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2020-12-31-accounts

Hazel Hill Trust

www.hazelhill.org.uk | Registered charity no: 1160691 |10th Sept 2021

Annual Report 2020

Charity No: 1160691 Company No: 9329552

Registered office:

C/o MARTIN & COMPANY ACCOUNTANTS 2 VICTORIA GROVE BRIDPORT DORSET DT6 3AA

Investment advisors: Holden and Partners, Investment, The Piano Works, 117 Farringdon Road, London, EC1R 3BX

Contents: Chair’s statement - 1 Trustees’ report - 2 Independent examiner’s report - Pg.10 Statement of financial activities - Pg. 11 Balance sheet - Pg. 12 Notes to accounts - Pg. 14 Income and expenditure account - Pg.19

Hazel Hill Trust Registered Charity: 1160691. Company limited by guarantee no.9329522 Registered address: Martin & Co. Accountants, 2 Victoria Grove, Bridport, Dorset DT6 3AA

Chair’s statement

The Coronavirus pandemic of 2020 is an example of the kind of shocks that climate and ecological breakdown will trigger. Since the beginning, Hazel Hill Trust has aimed to work to help people build their resilience to enable them to respond to shocks such as these. But our knowledge of the subject matter has not made us immune, and our operations have been significantly affected.

The majority of our large groups cancelled their bookings, putting a significant dent in our income, and uncertainty about access to the wood in a Covid-safe way meant many of our pre-arranged programme activities could not take place. But despite the limitations, we adapted our plans and tried new things.

In the deepest moments of lockdown we created online access to the wood for those who could not leave the house - something that we would have seemed alien before the lockdown that became a rich connection for people in these strange times. As small groups were allowed to travel again, we opened the wood up for household retreats, allowing dozens of families to spend time together in nature and giving much needed respite. And almost all the way through we were able to run and indeed grow our on-site volunteer conservation programme, permitted under the lockdown rules as it is a mutual support activity.

That the charity has survived 2020 is a testament to the hard work of staff and Trustees, many of whom have volunteered significant amounts of time to keep operations running. Through significant cut backs and innovation in delivery. We have found we have been able to trim our costs while maintaining financial viability. We are now positioned to respond to 2021 in an agile way, and we plan to return to full operations as and when restrictions allow.

But in 2021, we don’t just want to survive, we want to thrive and to help others do the same. To do this, we need to revisit our mission for the new context we are in. Key to the regrowth of our charity is the wellbeing of our team and to this end in 2021 we plan to make qualifying members of staff fully employed. We also need to re-establish connection with our community of supporters. So much of what we do at Hazel Hill is enabled through connection with the wood, and so we need to bring people back here after so much time away.

A significant element of our plans for the future is the opening of the Hideaway, our new accommodation block. Originally due for completion in 2019, bad weather and then the pandemic have delayed its opening until 2021. When complete, the building will enable us to welcome a wider diversity of people to the wood, enabling us to work with more people to increase wellbeing, resilience and understanding of sustainability.

The Trust is deeply grateful for the support it receives from the following people and organisations: Hedley Foundation, Alan Heeks, National Heritage Lottery Grant, New Hampshire EU Leader scheme, Postcode Lottery, St James’s Place Foundation, Tesco Bags of Help.

Oliver Broadbent

Chair of Trustees.

Hazel Hill Trust Registered Charity: 1160691. Company limited by guarantee no.9329522 Registered address: Martin & Co. Accountants, 2 Victoria Grove, Bridport, Dorset DT6 3AA

1

The Report of the Trustees for the Year to 31st December 2020

Introduction to Hazel Hill Trust

Our vision is for Hazel Hill Wood to be a rich and thriving woodland where people can nourish their connection with the land, themselves and each other with the aim of developing personal resilience, well-being and a greater understanding of sustainable living.

Hazel Hill is a beautiful, secluded 70-acre wood and sustainable retreat education centre, seven miles from Salisbury. It has off-grid residential facilities for up to 22 visitors. Alan Heeks bought Hazel Hill Wood in 1987 and managed it as a non-profit education centre since 1992. He gifted it to Hazel Hill Trust, which became a registered charity in July 2015 and took over the ownership and operation of Hazel Hill Wood at that point.

