| Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | Trustees' Annual Report | for theperiod | for theperiod | for theperiod | |
|---|---|---|---|---|---|---|---|---|
| From | Period start date | To | Period end date | |||||
| 01 | 01 | 2024 | 31 | 12 | 2024 |
Section A Reference and administration details
Charity name London Welsh Rugby Club Choir
Other names charity is known by[LWRCC]
Registered charity number (if any) 1160723
| ered charity number (if any) | 1160723 | 1160723 |
|---|---|---|
| Charity's principal address | Old Deer Park Sports Ground, Old Deer Park | |
| 187 Kew Road | ||
| Richmond, Surrey | ||
| Postcode | TW9 2AZ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Robert Martyn Jones | Chairman | |||
| Harold Planche | ||||
| Philip Kevin Hughes | Treasurer | |||
| Colin Robert Taylor | Secretary | |||
| James Alexander Boyle | ||||
| Jonathon Peter Davies | Until 7th April 2024 | |||
| Stephen David McGrath | ||||
| William Barry Jones | ||||
| Stephen Jeremy Davies | Concert & Tour Manager |
From 7th April 2024 | ||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
| Type of adviser | Name Address |
Name Address |
|---|---|---|
| Bank | Natwest Bank PLC | Moorgate Branch, PO Box 712, 94 Moorgate, London EC2M 6XT |
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution Type of governing document (eg. trust deed, constitution) As a Charitable Incorporated Organisation of 45 members How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in April in accordance with the Constitution (eg. appointed by, elected by)
Additional governance issues (Optional information)
It is the policy of LWRCC to appoint Trustees who are mature individuals You may choose to include with considerable skills in management and marketing having additional information, where qualifications and gained experience by holding responsible positions relevant, about: outside LWRCC. policies and procedures adopted for the induction and LWRCC is a member of the National Federation of Music Societies training of trustees; (Making Music) who act as our Insurance Broker and provide information the charity’s organisational and support regarding legal and artistic developments with regards to Music Societies. structure and any wider network with which the charity LWRCC is associated with the London Welsh Rugby Club providing fund works; raising support to the Amateur section of that organisation and the London relationship with any related Welsh Trust by amongst other activities donating a prize to the runner up parties; of the Young Welsh Singer of the Year and benefitting from the network of trustees’ consideration of contacts provided by these two organisations. major risks and the system The Trustees have monthly management meetings to consider and procedures to manage prospective engagements and ensure that any risks are mitigated by them. obtaining deposits and ensuring that the costs associated with these engagements are matched with income derived from the engagements
Monthly Accounts are prepared on an Cash Received and Paid basis in order to monitor the financial condition of the Choir and are tabled and considered by the Management Committee and Trustees
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Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
The objects of the LWRCC are-: 1)To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspect by any means the trustees see fit, including through the presentation of public concerts and recitals with a focus on Welsh Choral Music; 2)To further such charitable purposes as the Trustees in their absolute discretion shall think fit but in particular through the making of grants and donations. In planning our activities for the year, we keep in mind the Charity Commission’s guidance on public benefit at our Trustees meetings.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The focus of our activities is to encourage the appreciation of Welsh Choral Music by giving regular concerts in support of many charitable causes and planning tours within the UK and Oversea to the same end.
We also provide Welsh Choral Music at formal ceremonies such as funerals, memorials and weddings of those who want such important ceremonies in the Welsh Idiom.
Through our contact in the Welsh Community being responsive to the needs of students of Welsh Music and other needful Welsh causes by making donations and supporting cultural events against strict criteria.
All trustees give their time voluntarily and receive no remuneration or other benefits
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
We performed at fourteen engagements during the year, ten of these generated performance fees amounting to £7,294.Three were performed free of charge (Saturday Kitchen Live, two at Deer Park and one at Waterloo Station). All these engagements incurred direct costs amounting to £4,620 which resulted in net concert Income of £2,674.
All these activities fostered our objectives of developing and promoting public interest in Male Choral Music especially that in the Welsh Tradition and in the process raised funds for the many well deserving Charities which requested our services.
We visited Cork in Ireland for the Ireland /Wales Rugby 6 nations weekend in February 2024 performed on the pitch at the stadium before the game and performed at joint Concert promoted by The Cork Prison Officers MVC at the Cork Music School, the tour resulte in a deficit of £1,533
. We continued our monthly rehearsal schedule at the Welsh Presbyterian Church at Clapham Junction to polish up and extend our repertoire and we also started to promote the CDs, MP3 and Video recorded in 2023 and used these to improve our marketing and recruitment efforts.
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Section E Financial review
Brief statement of the charity’s policy on reserves
We currently hold cash at the bank amounting to £29,524 all of which is in unrestricted funds. These funds are held to meet the costs of the 2025 Tour to Rome. We also need to provide for the running costs of the Choir, rehearsals, accompanists, hall hire and music costs and to finance the set-up costs for UK and future International Tours, to be able to make generous donations to selected worthy charities and to meet any unexpected costs which may occur in these uncertain financial times
Details of any funds materially None in deficit
Further financial review details (Optional information)
The main sources of funds have been fees received from our concert and social engagement activity in addition to the subscriptions our members pay to the Choir in the calendar month of January
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
In addition to the above we once more received a very generous donation
-
sources of funds (including from a friend of the Choir to encourage us in the pursuit of our traditional
-
any fundraising); Choral activities Wales and South London.
-
how expenditure has supported the key objectives Our Expenditure included a donation to support the Amateur Section of of the charity; the London Welsh Rugby Club.
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Robert Martyn Jones | Harold Planche | |
| Chairman | Trustee | |
| 4thMay 2025 |
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Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details | to nearest £ Unrestricted funds |
to nearest £ Restricted funds |
to nearest £ Endowment funds |
|---|---|---|---|---|
| Natwest Current Account | 1,724 | - | - | |
| Natwest Business Reserve Acc. | 27,800 | - | - | |
| - | - | - | ||
| (agree balances with receipts and payments account(s)) Details Total cash funds |
29,524 | - | - | |
| OK to nearest £ Unrestricted funds |
OK to nearest £ Restricted funds |
OK | ||
| to nearest £ Endowment funds |
||||
| Making Music Subscription 2025 | 114 | - | - | |
| Making Music: Insurance 2025 | 156 | - | - | |
| Chapel Key Deposit | 25 | - | - | |
| Gift Aid on Donations | 500 | - | - | |
| Purchase of Rome Tickets | 1,300 | - | - | |
| - | - | - | ||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| Details | Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| - | - | |||
| Details | Fund to which liability relates |
Amount due (optional) |
When due (optional) |
|
| Rome Tour 2025: Dep Rec'd in Advance | 800 | - | ||
| Rome Tour 2025: Guest Tickets in Adv | 400 | - | ||
| - | ||||
| - | ||||
| - | ||||
| Signature | ||||
| Date of approval |
||||
| Harold Planche | 4th May2025 | |||
| Robert Martyn Jones | 4th May2025 |