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← The Diamond Jubilee Town Hall, Kirton In Lindsey

2025-06-30-accounts

afi a i dy ap KIRTONin LINDSEY DIAMOND

THE DIAMOND JUBILEE TOWN HALL, KIRTON IN LINDSEY Registered Charity: 1160832

Trustees’ Annual Report and Accounts For The Year Ending 30[th] June 2025

Page

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||| |---|---| |1|Trustees’ Annual Report| |6|Independent Examiner’s Report| |7|Receipts and Payments Account| |8|Statement of Assets and Liabilities| |9|Fund Movements|

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The Diamond Jubilee Town Hall, Kirton in Lindsey Annual Report 2024/25

Registered Charity No. 1160832

Principal Address: Diamond Jubilee Town Hall, High Street, Kirton in Lindsey, Gainsborough, Lincolnshire DN21 4LZ

Introduction

Our financial year runs from July to June so this report covers activity from 1[st] July 2024 to 30[th] June 2025. In general, the year has been successful and we have returned an overall surplus of £5,558. This includes new funding of £2,199 from the KLEO which we will manage as a new restricted fund. This leave £3,359 surplus for the year on our existing activities against a backdrop of rising prices and maintenance costs.

There has been a particular emphasis on energy costs. We switched to British Gas for a new gas contract in July 2025, and to Engie for our electricity from March 2025. We hope that these will help keep our costs fixed as low as possible in the long term. The conversion of all our lighting to LED is complete, with 90% of the cost aided by a grant of £4,611 from the North Lincolnshire Council Enhancing Our Environmental Fund. This will also impact positively on future energy costs.

We have had no new regular activities this year but some one-offs and occasional events which have proved successful. After May 2025 the monthly pop-up market ceased as the organisers have moved on to other things. As a regular booking, this may impact our finances but not until the next financial year.

Statement of Public Benefit

We are here to ‘provide and maintain a community hall and to promote it for the benefit of the inhabitants of Kirton in Lindsey and the public at large (the beneficiaries).’ In planning our activities and in our meetings, the Trustees have considered the Charity Commission’s guidance on public benefit.

How we do this can be outlined under 4 headings:

  1. Provide & maintain a community building

  2. Provide facilities for recreation or other leisure activities

  3. Promote the Hall for the benefit of the local community and the public at large

  4. Help improve the conditions of life of the local community

1. Provide & maintain a community building

The Town Hall is a heritage building with a Grade II listing and this brings extra responsibilities and costs.

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Routine maintenance has continued but there has also been investment in a number of improvements/repairs to the building. Notably:

Additionally, we have drawn up a schedule of works to identify in advance future maintenance tasks. This includes decorating inside the building. The main task will be the external repair and repainting of all the windows. Access to the upper windows is difficult and will be costly so we will seek some grant funding support. Tenders will go out early in 2026.

2. Provide facilities for recreation or other leisure activities

There is a wide range of cultural and community activities available and the Town Hall is in use most days. Examples:

In addition, the hall is available to the community for private hire for small business meetings, weddings, christenings, parties and wakes and this is an area which has expanded this year.

Promote the Hall for the benefit of the local community and wider public

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3. Help improve the conditions of life of the local community

Everything we do has some social benefit as it brings people together to share mutual interests and find friendship. However, there are two specific programmes which have a direct impact on people’s daily lives.

Our Food Aid programme (started during the pandemic to help people who were isolating) is still in use. Anyone in crisis can contact an emergency number and receive a bag of groceries sufficient for a week. This service is provided by a small number of volunteers and the process is entirely non-judgemental and confidential. With fewer requests for help, for this year we have chosen to use funds already donated to provide the shopping for a family in need. This has eliminated storage costs, the administration involved in collecting donations from local shops and enabled us to provide some fresh produce (egg, milk, bread) rather than providing shopping vouchers. However, demand picked up in the school summer holidays and so we continue to monitor the most efficient way to provide this service.

Our community shop on a Friday afternoon continues to be very popular. It has its own Facebook page where people share recipes of things they have made from items bought. Its main purpose is to save good quality food from going to landfill and the shop is available to everyone. We estimate that at least 400kg per week is redistributed and used instead of becoming waste. This equated to17.35 tonnes in 2024.

