1091
1206
1776
359
9368
3856
0
139
116
0
0
24
675
3724
**43626**
**56407**
1938
-11824
**12686**
**24510**
**14624**
**12686**|
|---|---|---|---|---|
## **Gateshead Clubhouse CIO**
## **Balance Sheet as at 31 March 2022**
||||**2022**||**2021**|
|---|---|---|---|---|---|
||**Notes**|**£**|**£**|**£**|**£**|
|**Fixed Assets**||||||
|Tangible Fixed Assets|||0||0|
|**Currents Assets**||||||
|Cash at bank and in hand||14624||13086||
|Debtors & Prepayments||||||
|||14624||13086||
|**Current Liabilities**|||||400|
|**Net Current Assets**|||14624||12686|
|**Net Assets**|||**14624**||**12686**|
|**Funds**|**4**|||||
|Restricted Funds|||5769||3250|
|General Funds|||1355||2436|
|Designated Funds|||7500||7000|
||||**14624**||**12686**|
Approved by the Committee on ……2nd February 2024
and signed on their behalf:
……………………………………………………… Teresa Morley - Co-Chair
………………………………………………………
**Gateshead Clubhouse CIO**
## **Notes to the financial statements for the year ended 31 March 2022 1 Accounting Policies**
## **1.1 Basis of preparation of accounts**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) – Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006
The Gateshead Clubhouse meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
## **1.2 Grant receivable and local authority fees**
Grants received are accounted for on a receivable basis and credited to income. Any grants restricted to future accounting periods are deferred and recognised in those accounting periods.
## **1.3 Donations & Other Income**
All income is accounted for when it is received.
## **1.4 Funds**
Restricted funds comprise funds subject to specific restrictions imposed by donors and funders. The purpose and uses of the restricted reserves are set out in note 7 to the accounts. Unrestricted funds comprise funds which can be used in accordance with the charitable objectives at the discretion of the Management Committee.
## **1.5 Expenditure**
All is included on the accruals basis and is recognised when there is a legal or constructive obligation to pay for expenditure. All costs have been directly attributed to one of the functional categories of resources expended in the SOFA. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT.
|**2**|**Grants Received:**||
|---|---|---|
||NL Community Fund|15252|
||NLF Evaluation Fund|4500|
||Awards For All|10055|
||Open Day Fund|300|
||**Total Grants Received**|**30107**|
- **3 Staff Costs & Trustee Expenses**
No staff are directly employed by the charity.
No Trustees claimed any expenses during the financial year.
|**4**|**Restricted Funds**|**B/fwd**||**Income**|**Expend**|**Trans to/from**|**C/fwd**|
|---|---|---|---|---|---|---|---|
|||||||**Gen Funds**||
||Clubhouse in Corona Times||541||541||0|
||NL Community Fund||1806|15252|17058||0|
||Sofas Community Foundation||247||247||0|
||GP Risk Statement Charges||174||20||154|
||NLF Evaluation Fund|||4500||-2250|2250|
||Awards For All||481|10055|8542|-150|1844|
||Open Day Fund|||300|||300|
||Fuel Bills Funding||||1029|2250|1221|
||**Total Restricted Funds**||**3249**|**30107**|**27437**|**-150**|**5769**|
||**Designated Funds**|||||||
||Reserves||**7000**|||**500**|**7500**|
||**General Funds**||**2836**|**15457**|**16588**|**-350**|**1355**|
||**Total Funds**||**13085**|**45564**|**44025**|**0**|**14624**|