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2021-12-31-accounts

Charity registration number: 1160705

Warwick District Foodbank

Annual Report and Financial Statements for the Year Ended 31 December 2021

Michael Fairbotham Independent Examiner 11, Simpkins Close Weston under Wetherley Royal Leamington Spa, Warwickshire. CV33 9GE

Warwick District Foodbank

Contents

Contents
Reference and Administrative Details 1
Trustees' Report 2 to 6
Statement of Trustees' Responsibilities 7
Independent Examiner's Report 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to the Financial Statements 11 to 17

Warwick District Foodbank

Reference and Administrative Details

Chairman

David Witham

Other Trustees

Anthony Manning John Skillicorn Maxine Rai Brian Cooper Peter Davis Mary Briggs

Other Officers

John Holmes - Treasurer

Principal Office

Unit 8 Trident Business Centre Trident Park Poseidon Way Warwick Warwickshire CV34 6SW

Charity Registration Number

1160705

Bankers

CAF Bank Limited 25, Kings Hill Avenue, Kings Hill, West Malling, KENT ME19 4JQ

Independent Examiner

Michael Fairbotham-AIMS Accountant Independent Examiner 11, Simpkins Close Weston under Wetherley Royal Leamington Spa, Warwickshire. CV33 9GE

1

Warwick District Foodbank

Trustees' Report for the year to 31 December 2021

1. Structure, Governance and Management

1.1. Governing Document

Warwick District Foodbank is a Charitable Incorporated Organisation (CIO). The trustees adopted a constitution on 1st March 2015 in accordance with the ‘foundation model’ published by the Charity Commission. The Warwick District Foodbank was established for charitable purposes for the public benefit and entered onto the Register of charities on 2nd March 2015 with the Registered charity Number 1160705.

1.2. Trustee Selection and Management

Warwick District Foodbank is managed by a Board of Trustees selected due to their broad range of relevant skills and strong endorsement of the organisation’s objectives. The duty of members of the Board is as follows:

(a) to exercise his or her powers and to perform his or her functions as a trustee of the charity in the way he or she decides in good faith would be most likely to further the purposes of the charity; and

(b) to exercise, in the performance of those functions, such care and skill as is reasonable in the circumstances having regard in particular to:

(i) any special knowledge or experience that he or she has or holds himself or herself out as having; and

(ii) if he or she acts as a Trustee of the charity in the course of a business or profession, to any special knowledge or experience that it is reasonable to expect of a person acting in the course of that kind of business or profession.

At the Annual General Meeting (AGM) of the members of the charity, one-third of the trustees shall retire from office. The vacancies so arising may be filled by the decision of the members at the AGM.

The Trustees met on 8 occasions during the course of 2021 to review performance and monitor the organisation’s progress in meeting objectives. At these meetings the Operations Manager presented a report detailing the food collected, food distributed, vouchers issued, signposting and other ad hoc issues for monitoring. The Treasurer also presented a set of financial statements for each relevant period to ensure budgets and forecasts were understood and adhered to.

1.3. Related Organisations

Warwick District Foodbank is affiliated to the Trussell Trust, a charity based in Salisbury. The Trussell Trust runs the only national network of foodbanks, giving emergency food and support to people in crisis across the UK. Warwick District Foodbank is proud to be part of Trussell Trust’s network.

2

Warwick District Foodbank

Trustees' Report for the year to 31 December 2021

1.4. Management of Risk

The Trustees have adopted a broad range of policy documents that are intended to manage and minimise risk. The policies include Health & Safety, Safeguarding Trust, Lone Workers and Working with Vulnerable Persons and Data Protection amongst others. The policies are reviewed annually by the Board of Trustees and updated or amended where appropriate.

The Trustees, Operations Manager, Warehouse Coordinator, Session Leaders and Volunteers are all regularly offered training sessions covering differing aspects of running a foodbank. Recently training was provided relating to “signposting”, the process by which we ensure that clients receive assistance in resolving their crisis.

As Warwick District Foodbank is affiliated to the Trussell Trust, part of the condition of affiliation is a regular quality assurance inspection to ensure that we comply with Trussell Trust policies, procedures and best practice. Quality assurance inspections are undertaken regularly to ensure compliance to both Trussell Trust parameters and all legislative frameworks applicable.

2. Objectives and Activities

2.1. Charitable objectives

To relieve persons in Warwick, Leamington Spa, Kenilworth and the surrounding area that are in financial hardship in such ways as the Trustees from time to time think fit, in particular, but not exclusively by:

a) Providing emergency food, essential toiletries, and household items to individuals and families in need and/or for distribution by charities or other organisations working to prevent or relieve poverty

b) Such other means, including but not limited to the provision of support or signposting to relevant information and other advisory services and to provide such services with a Christian ethos, supported by churches in Warwick, Leamington Spa, Kenilworth and the surrounding area.