Objects of the charity

The objects of the Charity as stated in the Articles of Association are:

Hazel Hill Trust Registered Charity: 1160691. Company limited by guarantee no.9329522 Registered address: Martin & Co. Accountants, 2 Victoria Grove, Bridport, Dorset DT6 3AA

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Achievements in 2020

Woodland conservation

Everything we do at Hazel Hill supports the aim of ensuring that Hazel Hill is a rich and thriving woodland. It is through working in the wood, be it actively or reflectively, that we deliver our aims of improving resilience, wellbeing and understanding of sustainability.

In 2020 we continued to follow our Forestry and Conservation 10-year plan, which has the following conservation principles:

We see our achievements in woodland conservation work as follows:

Wildlife recording - this is essential for us to understand the impact of our work on the biodiversity of the woodland. There were no official wildlife records between 2009-2018. Establishing and increasing biological recording has been a key aim for us since 2018. In 2018 we gathered 182 records; in 2019 we gathered 345. Unfortunately, lockdown meant we couldn’t run our annual BioBlitz weekend at which we gather hundreds of records, but despite the Covid restrictions of 2020 we were still able to gather 121 biological records.

In 2019 we began bird next box, butterfly, dormouse and fungus surveys. Our plan for 2020 had been for volunteers to complete a larger proportion of these surveys but lockdown restrictions meant that our Conservation and Education Coordinator completed many of these herself, with support form volunteers at the end of the summer. This year a plant expert volunteer spotted an interesting orchid “broad-leaved helleborine” in July which, on looking into historical records, was first recorded in 2014 hasn’t been recorded again since then.

Regenerative ride management - One of our main woodland conservation achievements of 2020 has been to develop a new zero-carbon approach to managing our glades and rides that increases the range of habitats available to invertebrates. Glades are clearings within the wood and rides are linear open spaces (generally with paths in the middle) - they are both particularly rich in wildlife, and require active management. The rides and glades have previously been cut with a tractor and brushcutter/strimmer.

Our new approach is to go back to an older method of open-space management, scything. We brought in a scythe trainer to teach this traditional skill to our team and regular volunteers. Rather than mowing the full width of the rides with mechanical equipment, we are now using scything to to cut between ¼ and ½ of the rides each year. This creates a more varied structural diversity - some

Hazel Hill Trust Registered Charity: 1160691. Company limited by guarantee no.9329522 Registered address: Martin & Co. Accountants, 2 Victoria Grove, Bridport, Dorset DT6 3AA

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species prefer short grass and others prefer longer vegetation. Also by removing the cuttings by raking into piles we are restoring wildflower diversity while creating new habitats for invertebrates and small mammals.

The approach is illustrative of regenerative design - where our interventions are good for environmental and human health. By switching to a more manually intensive method of working we can bring in more volunteers to work in the wood, which in turn increases their resilience and wellbeing through contact with nature. At the same time we are increasing the biodiversity of the ecosystem and reducing our pollution.

A thriving community of volunteers - a big achievement for us is to have a sustain and growing team of volunteers who are able to undertake more and more conservation tasks themselves. This year volunteers have helped us to complete:

Internal programmes

Internal programmes is the name we give to the activities and events that we facilitate ourselves to deliver the aims of the charity.

Nature connection during lockdown

Our biggest achievement in our internal programmes was to be able to continue to offer a range - albeit reduced - of activities to enable local people to connect with nature during the lockdown. In doing so we were able to maintain and grow the community of people we serve despite the restrictions and continue to help to build people’s resilience and wellbeing.

This ability to change our delivery plans was enabled in large part by the majority of our funders, making their funding unrestricted, while the rest allowed us to adapt our projects to be in line with what was feasible under the circumstances.

During the deepest levels of lockdown we facilitated four online nature-based wellbeing sessions, which we called ‘Hazel Hill Woodland Takeaways: Delivering Woodland Wellbeing to You’. These were warmly received with feedback proving how sorely needed access to nature was during that time.

In addition, our Conservation and Education coordinator set up a weekly, 90-minute Zoom session with our volunteers to keep them up to date, enthused and educated about the wood. Each of the 10 sessions included a conservation educational piece and a discussion time where all participants had the opportunity to share their environmental knowledge and skills. Many started growing their own vegetables as a result of these meetings.

