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2021-08-31-accounts

Trustees' Annual Report for the period

Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod Trustees' Annual Report for theperiod
From Period start date To Period end date
1 9 2020 31 8 2021

Section A Reference and administration details

Charity name Horn’s Mill Pre-School

Other names charity is known by

Registered charity number (if any) 1160740 CIO

Charity's principal address

Horn’s Mill Pre-School

Denbigh Close Helsby, Frodsham Postcode WA6 0ED

Names of the charity trustees who manage the charity

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20		 Trustee name Office (if any) Dates acted if not for whole
**year **		 Name of person (or body) entitled
to appoint trustee (ifany)
Kirsty Malam Chair
Jed Denham Treasurer
Alicia Landells
Jayne Gilgrist
Sue Huntbach
John Lee Secretary
Sarah Crank
Ceri Highton

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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1

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Pre-School Learning Alliance Constitution - 2013

Charitable Incorporated Organisation Status How the charity is constituted

The Officers and Committee members shall be elected at the Annual General Trustee selection methods Meeting(AGM). If the Committee feels that extra members are needed to (eg. appointed by, elected by) provide additional expertise or to fulfil a new role, up to 3 co-opted members may be appointed between AGM’s.

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

A child protection policy is in place and new Trustees are briefed on its content during their induction.

DBS checks are carried out prior to commencement of employment or trusteeship.

Finances are monitored monthly to manage financial risks and trustees are briefed twice annually on financial well being.

Pre-School maintains its relationship with the Pre-School Learning Alliance, National association of Day Nurseries, Cheshire West and Chester Council and other Settings when appropriate.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by:

(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all

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children whatever their race, culture, religion, means or ability;

(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;

(c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.

The charity advances education by supporting and promoting the learning and development of young children. The public benefit is to the children and parents receiving the charity’s services. The objects of the charity are achieved in the ways described below under the various headings.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

The services are provided to children whatever their race, culture, religion, means or ability. Any parents that are unable to afford the fees can apply to the local authority. As an Ofsted registered childcare provider, the charity receives Government funding to enable all three and four year old children as well as disadvantaged two year olds to access free part-time childcare places. Parents are offered flexible hours at the childcare provision to help support their working arrangements so that they can pay for the fees. The service is available to any child.

▪ Promoting their care and safety:

The charity looks after the children and their safety by ensuring that the staffing ratios for the childcare provision that are required by law are adhered to. The provision operates out of a purpose built premises which is designed for the safety of children. The setting has an outstanding Ofsted and only takes in the number of children that it is registered with Ofsted to care for.

▪ Promoting their education and promoting parental involvement:

This objective is achieved through encouraging parents to be members and trustees of the charity so that they can have their say in how the childcare services are run.

Trained and qualified early years practitioners work with the children to support them in achieving the early learning goals for each of the seven areas of learning and development within the Early Years Foundation Stage. The opportunities provided are tailored to meet children’s personal learning and development needs in order to help them reach their full

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potential.

The provision creates an atmosphere where the children feel at ease and are able to open up to trained and experienced practitioners about issues that concern them. Children are monitored closely to see if there are any underlying problems and they are encouraged to engage with the staff and other children. All children have one on one time with staff.

All food provided by the provision is healthy We are compliant with Food Information Regs

Parents/carers and family members are also encouraged to speak to staff about any issues that concern them that may affect their child’s education or development.

The members of the charity may use any of the services offered by the charity which are available to the general public. The charity holds meetings with its members to keep them informed of the progress of the charity and to enable them to have a say in its direction. A regular newsletter is also circulated to the members of the charity, highlighting important information about the charity and its services, as well as other events and happenings in the local community which are related to the charity’s work or aims.

The charity maintains membership of the Pre-school Learning Alliance. When appropriate, the charity takes part in meetings, events, conferences and training run by the Pre-school Learning Alliance in the local area.

Additional details of objectives and activities (Optional information)

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A great contribution is made by committee members, parent volunteers and our committed staff. Without this valuable contribution of time, energy and expertise, the successful operation of the Pre-School would not be possible. But please see section on performance -it relates the extraordinary challenges faced by us all in the face of the C-19 global pandemic.

You may choose to include further statements, where relevant, about:

Section D Achievements and performance

PTO

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Section D Achievements and erformance p

Summary of the main The hallmark of this year has been ‘business as usual’ following the Covid-19 achievements of the charity plagued year 2019/20. The effort to achieve ‘business as usual’ should not be during the year underestimated given the restrictions and uncertainties that our charity’s parents, children, and particularly, our staff have continued to deal with throughout 2020/21. Staff have excelled in maintaining our Pre-School’s outstanding standards of education and care. They have made a great success of working in bubbles ( initially one of the DfE’s infection control measures). Bubbles have been embraced by children and staff and have become a preferred way of educating and have continued to be used beyond the DfE requirement to do so. Working in Bubbles is slightly more staff intensive than the way we worked prior to Covid. We have therefore considered if we should stick with Bubbles longer term and our conclusion is that we will use them as a learning aid when appropriate.

Additionally, we managed to hold a very successful Christmas Party, a summer trip and a graduation ceremony with new caps and gowns to make it as special as possible.

