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2023-12-31-accounts

Charity registration number: 1160705

Warwick District Foodbank

Annual Report and Financial Statements for the Year Ended 31 December 2023

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Warwick District Foodbank

Contents

Contents
Reference and Administrative Details 1
Trustees' Report 2 to 6
Statement of Trustees' Responsibilities 7
Independent Examiner's Report 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the Financial Statements 11 to 17

Warwick District Foodbank

Reference and Administrative Details

Chairman

David Witham

Other Trustees

Anthony Manning (retired 11 May 2023) John Skillicorn (retired 11 May 2023) Brian Cooper Peter Davis Mary Briggs Rachel Budd Donna Bloy (appointed 11 May 2023)

Other Officers

John Holmes - Treasurer

Principal Office

Unit 8 Trident Business Centre Trident Park Poseidon Way Warwick Warwickshire CV34 6SW

Charity Registration Number

1160705

Bankers

CAF Bank Limited 25, Kings Hill Avenue, Kings Hill, West Malling, KENT ME19 4JQ

Independent Examiner

Michael Fairbotham-AIMS Accountant Independent Examiner 11, Simpkins Close Weston under Wetherley Royal Leamington Spa, Warwickshire. CV33 9GE

1

Warwick District Foodbank

Trustees' Report for the year to 31 December 2023

1. Structure, Governance and Management

1.1. Governing Document

Warwick District Foodbank is a Charitable Incorporated Organisation (CIO). The trustees adopted a constitution on 1st March 2015 in accordance with the ‘foundation model’ published by the Charity Commission. The Warwick District Foodbank was established for charitable purposes for the public benefit and entered onto the Register of charities on 2nd March 2015 with the Registered charity Number 1160705.

1.2. Trustee Selection and Management

Warwick District Foodbank is managed by a Board of Trustees selected due to their broad range of relevant skills and strong endorsement of the organisation’s objectives. The duty of members of the Board is as follows:

(a) to exercise his or her powers and to perform his or her functions as a trustee of the charity in the way he or she decides in good faith would be most likely to further the purposes of the charity; and

(b) to exercise, in the performance of those functions, such care and skill as is reasonable in the circumstances having regard in particular to:

(i) any special knowledge or experience that he or she has or holds himself or herself out as having; and

(ii) if he or she acts as a Trustee of the charity in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of business or profession.

At the Annual General Meeting (AGM) of the members of the charity, one-third of the trustees shall retire from office. The vacancies so arising may be filled by the decision of the members at the AGM.

The Trustees met on 8 occasions during the course of 2023 to review performance and monitor the organisation’s progress in meeting objectives. At these meetings the Operations Manager presented a report detailing the food collected, food distributed, vouchers issued, signposting and other ad hoc issues for monitoring. The Treasurer also presented a set of financial statements for each relevant period to ensure budgets and forecasts were understood and adhered to. Other matters were considered as appropriate.

1.3. Related Organisations

Warwick District Foodbank is affiliated to the Trussell Trust, a charity based in Salisbury. The Trussell Trust runs the largest national network of foodbanks, giving emergency food and support to people in crisis across the UK. Warwick District Foodbank is proud to be part of Trussell Trust’s network.

2

Warwick District Foodbank

Trustees' Report for the year to 31 December 2023

1.4. Management of Risk

The Trustees have documented and adopted a broad range of policies that are intended to manage and minimise risk. The policies include Health & Safety, Safeguarding, Lone Working and Data Protection amongst others. The policies are reviewed annually by the Board of Trustees and updated or amended where appropriate.

The Trustees, Operations Manager, Warehouse Coordinator, Session Leaders and Volunteers are all offered training sessions covering differing aspects of running a foodbank. Some of the training is provided by Trussell Trust by online participation.

As Warwick District Foodbank is affiliated to the Trussell Trust, part of the condition of affiliation is a regular quality assurance inspection to ensure that we comply with Trussell Trust policies, procedures and best practice. Quality assurance reviews using a framework provided by Trussell Trust.