Volunteer Conservation Days

Our Volunteer Conservation Days had a successful year, with only 3 planned sessions missed due to the pandemic (April-June). Our longest standing regular volunteers, Brian and Chris, have now been with us for over 2 years which is a fantastic milestone. We adapted well to working in a covid-secure way and had lots of positive comments from volunteers and staff as to how good it was to be back at the wood with each other. This was particularly true for those who found the lockdowns difficult, whether they were living on their own or had been furloughed from work. The

Hazel Hill Trust Registered Charity: 1160691. Company limited by guarantee no.9329522 Registered address: Martin & Co. Accountants, 2 Victoria Grove, Bridport, Dorset DT6 3AA

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pandemic seemed to strengthen our core volunteer group, with some previously occasional volunteers coming more regularly (e.g. from a couple of times a year to most months). We were not able to welcome new volunteers from July-December 2020 due to the additional considerations needed to work covid-securely and the need to keep the group size small. Activities undertaken by participants included scything, raking, planting, coppicing, firewood stacking and general care for the Wood.

Quick stats for 2020:

Events

Volunteers Building Week - facilitated before the first lockdown, during this week volunteers stayed at the wood, learnt a range of woodworking skills, and assisted in producing a variety of wood-crafted items for our new Hideaway Building. Events such as these are so valuable because they have benefits for individuals, the enhance the facilities and help to build community around the wood.

Autumn Conservation Weekend - we were pleased to be able to host a covid-secure household bubble conservation weekend, enabling people who have long been connected with the wood but who live further away to contribute to improving the habitat in the wood and to give them the benefit of that time in nature.

Bat Night Experience - just prior to the second lockdown we put on Bat Night. This is an educational evening about bats, giving participants the chance to learn about these fascinating creatures while seeing them fly in the dusk skies. Hearing them call using ultrasonic bat detectors was a new and exciting experience for many.

A big thank you to the following funders (listed alphabetically) who helped us to sustain the Trust as well as to continue delivering our internal programmes during 2020: Awards for All, National Lottery Heritage Fund, Postcode Local Trust, St James’s Place Charitable Foundation and Tesco Bags of Help.

Partner clients

We call the organisations that run events at the wood that help us to fulfill our charitable objectives ‘partner clients’. Many of our partner clients were unable to hold their events at the wood this year due to the lockdown restrictions, however we were able to work with a small number to ensure their events went ahead in line with the restrictions.

External clients

To fund our charitable activities, we let the wood and its facilities out to vetted organisations so that they can run their events. Our ability to let the facilities to groups in this way became extremely restricted and demand dropped almost to zero during the pandemic, causing a major funding gap. As the lockdown restrictions eased, the opportunity arose to let the facilities to small household groups, giving them the chance to spend time in nature after so much time indoors.

Hazel Hill Trust Registered Charity: 1160691. Company limited by guarantee no.9329522 Registered address: Martin & Co. Accountants, 2 Victoria Grove, Bridport, Dorset DT6 3AA

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Making our facilities, designed for large groups, work for small household groups in a Covid-safe way in such a short period of time was a considerable achievement, and helped to plug the financial hole left from the cancellation of larger groups. While letting the facilities to larger groups remains our priority in future, the ability to let the facilities to smaller groups provides us with extra financial resilience.

Facilities improvements

Hideaway construction - we achieved building control sign-off for our new accommodation block, the Hideaway, in July this year. The building is being funded with major donations from the European Agricultural Fund for Rural Development and from Alan Heeks.

Due for completion in December 2019 the building was significantly delayed by bad weather and then by the pandemic. The next phase in the development is to fit out the building. With our operations focused on pivoting our activities and existing accommodation towards a Covid-compliant way of working, we will complete the fit out of the building in the first part of 2021.

When complete, the new building will enable us to provide high-quality, accessible and consistent accommodation for larger groups, both increasing our potential reach and revenue as a charity.

Oak House Heating - to allow us to welcome more groups to the wood in the winter we did a major upgrade to the heating system in our main building, the Oak House. The new wood burning stove provides more heat to the rest of the building and with greater control.

Finance, governance and staffing

Governance

At the start of 2020 our trustees were Amrita Bhohi, Oliver Broadbent (Chair, part), Jo Clark, Jake Farr, Marcos Frangos, Alan Heeks (Chair, part), John Kingston, and Frances Wood. In January 2020 Maros Frangos stepped down as planned, and Jo Clark stepped down to focus on other work needing attention during the pandemic.