2.2. Activities

3

Warwick District Foodbank

Trustees' Report for the year to 31 December 2021

2.3. Public Benefit Statement

The Trustees confirm that we have complied with our duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising our powers and duties.

3. Achievements and Performance

3.1. Summary and Achievements

2021 was dominated by two events: the continuation of the Covid 19 pandemic and our move to the new warehouse.

The Foodbank had received an unprecedented level of financial giving during 2020. Income continued at a healthy level into 2021. In addition, warehousing had long been an operational issue. We had been using space at All Saints Emscote as our principal warehouse and space at Baxi in Warwick as our backup warehouse with lots of movement between the two.

The trustees came to the view that in the light of the exceptional 2020 income the Foodbank could commit to leasing a commercial warehouse on a 5 year lease. We are extremely grateful to our staff and volunteers who assisted with the transition. It was a monumental task against a background of continued public heath restrictions. We are also grateful to Wright Hassell, a local form of solicitors, who donated their services in connection with the legal work. We continue to use All Saints Emscote as our back up warehouse.

The trustees resolved to set aside money in the Foodbank’s financial statements as a designated fund sufficient to cover the anticipated cost of the warehouse over the period of the lease. This can be seen in note 9 to the financial statements. The anticipated full cost over the period of the lease is £147,083.

Unfortunately, the need for Foodbank in our operating region continued to be strong over the past year. We service this need by operating seven distribution centres around Warwick, Leamington Spa, Kenilworth and the surrounding areas.

The alleviation of suffering provided by Foodbank and the compassionate way it is delivered is in the main thanks to the many willing and capable volunteers who give so selflessly of their own time. We thank them all for their incredible work. We also again pay credit to the operations team led by our Operations Manager for their enthusiasm, energy and the gracious way in which they deal with clients and volunteers.

We are extremely grateful to all the local people organisations and businesses who continue to be generous in the donation of food and money. They have responded wonderfully to the current pandemic. Donations of food have grown to keep pace with the higher level of demand. In addition, financial giving has been very strong. This has allowed the foodbank to afford the increase in hours of our paid staff that has arisen as a result of our revised operating methods and higher demand during the pandemic. Many of our volunteers had to temporarily withdraw as they were in vulnerable age or health groups. As a result of that and the suspension of signposting, smaller teams have been on site for longer periods to run foodbank sessions of the same length.

5

Warwick District Foodbank

Trustees' Report for the year to 31 December 2021

3.2. Performance

Statistics for 1st January 2021 to 31st December 2021 full year:

----- Start of picture text -----
Year 2021 2020
Clients fed 6,743 in total
2,399 children
4,344 adults
Total food distributed 66,067 Kg
Total vouchers fulfilled 3056
----- End of picture text -----

The four most common reasons for clients visiting Warwick District Foodbank in 2021:

----- Start of picture text -----
Reason for visit % of total share
Low income 55
Debt 10
Benefit changes 9
Benefit delays 8
----- End of picture text -----

The age profile of clients:

----- Start of picture text -----
Age bracket Number of clients %
0-16 years old 2401 36
17-24 years old 530 8
25-64 years old 3659 54
65+ years old 134 2
----- End of picture text -----

Status of clients:

s:
Status % of total share
Single persons 50
Single parent 15
Couple 11
Family 19

Most frequent referring agencies:

----- Start of picture text -----
Agency Number of vouchers
issued
Warwickshire Local Welfare 855
Helping Hands, (Leamington) 226
Warwick District Foodbank 174
P3 160
Brunswick Healthy Living 155
Warwick DC Housing Services 111
Salvation Army Way Ahead 101
----- End of picture text -----

5

Warwick District Foodbank

Trustees' Report for the year to 31 December 2021

3.3 Financial Performance

Last year we reported that, in the light of Covid, more people and organisations had wanted to support the work of the Foodbank than ever before which had resulted in a significant change in our financial health. In section 3.1 we have explained how we are applying those funds.

Even with the increased costs associated with having our own warehouse the Foodbank is still achieved a surplus in 2021.

4. Goals and Objectives for 2022

One area of our work that had to be suspended owing to Covid was signposting. This is where we speak to clients attending sessions to establish whether they are receiving assistance in resolving their crisis. If they need additional assistance, we refer them on to agencies who can help them.

Such conversations were suspended to minimise the risk of virus transmission and also because of reduced volunteer numbers as older people were not able to volunteer.

We recognise the importance of signposting and are investigating ways of engaging outside assistance to boost this activity.

