Kfiw iitLIN114II" JUBILEE THE DIAMOND JUBILEE TOWN HALL, KIRTON IN LINDSEY Registsred Charity: 1160832 Trustees, Annual Report and Accounts For The Year Ending 30th June 2024 Page Trustees, Annual Report Independent Examinerfs Report Receipts and Payments Account Ststsment of Assets and Liabillties Fund Movements
The Diamond Jubilee Town Hall, Kirton in Lindsey Annual Report 2023124 JU'BILEE Registered Charity No. 1160832 Principal Address. Diamond Jubilee Town Hall, High Street, Kirton in Lindsey, Gainsborough, Lincolnshire DN214LZ Introduction Our financial year runs from July to June so this report covers activity from 1st July 2023 to 30th June 2024. Overall the year has been steady with a return in most activities to pre-pandemic levels. New activities have been tried with some proving successful and others not attracting sufficient numbers to continue but that is the nature of the wort( which goes on within the Town Hall. The Hall re-opened in 2010 after a major refurbishment and now, 14 years on, maintenance costs are increasing. This is particularly noticeable this year with an increas6 in @nergy costs and capital spending on energy efficient lighting and new slaging and an upgrade to the stage lights. Statement of Public Benefit We are here to 'provide and maintain a community hall and to promote it for the benefit of the inhabitants of Kirton in Lindsey and the public at large (the beneficiaries)., In planning our aclivities and in our meetings, the Trustees have considered the Charity Commission's guidance on public benefit. How we do this can be outlined under 4 headings: 1. Provide & maintain a community building 2. Provide facilities for recreation or other leisure activities 3. Promote the Hall for the benefit of the local community and the public at large 4. Help improve the conditions of life of the local community 1. Provide & maintain a community building The Town Hall is a heritage building with a Grade 11 listing and this brings extra responsibilities and costs. Routine mainlenance has continued but this year has been characterised by investment in a number of improvementslrepairs to the building. Notably: the conversion of all lighls to LEDS was started last year but is proving a complex, lengthy and expensive task. Priorily was given to the ceiling lights in the main hall which were sent to specialist lighting engineers for conversion. This phase is now complete and the next phase will cover the rest of the building. We will attempt to flnd grant funding for this. New staging panels were required and these were purchased along with some refurbishment to the stage lighting.
- Provide facilities for recreation or other leisure activities Th8re is a wid6 range of cultural and community activities available and the Town Hall Is in use most days. Examples: Regular (weekly) activities include.. a number of physical classes (e.g. Pilates, seated exercise); culturavinterest groups such as the Rock Choir; and cornmunity activities such as an Evergreens Club and the community shop. Many local charities and community groups meet monthly and cover a wide range of interests such as craft, history, gardening and the Wl. There is a monthly pop-up market of local small businesses which is proving very popular and has expanded over the course of the year. Town Hall Live continues to provide a programme of excellent musical evenings bringing the best of UK and Transatlantic folk and roots music to the town. We are the host venue for the Arts Council funded Rural Touring Scheme which brings music, theatre and dance from perfoimers who would otherwise be unaffordable. In addition, the hall is available lo the Gommunity for private hire for weddings, christenings, parties and wakes and this is an area which has expanded this year. Promote the Hall for the benefit of the local Gommunity and wider public A lot of work is conslantly being done to 'get the message across,. This includes: Posters and flyers for all Town Hall led actwities. These are designed 'in house, and distributed around the town. A 'What's On, leaflet giving 3 months of information at a time. These are put in weatherproof boxes on the exterior of the building and are available when the hall is closed. Regular diary and information on the notice boards around the town. An interactive website. Development of a variety of mailing lists who receive regular information via Mailchimp. An active Facebook group and postings on other relevant sites such as 'Kirton in Lindsey Community Noticeboard,. Regular information in Kirton First, Gainsborough Life and other, local, comrnunity newsletters. Occasional press releases for one-off events or new developm8nts.