Financial Overview

The detail of our financial performance is in the Adopted Accounts and staff and Trustees have again worked hard this year to ensure that the charity remains financially solvent.

In general, the year has been successful and we have returned an overall surplus of £5,558 with £5,217 on unrestricted funds. Lettings and the Community Shop have done particularly well and Town Hall Live has increased its surplus from last year. A sign, perhaps, that the long tail of Covid is finally coming to an end.

Some planned events did not take place, for example, craft workshops did not run, and the loss of the Pop-Up Market will cost us £135-£190 pcm in the coming year. In addition, regular donations totalling £3,000 for the year will not continue for 2025-2026.

Reserves

The Fabric Fund is a Designated Fund for the primary use of major repairs and refurbishment so it was agreed this year to use £500 of this money alongside the grant from North Lincolnshire Council to complete the lighting upgrade, and £2,800 to purchase the shed. Trustees agreed to move £10,000 into the Fund from unrestricted funds which have built up from previous year surpluses. The fund was also boosted from donations from a Crowdfunder and the local community café. Last year the fund stood at £37,176 and at this year-end it is £46,780.

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Staff and Volunteers

We have 4 part-time staff:

Our general volunteer team has reduced since the pandemic and it is proving difficult to find new ones – a common problem throughout the sector.

Structure, Governance and Management

We have been a Charitable Incorporated Organisation (CIO) since March 2015 run by a Board of Trustees drawn from the community. The maximum number on the Board is 13: 6 community trustees; 6 representative trustees and one co-opted place.

The current Trustees are:

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Name of body entitled to appoint
Trustee name Office (if any)
trustee
Stuart Chandler Community Trustee
Pam Clark Kirton in Lindsey Amateur Gardeners
Kathy Cooper Kirton in Lindsey Town Council
Until 18/06/25
Jenny Cripps Community Trustee
Hazel Fox Secretary Community Trustee
Pat Frankish Community Trustee
Cathy Gray Treasurer Co-opted
Appointed 15/10/24
Mary Hollingsworth Chair Kirton in Lindsey Society
John McKenzie St. Andrew’s United Church
Appointed 15/10/24
Viv Porter Community Trustee
Barry Starkie Kirton in Lindsey Town Council
Appointed 25/10/25
Claire Startin Vice-Chair Women’s Institute
Brenda Tyzack Community Trustee
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Stuart Chandler has indicated that he will not stand at the next AGM so we have a vacancy for a Community Trustee and a further vacancy for a Representative Trustee.

The Board only meets quarterly so interim business is transacted via email.

The staffing structure is a simple one. The Venue Manager manages the Finance Officer, Caretaker and Cleaner and the Chair of Trustees manages the Venue Manager on behalf of the Board.

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Looking Forward

The hall continues its position as a vital and viable community hub. Next year will continue to present challenges but our mix of activities means that we are flexible enough to weather the ups and downs and we look forward to further successes.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behaif of the charity’s trustees: Signature(s): yMgr A p[HAZELL][foK] Full name(s): Hardy How[/][WG][welt] Position: Chair Secretary

Date: 14/11/2025

| |

The Diamond Jubilee Town Hall, Kirton in Lindsey. Registered Charity: 1160832 Independent Examiner's report to the trustees of The Diamond Jubilee Town Hall, Kirton in Lindsey

I report on the accounts of The Diamond Jubilee Town Hall, Kirton in Lindsey for the year ended 30 June 2025, which are set out on pages 7 to 9.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this period under section 144 of the Charities Act 2011 (‘the Act”) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by | the charity and a comparison of the accounts presented with those records. It also includes | consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

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THE DIAMOND JUBILEE TOWN HALL, KIRTON IN LINDSEY Registered Charity 1160832