Approved by the Trustees on 7 April 2022 and signed on their behalf by:

David Witham

Chair of the Board of Trustees

6

Warwick District Foodbank

Statement of Trustees' Responsibilities

The trustees are responsible for preparing the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.

The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

7

Warwick District Foodbank

Independent Examiner's Report to the trustees of Warwick District Foodbank

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 December 2021 which are set out on pages 9 to 17.

Respective responsibilities of trustees and examiner

As the charity’s trustees of Warwick District Foodbank you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Warwick District Foodbank's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of Warwick District Foodbank as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Michael Fairbotham Independent Examiner

11, Simpkins Close Weston under Wetherley Royal Leamington Spa, Warwickshire. CV33 9GE

8

Warwick District Foodbank

Statement of Financial Activities for the Year Ended 31 December 2021

Statement of Financial Activities for the Year Ended 31 December 2021
Note Unrestricted
Restricted
Total
funds
funds
2021
£
£
£
Income and Endowments from:
Donations and legacies 242,591
2,399
244,990
Expenditure on:
Charitable activities (193,252)
(5,346)
(198,598)
Total expenditure (193,252)
(5,346)
(198,598)
Net movement in funds 49,339
(2,947)
46,392
Reconciliation of funds
Total funds brought forward 190,303
9,135
199,438
Total funds carried forward
8
239,642
6,188
245,830
Note Unrestricted
Restricted
Total
funds
funds
2020
£
£
£
Income and Endowments from:
Donations and legacies 343,132
5,902
349,034
Expenditure on:
Charitable activities (169,582)
(3,259)
(172,841)
Total expenditure (169,582)
(3,259)
(172,841)
Net movement in funds 173,550
2,643
176,193
Reconciliation of funds
Total funds brought forward 16,753
6,492
23,245
Total funds carried forward
9
190,303
9,135
199,438

All of the charity's activities derive from continuing operations during the above two periods. The funds breakdown for 2021 is shown in note 9.

9

Warwick District Foodbank

(Registration number: 1160705) Balance Sheet as at 31 December 2021

Note 2021
2020
£
£
Fixed assets
Tangible assets
6
663
2,643
Current assets
Debtors
7
5,981
294
Cash at bank and in hand 240,874
204,456
246,855
204,750
Creditors: Amounts falling due within oneyear
8
(1,688)
(7,955)
Net current assets 245,167
196,795
Net assets 245,830
199,438
Funds of the charity:
Restricted funds 6,188
9,135
Unrestricted income funds
Unrestricted funds 239,642
190,303
Total funds
9
245,830
199,438

The financial statements on pages 5 to 15 were approved by the trustees, and authorised for issue on 7 April 2021 and signed on their behalf by:

Mr David Witham Chairman

10

Warwick District Foodbank

Notes to the Financial Statements for the Year Ended 31 December 2021

1 Accounting policies

Statement of compliance

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

Basis of preparation

Warwick District Foodbank meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.

Exemption from preparing a cash flow statement

The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.

Going concern

The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.

Income and endowments

Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.

Gifts in kind

Gifts in kind are recognised in different ways dependent on how they are used by the charity:

(i) Those donated for onward transmission to beneficiaries, such as food and similar items, are included in the Statement of Financial Activities as incoming resources and resources expended when they are distributed. They are valued at the amount the charity would have had to pay to acquire them.

(ii) Those donated for use by the charity itself, such as when a church donates the time of an employed lay worker to act as a session leader, are included when receivable. They are valued at the amount the charity would have had to pay to acquire them. Where a donor provides otherwise redundant storage space it is no value is attributed as there is effectively no cost to the donor.

11

Warwick District Foodbank

Notes to the Financial Statements for the Year Ended 31 December 2021

Expenditure

All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Other support costs are allocated based on the spread of staff costs.

Charitable activities

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Taxation

The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

Tangible fixed assets

Individual fixed assets costing £100.00 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.

Depreciation and amortisation

Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:

Asset class Depreciation method and rate
Computer Equipment 33.33% straight line
Office Equipment 20.00% straight line
Motor Vehicles 25.00% straight line

Cash and cash equivalents

Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.

12

Warwick District Foodbank

Notes to the Financial Statements for the Year Ended 31 December 2021

Trade creditors

These are obligations to pay for goods or services that have been acquired in the ordinary course of business from suppliers. Accounts payable are classified as current liabilities if the charity does not have an unconditional right, at the end of the reporting period, to defer settlement of the creditor for at least twelve months after the reporting date. If there is an unconditional right to defer settlement for at least twelve months after the reporting date, they are presented as non-current liabilities.

Liabilities are recognised initially at the transaction price and subsequently measured at amortised cost using the effective interest method.

