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← Room To Reward

2024-12-31-accounts

Charity Registration No. 1160675

Company Registration No. CE002757 (England and Wales)

ROOM TO REWARD CIO

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2024

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10 Bridge Street
Christchurch
Dorset
BH23 1EF
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ROOM TO REWARD CIO

CONTENTS

Page
Company information 1
Trustees' report 2 - 17
Statement of trustees' responsibilities 18
Independent examiner's report 19
Statement of financial activities 20
Balance sheet 21
Notes to the financial statements 22 - 29

ROOM TO REWARD CIO

COMPANY INFORMATION

Trustees Mr N J Roach Mr R Richardson Mr M Lever Mr T S Nealon Mr M O Warren (Appointed 21 March 2024) Charity number 1160675 Company number CE002757 Registered office Harbour House 60 Purewell Christchurch Dorset BH23 1ES

ROOM TO REWARD CIO

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)

FOR THE YEAR ENDED 31 DECEMBER 2024

The trustees present their annual report and financial statements for the year ended 31 December 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's constitution, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Structure, governance and management

The charity is a company limited by guarantee and is governed by the Memorandum and Article of Association which were adopted on its incorporation on 26 February 2015.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Mr N J Roach

Mr R Richardson Mr M Lever Mr T S Nealon Mr D A Guile (Resigned 16 October 2024) Mr M O Warren (Appointed 31 March 2024)

The power to appoint new trustees is vested in the existing trustees.

All members of the Board of Trustees give their time voluntarily and receive no benefits from the charity. Any expenses claimed from the Charity are set out in the notes to these financial statements. None of the trustees has any beneficial interest in the charity. All of the trustees are members of the charity.

Charity Registrdtion No. 1160675 Company Registration No. CE002757 (England and Wales) Room to rfReward ljaid Inspirational couple treated to hotel break 2024 2024 was a record-breaking yearfor Room to Reward with more volunteers nominated, more hospitality properties donating breaks, more organisations making nominations, more funds raised and, most importantly, more inspirational Hidden Heroes given a wellearned break than ever before.

Annual Report 2024- Overview 2024- The Key Figures e just had the most amazing time. Thank you so" much forfacilitating such a wonderful gift and unforgettable experience." Michelle, Volunteer Citzens Advi￿ Witness Service. R2R Break Taken at The Dorchester. 508 Breaks Arranged 1031 Volunteers Nominated 199 New Voluntary Orgs Registered (IOOO+ Total) 88 New Hospitality Partners Signed Up (900+ Total) £IOOk+ Raised Through Fundraising Events & Campaigns ial spor￿)0R5 14ARBOUR M EWS waste management HOT E LS IiJppnRTFR 4COUture )m G) Gallagher tc 18( )LT'I'I(J.LT ],' I I()'I'LLILI; accwnis. lax- legal . financial plannirrfj TOLCHARDS TEMPLESPA hlERMAI GIN H(=SPA Institute .of Hospltallty

2024 - HOSPITALITY 2024 saw a number of fantastic hotel groups join the Room to Reward journey. We are immensely grdteful to the wonderful Aimbridge Hospitality, Arord Group, The Brend Collection, Apex Hotels, the City Pub Group, Andrew Brownsword Hotels, Eden I Hotel Colleciton, Citadines as well as several members of Best Western Hotels. We have also had the pleasure of attending and spreading the R2R word art at a number of hospitality events. Master Innholders Hotel Leadership Conference.17th/18' January. We were hugely appreciative of the opportunity once again to network at the Master Innholders Hotel Leadership Conference. one of the highlights of the hospitality calendar and a great way toi start the year! Best Western Hotels AMC Conference 29th - 30th January. New fantastic R2R sUPPOrters Best Western Hotelsinvited us to present a the Annual Members Conference, conveniently hosted by fellolb2R partners Celtic Manor! levral .' Catalysts for Conversion- Revenue Munogement Conference byRevenue by Design. 301h Jan Revenue managers are obviously a key audience for R2Flluge thanks to Ally Northfield for the opportunity and James Clarke of Park Plaza Westminstecor speaking on our behalf I Top R2R 5UPPOrter5 Legacy Hotels put on u fanta5ticfundrai5ing golf day ut Wychwood Park in May, raising an incredible£8.000 for R2R and our great friends Hospitality Adion Huge thanks to Andy Townsend and the Legacy team for their constant amazing support. We also made our debut atthe SeThiced A artment Awordson 23rd May- a fantastic opportunity to expand R2R engagement beyond hotels and we were thrilled to receive numerou5 new pledge5 of 5UPPOrtHuge thanks to the fantastic 1 International Hospitality Mediateam for the support- see you next yearl Boutique Hotelier.. The Great GM Debate. 6 th June UKHOSPITALITY Summer Conference. 14fh June Another year, anotherfab opportunity tospread the R2R word at the UKHOSPITALITY Summer Conference. Huge thanks as always to Kate Nicholls. Jackie and th*eam. We were delighted to make our debut in th anta5tic London Hos itali Festival this year. The R2R softball teaTr made up of members of the R2R team and our amazing supporters Harbour Hotels Firmdole Hotel4 MEWS and QX Global- went from not knowing names (or the rules l) to some big wins and truly memorable moments. Team sponsorship ond a raffle on the day also raised approx. £IOOOI Huge thanks to Paul, James and Tom Gilley for hoving us as part of this amozing event- we're definitely back in 20251 IKPITALIYY FESTIYIII

