||**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**Trustees' Annual Report**|**for theperiod**|**for theperiod**|**for theperiod**| |---|---|---|---|---|---|---|---|---| ||**From**|Period start date|||**To**|Period end date||| |||01|01|2023||31|12|2023| ## Section A Reference and administration details **Charity name London Welsh Rugby Club Choir** **Other names charity is known by[LWRCC]** **Registered charity number (if any)** 1160723 **Charity's principal address Old Deer Park Sports Ground, Old Deer Park 187 Kew Road Richmond, Surrey Postcode TW9 2AZ** ## **Names of the charity trustees who manage the charity** ||1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---|---| |||**Robert Martyn Jones**|**Chairman**||| |||**Harold Planche**|**Treasurer**||| |||**Philip Kevin Hughes**|**Concert**
**Secretary**||| |||**Colin Robert Taylor**|**Secretary**||| |||**James Alexander Boyle**|||| |||**Jonathon Peter Davies**|||| |||**Stephen David McGrath**|||| |||**William Barry Jones**||**22nd January 2023**|| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| |||**Names of the trustees for the charity, if any, (for example, any custodian trustees)**|||| |||**Name**||**Dates acted if not for whole year**|| ||||||| ||||||| ||||||| March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** |**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |**Bank**|Natwest Bank PLC|Moorgate Branch, PO Box 712, 94 Moorgate,
London EC2M 6XT| |||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) As a Charitable Incorporated Organisation of 45 members How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed annually at the Annual General Trustee selection methods Meeting held in April in accordance with the Constitution (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** |You**may choose**to include
additional information, where
relevant, about:|You**may choose**to include
additional information, where
relevant, about:|It is the policy of LWRCC to appoint Trustees who are mature individuals
with considerable skills in management and marketing having
qualifications and gained experience by holding responsible positions
outside LWRCC.| |---|---|---| ||policies and procedures|| ||adopted for the induction and|LWRCC is a member of the National Federation of Music Societies| ||training of trustees;|(Making Music) who act as our Insurance Broker and also provide| ||the charity’s organisational
structure and any wider|information and support regarding legal and artisitic developments with
regards to Music Societies.| ||network with which the charity
works;|LWRCC is associated with the London Welsh Rugby Club providing fund
raising support to the Amateur section of that organisation and the London| ||relationship with any related|Welsh Trust by amongst other activities donating a prize to the runner up| ||parties;|of the Young Welsh Singer of the Year and benefitting from the network of| ||trustees’ consideration of|contacts provided by these two organisations.| ||major risks and the system
and procedures to manage
them.|The Trustees have monthly management meetings to consider
prospective engagements and ensure that any risks are mitigated by
obtaining deposits and ensuring that the costs associated with these| |||engagements are matched with income derived from the engagements| |||Quarterly Accounts are prepared on an Accrual basis in order to monitor| |||the financial condition of the Choir and are tabled and considered by the| |||Management Committee and Trustees| March **2012** **TAR** 2 ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The objects of the LWRCC are-: 1)To advance, improve, develop and maintain public education in,and appreciation of, the art and science of music in all its aspect by any means the trustees see fit, including through the presentation of public concerts and recitals with a focus on Welsh Choral Music; 2)To further such charitable purposes as the trustees in their absolute discretion shall think fit but in particular through the making of grants and donations. In planning our activities for the year, we keep in mind the Charity Commission’s guidance on public benefit at our trustees meetings. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** The focus of our activities is to encourage the appreciation of Welsh Choral Music by giving regular concerts in support of many charitable causes and planning tours within the UK and Oversea to the same end. We also provide Welsh Choral Music at formal ceremonies such as funerals, memorials and weddings of those who want such important ceremonies in the Welsh Idiom. Through our contact in the Welsh Community being responsive to the needs of students of Welsh Music and other needful Welsh causes by making donations and supporting cultural events against strict criteria. All trustees give their time voluntarily and receive no remuneration or other benefits ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** We performed at twelve engagements during the year, nine of these generated performance fees amounting to £12,050, which included our first self-promoted concert at Sherborne Abbey. Three were performed free of charge (Saturday Kitchen Live, Deer Park and Cardiff Cabaret). All these engagements incurred direct costs amounting to £9,196 which resulted in net concert Income of £2,854. All of these activities promoted our objectives of developing and promoting public interest in Male Choral Music especially that in the Welsh Tradition and in the process raised funds for the many well deserving Charities which requested our services. We visited Rome for the Italy/Wales Rugby 6 nations weekend in February performed on the pitch at the stadium before the game and also arranged a concert at the British Embassy in Rome – the week-end resulted in a deficit of £1,182. We continued our monthly rehearsal schedule in the Welsh Presbytatian Church at Clapham Junction to polish up and extend our repertoire and we also had two recording sessions in order to produce a Video ,CD and MP3 for 2024 in order to improve our marketing and recruitment. March **2012** **TAR** 4 ## **Section E Financial review** We currently hold cash at the bank of £36,505 all of which is in **Brief statement of the** unrestricted funds. These funds are held in order to meet the costs of the **charity’s policy on reserves** 2024 tour of the Irish Tour to Cork and to invest in new audio and Video recordings which took place in November 23 but are not yet paid plus outstanding fees due to our Musical Director to be paid in early 2024. We also need to provide for running costs of the Choir, rehearsals, accompanists, hall hire and music costs and to finance the set-up costs for UK and future International Tours, to be able to make generous donations to selected worthy charities and to meet any unexpected costs which may occur in these uncertain financial times **Details of any funds materially** None **in deficit** ## **Further financial review details (Optional information)** - The main sources of funds have been fees received our concert and - You **may choose** to include social engagements activity in addition to these our members pay a - additional information, where membership subscription due in the calendar month of January - relevant about:  the charity’s principal In addition the above we once more received a very generous donation - sources of funds (including from a friend of the Choir to encourage us in the pursuit of our traditional - any fundraising); Choral activities Wales and South London. - how expenditure has supported the key objectives Our Expenditure included a donation to support the Amateur Section of of the charity; the London Welsh Rugby Club plus two donations to “Hidden Needs” and Sherborne Rotary from the proceeds generated from our self-promoted - investment policy and concert at Sherborne Abbey. - objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**||| |---|---|---| ||Robert Martyn Jones|Harold Planche| ||Chairman|Treasurer| |||| March **2012** **TAR** 5 ||**Charity Name**