- Help improve the conditions of Ilfe of the local communlty Everything we do has some social benefit as it brings people together to share mutual interests and find friendship. However, there are two specific programmes which have a direct impact on people's daily lives. Our Food Aid programme {started during the pandemic to help people who were isolating) is still in use. Anyone in crisis can contact an emergency number and receive a bag of groceries sufficient for a week. There are donation boxes in the local Coops where people can give non-perishable goods to the scheme and these are well supported. There have been an increasing number of calls asking for help. This
service is provided by a small number of volunteers and the proGess is entirely non- judgementsl and confidential. Our community shop on a Friday afternoon continues to be very popular. It has its own Facebook page where people share recipes of things they have made from items bought. Its main purpose is to save good quality food from going to landfill and the shop is available to everyone. We estimate that at least 400kg pgrweek is redistributed and used instead of becoming waste. Financial Overview The detail of our financial performance is in the Adopted Accounts and staff and Trustees have again worked hard this year to ensure that charity remains financially solvent. Overall, we appear to have made a loss of £3,471, but if we remove capital expenditur8 of £6,085 we can see that we have made a revenue surplus of £2,614. There has been a planned r@duction of the restricted Food Aid balance during the yaar from £6,209 to £4,956. The trustees made the decision to discourage further monetary donations as the balance held is sufficient to support this work in the medium term. Reserves The Fabric Fund is a Designated Fund for the primary use of major repairs and refurblshment so it was agreed this year to use some of this money to fund the lighting upgrade and new staging. Last year the fund stood at £40,557 but this has reduced to £37,176 so further fundraising will be need to replenish it. Staff and Volunteers We have 4 parl-time staff: Jo Marg8tts - Venue Manager 50 hrslmonth Julia Melling - Finance Officer 8 hrslwk Martin Eccles - Car8taker 10 hrslwk, Sarah Wilkinson - Cleaner 8.5 hrs/wk Our general volunteer team has reduced since Ihe pandemic and it is proving difficult to find new ones - a common problem throughout the sector. structure, Governance and Management We have been a Charitable Incorporated Organisation (CIO) since March 2015 run by a Board of Trustees drawn from the communily. The maximum number on the Board is 13: 6 community trustees. 6 representative trustees and one co-opted place. The current Trustees are: Trustee name Office {if any) Name ot body enlltled to appoint tru5te¢ Community Trustee Klrton In Lindsey Amateur Gardeners Kirton in Lindsey Town Council Community Trustee Stuart Chandler Pam Clark Kathy Cooper Jenny Cripps
Hazel Fox Secretary Commiinity Trustee Communlty Trustee Resigned at 2023 AGM 17110123 Kirton in Lindsey Society Co-opl8d 16104124 st. Andrew's United Church Women's Institute Pat Franl(ish John Haycock Mary Hollingsworth Vrv Porter Cliair Margaret Rands Claire Starfin Br8nda Tyzack Tr&asurar Vice-chair Community Trustee There is one vacancy for a Representative Trustee. and-a-further-vacanGy. for a Community Trustee. The Board only megts quarlerly so interim business is tran.8acted via email. The staffing structure is a simple one. The Venue Manager manages the Finance Officer, Caretaker and Cleaner and the Chair of Trustees manages the Venue Manager on behalf of the Board. Looking Forward The hall continues its position as a vital and viable community hub. In June 2024 it celebraled 125 years of serving the community and there will be several special events to commemorate this over the coming year. Declarations The trustees declare that they have approved the Irustees, report above. Signed on behalf of the charlty's trustees: Slgnatur9{s): Ful name{s): ary Hollingsworth Hazel Fox Positlon: Chair Secretary Data: 1511012024
The Dlamoxd Jubileo Town Haai, Klrton In Llndsey. Reglrtèyed anty: 1160832 Independe,nt ExamlnÉr's report to the tsvstees of The Dl&Mond Jubilee Town Hall, Kirton in Llndsey I report on the accounts ofThe Dlarnond Jubilee Town Hall, Klrton In Und5ey forthe year ended 30 June 2024, whlch are set out on pages 6 to 8. Respectlve responslbilltlÈs of trustees and examiner The than'vs trustees are responsible for the PParatIOn of the accounts. The charws trustees consider that and audit. Is not requId f( thls period under sectlon 144 of the Charftles Att 2011 fthe AC and that an Independent examln311on Is needed. It Is my responsitAiity to: examlne the accounts under section 145 of the. Charltieg Act; to follow the prOdureS lald down in the General Directlons glven by the tharfty