I I,'*•J Another unforgettable night at the amazingAA Hos italit Awards saw attendees raise a staggering £16.OOOfor R2R and Hospltality Action. The awards celebrate the best in theindustry and it was fantastic to see a number of wonderful R2R supporters make their way to the stage for some fullyde5erved recognition. Huge thanks to Simon I Numphud and the awesome AA team for making it happen. Hot on the heels of the AA Awards came the brillian6outi ue Hotelier Awards in Ortober. An envelope draw on the night saw over £2000 raisedfor R2R while a number of attendees olso pledged to join tour journey. All in all, a fantostic night and we are eternally grateful to Zoe Monk, Eammon Crowe and the wonderful BH team for their continued amazing support. INDEPENDENT E ither side of the Boutique Hotelier Awards night wos the alway￿mazing I Inde endent Hotel Show. This annual extravaganza at The Olympia is an i invaluable opportunity to spread the word about R2R, meet new partners I i and catch up with our wonderful supporters. rhe show getsbetter and better every year and we are immensely grateful to the fantastic Montgomery Group for the opportunity- even if their softball team gave i us a beating at London Hospitality Festivall HOTEL SHOW L O N D O N 15-16 Ocl 2024 ia London We signed off the h05Pltality year with another trip to the fantastic HOSPACE. Hosted by top R2R 5UPPOrter5 Royal Lancaster. we are hugely grateful to Sally Beck for endorsing R2R to attendees and Jane Pendlebury and the fab HOSPA team for their constant support. ' H(ThSPACE 2024 ' Thursday 14th November e are proud to join Room to Reward. It's a sirnple thing for hotels to , be a part of and a great way of putting our unsold rooms to good use. We look forward to welcoming some amazing volunteers for a weH eorned break.- Matthew Brend- Director. Brend Collection It 5 a Simple way for Aimbridge to Say thunk you to deserving i I volunteers across the UK and Northern Ireland by donating some of the unsold rooms from our UK portfolio, that all hotels inevitably have, and putting them to fantastic l use. We are thrilled to be involved and look forward to I welcoming volunteer guests to Aimbridge's hotels soon." David Anderson, Divisonal PresidentatAimbridge EMEA Aimbridge

2024- Over 900 Hotels A4ARBOUR 20 HO T E I S CRERA "bespoke" STARBOARD O T E L S G l ( C ¥ LEONARDO Hotels 25 LEGACY HOTELS 35 25 Hotels & Resorts '()IN.SH 1111 APEX HOTELS O'CALLAG4AN COI I FCTION imbridge 65 75 IC'.l)NlC-, 45 I l L % O Nl CELIIC MANOR 45 dg 25 25 20 CLERMONT HOTEL GROUP BW | Bestwestern. 145 190 Hote15 & Resorts FIRMDALE HOTEL ST AUSTELL 220 $ NIW ¥OR 6kEwEPY CMAR TEftQA FIB LORE HC)TF.I.S LUXURY FAMILY HOTELS Hoburne Holidays nclose Hotel BREND CHAR TEROAK CHAMPNEYS airn , Group SPLENDID HOSPITALITY GROUP •RBH VALOR I KR COACHING INN GROUP COUNTRYWIDE OTELS <ishdalphotel iJULI ¢, ATLASHOTELS sarnia Arora LEXANOEF¥ HOTÉLS GROUP