Fund structure

Unrestricted Funds General Fund Designated – Warehouse fund Restricted Funds Vehicle Running Costs Vehicle Capital Food Fund Asda Fund

Financial instruments

Classification

Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.

Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.

Recognition and measurement

All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.

Financial assets and liabilities are only offset in the statement of financial position when, and only when there exists a legally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.

Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party.

Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires.

13

Warwick District Foodbank

Notes to the Financial Statements for the Year Ended 31 December 2021

2 Income from donations and legacies

Unrestricted
funds
Restricted Total Total
General funds 2021 2020
£ £ £ £
Donations, Gifts and Grants 123,758 2,399 126,157 234,233
Gifts in kind - services 1,872 - 1,872 1,872
Gifts in kind – food etc. 116,961 - 116,961 112,929
242,591 2,399 244,990 349,034

3 Trustees remuneration and expenses

No trustees, nor any persons connected with them, have received any remuneration from the charity during the year.

No trustees have received any reimbursed expenses or any other benefits from the charity during the year.

4 Taxation

The charity is a registered charity and is therefore exempt from taxation.

5 Staff costs

The aggregate payroll costs were as follows:

2021
2020
£
£
Staff costs during the year were:
Wages and salaries 42,013
41,039

The monthly average number of persons (including senior management / leadership team) employed by the charity during the year expressed as full time equivalents was as follows:

2021
2020
No
No
Employees 2
2

No employee received emoluments of more than £60,000 during the year

14

Warwick District Foodbank

Notes to the Financial Statements for the Year Ended 31 December 2021

6 Tangible fixed assets

6
Tangible fixed assets
Furniture and
equipment Motor vehicles Total
£ £ £
Cost
At 1 January 2021 1,822 8,148 9,970
Additions 230 - 230
At 31 December 2021 2,052 8,148 10,200
Depreciation
At 1 January 2021 1,725 5,602 7,327
Charge for theyear 173 2,037 2,210
At 31 December 2021 1,898 7,639 9,537
Net book value
At 31 December 2021 154 509 663
At 31 December 2020
97 2,546 2,643

7 Debtors

2021
£
2020
£
Prepayments
2,561
294
Other debtors
3,420
-
5,981
294

8 Creditors: amounts falling due within one year

2021
2020
£
£
Trade creditors 59
70
Other taxation and social security 1515
1,126
Other creditors 114
123
Deferredgrants -
6,636
1,688
7,955

15

Warwick District Foodbank

Notes to the Financial Statements for the Year Ended 31 December 2021

9 Funds

Balance at 1
January 2020
£
Incoming
resources
£
Resources
expended
£
Transfer
between
funds
£
Balance at 31
December
2021
£
Balance at 1
January 2020
£
Incoming
resources
£
Resources
expended
£
Transfer
between
funds
£
Balance at 31
December
2021
£
Unrestricted funds
General
190,303
242,591
176,576
(147,083)
109,235
Designated - Warehouse
-
16,676
147,083
130,407
Total Unrestricted
190,303
242,591
193,252
-
239,642
Restricted funds
9,135
2,399
5,346
-
6,188
Total funds
199,438
244,990
198,598
245,830
Balance at 1
January 2019
£
Incoming
resources
£
Resources
expended
£
Transfer
between
funds
£
Balance at 31
December
2020
£
Unrestricted funds
General
16,753
343,132
169,582
-
190,303
Restricted funds
6,492
5,902
3,259
-
9,135
Total funds
23,245
349,034
172,841
-
199,438
10
Analysis of net assets between funds
Unrestricted funds
General
£
Designated
£
Total
£
Restricted
funds £
Total funds
2021
£
Tangible fixed assets
154
-
154
509
663
Current assets
110,769
130,407
241,176
5,679
246,855
Current liabilities
(1,688)
-
(1,688)
(1,688)
Total net assets
109,235
130,407
239,642
6,188
245,830
Unrestricted
funds
General
£
Restricted
funds
£
Total funds
2020
£
97
2,546
2,643
198,161
6,589
204,750
(7,955)
-
(7,955)
190,303
9,135
199,438
Tangible fixed assets
Current assets
Current liabilities
Total net assets

16

Warwick District Foodbank

Notes to the Financial Statements for the Year Ended 31 December 2021

11 Analysis of net liquid funds

11
Analysis of net liquid funds
At 1 January
2021
Cash flow
At 31
December
2021
£
£
£
Cash at bank and in hand 204,456
36,418
240,874
Net liquid funds 204,456
36,418
240,874
At 1 January
2020
Cash flow
At 31
December
2020
£
£
£
Cash at bank and in hand 19,439
185,017
204,456
Net liquid funds 19,439
185,017
204,456

17