## **Trustees’ Annual Report for the period**
**From 01/04/2023 Period start date. To 31/3/2024 Period end date. Charity name: JOINT CIVIL AID CORPS Charity registration number: 1160699**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Joint Civil Aid Corps (JCAC) is the Civil
Defence organisational body responsible
for the management and development of
both the Civil Aid Volunteer Corps (CAVC)
and the Community Resilience Volunteers,
and the Civil Cadet Corps (CCC) which is
planned for the future. Its purpose is to
provide a credible and disciplined body of
civilian volunteers in order to offer aid and
support to the emergency services, civil
authorities and agencies, and other
voluntary organisations in times of need
(including adverse weather), disasters and
terrorist occurrence. It will achieve this
through the provision of: training for all
members; an organised and structured
organisation; co-operation with other
organisations and bodies whether
professional or voluntary; Educating the
public on matters relating to community
resilience; and any other related and
appropriate areas, at the Trustees
discretion, in order to fulfil the aim of the
protection of life and property.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|This charity is a Civil Defence (Emergency
Support) organisation, training in
emergency skills that will enable the
members to support the professional
services in times of need. In doing so, it
also intends to help develop ‘Community
Resilience’ throughout the areas it is based
within. The training also enables members
to support community events through first
aid support, communications, and security.
Civil Defence is a particular style of
Emergency Support with volunteers being
trained as ‘generalists’ in various key skills
that will make them instantly useful in
support of professional services. These
skills include, but not limited to: Search and
Rescue, First Aid, Security,
Communications, Logistics, Auxiliary Fire.
**OUR GUIDING PRINCIPLES:**
• Our concept of ‘ONE PEOPLE’,
regardless of the labels Society chooses to
place on people and groups. Everyone’s
beliefs, cultural background, and lifestyle is
personal to each individual and should be
respected as such. Barriers are formed
from labelling people due to differences.
Removing the labels helps to remove
barriers.
• Our expectation that inclusion and
integration throughout all communities is
the way forward in a Society that professes
to be multi-cultural and must always be
encouraged.
• Our desire to make each community self-
reliant and capable of supporting itself in
times of need from the young to senior.
• Our belief that there is a place for
everyone wishing to be a part of the Corps,
with roles available to suit the capabilities
of our volunteers.
• Our belief in Cooperation and
Coordination, not Competition and
Ignorance.
• Our concept of ‘Bondship’ is the heart of
the Corps – this is the camaraderie forged
through training and working together
operationally, and where bonds develop.|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|You will see from above; the Corps has
been setup to benefit the public in many
ways and is at the heart of everything the
Corps does. So, to answer the question,
yes, the Trustees have regard for the
guidance onpublic benefit.|
**Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference
|Policy on grant making|Para 1.38|**N/A**|
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38|**N/A**|
|Contribution made by
volunteers|Para 1.38|The organisation is a voluntary Civil
Defence organisation, and the Chief Officer
and Trustees are grateful for all the work
the senior volunteers do to assist in the
runningof the Corps.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The lack of funds, and difficulties obtaining
suitable insurance, has held back the
Corps’ ability to actively support
communities or other organisations.
However, that is already changing, with
basic operations already starting. The
Corps is a unique entity in the charity and
non-profit arena and does not easily fit
within the perceived scope of charities that
deal with social issues that make the
media, and therefore easier to understand.
The Corps simply approaches such issues
from a different direction. By its very
nature, the Corps is open to all, and has
considered how that could work. This
means members will become a part of an
organisation that cares. It will provide
training and education; it can give direction
and structure; respect and confidence;
recognition and appreciation. It will make
people feel a part of something that will
help and support their communities from
within. This in itself will help in someway
towards supporting the resolution of some
local issues in practical terms, and by
providing opportunities for change.
People can come to us, regardless of
background or circumstances, and the
Corps will do its best to help and support.
The other aspect is being a voluntary
reserve to the professional Emergency
Services, particularly with their diminishing
numbers and increased expectations, when
and wherever support is needed to
safeguard and protect communities and
members of the public.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set.|Para 1.41|With the battle for funding continuing, the
Corps has more than doubled last year’s
income and continues to development
strongly and building on the relationships
with other organisations and authorities.
The successful obtaining of suitable
insurance has seen an increase in
operational activities over the last twelve
months. The long-awaited insurance has
made a big difference in the Corps’ ability
to develop towards full operational status.
As the only Civil Defence (CD) charitable
organisation known across the world,
currently, such insurance has been difficult
to obtain. All international CD
organisations are supported by their
governments, and so the insurance is
automatically covered. Although, building a
relationship and recognition with the UK
Government, the Corps remains an
independent charity, and unique amongst
all other UK charities and resilience
organisations.
To assist with funding, the Corps took on a
professional fundraiser on a retained basis.
However, the fundraiser let us down badly,
putting grant application out calling us a
corporation, regardless of the information
she was provided, and so we were not
awarded any grants during the year.