On 1st May 2020 Oliver Broadbent succeeded Alan Heeks as Chair, addressing the previously identified succession risk for the charity. In November John Kingston signalled his intention to step down in 2021, and the Trustees agreed to recruit new trustees in 2021.

In the Autumn of 2020 the Trustees began a full review of our risk register and charities policies to ensure consistency, currency and that they are used to inform day-to-day operations.

During the the pandemic the Trustees broke with their regular rhythm of meetings to provide ad hoc support and decision-making to support operations. While not meeting at the wood, the Trustees have continued to meet remotely.

Hazel Hill Trust Registered Charity: 1160691. Company limited by guarantee no.9329522 Registered address: Martin & Co. Accountants, 2 Victoria Grove, Bridport, Dorset DT6 3AA

6

Staff Team

2020 has been an incredibly taxing year for our staff. Due to high staff turnover in 2019, at the start of the year half the team positions were either filled with new members of staff or left unfilled. In January 2020 our new General Manager Julie Filmer took over from Marcos Frangos and began reporting to Oliver Broadbent as incoming Chair of Trustees. It was this team, young in the organisation, that had to navigate the storm of Covid at the same time as delivering a major capital building project.

From fears of job security at the start of the pandemic to having to respond very quickly and intensively to changes in lockdown restrictions, the working conditions have been stressful. And yet, despite all the challenges, the team have shown tremendous resilience in delivering a quickly-altered programme of activities.

With reduced income for 2020, and uncertainty about the path the pandemic would take in 2021, we took the decision in the Autumn to reduce our staffing to better weather the storm. As a consequence we have decided to operate without a Buildings Supervisor, and to reduce General Management time to one day per week until such time as funds are available for the General Manager to return to previous levels of work. To support management, Oliver Broadbent has agreed to take on additional management responsibilities as an executive Chair on a voluntary basis.

Since the start of the charity, we have operated with staff on temporary contracts. In November 2020, the Trustees agreed to work towards offering eligible staff permanent contracts of employment.

Volunteers

Volunteers have been playing a steadily increasing role in operations at the charity, due in large part to having a conservation and education coordinator with sufficient resources to maintain these valuable relationships with Volunteers. In 2021 we plan to develop ways to further support and grow this important part of our charity.

Hazel Hill Trust Registered Charity: 1160691. Company limited by guarantee no.9329522 Registered address: Martin & Co. Accountants, 2 Victoria Grove, Bridport, Dorset DT6 3AA

7

Financial commentary

Our income for 2020 was £197k, of which £80k was funding for the Hideaway project (£55k grant from the New Forest EU Leader grant and £25k donation from Alan Heeks). The remaining £117k can be regarded as our operating income (compared to £170k in 2020).

Of this £117k income:

The significant reduction in income from our charitable activities was due to lockdown restrictions forcing many groups to cancel their bookings.

The increase in grant funding was due to our funders allowing us to carry forward unspent grant money from 2019 - a valuable source of income this year.

The decrease in the contribution from Alan is in line with the charity’s move away from its dependence on his funding.

2020 has been an unusual operating year, in which we have seen our income reduce dramatically. We were not eligible for any government support schemes (e.g. furlough) and so managed our cost base through reduced staffing and a lower level of charitable activities. It is to the credit of all involved that we were able to make a small surplus in such a difficult year.

Our plan for 2021 is to remain agile in order to respond to the pandemic. Alan Heeks has pledged a £40k donation to support operations. We have reduced the size of our team in order to reduce overheads. Our new ability to take small group bookings means we can start to bring client income in again even before full charitable groups are able to return.

The circumstances in 2020 meant we could not recruit a new fundraiser this year, which means we will have little grant income in 2021. We have diverted some of our general manager’s time to fundraising this year. Our focus for now is keeping core operations afloat through client bookings, and then to grow programme funding again once we have reached greater stability.

In 2021 we expect to complete and launch the Hideaway, which will mean we can generate greater revenue from larger groups once they can return to the wood. It remains our intention to increase our income from charitable activities in this way in order to continue to reduce our dependence on funding from Alan.

Hazel Hill Trust Registered Charity: 1160691. Company limited by guarantee no.9329522 Registered address: Martin & Co. Accountants, 2 Victoria Grove, Bridport, Dorset DT6 3AA

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Reserves

Our reserves policy as of 1st February 2021 is as follows. Hazel Hill Trust will hold £30k in designated reserves, only to be used in exceptional circumstances, e.g. if Hazel Hill Trust winds down its operations. In addition, Hazel Hill Trust will hold sufficient cash reserves to meet any operational liabilities as they fall due.