-2024- 1000+ Charities, Community Groups, Grassroots Sports Clubs and Voluntary Orgs.I giving nature together a home lives THE nrazj. .> mayhew helpforce STREETVET orgufET Gree DORSET WILDLIFE rRUST Animal Rescue rs OUNG UVES AJ2hei Soelety Terrence HIGGins TfusT TUM•UR= CHARITY SHINE HOSPIT ALITY Action 8.1.11.D B R l T I S LIVE TRUST da tenorf) cancer care • Hearing Dogs |)()I'sc IUI UL'dl YLupIL THE OF DRL1l15 & IIGH IILIRLS L'iiilcli'on. Fareshare HEALING VENEZUEI actlon Royal Trfinlty Hosp1( Julia"s for elders Uivirtg House ty hafan Carei"s 98 Fii'st JL St Luke's Ir :,,,,,,,,, Macmillan No(￿1 4 lacksplace forest holme OSPICC Cort AbilityNet hoalthwètch euK SAMARI Onside NSPCC SPCA Here for youngpeopie See differently cl¢lz•ns a(Mce women's aid ssafa Notionol Autistic Society un".il women & chIld￿Tr are safe Armed Forces char.,ty ENGLAND ATHLErics me GIRLS FRIENDLY SOCIETY TRUST Leonard Cheshire ••- ACTION ON •HEARING •LOSS GFS CHILDREN'S CHARIIY StIR hizz-tidz , SAFE st Anglian ir 4rnbiilance il(Ire QFRAllKW ATER PASSAGE .ryA.Y up . IE5 Ir¥es LII.TE Engllsh S¢h¢>ols' Athleti A550ciation Army Fund OOLOGICA LThknUTH Goalball UK National Crimestoppers. Youth Stroke SurThws Club REAST CANCEIL CoppuFeel• HaemothromatOs15.UK Helpn9 Iivewith &carechthiy Trust cancer care Jcilal can.r +sMART R PA Butterfly Conservation ecovery• Lewis-manning Hospice Care Scouts Litè beyond addi<tion blgc Waythrough ¥ Communit57 ue ie DORSET POLICE Volunteer Centr. hospitslslun you occuroK OPE I￿1} --,. Irish Can￿r Society charity And many, many A huge'thank you, to everyone who sent in a more nomination. Here's to more in 20251 RITAJ

R2R 2024- Nominations We had the privilege of approving over 1000 nominationsfor inspirational volunteers in 2024, almost double the number received in 2023. Every day. we heard amazing stories of Hidden Heroes doing extraordinary thingsfor their organisotions and communities. •.14 F¥o1, THANK YOU REWARD 91 NpT:E'EIR: 2024 Nominations - luJi Total 100 Feb Mar Jun Aug Sept Nov Dec

R2R 2024- EVENTS An unforgettable yearsaw a113 majorR2Rfundraising events set new recordsfor amounts raised. These events are only possible because of the wonderful sponsors, supporters, prize donor5, hosts and attendees. Sail to Reward- 19/0612024. £25,041.12 Raised Sponsored & Supported By: Prometheus Sailing. Memiaid. Harbour Hotels. MEWS Matthew Clark, Midas Prosecco, Artisan Drinks, Estrella, 4Couture. Intego Pro. Plume Design, A3M Designs, MTM A8encyp Nero Lifestyle. Blastness. EH Photography A record-breaking day on the water and evening at Harbour Hotel Southampton saw an incredible amount raised. More I than any R2R event in history. Huge thanks to everyone who ', made it possible and congrotulations to our winners, Hilton Hotelsl Golf to Reward- 23/09/2024. £14.435.86 Raised Sponsored & Supported By: Harbour Hotels, MEWS. Barton-on-sea Golf Club, Templespa, 4couture, Countryfare, Womble BondDickinson, Enotria&Coe, Tokhards, Elliotts, Jules Florist, Shandy Shack We hit the fairwoys (mostlyl) os the R2R Golf Day returned. with Enotria recl(Jiming their crown and taking home the trophy before a fantastic dinner, speech and auction hosted by , Graham Poll. Great Hampshire Menu- 2311112024. £24,239.96 Raised Sponsored & Supported Byfountryfar4 Harbour Hotels. Blue Jasmine. Helen McGinnklattingley Valley. Candover Brook, Baccello, Triple FFF Brewery. New Forest Tea Company. Hizhball Cocktails. Mermaid, Katie Mawson Flower Design, A3M Desi8ns,DaneburyWines. The Garlic Farni. Black Chalk Wine. New Forest IAtsterPaccell4 Jess Bassett FTlrns, New Forest Shortbreadjlambledon Vineyard. Naked Jam. Finally, an unforgettable night at Harbour Hotel Southampton saw some of the best chefs- Luke Matthews, Luke Holder, Dan Rogun, Andy Wright- producers and people in Hampshire come together to raise an incredible clmount. 10-