2 . Objectives and Activities

2.1. Charitable objectives

To relieve persons in Warwick, Leamington Spa, Kenilworth and the surrounding area that are in financial hardship in such ways as the Trustees from time to time think fit, in particular, but not exclusively by:

a) Providing emergency food, essential toiletries, and household items to individuals and families in need and/or for distribution by charities or other organisations working to prevent or relieve poverty

b) Such other means, including but not limited to the provision of support, advice or signposting to relevant information and other advisory services and to provide such services with a Christian ethos, supported by churches in Warwick, Leamington Spa, Kenilworth and the surrounding area.

2.2. Activities

3

Warwick District Foodbank

Trustees' Report for the year to 31 December 2023

2.3. Public Benefit Statement

The Trustees confirm that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising our powers and duties.

3. Achievements and Performance

3.1. Summary and Achievements

2023 was dominated by an increase in demand related to the “Cost of Living Crisis”. Demand started to increase late in 2022 and continued to grow.

We rely on the generosity of people in the area we serve to contribute most of what we hand out. In the past those donations have more than met our overall requirements. There only being a need to by small amounts of certain items where the mix of donations and the mix of demand don’t quite match.

While the level of food donations has held firm and increased a little the level of demand has increased by more than the donations. In 2022 we distributed 52.9 tonnes and in 2023 we distributed 58.9 tonnes. An increase of 6 tonnes. Of that increase 4.3 tonnes had to be purchased. Fortunately, financial giving has been strong so that has been easily covered.

We continued with 6 fixed centres and serving the Kenilworth area with direct deliveries. The number of clients served in the Kenilworth area is now a lot higher than it had been when we distributed from a centre there.

During the year we relocated the centre that had been at St Margaret’s Church in Whitnash to Heathcote School. The number of clients visiting Whitnash was quite low. It was felt that there were real issues on the new housing area and that moving the centre further out would reduce duplication with 2 other centres in the south of Leamington. Since the year end the centre has moved once again, to Heathcote Church. Coupled with a change in the timing of the session, we have seen an increase in the clients served.

Last year we told you about the Financial Inclusion Project we were trying to get underway in conjunction with Trussell Trust and an external advice provider. This was not easy to get going, but, it started in the final quarter of 2023. There have been teething problems. However, the data for the first quarter of operation indicates that the financial benefit to clients has been almost twice the cost of the project.

The alleviation of suffering provided by Foodbank and the compassionate way it is delivered is, in the main, thanks to the many willing and capable volunteers who give so selflessly of their own time. We thank them all for their incredible work. We also again pay credit to the operations team led by our Operations Manager for their enthusiasm, energy and the gracious way in which they deal with clients and volunteers and all the challenges faced in their roles.

We are extremely grateful to all the local people organisations and businesses who continue to be generous in the donation of food and money.

5

Warwick District Foodbank

Trustees' Report for the year to 31 December 2023

3.2. Performance

Statistics for 1st January 2023 to 31st December 2023 full year:

----- Start of picture text -----
Year 2023 2022
Clients fed 9,148 in total 7,845 in total
3,083 children 2,732 children
6,065 adults 5,113 adults
Total vouchers fulfilled 4203 3671
----- End of picture text -----

The five most common reasons for clients visiting Warwick District Foodbank in 2023:

----- Start of picture text -----
Reason for visit % of total share
Low income 66
Debt 9
Benefit delays 6
Benefit changes 5
Sickness 5
----- End of picture text -----

The age profile of people fed:

e of people fed:
Age bracket Number of clients %
0-16 years old 3083 34
17-24 years old 1024 11
25-64 years old 4792 52
65+years old 249 3

Status of clients:

----- Start of picture text -----
Status % of total share
Single persons 51
Single parent 16
Couple 8
Family 25
----- End of picture text -----

Most frequent referring agencies:

----- Start of picture text -----
Agency Number of vouchers
issued
Change Grow Live 436
P3 402
Brunswick Healthy Living 304
Helping Hands, (Leamington) 286
Warwick DC Housing Services 237
Warwick District Foodbank 213
Citizens Advice 189
----- End of picture text -----

5

Worwlck Dlstrlcl Foodbank Truslees, Report for the year to 31 December 2023 3.3 Flnanclol Performance The strong financial 5UPPOrt we Teceive hos continued. The level ol awareness of Ihe "C051 of Living Crisis" has meont more people ond oigani501ions hove wanted lo support the work ol the Foodbank than ever before lurlher improving our linoncial heolth. This hos enobled us lo embark on the Finonciol Inclusion Project. In addition. we have purchased an electric van lo supplement the existing small van. The von wos partty paid lor with fund5 raised by o group ol local schools. 4. Goals and Oblecllves for 2024 In 2024, al the lime of witing, we have olready relocated one of our distribution cenlres lo Heolhcole Church where we ore sure it will find a sloble and welcoming hoTlle. We intend lo conlinue the developmenl ol our Financial Inclusion maximising the benefit i* bring5 to our client5. We aim lo strengthen the capacity ol the foodbank operation by providing additional humon ¥esourses. Approved by e Trustees on 18 April 2024 and signed on their behalf by.. David Wilhom Choir ol the Boord ol Trustees

Warwick District Foodbank

Statement of Trustees' Responsibilities

The trustees are responsible for preparing the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

7

Warwlck Dlthcl Foodbank Independent Exomlnerfs Report to the trustees of Wonvlck Dlstrlct Foodbank I report to the charity Iru5t88s on MY 8xtsrrinali￿ ol the accounts ol the chority f¢x the > ended 31 Decernber 2023 which are Set out on pages 9 to 17. R•w•clfv• i•wnWNllgs ollrusl••s •xamln As the C￿￿ty'S Iruslees ol WaThMck Di%lricl Foodb¢Jnk you are rpsponsib￿ for the preparalion of the oc-ounl$ in occordonce wth the requirernen15 01 the Charilies Act Z)I I I'the Acl'l. I repcl inre5pecl of my examinolion ol Ihe Wawck Di51rict Foodbo7nk's account5 ccxried out under section 145 of thè 2011 Act oid in eorylng cKIl my exan)intstion I hove folowed oll thè PFlicotl? Oireclions given by Ihe Charity ComtniS5i0n under Section 1451Sllbl of the Act. k•p•ndenl exomknw's stal•m•nt I hove COrnF4eted my trxominolior. I cOnf￿M that no rnalwJl motter5 hove CQTne to my atlentionin ¢onn8Ction wrylh the examinotion giving me cous8to bdieve Ihat in any materid cl.. l. accoLnting rec¢x4Js were nol kept in respecl of Warwck Di$1rict Foodbank asTequKed by section IX> ol the Act.. or 2. the accounls do not occiyd wtf Mose records.. LY 3. the accounls do not compty th8 occounling requirements conceming thtr fom) ond conl8Th1 of occounts sat oul in Me Charitie5 IAccovnts orcj Reportsl Regulotion$ 211)8 other'hon any requirement that the o¢¢ounts give ¢J 'lrue ond loir viv/ which is mt o Tnott&' con%dered as port of on independent exarnination. I have ro concems and hove (￿me ocr95s ntr olhei motlw5 sn eonneclion with the exominoion lo which ottentlon should be drawri in Ihil rewt in oycler to enotje o ycper vndersondirvJ of the occount5 to reached. 6LLfYL Mi¢ho&l Fart)oMam lThYopendont Examincr I l. Simpkins Cbse W8slon Lnder Weth&1&y Royol L8omin9lon Spo. WarwicL.hTe. cv￿ 9GE 18 AFrfI 2J24