Future plans

In September 2020 the Trustees agreed we should reduce the size of our operations in order to survive the remainder of the pandemic and be able to respond in an agile manner when recovery is possible. To that end, we will reduce the team size to just big enough to deliver forestry and cons. work, and front-of-house services for small group bookings. To operate at this smaller scale we will cut back on management, outsource more buildings management and set aside £3k for investment in regrowth if the circumstances are right.

In the worst case scenario that we are not able to meet our costs, Alan Heeks has pledged £10k in emergency funding in order to subsidise operations.

At the same time as preparing for the worst case scenario, we are also preparing for growth. We plan to invest in our team in order to make qualifying staff employed. We plan to reach out to and re-establish the wider community of people that support the wood and that the wood serves. And in the context of the pandemic, we plan to return to our mission statement and ask ourselves who best we should be serving in these difficult times.

Martin & Company (Bridport) Limited were appointed as the charitable company’s independent examiners during the year.

The financial statements have been prepared in accordance with the accounting policies set out in the notes to the accounts and comply with the Charities Act 2011 and the Charities SORP (FRS102 ) Accounting Reporting by Charities and having taken advantage of the small companies exemption in the Companies Act 2006.

Approved by the Trustees on: 10th September 2021

And signed on their behalf by: Oliver Broadbent, Chair of the Board of Trustees

Hazel Hill Trust Registered Charity: 1160691. Company limited by guarantee no.9329522 Registered address: Martin & Co. Accountants, 2 Victoria Grove, Bridport, Dorset DT6 3AA

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.Jlartin & Company Chartered Tax Advisers & Accountants 2 Vlctorla Grove, Bridport, Dorset DT6 3AA Tel.. 01508 422131 Ernail.. bnfo@rnartinandcompany.uk.corn Web.. www.martlnandcompany.uk.com HAZEL HILL TRUST INDEPENDENTEXAMINER'S REPORTTOTHE TRUSTEES FOR THE YEAR ENDED 3151 DECEMBER 2020 CHARITY NUMBER 1160691 COMPANY NUMBER 9329522 I report on the accounts which are set out on pages 11 to 19 Respertive responsibilltles of trustee5 and examlner The Trustees (who are a150 the directors of the company for the purposes of company lawl are responsible for the preparation of the accounts. The charity's Trustee5 consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. Examine the account5 under section 145 of the Charitie5 Act; To follow the procedures laid down in the general Directions given by the Charity Commisson lunder section 14515llbl of the Charities Act,. and To State whether particular matters have come to rny attention. Baslcs of independent examinèrfs statement The Charity's 8ross incorne exceeded £250,000 and l am qvalified to undertake the examination by being a Fellow of the Association of Chartered Certified Accountant5. My examination was carried out in accordance with 8eneral dirertions given by the Charity Commission. An examination includes a review of the acccunt record5 kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual item5 or disclosures in the account5. and seeking explanations frorn the trustees concernin8 any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is Ilmited to those matters set out in the statement below. Independent examSnerfs statèment In connection with rny examinatlon, no matter has come to my attention to indicate that.. Accountlng records have not been kept in accordance with Section 386 of the Companies Act 2006,. The accounts do not accord with such records,. Where accounts are prepared on an accruals basis, whether they fail to comply with relevant accountin8 requirements under settion 396 of the Companies Act 2006, or are not consistent with the Charities SORP IFRS1021.' Any matter which the examiner believes should be drawn to the attentlon of the reader to gain a proper understanding of the accounts. 8 Kenway FCCA Martin and Companv Chartered Tax Advisor5 and Accountants 2 Victoria Grove Bridport Dorset. DT6 3AA Ilo CELE8RATING Dlrtct¢rs. Rodney Varndell CTA | Bruc• K•nwayFCCA MJro9ers.. Jacky Hornlblow BA FCA | Alexandra CaddyATT Martin & Company Isa tradin9 nam00fmart￿￿ andCompanylBridportl Ltd. RegiSteredOffl¢e' 2Vl¢thria Grove. brldport, Dor14t OT63AA R•9iStèrèdln Englan4 JndWJ￿5 no. 5555048 2fy1S YEARS