R2R 2024- FUNDRAISING As well as our own events, we were also thrilled to be the charity partner at various i occasions and part of a number of differentfundraising campaigns throughout 2024. As a small charity, these regular donations are vital and we are immensely gratefulfor the wonderful support we receive. Dish Donations A huge thank you to these amazing places that have been making dish donations." Horbour Hotels Soho Christchurch Bromley Court Old Harry Rocks @ Moonfleet Manor The Nici. New Park Manor Deus New Forest Hotels New Park Manor Hospitality and Other Fundraising Legacy Hotels inaugural Golf Day saw £8000 raisedfor R2R and H05Pltality Action. The Kings Arms in Christchurch includedfundraising raffles at various events throughout the year and have raised £1,514. Ii'j AA HospitalityAwards - £16.000 raised and split between R2R & HA. London Hospitality Festival - Approx. £IOOO raised. 11 Boutique HotelierAwords - £2k+ Roised M¥s Christchurch Food Festival - £600+ Raised Through Dish Donations, events hosting, donating offi'ce space and all associated benefits, the wonderful Horbour Hotels contribute over £30, 000 through a mix of directfundraising and donated service support. R2R simply wouldn't exist without them. 11

R2R 2024- THE IMPACT We finish with a look at the most important part of R2R the impact our breaks have had on the wonderful volunteers. This is why we do what we do. Thankyou to everyone who makes it possible. loo% 80% 67% of Volunteers reported an improvement in their well-being of Volunteers think R2R breaks help boost volunteer morale of Volunteers felt more committed to an organisation of Volunteers reported an improvement in their mental health cltlzens athflce Michelle Citizen Advice Witness Service. Mlchelle has been wlth the Wttness Servtce slnce 2016 and has not ￿Vered In her commltment to provlde the best support She can to every witne5S She encounter5. She ts diplomatic but firm when advocating on behalf of witnesses WFth other court users and put5 everyone at ease with her easY￿01n￿ and friendly manner. Whi* all our volunteers do their best. she goes over and beyond what we ask of them. She has often come ￿ more than once a week when we need cover at court, sometimes rearr3nging other commitments she has in order to do so. She has assisted us in interv￿WIng potential volunteers, She took the interview sknlls trainin8, she h35 provided 8UKlance to multiple new volunteeis and She takes on a lot of Outreach cases. She see5 things with witnesses through to the end and doesn't complain about long days. long waits or the interminable running around between courtrooms. witness rooms and othef Court agent offices. Shè Is a bfllllant &yamplè of thè ¥•rrtness Str¥lcé hopés to 8èt In a voluntéer, both we and th• wltmssès here are fortunate she chose the Wltness Servlce In Southampton to Volunteer wlth. r4el.a￿.[le[ 24 "My diyughter and I hod on obsolutelvfobulous stay at the Dorchester. They went above and beyond to moke our stoy special. They really 5poiIt U5 and we just hod the m05t amazing time. Thank you to Citizens Advice Gnd Room to Rewardforfacilitating such a i'jonderful 9ift ond The Dorchesterfor such o wonderful, unforgettoble experien￿. It was really apprecioted by both me ond Tr• my daughter after scome difficult times this year. Thank you to everyone involved.- LlS.?p5 )( Doi"(;hester Collection www.roomtoreward.or r2r-im act 12-