Warwick District Foodbank

Statement of Financial Activities for the Year Ended 31 December 2023

Statement of Financial Activities for the Year Ended 31 December 2023
Note Unrestricted
Restricted
Total
funds
funds
2023
£
£
£
Income and Endowments from:
Donations and legacies
2
341,312
11,804
353,116
Investment income – Bank interest 3,718
-
3,718
Total income 345,030
11,804
356,834
Expenditure on:
Charitable activities (253,966)
(7,232)
(261,198)
Total expenditure (253,966)
(7,232)
(261,198)
Net movement in funds 91,064
4,572
95,636
Reconciliation of funds
Total funds brought forward 355,171
4,636
359,807
Total funds carried forward
8
446,235
9,208
455,443
Note Unrestricted
Restricted
Total
funds
funds
2022
£
£
£
Income and Endowments from:
Donations and legacies
2
323,173
2,199
325,372
Investment income – Bank interest 297
-
297
Total income 323,470
2,199
325,669
Expenditure on:
Charitable activities (207,941)
(3,751)
(211,692)
Total expenditure (207,941)
(3,751)
(211,692)
Net movement in funds 115,529
(1,552)
113,977
Reconciliation of funds
Total funds brought forward 239,642
6,188
245,830
Total funds carried forward
9
355,171
4,636
359,807

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2023 is shown in note 9.

9

Warwlck Dlstrlct Foodbank (Reglstrallon number: 1160705) Balance Sheet as al 31 December 2023 2023 2022 Note Flxed assels Tangible osset5 15,7SO 77 CuThent assets Debtors Cosh al bank and in hand 31.622 422,688 454.310 5.696 355,428 361.124 Credllors: Amovnls lollng due wllhln one year 14,617 1,394 hlet currenl 05sets 439,693 359,730 Net assels 455,443 359,807 Fvnds of the chorlty: Reslrlcted Ivnds 9.208 4.836 Unreslrlcled Income lunds Unreslricled IL*nds 446.235 355.171 Total lunds 455,443 359.807 e finonciol 5falemenls on pages 5 10 15 were approved by the Iruslees, and auth0ri5ed lor issue on April 2024 and signed on their behalf by.. Mr David Wilham Chairman 10

Warwick District Foodbank

Notes to the Financial Statements for the Year Ended 31 December 2023

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Warwick District Foodbank meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Exemption from preparing a cash flow statement

The charity opted to adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Gifts in kind

Gifts in kind are recognised in different ways dependent on how they are used by the charity:

(i) Those donated for onward transmission to beneficiaries, such as food and similar items, are included in the Statement of Financial Activities as incoming resources and resources expended when they are distributed. They are valued at the amount the charity would have had to pay to acquire them.

(ii) Those donated for use by the charity itself, such as when a church donates the time of an employed lay worker to act as a session leader, are included when receivable. They are valued at the amount the charity would have had to pay to acquire them. Where a donor provides otherwise redundant storage space no value is attributed as there is effectively no cost to the donor.

11

Warwick District Foodbank

Notes to the Financial Statements for the Year Ended 31 December 2023

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £100.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate
Computer Equipment 33.33% straight line
Office Equipment 20.00% straight line
Motor Vehicles 25.00% straight line

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

12

Warwick District Foodbank

Notes to the Financial Statements for the Year Ended 31 December 2023

Trade creditors

These are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Liabilities are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.

Fund structure

Unrestricted Funds General Fund Designated – Financial inclusion project fund Designated – Warehouse fund Restricted Funds Vehicle Running Costs Vehicle Capital

Financial instruments

Classification

Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.

Recognition and measurement

All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.

Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party.

Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires.

13

Warwick District Foodbank

Notes to the Financial Statements for the Year Ended 31 December 2023

2 Income from donations and legacies

Unrestricted
funds
Restricted Total Total
General funds 2023 2022
£ £ £ £
Donations, Gifts and Grants 211,822 11,804 223,626 198,091
Gifts in kind - services - - - 1,872
Gifts in kind – food etc. 129,490 - 129,490 125,409
341,312 11,804 353,116 325,372

3 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

4 Taxation

The charity is a registered charity and is therefore exempt from taxation.