HAZEL HILL TRUST

Statement of Financial Activities

for the year ended 31st December 2020

Note
Income from:
Donations
3
Grants
4
Charitable activities
5
Investment income
6
Total
Expenditure on :
Raising funds
Charitable activities
7
Total
Net income ( expenditure)
Gains (Losses) on revaluation
of investments
Gains (Losses) on sale of
investments
Transfers between funds
Net movement in funds
Reconciliation of funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Unrestricted
Unrestricted
General
Capital
Designated
Funds
Reserve
Funds
2020
2020
2020
£
£
£
(
60,530)
(
25,000)
(
54,833)
17,140
(
1,055)
464		 Restricted
Funds
2020
£
(
38,167)		 Total
Funds
2020
£
85,530
93,000
18,195
464		 Total
Funds
2019
£
193,410
28,960
44,129
1,498
(
78,134)
(
-)
(
80,888)
(
1,069)
(
68,551)
(
2,000)
(
69,620)
(
-)
(
2,000)
(
8,514)
(
-)
(
78,888)
(
897)
(
(3,668)
(
14,000)
(
(29,000)
(
15,000)
(
19,743)
(
(29,000)
(
93,888)
(
3,811)
(
62,000)
(
1,030,373)		 (
38,167)
(
797)
(
50,530)
(
51,327)
(
(13,160)
(
-)
(
(13,160)
(
13,160)		 (
197,189)
1,866
121,081
(
122,947)
(
74,242)
897
(
(3,668)
(
-)
(
71,471)
1,109,344		 267,997
15,323
136,473
(
151,796)
(
116,201)
(
3,902)
(
2,095)
(
-)
(
122,198)
987,146
(
23,554)
(
33,000)
(
1,124,261)		 (
-)		 ( 1,180,815) ( 1,109,344)

The statement of financial activities includes all gains and losses in the year. All incoming resources and resources expended derive from continuing activities

The notes on pages 13 to 17 form part of these financial statements

11

HAZEL HILL TRUST

BALANCE SHEET

AT 31ST DECEMBER 2020

Note
Fixed assets
8
Investments
9
Current Assets
Debtors
Cash at bank
Creditors : amounts due within one year
10
Net current assets
11
Creditors: amount due after on year
Total assets
Accumulated fund
14
Unrestricted funds
Designated funds
Restricted funds
Total funds		 2020
2020
£
£
(
1,158,275)
(
33,795)
(
35)
(
61,499)		 2019
2019
£
£
(
982,844)
(
51,392)
(
2,386)
(
106,087)		 2019
2019
£
£
(
982,844)
(
51,392)
(
2,386)
(
106,087)
(
61,534)
(
12,789)
(
48,745)
(
1,240,815)
(
60,000)
£1,180,815
(
56,554)
(
1,124,261)
_
£1,180,815		 (
108,473)
(
33,365)
(
75,108)
(
1,109,344)
(
-)
£1,109,344
(
65,812)
(
1,030,372)
(
13,160)
£1,109,344
(
1,109,344)
(
-)
£1,109,344
(
65,812)
(
1,030,372)
(
13,160)
£1,109,344

The directors statements required by Section 475(2) and (3) are shown on the following page which forms

of this balance sheet

The notes on pages 13 to 17 form part of these financial statements

12

HAZEL HILL TRUST

BALANCE SHEET ( continued ) AT 31ST DECEMBER 2020

DIRECTORS STATEMENTS REQUIRED BY SECTIONS 475(2) AND (3) FOR THE YEAR ENDED 31ST DECEMBER 2019

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

For the year ending 31 December 2020 the company was entitled to the exemption from audit under Section 477 of the Companies Act 2006 relating to small companies

Directors responsibilities

The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts

The financial statements were approved by the Trustees on and signed on its behalf by

Oliver Broadbent , Chair of Trustees

13

HAZEL HILL TRUST

Notes to the financial statements for the year ended 31st December 2020

1. Accounting policies

14

HAZEL HILL TRUST

Notes to the financial statements for the year ended 31st December 2020

2. Net incoming resources for the year
2. Net incoming resources for the year 2020 2019
This is after charging : £ £
Trustees remuneration and expenses 2,947 32,789
Independent examiner's fees and accountancy 1,560 1,290
Depreciation of buildings and equipment 2,000 2,000
3. Donations 2020 2019
£ £
Alan Heeks, a Trustee ( 85,000) ( 192,995)
Other donors ( 531) ( 415)
( 85,531) ( 193,410)