R2R 2024- R2R Postcards Pete Worthy- Space4Autism Sevual years ago, WÈ put a call out to ask for some help vAth some DIY work that needed dolng at our bulldlng and Pete v￿$ one of the firrt to offw. Since then. Pete has always stepped in to help when we are In need. His full-time job is a mechanic. so he has taken on the work on our mir)ibvs. 8win8 up hours of his time to assist with this. When we have needed bi88er jobs completin& he has put us in touch with the right people and managed to Bet us a discount. On a rainy Bank Holiday in 2021, we had a call to say our minibus had been vandali2ed, we went down there to clean up and lover the bus due to all Ihe windows being bioken. Again, Pete jumped into action to ensure we could get the bus 50rted as quickly as Possible to ensure that our children and young people with Autism did not miss out. Pete s a calm. caring man and puts everyone else before himself. He is a great asset to Space4Autlsm. In all honesty would be lost wlthout hlm. The Break- The Belsfield "Huge thanks for our stay at The Belsfield - we had a fantastic timel It was a lovely hotel and they made us feel really welcome. The Bdsfiekl r]Ihrid. f• HOSPITALITY National Autistic Society Chelsea - National Autistic society Chelsea is a wonderful volunteer with the NAS Godalming Youth Group. She Is an incredible listener, empathetic and really in tune with both the young people we support and also our stsff team. She always takes time to check in with others and has a real positive outlook and attitude which shines through when you watch how she interacts with everyone at youth group. Our young people feel comfortable around her and she helps to boost their confidence and make a real difference in their lives. She builds strong relationships with our teenagers who know they would only be met with kindness and acceptance. The Break- Eastwell Manor, Champneys Hotel & Spa "Thanks againfor a great stay at Champneys Eastwell Manor. I had an amazing time and the team werefantastic- thank youl" EASTWELL MANOR www.roomtoreward.or r2r-im act 13-

R2R 2024- R2R Postcards Dave- Headway, Birmingham & Solihull Following retirement. Dave decided he would like to put his time to better use and started helping at our Leighton House Hub on a weekly basis in 2012. Dave is always reliable and comes in, rain or shi ne, every week to assist in sessions and activities. He has a great relationship with many of our clients as he really does take the time to sit and listen to them as well as talking to them. He really goes out of his way to ensures he gets to know new clients and makes them feel settled in and know that they have a friend to help them. We are very lucky to have a volunteer as brilliant as Dave he makes suth a dIffe￿nCe at Headway each week. The Break- Legacy Rose & Crown Hotel -1 have just had my two night break in Salisbury and wanted to soy a huge thonk you to all involved. We had a really goL¥l time- induding a very wild, wet and windy visit to Stonehenge which hos long been L)n my bucket listl We were mode very welcome at the hotel and enjoyed very comfwtable accY>mmodation and really goodfood. As well as Stonehenge we diTd a tour of the cathedral- t7nother place on my bucket list- ond went to see o comedy ot the locol theotre one evening. All in all. a really enjoyai4e and muth (ppreciated breok Thank you." hlc br•in inivry I LEGACY HOTELS. Mark- New Hope Mark's prlmary responslblllty as a 4vluntew Is to pl¢k up donated er<xerles from Udl ar*d a bakwy In Bushey every Monday. He does thi5 job regardless of the weather conditions or the day even on Bank Holidays. In additior) to his dedication to his duties, Mark is aLso known for his excellent relationships with the staff of the shops and everyone at the Haven. He is always happy lo help unk)ad and put away the BrocerEs and his wllllngness to ga above and beyond his duties has made him an invaluable asset to New Hope. Mark's work has saved New Hope conslderable amount of monry that can now be us•J to support the people who ne￿ It mort. He has gone above and beyond hts role of pickinB up food donated by Lidl - picking up furniture from donors all around to sell in the New Hop shop and raise vital f unds. Mark, s dedication to his duties, willingness to go beyond his role. posltlve attltude and frlendly nature have made hlm a role model for other volunteers. New Hope Is Incredlbly fortunate to have wme¢ne Ilke Mark and we are $0 grateful to hlm for hls tlreless servl¢e. The Break- Cliveden House- Iconic Luxury Hotels e had a great time at CINeden Housefor our Room to Reward break. The hotel and spa were wonderful, thank you so muchl- Ic:i)xi(. C L I V Tr. D F. www.roomtoreward.or r2r-im act 14-