Receipts and Payments Account for the Year Ended 30th June 2025

RECEIPTS
Lettings
Events
General Donations
Fundraising
Town Hall Live
Bar
Community Shop
Food Aid
Gift Aid
Grants
Other
Interest
Total Receipts
PAYMENTS
Events
Fundraising
Town Hall Live
Bar
Community Shop
Food Aid
Staff Costs
Communications
Utilities
Premises Costs
General Costs
Sub Total
ASSET PURCHASES
Fixtures and fittings
Total Payments
SURPLUS / Deficit for the year (A)
Transfers between funds (B)
Cash funds last year end (C)
CASH FUNDS THIS YEAR END (A+B+C)		 Unrestricted Designated Restricted
Total
Funds
Funds
2025
£
£
£
£
24,886
0
0
24,886
2,084
0
0
2,084
3,151
1,057
0
4,208
3,858
0
0
3,858
23,373
0
0
23,373
7,324
0
0
7,324
12,927
0
0
12,927
0
0
58
58
688
179
0
867
706
0
8,781
9,487
0
0
2,199
2,199
0
1,682
0
1,682
78,997
2,918
11,038
92,953
364
0
0
364
1,379
0
0
1,379
18,627
0
27
18,654
3,565
0
0
3,565
5,251
0
0
5,251
0
0
1,766
1,766
26,323
0
0
26,323
714
0
0
714
7,775
0
0
7,775
4,257
0
3,897
8,154
5,525
0
0
5,525
73,780
0
5,690
79,470
0
3,314
4,611
7,925
73,780
3,314
10,301
87,395
5,217
-396
737
5,558
-10,000
10,000
0
0
30,412
37,176
7,440
75,028
25,629
46,780
8,177
80,586		 Total
2024
£
22,789
4,232
1,302
3,434
22,201
7,109
11,931
1,630
448
3,540
350
1,574
80,539
2,024
1,133
18,807
3,197
5,922
3,310
24,490
720
6,066
6,825
5,420
77,914
6,085
83,999
-3,460
0
78,488
75,028

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P

THE DIAMOND JUBILEE TOWN HALL, KIRTON IN LINDSEY Registered Charity 1160832

Statement of Assets and Liabilities at 30th June 2025

Unrestricted Designated Restricted Total
Funds Funds 2025
£ £ £ £
CASH FUNDS
Coop Community Directplus Savings Account 20,069 46,780 8,177 75,026
Coop Community Directplus Account 4,501 - - 4,501
Paypal Account - - - -
Floats 930 - - 930
Cash in Hand 129 - - 129
Total 25,629 46,780 8,177 80,586
ASSETS RETAINED FORTHE CHARITY'S OWN USE £
The Diamond Jubilee Town Hall, High Street, Kirton in Lindsey, DN21 4LZ 2,574,315
IncludingFixturesandFittings

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LIABILITIES £
Staff pay 2,194
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Notes

Signed on behalf of all the trustees

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Signatures yblag
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A e

Names Hoey toWiGsNy TH

HAZEL. Fox

Date of Approval 4 A [ors

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THE DIAMOND JUBILEE TOWN HALL, KIRTON IN LINDSEY Registered Charity 1160832

Restricted and Designated Fund Movements for the Year Ended 30th June 2025

DESIGNATED FUNDS
Fabric Fund
RESTRICTED FUNDS
Food Aid
KLEO
Lift Grant (April 2024 - March 2025)
Lift Grant (April 2025 - March 2026)
THL Grant (April 2025 - March 2026)
NLC Environmental Grant		 Bal b/fwd
Receipts
Payments
Surplus /
Deficit
Transfers
Bal c/fwd
37,176
2,918
3,314
-396
10,000
46,780
4,956
58
1,766
-1,708
-
3,248
-
2,199
-
2,199
-
2,199
2,484
-
2,484
-2,484
-
0
-
3,870
1,413
2,457
-
2,457
-
300
27
273
-
273
-
4,611
4,611
-
-
0
7,440
11,038
10,301
737
0
8,177

Fabric Fund

Designated by the Trustees for the repair and maintenance of our historic building.

Food Aid

This is a ring fenced project to help local families in crisis, receiving food and monetary donations and providing a week's groceries to those in need.

KLEO

Funds transferred from the Kirton in Lindsey Entertainment Organisation to be managed by the Town Hall to support cultural activities (e.g. music, theatre, family events).

Lift Grants

Kirton in Lindsey Town Council award a grant towards maintenance of the lift in the Town Hall according to their financial year. The periods covered by each grant are shown above.

Town Hall Live Grant

Grant received from Kirton in Lindsey Town Council towards the Town Hall Live festival in July.

NLC Enhancing our Environment Grant

Grant received towards upgrading the Town Hall lighting to LED.

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