**London Welsh Rugby Club Choir**|**Charity Name**

**London Welsh Rugby Club Choir**|**Charity Name**

**London Welsh Rugby Club Choir**|**No (if any)**
**1160723**|**CC16a**| |---|---|---|---|---|---| ||**Receipts andpayments accounts**||||| ||**For the period**
**from**|Period start date
1st January2023|**To**
3|Period end date
1st December 2023|| ||||||| |**Section A Receipts and payments**|||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**|**Restricted funds**
**to the nearest £**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |Concert Receipts|**11,999**
**2,501**
**5,500**
**327**
**-**
**-**
**-**
**-**
**20,327**
|**-**|**-**|**11,999**|**8,975**| |MembershipSubscriptions||**-**|**-**|**2,501**|**2,838**| |Donations Received||**-**|**-**|**5,500**|**2,800**| |Interest Received||**-**|**-**|**327**|**58**| |Receipts from Internet Downloads||**-**|**-**|**-**|**86**| |||**-**|**-**|**-**|**-**| |||**-**|**-**|**-**|**-**| |||**-**|**-**|**-**|**-**| |**_Sub total_**_(Gross income for AR)_||**-**|**-**|**20,327**|**14,757**| ||||||| |**A2 Asset and investment sales, (see table).**|**-**
**-**||||| |||**-**|**-**|**-**|| |**_Sub total_**||**-**|**-**|**-**|**-**| |**_Total receipts_**
**A3 Payments**|||||| ||**20,327**|**-**|**-**|**20,327**|**14,757**| ||||||| |
Concert Feespaid to Professionals|**1,370**
**840**
**3,070**
**-**
**755**
**200**
**4**
**6,847**
**156**
**150**
**537**
**-**
**-**
**- 7,411**
**1,245**
**1,170**
**150**
**467**
**-**
**-**
**542**
**600**
**1,500**
**790**
**150**
**700**
**700**
**200**
**225**
**56**
**-**
**15,013**|**-**|**-**|**1,370**|**2,068**| |UK Concerts Accomodation||**-**|**-**|**840**|**46**| |UK Concerts: Travel Payments||**-**|**-**|**3,070**|**319**| |UK Concerts: Presentations||**-**|**-**|**-**|**153**| |UK Concerts: Hall Hire||||**755**|| |UK Concerts: PRS Cost||||**200**|| |UK Concerts: Other Costs||||**4**|| |Overseas Tours:Hotels||**-**|**-**|**6,847**|**10,945**| |Overseas Tours: Air Travel||**-**|**-**|**156**|**4,183**| |Overseas Tours: AccompConcert Fees||**-**|**-**|**150**|**550**| |Overseas Tours: Local Travel etc||**-**|**-**|**537**|**2,873**| |Overseas Tours: Choir Dinner||**-**|**-**|**-**|**2,394**| |Overseas Tours: Match Tickets||**-**|**-**|**-**|**2,561**| |Overseas Tours: Participants Contributions||**-**|**-**|**- 7,411**|**- 19,133**| |Rehearsals: Accompanist Fees||**-**|**-**|**1,245**|**1,440**| |Rehearsals: Hall Hire||**-**|**-**|**1,170**|**1,440**| |Music Purchased||**-**|**-**|**150**|**-**| |Choir Uniform: Payments less Contributions||**-**|**-**|**467**|**1,194**| |Choir Uniform: Choir Ties||**-**|**-**|**-**|**-**| |Bank Charges||**-**|**-**|**-**|**-**| |Print and Stationery||**-**|**-**|**542**|**528**| |Post Telephone & Internet System||**-**|**-**|**600**|**278**| |
Donation: London Welsh RugbyClub||**-**|**-**|**1,500**|**1,500**| |RecordingCosts||**-**|**-**|**790**|**337**| |Donation: London Welsh Minis Programme||**-**|**-**|**150**|**-**| |Donation Sherborne Concert: Hidden Needs||||**700**|**-**| |Donatiion Sherborne Concert:S/Borne Rotary||||**700**|**-**| |Insurance Premium||**-**|**-**|**200**|**190**| |Subscriptions||**-**|**-**|**225**|**140**| |Other Costs||**-**|**-**|**56**|**481**| |||**-**|**-**|**-**|**-**| |**_Sub total_**||**-**|**-**|**15,013**|**14,487**| ||||||| |**A4 Asset and investmentpurchases, (see**|**-**
**-**
**-**||||| |**table)**||**-**|**-**|**-**|| |||**-**|**-**|**-**|| |**_Sub total_**||**-**|**-**|**-**|**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||| ||**15,013**|**-**|**-**|**15,013**|**14,487**| ||||||| ||**5,314**
**-**
**31,191**
**36,505**|**-**|**-**|**5,314**|**270**| |||**-**|**-**|**-**|**-**| |||**-**|**-**|**31,191**|**-**| |||**-**|**-**|**36,505**|**270**|