R2R 2024- R2R Postcards iff - Forest Holme Hospice Charity Tlff has been a volunteering for Forest Holme Hospice Charity since October 2018. Tiff's parents spent their final days at Forest Holme and since then she has been a huge supporter and ambassador for us. Over the years. Tiff has given up mary hours of her time volunteering at events, preparing raffles, tombo135, mystery boxes and much more. Everything Trff wraps for prizes she does $0 beautifully, she has such a high attention for detail and always makes everythin8 I￿k so invitir)8 and e¥citin61 Tiff doesn't at all mind belng asked to do any odd jobs and comes irkto the off ice to help our fundraiser Kirsty on a weekty basis. Her cheery smile and positive attitude always lifts the spir5ts ofanyone nearby and the chariryteam fe81 so much supportfrom frff. She has also personally raised well over £7000 foi Forest Holme. Tlff r*lly Is a Hldden Gem who dèservès rettsgnltl<>n and a well-de5erved rest for all her hard work. The Break- Royal Crescent, Bath ~Belng nomlnated was a huge shock and prlvllege. I volunteer to try & glve bocklor the beouwul way my porents were caredlor In both theirllnaljoumeys. It wos so exciting Choosing where to go and the choice was so vast. We were omozed to see thot the 5 Royol Crescent Hotel wos on opttion. This would be on experience I'd never consider usually. We drove into the Royal Crescent and were in awe of its grnnd beouty. Seeing thefootman outslde. we exdtedly parked ond were Immedlutely treated Ilke roytilty. We were treated so wormty ond genulnely by t711 the sroff. I hod 2 nights with breokfost ondfvll occe$5 to the spa. We were in the rest(Jurr3nt in the evening which served such 5crurnmyfood. 8elng onlm¢71 mod myfavourfte part was the hotel cotl We shopped t7nd lounged. it wos just pure relaxation. Thonk you so much everyone who votedfor me. Room to Re￿￿Kd ond the Royal C￿es￿nt Hotel. I loved my sroy.- TIIF. ROTr'.KL LRfsLr.NT Olivia GINA Gl Olivia dedicates approximately 5 h￿rS a week to GINA in her volunteering role with us among her other commitments. From her very first day with GINA, Olivia showed incredible passion and commitment to the women we support. Olivia lives and breathes our values of showing consistent compassion. unity and belief in women subjected to abuse and trauma. She has been creatir¥ a comprehensive resource- book for young women subjected to sexual harassment, violence and abuse to support them and offer information guidance and support in navigating the world as a young woman. This resource includes infomiation on women's health. friendships, relationships, academics, social life, body ima8e and mental health- all to supwrt young women with the issues they face growing up in today's world. The Break- The Daffodil Hotel & Spa -1 had a fantastic break and time at the hotell Our room was very spacious. and we had a great view of the lake, the staff were super friendly and helpful, breakfast was amazirg as we had so many tasty options, and the spa facilities made the whole stay feel so luxuriousl I Would definitely recommend this hotel- a wonderful place for a breakl Q- CRERAR H O T E L S www.roomtoreward.or r2r-im act 15-

R2R 2024 CHARITIESAND COMMUNITY GROUP PARTNERS Mental Health SeNices International Animal Welfare Hospice Care Cancer Health and Medical Grassroots Sports Care Environmental Children & Young People Disability Crisis Support Community £5b Lost to Unsold ooms Every Year £17b+ 140k Annual Contribution of Volunteering to the U.K. Economy Average Number of Unsold Rooms in the U.K. Every Night People Volunteer at Least Once a Month We can donate £lmillion worth of breaks every year with less than IOA of the annual number of unsold rooms. 16-

ROOM TO REWARO CIO TRUSTEES, REPORT IINCLUOING DIRECTORS. REPORTI ICOPJTINUEO) FOR THE YEAR EIIDED 31 DECEMBER 2024 The trusiees, po Was 3pproved by the 8oard of Trusiees. 16 Mr M O Warren Trustee Dale.. 2111012025 17-

ROOM TO REWARD CIO

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 31 DECEMBER 2024

The trustees, who are also the directors of Room to Reward CIO for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