Commlssloners under sectlon 145 (5)(b) of the Charfities ALt' and to state whether particular matters have come to my attentlcpn. Bas1$ of I ependent examlnevs report My examinatlon was carried out In accordance wlth the G£er&I Direcuons given by the Charlty Commlssioners. An exarnlnatlon includes a revlow of the accounting records kept by the charfty arKI a coinparfson of the accounts presented with those records. It also Indudes ideration of any unusual Stems or dieoclosures In the accounts, and seeklng explanations from you as trL&Stees ConmM any such matt¥s. The procedures undertaken do not provide all the eliden that would be requlred in an audi¢ and cOnsequenY I do not expw an audlt opirn'on on the vlew given by the accfjunts. Independent examlnerfs ststement In connecti(M wlth my examination, no matter has come to my attentlon; Cl) whlth giv&s me reasonable cause to belle.ve that In any materfal respett the requlrements to keep accounting records in aCthan with section 130 aiid 131 of the Charittes Att. and to pi"epare accounts whlch accord wlth the accounting records and comply wÉth the accounting requlrements of the Charltles Act have not been meL (2) No matLEr has come to my attentlon in COnnOn with rny examlnatlon to which, In my opinion, attentlon should be drawn In order to enable a proper understandlng of the accounts to be reached. Katle Sauvage FCCA PhnrA Accountancy BLJslness Consultancy Llmrted Morlevs Cottage, Morl¥s Yard Walkergate, Beverley HU17 98Y Signed Date 30 aoaL
THE DIAMOND JUBILEE TOWN HALL, KIRTON IN LINDSEY Registered Charity 1160832 Receipts and Payments Account forthe Year Ended 30th June 2024 Unrestricted Designated Restricted Funds Funds Total 2024 Total 2023 RECEIPTS Lettings Events General Donations Fundraising Town Hall Live Bar Community Shop Food Aid Gift Aid Grants other Interest Total Receipts 22.788 4,232 1,302 3,434 22,201 7,109 11,931 22,788 4,232 1,302 3,434 22,201 7,109 11,931 1,630 448 3,540 350 1,574 80,539 21,988 3,554 1,396 2.990 14,497 5,081 11,292 4,464 1,070 3,260 1,630 427 3,540 21 350 1.574 1,574 385 69,977 73,368 5.597 PAYMENTS Events Fundraising Town Hall Live Bar Community Shop Food Aid staff Costs Communications Utilities Premises Costs General Costs Sub Total 2,024 1,133 18,207 3,197 5,922 2,024 1.133 18,807 3,197 5,922 3,310 24,490 720 6,066 6,825 5,420 77,914 2,134 908 12,837 2,609 5,409 3,670 22,166 497 5,873 5,727 5.452 67.282 600 3,310 24,490 720 6,066 3,802 5,420 70,981 3,023 6,933 ASSET PURCHASES Fixtures and fittings 6,085 6,085 11.436 Total Payments 70,981 6,085 6,933 83,999 78,718 SURPLUS l Deficit for the year (A) 2,387 -4,511 -1,336 -3,460 -8,741 Transfers between funds {B) -1,130 1,130 Cash funds lasl year end (C) 29,155 40,557 8,776 78,488 CASH FUNDS THIS YEAR END {A+B+C) 30,412 37,176 7,440 75,028
Statement of Assets and Llabilities at 30th June 2024 Unrestricted D8signated Funds Restricted Funds Total 2024 CASH FUNDS Coop Communlty Dlrectplus Savings Account Coop Community Directplus Account Paypal Account Floats Cash In Hand Total 24,458 4,357 37,176 7,440 69,074 4,357 930 667 30,412 930 667 75,028 37,176 7,440 ASSETS RETAINED FOR THE CHARITY'S OWN USE The Diamond Jubilee Town Hall, High Street, Kirton in Lindsey, DN214LZ Including Fixtures and Fittings 2,566,390 LIABILITIES Staff pay 2,165 Notes 1 Building valuation given as 2022 Rebuild Cost Assessrnent for Insurance purposes 2 The fixtures and fittings of the hall include £6,085 capital spending thls year on energy @fficient lighting and upgrading staging and lights.
THE DIAMOND JUBILEE TOWN HALL, KIRTON IN LINDSEY Registered Charity 1160832 Restricted and Designated Fund.Movements for the Year Ended 30th June 2024 Surplus I Deflclt Bal bld Receipts Payrnents Transfer$ Bal cmwd DESIGNATED FUNDS Fabric Fund 40.557 1,574 -6,085 -4,511 1,130 37,176 RESTRICTED FUNDS Food ald Lift Grant (April 2023 - March 2024) Lift Grant (April 2024 - March 2025) THL Grant (April 2023 - March 2024) THL Grant (April 2024 - March 2025) 6,209 2,267 2,057 -3.310 -2.267 -756 -300 -300 -6,933 -1,253 -2,267 2,484 -300 4,956 3,240 2,484 300 300 5,597 8,776 -1.336 Fabric Fund Designated by the Trustees for the repair and maintenance of our historic building. Community Shop Our Community Shop takes food surplus from the food industry to give local people easy access to low cost quality food. We do thls by running a weekly shop in the Town Hall. Food Aid This Is a ring fenced project to help local families in crisis, receiving food and monetary donations and providing a week's groceries to those in need. Llft Grants Kirton in Lindsey Town Council award a grant towards maintenance of the lift in the Town Hall according to their finanGial year. The periods covered by each grant are shown above. Town Hall Llve Grant Grant received from Kirton in Lindsey Town Council towards the Town Hall Livo fgstival in July,