The Trust benefits from the support of volunteers and in accordance with FRS102 and the SORP (FRS102) the economic contribution of general volunteers is not recognised in the accounts.

unts.
rants 2020 2019
£ £
New Forest District Council EU Leader ( 54,833) ( 13,807)
Awards for All 6,000 4,000
St James Place 5,000 3,750
Groundwork UK - ( 3,000)
The Hedley Foundation - ( 2,000)
Prince of Wales s Charitable Foundation - 1,500
Lynn Foundation - ( 500)
Alpit Foundation - ( 350)
National Heritage ( 9,547) ( 53)
Postcode Lottery ( 17,620) ( -)
Seedbed Christian Community Trust ( -) ( -)
The D'Oyly Carte Charitable Trust ( -) ( -)
Greggs Foundation Environment Fund ( -) ( -)
( 93,000) ( 28,960) ( 38,167)

4. Grants

5. Income from charitable activities 2020 2019
£ £
Accommodation bookings and events ( 14,814) ( 41,567)
Sundry income ( 3,381) ( 2,562)
( 18,195) ( 44,129)
2020 2019
6. Investment income £ £
Bank deposit interest ( 2) ( 348)
Dividends and interest ( 462) ( 1,150)
( 464) ( 1,498)

15

HAZEL HILL TRUST

Notes to the financial statements for the year ended 31st December 2020

7. Expenditure
Fund raising costs
Investment costs
Staff costs
Travel
Expenditure on charitable activities
Staff costs
Staff costs attributed to Hideaway project
Staff travel
Education and event costs
Estate management
Conservation
Firewood and other costs
Landscaping and forestry
Fire risk improvements
Equipment maintenance
Other building costs
Miscellanous costs
Cleaning and laundry
Depreciation of buildings and equipment
Support costs
see below
Governance costs
see below
Support costs
Web site and social media
Marketing and advertising
Research and consultancy
Administration and bookkeeping
Project and secretarial support
Insurance
Services and water
Bank charges
Other costs
Governance costs
Legal fees
Trustee expenses remuneration and expenses
Professional fees
Independent examination fees and accountancy		 2020
£
291
1,575
0		 2019
£
435
14,252
636
1,866
96,849
-13,369
1,905
2,333
0
0
0
2,325
0
4,750
7,938
71
3,297
2,000
8,423
4,559
121,081
1,292
5
0
5,135
0
307
986
120
578
8,423
-
2,776
223
1,560
4,559		 15,323
96,644
0
0
4,200
847
1,523
1,548
0
0
2,640
8,897
678
480
2,000
14,958
2,058
136,473
642
0
0
7,203
550
3,358
878
130
2,197
14,958
-
207
561
1,290
2,058

16

HAZEL HILL TRUST

Notes to the financial statements for the year ended 31st December 2020

8.Tangible fixed assets
Valuation
Brought forward
Additions
Carried forward
Depreciation
Brought forward
Charge for the year
Carried forward
Written down value at 31st December 2020
Written down value at 31st December 2019
9. Investments
U K listed investments
Valuation at the beginning of the year
Additions at valuation
Disposals
Increase in valuation
Valuation at the end of the year
Cash held within investment portfolio
10. Creditors: amounts falling due within one year
Income in advance
Creditors
Accruals
11. Creditors: amounts falling due after one year
Unsecured long term loan		 Freehold
Buildings and
land
equipment
£
£
400,000
587,244
177,430		 Total
£
987,244
177,430
400,000
764,674
0
4,400
0
2,000
0
6,400
400,000
758,274
400,000
582,844
2020
£
(
50,187)
(
-)
(
(25,697)
(
897)
(
25,387)
(
8,408)
(
33,795)
2020
£
6,830
(
4,440)
(
1,519)
(
12,789)
60,000		 1,164,674
4,400
2,000
6,400
1,158,274
982,844
2019
£
(
62,679)
(
9,500)
(
(24,337)
(
3,902)
(
50,187)
(
1,205)
(
51,392)
2019
£
25,679
(
6,486)
(
1,200)
(
33,365)
-

Alan Heeks, a Trustee and Director, lent the Charity £60,000 in March 2020. A further £10,000 is due to be provided no later than 31st December 2021.The loan which is interest free will be repaid by annual instalments commencing on 30th September 2022.

