Charity registration number 1160675 Company reglstratlon number CE002757 {England and Wales} Room to rfReward P62TATgrA *FiC Inspiratioiial couple treated to hotel break Annual Report and Unaudited Financial Statements For the Year Ended 31 December 2023 ROOMTO REWARDCIO CONTENTS Page Trustees, reFlOrt 1-13 Statement of Trustees. Responsibilities 14 Independent examiner's report 15 Statement of financial activities 16 Balance sheet 17 Notes to the financial statements 18-25 ROOM TO REWARD CIO LEGAL ANDADMINISTRATIVE INFORMATION Trustees Mr N J Roach Mr R Richardson (Appointed 14 August 20231 Mr M Lever MrTSNealon Mr DAGuile Mr M Warren Charlty number 1160675 Companynumber CE￿2757 Principal addre55 Harbour House 60 Purewell Christchurch Dorset BH23 IES Registered office Harbour House 60 Purewell Christchurch Dorset BH23 IES ROOM TO REWARD CIO TRUSTEES, REPORT {INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 DECEMBER 2023 The trustees present their annual report ènd financial statements for the year ended 31 December 2023. The financial statements have been prepared in accordance with the accounting policie5 set out in note I to the financial statements and comply with the charity's constitution, the Companies Act 2006 and 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021" (effective l January 20191. Structure. governance and management The charity is a company limited by guarantee and is governed by the Memorandum and Articles of Association which were adopted on its incorporation on 26 February 2015. The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were= Mr N l Roach Mr R Richard50n (Appointed 14 August 20231 Mr M Lever Mr TS Nealon MrDAGuile Mr M Warren (Appointed 21 March 20241 The power to appoint new trustees is vested in the existing trustees. All members of the Board of Trustees give their time voluntarily and receive no benefits from the Charity. Any expenses claimed from the Charity are Set out in the notes to these financial statement5. None of the tru5tee5 has any beneficial interest in the charity. All of the trustees are members of the charity. Annual Report 2023- Overview 2023 was Room to Reward's biggest and busiest year yet. With more breaks delivered, more nominations received, more hotels and voluntary organisations joiningthe journey and more funds raised than ever before. R2R 2023- The Key Figures 231 Breaks Booked 2015-2023 536 Nominations Received > 158 New HotelPartners £125k+ Value of Breaks Donated > 124 Newvoluntary Org. Partners > £50k+ Raised Through Fundraising Events & Campaigns 2500 Breaks Booked 878 Hotel Partners 953 Voluntary Org. Partners £1m+ Value of Breaks Donated Annual Report 2023- Hospitality 158 New Hotel Partners We were delighted to welcome more wonderful hotel partnersto the R2Rjourney. The hotels are the foundation the rest of Room to Reward is built on. Thanks to their generous support, we are able to offera wide range of options forvolunteers to enjoy theirwell-earned break. 2023 was also the year Room to Reward expanded beyond hotels, with Hoburne Holidays delivering breaks across their 8 holiday parks. -we want to honour hard-workingvolunteers and their f8milies who deserve a well-earned break. As a lamily-run business, supporting charities and the local community is extremely important to Hoburne. and now more than everwhen a holidayfor some is considered 8 luxury.. We are delighted to support Room to Reward with its mission, and to be its very first holiday park operator to P8rtner with them." Jim Forward. CEO of the Hoburne Group e are very happy to be joiningthis fantastic initiative. IVS 8 wonderfulway ol putting our unsold rooms to good use and recognising those who do so much for others. Room to Reward is a great waylof the industry to give back and we look forward to welcoming some Hidden Heroes to our properties." Paul Milsom, Chairman & Managing Director of Milsom Hotels & Restaurants MILSOM. .. io -we arethriued to be joining Room to Reward. It's 8 simple way for our hotels to put their unsold rooms to fantastic, meaningful use and we encour8ge all Best Western members to get involved." Tim Rumney, CEO of Best Western GB In 2023, Room to Reward also exhibited and partnered