We are proud to have fully employed all of our staff during 2020/21 without financial support from the Furlough Scheme or any other form of Covid -19 financial support . Trustees allocated money to support our staff who had to isolate during the year. The money was used to pay staff during their absence and to cover backfill costs- the cost was £8 000-£10 000 over the year. We will discuss at our AGM if we should provide similar support up to Spring HalfTerm2021 and if support should be on the condition of being double or treble jabbed.

Other points

We maintained our membership of professional bodies –;Early Years Alliance and National Association of Day Nurseries.

We held our first virtual AGM .

Our business development projects were kept on hold during this year and the money that we had saved to fund them remained in our Fundraising Account incase further lockdowns demanded crisis action. Interest that the money earned has been allocated to our fundraising account.

We linked with the Parish Council/s to try to understand the impact of the new housing development on educational provision in the area. CWAC were asked to provide their assessment(a statutory duty) but we will wait for a response. We know no more than we did 12 months ago and as far as I am aware, neither do the Dunham–Hill Parish Council.

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Section D Achievements and erformance p

The following goals were rolled-over from this year to await slightly less frantic times:

a. To review of our financial reserves policy

b. To assess, plan and prepare for the introduction of a “complete nursery management “ system

c. Prepare for the increasingly likelihood of a Charity Commission requirement to change to an “accrual accounting system” ( This will be included in the scope for the goal b)

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Section D Achievements and erformance p

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Section E Financial review

Our policy is to hold sufficient reserves to :

Brief statement of the

charity’s policy on reserves

Current reserves stand at £68 000. The impending review will assess if that is sufficient for the above points and to meet potential redundancy costs as required by the Charity Commission.

Details of any funds materially in deficit

Nil

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

Our two primary sources of income are local authority (LA) funding and fees paid by parents/carers - LA funding ( know as Direct school Grant or DSG) Is the greater source of income by a large margin.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Position (eg Secretary, Chair, etc)

Date

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9

Charity Name 1160740
Horn's Mill Pre-School
Receipts andpayments accounts CC16a
01/09/2020
Period start date
For the period
from		 To 31/08/2021
Period end date
Section A Receipts and payments Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest £
145,228
17,770
70,418
1,365
3,223
6,222
-
-

244,226
-
-
-
244,226
176,320
8,562
1,221
1,342
5,479
14,244
19,569
3,402
-
230,139
-
-
-
230,139
14,087
- 90,577
114,713
38,223		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
371
371
-
-
-
371
-
-
-
-
-
-
548
-
-
548
-
-
-
548
- 177
90,577
22,605
113,005		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
145,228
17,770
70,418
1,365
3,223
6,222
-
371
244,597
-
-
-
244,597
176,320
8,562
1,221
1,342
5,479
14,244
20,117
3,402
-
230,687
-
-
-
230,687
13,910		 Last year
to the nearest £
CWAC2/3/4YO funding 145,228 123,557
CWAC EYIF/misc /PP 17,770 14,796
Fees 70,418 66,462
milk/sundryincome 1,365 2,381
Edgrants 3,223 1,342
Furlough & other C19 funding 6,222 30,076
fundraisingdevptprojects(i.e.canopy) - 19,425
fundraisingother - 419
Sub total(Gross income for
AR)
244,226		 258,458
A2 Asset and investment sales,
(see table).
-
-
 -
~~Sub total~~ - -
Total receipts
A3 Payments
258,458

Staffing		 176,320 160,548
Rent/utilities/maintenancre/eqpt 8,562 11,515
insurance 1,221 1,318
IT/phone 1,342 1,450
consumables inc milk 5,479 4,424
operatingcosts 14,244 16,041
fundraisingdevptprojects(i.e.canopy) 19,569 7,373
Edgrants 3,402 -
Discrepency+ - -
**Sub total ** 230,139 202,669
A4 Asset and investment
purchases, (see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
202,669
14,087 - 177 - 13,910 55,789
- 90,577 90,577 - 90,577 -
114,713 22,605 - 137,318 -
38,223 113,005 - 151,228 55,789

CCXX R1 accounts (SS)

07/06/2022

1

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on
behalf of all the trustees
B1 Cash funds
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets		 Signature
Details
Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
38,223
113,005
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
-
-
-
-
-
Print Name		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

CCXX R2 accounts (SS)

07/06/2022

2

(HARITY (OMMIS&ON ' Independent examiner's report on the accounts Section A Independent Examiner s Report Report to the trusteesl members of Hom's Mill Pre-school On accounts for the year ended 31st August 2021 Charity no (if any) 1160740 CIO Set out on pages tn tnr.li itlp_ tiip. r:,2ap. ni ir'nt-K!r& r)1 ￿J11￿Itl￿n.01 sP?Ew.t.q 3 Respective The charty's trustees are responsible for the preparation of the accounts. responsibilities of The charty's trustees consider that an audit is not required for this year trustees and examiner under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities Act, to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and to state whether particular matters have come to my attention. Basis of independent My examination was carried out in accordan￿ with general Directions given examinerfs statement by the Charity Commission. An examination includes a review ofthe accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fairf view and the report is limited to those matters set out in the statement below. Independent In connection with my examination, no matter has come to my attention examinerfs statement (other than that disclosed below ") which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the brackets rf they do not apply. Signed: Date: Name: Relevant professional qualification(s) or body IER August 2021