## **Gateshead Clubhouse CIO**
## **Charity Registration no 1160853**
**Financial Statements and Reports For the year ended**
**31 March 2021**
Worcester Green GATESHEAD Tyne & Wear NE8 1NH
**Gateshead Clubhouse CIO**
## **Contents**
1. Reference and Administrative Information Page 3 2. Structure and Governance Page 4 3. Trustees Report Pages 4 to 5 4. Independent Examiner’s Report Page 6 5. Statement of Financial Activities Page 7 6. Balance Sheet Page 8 7. Notes to the Accounts Pages 9-11
Charity No. 1160853
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**Gateshead Clubhouse CIO**
## **Reference and Administrative Information**
**Name:**
Gateshead Clubhouse CIO
**Charity No:** 1160853 **Trustees/Directors:** Teresa Morley – Chair Anthony Johnson – Co Chair Paul Ogle – Secretary Paul Holiday Terry Maher **Advisors:** Andrew Jay – Mental Health Professional Lorna Sherriff - Mental Health Professional Bill Scott – Service User Involvement Worker MHM Stephen Bell – Clubhouse Member
**Registered Address:** Worcester Green GATESHEAD Tyne & Wear NE8 1NH **Bankers:** Lloyds Bank plc 17 Ellison Walk GATESHEAD Tyne & Wear NE8 1BF **Independent Examiner:** Kate Tully FMAAT FCIE 20 Ennerdale Crescent Winlaton Blaydon on Tyne NE21 6PS
## **Independent Examiner:** Kate Tully FMAAT FCIE
Charity No. 1160853
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**Gateshead Clubhouse CIO**
## **Structure and Governance**
Gateshead Clubhouse is a Charitable Incorportated Organisation managed by its Trustees.
## **Objectives**
Gateshead Clubhouse is a mental health community hub run entirely by its members. It has a community café with internet access for our members, we run various activities from the clubhouse as well as out in the community.
## **Trustee’s Report**
## **Achievements**
Whilst most of the statutory and voluntary sector organisations in Gateshead worked purely from home during the pandemic, we recognised the fact that most of our members were particularly vulnerable and would not have the skills to cope with being isolated in their homes. Many of them are also unable to use computers to gain access to online facilities or have any family support to draw from. We were determined to keep the building open whenever it was possible to do so and provide as much support for them as we could. For example, thanks to the funding we gained, we were able to bring in a dedicated Mindfulness tutor who worked successfully with some of our members over a course that ran throughout much of the year.
One of the most important reasons for the Clubhouse being in existence is linked to the problems that vulnerable people with mental health issues face with regards to social isolation.
How we have involved people from our community in our work Our democratic approach is based on a flat hierarchical structure. This ensures that all members have a say in the running of the clubhouse. This approach has continued to work well, despite the various constraints imposed by the pandemic. Our monthly member’s meetings, which have continued throughout the year, to keep members in the ‘loop’ with regards to opening times, activities, café items etc. These discussions have provided useful opportunities to ascertain how our members have been coping throughout the Covid situation and we have used their feedback to improve and adapt our services. There has also been a huge amount of peer support undertaken.
## **The difference we are making**
The clubhouse has been open whenever possible for members to get out of their homes and reduce social isolation throughout the year. we have also used zoom video to provide peer support to our members as well as a Facebook group for members only.
We had to put new referrals on hold due to limited numbers allowed in the building - 24 was the maximum allowed with social distancing. unfortunately, we could not run any activities throughout most of the year as we were using rooms in the clubhouse for overflow from the main room.
## **How we are changing what we do**
Through regular consultations with our members we have achieved a strong level of flexibility in what we provide. Our members drive the wide range of activities and events which are held at the clubhouse and in the wider community on their behalf.
Looking to the future we want to continue developing the clubhouse and to ensure the security of the service bringing about activities that genuinely benefit the mental health of our members.
Charity No. 1160853
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## **Gateshead Clubhouse CIO**
Now that we are established and have gained a significant level of expertise, we intend to look at other areas of T&W and see if we can help service users in their locality to create a customized version of the clubhouse model and to provide mental health-focused peer support services for themselves, using the club house as a ‘show house’ so they can see what is possible and hopefully encourage them to develop their own services in their area.
## **Public Benefit Statement**
The trustees have considered the guidance produced by the Charity Commission on the provision of public benefit and they confirm that public benefit has been provided by the range of activities as described above.
## **Financial Review**
The financial position for the year shows net incoming funds of £44,583 and total outgoing resources of £56,407 with funds brought forward from last year of 24,509 the total funds carried forward are £12,686.
## **Risk Management:**
The Trustees are examining the major risks, which the charity faces in relation to external factors, governance and management, internal operations and business. They are considering the likelihood and the impact of risks and are reviewing what systems should be in place to control and reduce those risks. The systems are being designed to provide reasonable, but not absolute, assurance against material loss or misstatement of loss.