ROOM TO REWARD CIO INDEPE14DENT EXAMINER'S REPORT TO ThE TAusfEES OF ROOM TO REWARD CIO I reptirt to the Irusiee5 on my examination of the financlal 5tstements of Room to Ra¥ard CIO (thè charltyl for thè year ended 31 December 2024. Responslbllltles and b3515 of report As the trustees of the charity land also Its directots for the purposes of company law) you are responsible for the preparatlon of the flnanclal statements in accordance wlth the requirements of the Companles Act 2LK)6 (the 2006 Act). Havlng sa￿sfied myself that the finan¢ial statements of the tharlty I￿ not requlred to be audlted under Part 16 of the 2006 Act and are eligible for independent examination. I report In respect of my exafflination of the charity's ffinancial statements carried out under sertion 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Dlrectlons 8i¥en by the Charity Commlssion under section 1451511bl of the 2011 Act. Independent examlnerf5 statement I have completed my examination. I confirm that no matters have CLxne to my attention in connertion with the examination living me cause to belieie that in ary material respect: accountin8 records were not kept In re5pert ofthE charity as required ty sertion 386 of the 2CM)6 Act; or the finantial ststements do not accord with those record5,' or the financial ttatements do not comply with the acci)untin8 requirements of section 396 of the 2006 Art other than any requirement that the accounts give a true and fair view which s not a matter considered a5 part of an independent e￿MInatIOn. or the financlal statements have not been prepared in accordance with the method5 and prinaples of the Statemènt of Rpcommknded Practice for accounting and reportinR bv charities applicable to charities preparing theiraccounts in acCOrdan￿WIth the Financial Reporting5tsndard applicable in the UK and Republic of Ireland IFRS 1021. I have no concern5 and have come across no other mattels In connecllon with examlnatilxb to whlch attention should be drawn In this report In order to enable a proper understarKlln8 of the flnancial statements to be reached. Lucy Hler FCCA TC Group 10 Brid8e Street Christchur¢h Dorset BH23 IEF 2711012025 Dated.. 19-

ROOM TO REWARD CIO

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2024

Unrestricted
Restricted
funds
funds
2024
2024
Notes
£
£
Income from:
Donations and legacies
3
39,769
17,200
Other trading activities
4
83,173
-
Investments
5
619
-
Total income
123,561
17,200
Expenditure on:
Raising funds
6
20,207
-
Charitable activities
7
71,730
18,218
Total expenditure
91,937
18,218
Net income/(expenditure) and
movement in funds
31,624
(1,018)
Reconciliation of funds:
Fund balances at 1 January
2024
46,186
1,458
Fund balances at 31 December
2024
77,810
440		 Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
56,969
62,505
11,000
83,173
49,347
-
619
180
-
140,761
112,032
11,000
20,207
19,201
-
89,948
76,663
9,542
110,155
95,864
9,542
30,606
16,168
1,458
47,644
30,018
-
78,250
46,186
1,458		 Total
2023
£
73,505
49,347
180
123,032
19,201
86,205
105,406
17,626
30,018
47,644

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

ROOM TO REWARDCIO BALANCE SHEET AS AT31 DECEMBER 2024 1024 20 Current assets Debtors Cash atbankandinhand 12 448 80.157 1,256 48,993 80.605 50.249 Creditors.. amounts falling due within one year 12.3551 12.6051 Net current assets 78.2SO 47N4 The funds of the charity Restricted Income funds Unrestricted funds 440 1,458 46,186 77.810 78.250 47,644 The company is entitlÈd to ihe exemptiorb from the audit requ¥enEnt iontained in secrion 477 of the Companies Act 200G. for ihe year en(Jed 31 December 2024. The directors acknowledge their responsibilitie5 for complying with the requirements ol the Companies Act 2006 with respect to accounting records and the pfeparation of f￿an(la1 statÈments. The fflember5 have not ￿Quired ihe company to obtain an audit of its financial slatements lor the year in question in accordance with section 476. These financial staletnent5 have been preporecl in actordance with rhe provi5i0n5 applicable ro companies subject to the small companie5 regime. The financial s 2111012025 nts were approved by thÈ trustees on . Mr M O Wbrren Trustee Cornpany regisiration number CE¢X12757 IEngl3nd and Wales) 21

ROOM TO REWARD CIO

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2024

1 Accounting policies

Charity information

Room to Reward CIO is a private company limited by guarantee incorporated in England and Wales. The registered office is Harbour House, 60 Purewell, Christchurch, Dorset, BH23 1ES.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest pound.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

ROOM TO REWARD CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

1 Accounting policies

(Continued)

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.7 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

ROOM TO REWARD CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

1 Accounting policies

(Continued)

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.8 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.9 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

It is the opinion of the trustees that there are no significant estimates or judgements included within the financial statements.