5 Staff costs

The aggregate payroll costs were as follows:

2023
2022
£
£
Staff costs during the year were:
Wages and salaries 60,712
46,219

The monthly average number of persons (including senior management / leadership team) employed by the charity during the year expressed as full time equivalents was as follows:

2023
2022
No
No
Employees 2
2

No employee received emoluments of more than £60,000 during the year

14

Warwick District Foodbank

Notes to the Financial Statements for the Year Ended 31 December 2023

6 Tangible fixed assets

6
Tangible fixed assets
Furniture and
equipment Motor vehicles Total
£ £ £
Cost
At 1 January 2023 2,052 8,148 10,200
Additions - 18,900 18,900
At 31 December 2023 2,052 27,048 29,100
Depreciation
At 1 January 2023 1,975 8,148 10,123
Charge for theyear 77 3,150 3,227
At 31 December 2023 2,052 11,298 13,350
Net book value
At 31 December 2023 - 15,750 15,570
At 31 December 2022 77 -
77

7 Debtors

2023
2022
£
£
Donations and grants receivable 26,000
-
Prepayments 2,202
2,276
Other debtors 3,420
3,420
31,622
5,696
8
Creditors: amounts falling due within one year
2023
2022
£
£
Trade creditors 613
300
Other taxation and social security 801
887
Accruals and deferred income 13,000
-
Other creditors 203
207
14,617
1,394

15

Warwick District Foodbank

Notes to the Financial Statements for the Year Ended 31 December 2023

9 Funds

9
Funds
Balance at Transfer Balance at 31
1 January Incoming Resources between December
2023 resources expended funds 2023
£ £ £ £ £
Unrestricted funds
General 204,749 306,030 207,202 - 303,577
Designated – Financial inclusion 45,000 39,000 13,226 - 70,774
Designated - Warehouse 105,422 33,538 - 71,884
Total Unrestricted 355,171 345,030 253,966 - 446.235
Restricted funds 4,636 11,804 7,232 - 9,208
-
Total funds 359,807 356,834 261,198 455,443
Balance at Transfer Balance at 31
1 January Incoming Resources between December
2022 resources expended funds 2022
£ £ £ £ £
Unrestricted funds
General 109,235 323,470 182,956 (45,000) 204,749
Designated – Financial inclusion 45,000
45,000
Designated - Warehouse 130,407 24,985 - 105,422
Total Unrestricted 239,642 323,470 207,941 - 355,171
Restricted funds 6,188 2,199 3,751 - 4,636
Total funds 245,830 325,669 211,692 359,807

10 Analysis of net assets between funds

Unrestricted funds

General
£
Designated
£
Total
£
Restricted
funds £
Total funds
2023
£
Tangible fixed assets 13,329
-
13,329
2,421
15,750
Current assets 291,865
155,658
447,523
6,787
454,310
Current liabilities (1,617)
(13,000)
(14,617)
-
(14,617)
Total net assets 303,577
142,658
446,235
9,208
455,443
Unrestricted funds
General
Designated
Total
Restricted
funds
Total funds
2022
£

£
£
£
£
Tangible fixed assets 154
-
154
509
663
Current assets 110,769
130,407
241,176
5,679
246,855
Current liabilities (1,688)
-
(1,688)
(1,688)
Total net assets 109,235
130,407
239,642
6,188
245,830

16

Warwick District Foodbank

Notes to the Financial Statements for the Year Ended 31 December 2023

11 Analysis of net liquid funds

11
Analysis of net liquid funds
At 1 January
At 31
December
2023
Cash flow
2023
£
£
£
Cash at bank and in hand 355,428
67,260
422,688
355,428
67,260
422,688
Net liquid funds
At 1 January
At 31
December
2022
Cash flow
2022
£
£
£
Cash at bank and in hand 240,874
114,554
355,428
240,874
114,554
355,428
Net liquid funds

17