## **Reserves Policy**
It is the policy of the charity to try to build up unrestricted funds, which are free reserves of the charity, to a level that equates to approximately 6 months unrestricted expenditure. This will provide sufficient funds to cover management and administration support costs and any emergencies that may arise from time to time.
## **Plans for the Future**
We will continue to develop the Clubhouse in its own right, but at the same time we wish to support other mental health communities in Tyne & Wear to develop their own models of user run services. Over the coming years we will be focusing on reaching out for partners to help develop these services, working with all sectors in mental health so we could see similar projects to the clubhouse throughout Tyne & Wear. These would be completely independent services customised to the requirements of local people in each location.
## **Trustees’ Responsibilities**
The Trustees are responsible for preparing the Annual Report and financial statements in accordance with applicable Charity Law and United Kingdom Generally Accepted Accounting Practice.
Charity Law requires the Trustees to prepare financial statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the Trustees are required to:
- Select suitable accounting policies and then apply them consistently;
- Make judgements and estimates that are reasonable and prudent;
- Comply with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements;
Charity No. 1160853
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## **Gateshead Clubhouse CIO**
- Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operational existence.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differ from legislation in other jurisdictions.
## **Approved by the trustees and signed on their behalf:**
_Name:……………………………………Signature:……………………………………………………._
_Date:……………………………………………………………….._
Charity No. 1160853
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**Gateshead Clubhouse CIO**
## **Independent Examiners Report**
Report to the trustees of Gateshead Clubhouse CIO on Accounts for the year ended 31 March 2021 set out on pages 7 to 11
## **Respective responsibilities of trustees and examiner**
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity's gross income does not exceed £250,000.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 386 of the Companies Act 2006; and
- to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Kate Tully FMAAT FCIE AATQB
Date
Signed
**acie association** Kate Tully is a Fellow Member of the Association of Charity Independent Examiners and a Fellow Member of **of charity independent examiners** the Association of Accounting Technicians Charity No. 1160853 Page 7 of 12 ~~—|~~ aat -
## **Gateshead Clubhouse CIO**
## **Statement of Financial Activities**
## **for the year ended 31 March 2021**
|**Note**
**Income and**
**Endowments from:**
**2**
_Donations and_
_Legacies_
_Charitable Activities_
_Other Trading Activities_
_Investment Income_
_Other_
**Total**
**Expenditure on:**
**3**
_Raising Funds_
_Charitable activities_
_Other resources_
_expended_
**Total**
**Net**
**income/(expenditure)**
Transfers between
funds
**Net movement in**
**funds**
_Funds carried forward_
_from 2019-20_
**Total funds carried**
**forward**|**Unrestricted**
**Designated**
**Restricted**
**Funds**
**Funds**
**Funds**
**£**
**£**
**£**|**Total**
**Funds**
**2020-21**
**£**|**Total**
**Funds**
**2019-20**
**£**|
|---|---|---|---|
||1,090
0
38,220
5,273
0
0
0
0
0
0
0
0|39,310
5,273
0
0
0|53,167
5,222
0
0
0|
||**6,363**
**0**
**38,220**|**44,583**|**58,389**|
||24
0
0
8,481
0
47,902|24
56,383
0|24
52,276
0|
||**8,504**
**0**
**47,902**|**56,407**|**52,300**|
||**(2,141)**
**0**
**(9,682)**|**(11,824)**|**6,090**|
||2,936
1,000
(3,936)|0|0|
||**795**
**1,000**
**(13,618)**|**(11,824)**|**6,090**|
||1,642
6,000
16,868|24,509|18,010|
||**2,436**
**7,000**
**3,250**|**12,686**|**24,100**|
The notes on pages 12-14 form an integral part of these financial statements.
Charity No. 1160853
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## **Gateshead Clubhouse CIO Balance Sheet as at 31 March 2021**
|**Note**
**Fixed Assets:**
_Tangible Assets_
**Total Fixed Assets:**
**Current Assets**
_Debtors_
7
_BLF Designated Account_
_Current Account_
_Cash in Hand_
**Total Current Assets**
**Liabilities**
_Creditors: Amounts falling due within one year_
8
_Creditors: Amounts falling due after one year_
**Total Assets less total liabilities**
The Funds of the Charity:
Restricted funds
Designated Funds
Unrestricted funds
**TOTAL CHARITY FUNDS**|**2020-21**
**Funds**
**£**
0|**2019-20**
**Funds**
**£**
0|
|---|---|---|
||0|0|
||0
0
13,018
68|0
13
24,546
350|
||13,086|24,909|
||(400)|(400)|
||12,686|24,509|
||3,250
7,000
2,436|16,868
6,000
1,642|
||12,686|24,509|
## **Approved by the trustees and signed on their behalf:**
_Name:……………………………………Signature:……………………………………………………. Date:……………………………………………………………….._
The notes on pages 12-14 form an integral part of these financial statements
Charity No. 1160853
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**Gateshead Clubhouse CIO**
## **Notes to the Financial Statements**
## **for the period ending 31 March 2021**
## **1 Accounting Policies**
## **Basis of Preparation**
These Financial Statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2015) – Charities SORP (FRS 102).