Needless to say, the fundraiser was
released from her agreement. The
reluctant, but necessary decision to
instigate subscriptions, has certainly helped
over the year, showing benefit and growth
for the Corps, allowing for external courses
to become available to volunteers and
insurance gained.|
|---|---|---|
|Performance of fundraising
activities against objectives
set.|Para 1.41|Our uniqueness continues to see us
sidelined for more mainstream, media and
social friendly charities. At the time writing
this review, the Corps has gained the
support of another fundraiser with direct
experience in the voluntary emergency
service arena. As we move forward with a
new fundraising adviser in support, we will
be in a better position to monitor the
performance of our fundraising activities.|
|Investment performance
against objectives|Para 1.41|**N/A**|
|Other||**N/A**|
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Although funding is slow, and a little
sparse, the income for last year has
increased by over a third from the previous
12 months. The commitment of the senior
officers has ensured the Corps remains
stable and set for its continuing
development and future.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity does not currently have any
reserves.|
|Amount of reserves held|Para 1.22|**N/A**|
|Reasons for holding zero
reserves|Para 1.22|The charity simply does not have sufficient
funds to allow for reserves.|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties, the Corps will
succeed.|
|**Additional information (optional)**
You may choose to include further statements||where relevant about:|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Corps is funded through donations and
grants. From April 2023, the Corps
instituted subscriptions from its members in
order to provide much needed cashflow.|
|Investment policy and
objectives including any
social investment policy
adopted.|Para 1.46|**N/A**at this time.|
|A description of the principal
risks facing the charity|Para 1.46|The main risk is lack of funding. Without
funding, training, uniforms, and equipment
cannot bepaid for,nor costs covered.|
|Other||**N/A**|
## **Structure, Governance and Management**
|**Description of charity’s trusts:**|**Description of charity’s trusts:**||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution|
|How is the charity
constituted?
(e.g.: unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisation|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Appointment by the Chief Officer and
Board of Trustees|
|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and trainingof trustees.|Para 1.51|This is currently continuously under review
and added to as the Corps continues its
development.|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Corps, as an operational voluntary
emergency support organisation, works on
a hierarchical structure and works
alongside other voluntary organisations, as
well as in support of the professional
emergency services.|
|Relationship with any
related parties|Para 1.51|The Corps is a key member of the Civil
Defence Association and a founding
member of the new Council of Civil
Defence organisations.|
|Other|||
## **Reference and Administrative details**
|Charityname|Joint Civil Aid Corps|
|---|---|
|Other name the charityuses|It is also beingtermed as “The Corps”|
|Registered charitynumber|1160699|
|Charity’s principal address|20 Crowborough Lane
Kents Hill
Milton Keynes
MK7 6HF|
**Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled to**
**appoint trustee (ifany)**|
|---|---|---|---|---|
||Julie Hooker|||Colin Harmsworth, Chief Officer|
||Edward John Firmin|||Colin Harmsworth, Chief Officer|
||Suzan Bull|||Colin Harmsworth, Chief Officer|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets **N/A** held in this capacity. Name and objects of the charity on whose behalf the assets are held and how this **N/A** falls within the custodian charity’s objects. Details of arrangements for safe custody and segregation of such assets **N/A** from the charity’s own assets.
## **Additional information (optional)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**|**Name**|**Address**|
||||
||||
||||
||||
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Colin Thomas Harmsworth ~~OO~~ **Position (e.g.,** Founder and Chief Officer of the Joint Civil **Secretary, Chair, etc)** Aid Corps ~~**a**~~ **Date:** 04/10/2024 ~~oo~~
## Statement of Financial Status
|**Income and Expenditure**||||
|---|---|---|---|
||2021-22|2022-23|2023-24|
||(1 Apr - 31|(1 Apr - 31|(1 Apr - 31|
||Mar)|Mar)|Mar)|
||**Total**|**Total**|**Total**|
|**Incoming resources:**|**£**|**£**|**£**|
|Donations|3,115.08|4,350.53|5,447.40|
|Grants|0.00|2,611.66|0.00|
|Interest|||0.91|
|Subscriptions|||3,590.06|
|Other|||868.21|
|**Total Incoming resources:**|**3,115.08**|**6,962.19**|**9,906.58**|
|**Resources Expended:**||||
|Stationery & Sundry|150.00|0.00|195.04|
|Fuel|||121.00|
|Fundraising|||629.99|
|Printing & Postage|95.72|0.00|38.43|
|Insurances|259.26|0.00|995.00|
|Website & I.T.|1,570.02|1,801.43|1,125.12|
|Accreditations|234.00|234.00|114.00|
|Training|||3,583.60|
|Uniforms|569.37|196.45|2,243.47|
|Bank fees|||77.61|
|Catering|||921.19|
|Ads/ Marketing|0.00|0.00|846.48|
|Miscellaneous|598.16|120.03|904.98|
|Depreciation|601.00|942.98|660.09|
|**Total Resources Expended:**|**4,077.53**|**3,294.89**|**12,456.00**|
|**Income - Expenditure:**|**-962.45**|**3,667.30**|**-2,549.42**|
|Assets brought forward|1,544.34|1,402.33|2,200.29|
|Cash balances brought forward|1,219.96|399.52|3,268.86|
|**Reconciliation of Funds:**|**1,801.85**|**5,469.15**|**2,919.73**|
|**Represented By:**||||
||**Total**|**Total**||
|**Assets:**|**£**|**£**||
|Tangible Assets|1,402.33|2,200.29|1,540.20|
|Cash at bank and in hand|399.52
|3,268.86
|1,379.53|
|**Total Funds:**|**1,801.85**|**5,469.15**|**2,919.73**|
**----- Start of picture text -----**
Ox oe
“CN@!
Oj,
**----- End of picture text -----**