ROOM TO REWARD CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

3 Income from donations and legacies

Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2024 2024 2024 2023 2023 2023
£ £ £ £ £ £
Donations and gifts 39,769 17,200 56,969 62,505 11,000 73,505

4 Income from other trading activities

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Fundraising events 83,173 49,347
Income from investments
Unrestricted Unrestricted
funds funds
2024 2023
£ £
Interest receivable 619 180
Expenditure on raising funds
Unrestricted Unrestricted
funds funds
2024 2023
£ £
Fundraising and publicity
Other fundraising costs 20,207 19,201

6 Expenditure on raising funds

ROOM TO REWARD CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

7 Expenditure on charitable activities

Charitable Charitable
activities activities
2024 2023
£ £
Direct costs
Staff costs 78,881 72,042
Travel and subsistence 1,216 1,392
Website costs 359 359
Subscriptions - 200
Insurance 96 96
Other expenditure 306 4,316
Support services 7,200 6,000
88,058 84,405
Share of support and governance costs (see note 8)
Support 1,890 1,800
89,948 86,205
Analysis by fund
Unrestricted funds 71,730 76,663
Restricted funds 18,218 9,542
89,948 86,205
8 Support costs allocated to activities
2024 2023
£ £
Governance costs 1,890 1,800
Analysed between:
Charitable activities 1,890 1,800

Governance costs includes payments to the independent examiner of £1,890 (2023- £1,800) for independent examination fees.

9 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

ROOM TO REWARD CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

10 Employees

The average monthly number of employees during the year was:

2024 2023
Number Number
3 3
Employment costs 2024 2023
£ £
Wages and salaries 75,750 69,433
Social security costs 1,420 1,074
Other pension costs 1,711 1,535
78,881 72,042

There were no employees whose annual remuneration was more than £60,000.

11 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

12 Debtors

Amounts falling due within one year:
Other debtors
Prepayments and accrued income
13
Creditors: amounts falling due within one year
Other creditors
Accruals and deferred income		 2024
£
448
-
448
2024
£
385
1,970
2,355		 2023
£
466
790
1,256
2023
£
365
2,240
2,605

ROOM TO REWARD CIO

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 DECEMBER 2024

14 Retirement benefit schemes
2024 2023
Defined contribution schemes £ £
Charge to profit or loss in respect of defined contribution schemes 1,711 1,535

The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund.

15 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 January Incoming Resources At 31
2024 resources expended December
2024
£ £ £ £
Hotel partnership officer and support services 1,458 17,200 (18,218) 440
Previous year: At 1 January Incoming Resources At 31
2023 resources expended December
2023
£ £ £ £
Hotel partnership officer and support services - 11,000 (9,542) 1,458

Hotel partnership officer - this fund represents amounts received to fund the wage costs of the hotel partnership officer, along with other support services.

16 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 January Incoming Resources At 31
2024 resources expended December
2024
£ £ £ £
General funds 46,186 123,561 (91,937) 77,810
Previous year: At 1 January Incoming Resources At 31
2023 resources expended December
2023
£ £ £ £
General funds 30,018 112,032 (95,864) 46,186
Analysis of net assets between funds
Unrestricted Restricted Total
funds funds
2024 2024 2024
£ £ £
At 31 December 2024:
Current assets/(liabilities) 77,810 440 78,250
77,810 440 78,250
Unrestricted Restricted Total
funds funds
2023 2023 2023
£ £ £
At 31 December 2023:
Current assets/(liabilities) 46,186 1,458 47,644
46,186 1,458 47,644

17 Analysis of net assets between funds

18 Related party transactions

During the year, Room to Reward received £17,200 of funding from Nicholas James Ltd towards the salary of the Hotel Partnership Officer and support services (2023 - £11,000).