## **Incoming Resources**
These are included in the Statement of Financial Activities (SOFA) when:
- the charity becomes entitled to the resources;
- the trustees are virtually certain they will receive the resources; and
- the monetary value can be measured with sufficient reliability
Donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Capital Grants are released over the economic useful life of the asset to which they relate
## **Resources Expended and Liabilities**
Resources expended have been analysed using a natural classification.
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Taxation
The charity is exempt from corporation tax on its charitable activities.
## **Tangible Fixed Assets**
The Charity holds no assets of material worth at the present.
Charity No. 1160853
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**Gateshead Clubhouse CIO**
## **2 Funds**
The Charity has three funds, an unrestricted general fund comprising accumulated surpluses and deficits which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity that have not been designated for other purposes, a designated contingency fund and a restricted funds, all the movements on these are disclosed below.
|**Fund Name**
**Restricted Funds**
Clubhouse in Corona Times
NLCommunity Fund Year 2
Sofas - Community Foundation
BLF Reachiung Communities year 1
CF Grant 2020
GP Risk Statement Charges
Radiators Grant BLF AFA
**General Fund**
General Funds
Reserves
**Total of All Funds**|**Bal. b/f**
**Income**
**Expenditure Transfers**
**Bal. c/f**
0
18,100
(13,623)
(3,936)
541
0
15,120
(13,314)
1,806
0
5,000
(4,753)
247
6,480
0
(6,480)
0
564
0
(564)
0
174
0
0
174
9,650
0
(9,169)
481|
|---|---|
||**16,868**
**38,220**
**(47,902)**
**(3,936)**
**3,250**|
||1,642
7,580
(9,721)
2,936
2,436
6,000
0
0
1,000
7,000|
||**7,642**
**7,580**
**(9,721)**
**3,936**
**9,436**|
|||
||**24,509**
**45,800**
**(57,624)**
**0**
**12,686**|
## **Analysis of Income and Expenditure 2020-21 Donations and Legacies from:**
|
**Donations and Legacies**
Grants
Donations
**Total**
**Income from Other Trading**
**Activities**
Fundraising
**Total**
**Investments**
Bank Interest
**Total**
**Incoming resources from**
**charitable activities**
Catering Income
Room
Hire/Refreshments
Other
**Total**
**TOTAL**|
**Unrestricted**
**Designated**
**Restricted**
**£**
**£**
**£**
90
38,220
1,000|**This Year**
**Total**
**£**
38,310
1,000|**Previous**
**Year Total**
**£**
38,977
14,190|
|---|---|---|---|
||**1,090**
**0**
**38,220**|**39,310**|**53,167**|
|||0|0|
||**0**
**0**
**0**|**0**|0|
||0|0|0|
||**0**
**0**
**0**|**0**|**0**|
||1,400
3,059
814|1,400
3,059
814|1,393
3,059
770|
||**5,273**
**0**
**0**|**5,273**|**5,222**|
|||||
||**6,363**
**0**
**38,220**|**44,583**|**58,389**|
Charity No. 1160853
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**Gateshead Clubhouse CIO**
## **Expenditure on:**
|
**Raising Funds**
Fundraising Costs
**Total**
**Charitable activities**
Activities/Events
Adverts/Publicity
Catering Costs
Computer Software/Expenses
Insurance
Equipment
Legal/Professional Fees
Licences/Affilliations/Subs
Maintenance/Refurbishment
Sanitary/Cleaning
Safety/Security
Stationery/Postage/Printing
Telephone/Internet
Travel Expenses
Utitilities
Volunteer Expenses
Independent
Examination/Accountancy
Other
**Total**
**Total**|**Unrestricted**
**Designated**
**Restricted**
**£**
**£**
**£**
24|**This Year**
**Total**
**£**|**Previous**
**Year Total**
**£**
0|
|---|---|---|---|
||**24**
**0**
**0**|**24**|**0**|
||7,806
2,839
2,839
43
925
9,626
7,060
267
13,284
141
1,301
695
414
1,206
359
3,856
139
3,584|7,806
0
5,678
0
925
9,626
7,060
267
13,284
1,301
0
414
1,206
359
3,856
139
0
3,584|6,053
0
13,716
1,893
2,241
980
69
234
15,023
999
1,035
839
944
649
6,686
0
451
467|
||**8,481**
**0**
**47,902**|**56,383**|**52,276**|
|||||
||**8,504**
**0**
**47,902**|**56,407**|**52,276**|
## **3 Fixed Assets**
There are no fixed assets of material worth at this time.
## **4 Debtors**
There are no debtors at this time
## **5 Creditors**
|Trade Creditors
Other Creditors
Accruals and Deferred Income
**Total**|**2020-21**
**2019-20**
**Amounts**
**Amounts**
**falling due**
**falling due**
**within 1 year**
**more than 1**
**year**
**£**
**£**
400
400|
|---|---|
||**400**
**400**|
## **6 Trustees Expenses**
No Trustees claimed any expenses during this financial year.
Charity No. 1160853
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