17

HAZEL HILL TRUST

Notes to the financial statements for the year ended 31st December 2020

12. Trustees remuneration and expenses
12. Trustees remuneration and expenses £ £
The following Trustees were paid other than for reimbursed travel expenses during the year :
Wellspring Change Limited on behalf of M. Frangos
Marcos Frangos is the sole director and shareholder of WellSpring Change Limited 7,028 32,491
Alan Heeks - 550
Alchemy Personal and Organisational Development Limited for Jacqueline Farr - 3,171
The Memorandum and Articles of Association of the charitable company permit payments to Trustees where
certain criteria are met.
Two Trustees (2 in 2019) were reimbursed for travel expenses incurred during the year 785 437
Trustees attending Trustee meetings and other events do occasionally stay overnight at Hazel Hill thereby
reducing travel costs. Any benefit arising has not been taken reflected in these accounts.

13. Staff costs
13. Staff costs 2020 2019
Staff costs, excluding the trustees in note 11 , were as follows £ £
Freelance self employed 7 in 2020 ( 10 in 2019) 96,849 83,899
14. Funds Unrestricted Unrestricted Unrestricted Restricted Total
General fund Capital reserve Designated funds
£ £ £ £ £
Brought forward at 1st January 2020 ( 3,811) 62,000 ( 1,030,373) ( 13,160) ( 1,109,344)
Surplus ( deficit ) for the year ( 8,514) ( 78,888) ( (13,160) ( 74,242)
Transfers between funds ( 14,000) ( (29,000) ( 15,000) ( -)
Gains and revaluation of investments ( (2,771) ( (2,771)
Carried forward at 31st December 2020 ( 23,554) ( 33,000) ( 1,124,261) ( -) ( 1,180,815)
represented by
Fixed assets ( 1,158,275) ( 1,158,275)
Investments 33,795 ( 33,795)
Debtors ( 35) ( 35)
Cash at bank ( 36,308) -795 ( 25,986) ( 61,499)
( 36,343) ( 33,000) ( 1,184,261) ( -) ( 1,253,604)
Creditors ( (12,789) ( -) ( (60,000) ( (72,789)
( 23,554) ( 33,000) ( 1,124,261) ( -) ( 1,180,815)

15. Capital

Members of the charitable company guarantee to contribute an amount not exceeding £10 to the assets of the charitable company in the event of a winding up

The total number of such guarantees at 31st December 2020 was 3.

16. Related party transactions

In addition to the payments to the Trustees shown in note 11 above the Charity provided services at commercial rates to the following Trustees :

Alan Heeks £294, Oliver Broadbent £900 and APOD ( for Jacqueline Farr ) 1,008 Alan Heeks also made donations to the Charity during the year amounting to £85,000

There are no further related party transactions during the year which require disclosure in these accounts.

17. Taxation

The charitable company is exempt from Corporation Tax on its charitable activities.

18

HAZEL HILL TRUST

SUMMARY OF INCOME AND EXPENDITURE FOR THE YEAR TO 31ST DECEMBER 2020

Incoming resources
Accommodation and events
Grants
Other income
Investment income
Donations
Total Incoming resources
Expenditure
Fund raising costs
Programme delivery
Forestry and conservation
Building maintemance
General management
Depreciation
Support costs
Governance costs
Total expenditure
Surplus ( deficit )		 Unrestricted
Operational
2020
£
17,140
464		 Unrestricted
Capital
2020
£
-
54,833
1,055
-		 Restricted
2020
£
-
38,167
-		 Total
2020
£
17,140
93,000
1,055
464		 Total
2019
£
41,567
28,960
2,562
1,498
17,604
60,530
78,134
1,069
31,441
363
15,436
13,609
3,143
4,559
69,620
8,514		 55,888
25,000
80,888
2,000
2,000
78,888		 38,167
-
38,167
797
24,772
1,962
-
18,516
5,280
-
51,327
-13,160		 111,659
85,530
197,189
1,866
56,213
2,325
15,436
32,125
2,000
8,423
4,559
122,947
74,242		 74,587
193,410
267,997
15,323
68,041
6,558
8,897
33,961
2,000
14,958
2,058
151,796
116,201

19