with: Master Innholders AA Hospitality Awards ScotHot Hotel& Resort Innovation Expo EEA Summit Independent Hotelshow Global Revenue Forum Boutique Hotelier Awards HOSPA Boutique Hotelier Great GM Debate UKHOSPITALIThSummer ConfetEnce 2023- Hotel Partners 14ARBOUR "Ixspoke" LEONARDO Holelb HO T E I S CRF.RAR LEGACY HOTELS FIRMDALE HOTELS STARBOARD Fl O T E I S LC*.D0fv4 4 YOR* O'CALLAGdAN COI I FCTION 11 1 L % i) N1 CLERMONT HOTEL GROUP H()IEls & l£¥ts%JrLs BW | Bestwestem. Hoburne SPLENDID HOSPITALITY GROUP Hotels & Resorts Holidays rHI VALOR f)E X'FRr COACHING INN GROUP COUNTRYWIDE trtUIELS Ile >RBH O, FjB Cairn GI-OLII) (.;() N [(' LUXUR Y FAMILY HOTELS STAUSTELL HOI'ELS BREWER Y CHAIMPNEYS LORE CEL T IC MANOR LCXAt4Thfl? 140TELS GPOUP endose Hute15 dg -L Irfir sL+rAJP (Ishdalphotel4' . ATLASkiofiLS Annual Report 2023-Voluntary Orgs. > 124 New Voluntary Org. Partners 2023 also saw a host of new voluntary organisations join Room to Reward to enjoy the chance to say'thank you, and give some time back to their inspirationaL volunteers. Significantly, a number of non-charity organisations registered, particularly grassroots sports, including the likes of England Athletics, expanding the charity's reach and impact across the voluntary sector. KEKI Thank you to our hero volunteors CHARrriES AND COMMUNITYGROUP PARTNERS Mental Health Ser¥ices International Anlmal Weilare H05plce Care Cancer Heallh aTrd Mecjical GrasSrO￿$SpOrtS Care EnMronnEntsi Chlldren& Young Peuple Dis3tM'lbty Lslssupporr Comtnunity Annual Report 2023- Nominations 536 Nominations Received We had the honour of receiving a record 536 nominations for inspirational volunteers from our partners in 2023. From those on the frontline. deliveringcare and services to people and places in need, to behind-the-scenes Hidden Heroes providing essentiaLsupport, it's a privilege to be able to give these wonderful volunteers the opportunity to take some time back for themseLves. 2023 Nominations- Month by Month I03 74 41 14 IAN FE8 MAR APR MAY JUN JLIL SEPT ￿T NOV DEC We would like to say a huge thank you to the Room to Reward team & all of their hotel partners. What they do allows us to thank our fantastic volunteers - who go above and beyond to support us - in such a special way.. Thank you to you allfor allowing us to say an extra special thank you when celebrating our wonderful volun teers I Amy - Volunteer Team Manager.. Hestia JJ Annual Report 2023- Fundraising 2023 was Room to Rewards busiest yeorfor events, with 2 more Showcase events- the Sail to Reward Regatta and The Great Dorset Menu- joining the Golf Day in the fundraising calendar. Dance to Reward-April. £1366 Raised AkcETO F I.W We kicked off with a Born Don￿ at Mudeford Community Centre with music and instructions from the brilliant Black Sheep andfantasticfood courtesy of Big Wigs Bakery. Ttpkn**.¢JO Relax to Reward- May. £1330 Raised Yogo, relaxation and wellbeing in trulystunning I surroundings ot top Room to Reward supporters i Forncombe Estote. A huge voriety of clGsses and sessions roised over£l,000. Sailto Reward-june. £18,768.64 Raised Brond newfor2023J 12 fontastic teams went rGcing ocross the Solent in thefirst ever R2R Regotta, followed by dinner at Horbour Hotel Southampton. Team Starboard Hotels took the crown ond we're lookingforward to next yeor. Golf to Reward- Sept. £9800.61 Raised Bockfor the third year running, the Room to Reword Golf Day was once ogGin o great success with o fabulous round at Barton-on-seafollowed by dinner ond entertainment at Harbour Hotel Christchurth. Great Dorset Menu- Nov. £10,865.67 Raised Brand newfor 202314 of Dorseys best chefs - Mark Hix, Alex Aitken, Colin Nash and Michael Moirinho- cooked up a storm Gt the Captain s Club, with Alex taking home the top prize. Next year, we head to Hompshirel Annual Report 2023- Fundraising I As well as events o series of otherfundroising compaigns helped raise vitalfundsfor Room to Reword ond our work Gcross 2Q23. Dlsh Donations The partners belowfvndroisedfor Room to Reword with a donotion for every portion of o certoin dish sold. (e. g. 50p for everyfish & chips. Harbour Hotels Soho Christchurch Bromley Court Rothay Garden Moonfleet Manor Celtic Royal New Pork Manor . Hotel Events Harbour Hotel Christchurch includedfundroising roffles at various event5 throughout the year and hove mised £2,5131 Harbour Hotels a150 offered gym/spa open days in exchangefor on R2R donation. HAR Fit 4 Hospitality l Thefirst ever Fit 4 Hospitality 5&10k took platr in Bournemouth, I Wlth teomsfrom hotels and hospitality companies signing up to I run Glong the seGfront ond raise moneyfor Room to Reward, Hospltality Action and Springboard. AA Hospitality Awards The AA Hospitolity Awords 2023 raised more thon £10,000 I to split between Room to Reword ond Hospitality Action. Boutique Hotelier Awards i An envelope draw Gt the Boutique Hotelier Awards I raised over £3,500. Ce It s great to support Room to Reward- a charity that essentially supports numerous other chorities and orgonisotions in o simple, uncomplicoted ond meaningful woy. Simon Numphud- Managing Director: AA Media JJ Annual Report 2023-The Breaks > 231 Breaks Booked The most importC7nt impact Room to Reward has is on the volunteers themselves. In 2023, 231 breaks were booked- the most ever in a single year -for Hidden Heroes to enjoy a well-earned break and take some time back for themselves. 1000 90% 80% 67% of Volunteers reported an irnprovement in their well-being of Volunteers think R2R breaks help boost volunteer morale of Volunteers felt rnore committed to an organisation of Volunteers reported an improvement in their mental health Patricia - Hestia "PatTKiuhosbeen volunteerlngwithlles￿/orover8YEÉ7fs¥wth0￿MI￿￿[rat￿eSupp0￿£ bgfriendynqondmentoring. InhercyTrentr&e.shei5syppofiTnqoduk50vertheooeof60within Me5tiQS AgeActWity CenrTein Toorrng. Patricia￿ committedonddedicotedin 5upponingoldeTadiJltstofeelless lotgdondgncouragingrhgm fDTemoinoctivgundpTevgntthemfTombecofflinqhDU5ebound. Fcwevery grson's6iTthdov, Potricigsend50per59nhundwritrencordPnsuTingevgfyDn8feelssp￿l01fjn tbEIT birthdoy. PatiKiut7ttgndsnTrostofourVolunteerForwnsgndohvt7vs£re0re50wgfmwekowIngfr1e￿0IY undgnjoyoblggnvirDnffignrbygncoufogingnewvolunteer5foporticipote.5hor8 rhÈirviÈwsandget invol¥ed.5hg neverfqitsro9weencLyrogÉmenLbeitton￿VOl￿nr￿er50￿sIuIf.p0lrIc10Puts wpllbeinqut thEhet7rtDff gvErythyngthot5hedoe5. g5peciollyforthepeoplgshe5uppoftsgoch WEgkottheientre." Th• Br•ak-Thè tk*rthestor- March 2023 -MY￿￿(ere thankstoRoom toRewurd[orgwinomethi5 wonèerfylopportunity. Ithoiou9hty enjoyedwybieok 7heDorchesrerTeamen5uredlhodo wonderfulandfflgmoroblE5rgy.Allth£ stoAlwerepolire.friendtyandhelpfvlin evefyway. thankyousomuch.- )( Doi'Lhc',ster Colle(.:tdoii nual Report 2023-The Breaks I • Hearing Dogs for Deaf People Jan, Grahame & Beck- Hearing Dogs for Deaf People ~Jon &6iuhometsreoctwein mttnyvoltsnteerrolesotHeorinoDoosJorDeof People. Howeve topoJthetreeiS theirttsreforAnTrbtttsydorDooBÈtk. CoCke￿￿Beckd￿n'tMtske1tU$ts working055i5toncedog. however hemorethonpgyshi5keep byooingonomb055t7dgrKildutres andall-importt7lltfundTai5ingactivityocros5 Nonh-EustYork5hirg, ublya55isredbyhis embassy Itofff,Jtsn & Grohome. The triOOrecOnStttntlybookedfordutiessuchostolkino&boutHeariilO 0gqSto Cubs gndBrgwnieqroups xbmoozingcompt7rtyesondorgoni5Qtion5.undfortnightty GttEnding(J IDcalprimory5choolwhereBerklisten5tOSOn7eof thechildienreudwhichhusled to IncrÈd1blepioores&ondcDnf￿enceb￿lldi￿o. GrtrhtrmÈ&JttnpeifectlyjtsdoethesÈriousnessof whatthgyinypufftuboutthechoritywith thEcfowLI.plEa5in9COnCEPtoffAmbo550dorBEtk." ne LsreaK- I ne Oevonshire Arms Beoley- March 2023 'W8hove justgDtbuckfromoutRZRbTeukundwewouldlik t05ayo big THANK rou. 7he5tfjff wereob501utetygfegffjndAfftbq5506orBerkwgsspoiltrotren. whi(h 'JnlYfoirosit ¥vosreullFhis ellortsthuroorus nominatedllthinkhe willnowhuveto ,oon odiÈt os he wttsttbio hitwlth thesiofltsndcortseotsentlyrecepved￿ts01 uddle595 wello5bi5(ujts Gnd05QU50geatbreo&lfj5ttimel 6erkolsocovghtthe .ttentionof othergtsests,so wewereubletospleodtheworéoboutHeur￿qDoO$.A .10 THANKYOiJfiom theAmbosstsdortsndhis Embttssysttslf.~ DEVONSIII RE ARMS BEELEY Gwynfa - MS-UK SupporUTrg yourMSJourney nfa 1sthetypeofpersonthatev•rytharltyneeds.Shehas￿en invO￿￿￿1th M5UKsin 1994. FormanyyeaTS, Gwynfa, alsolondly krFo4vn as Ladymarmalade, has been making herown special marfflaladein her n@ighbDurhoDd in returTrfordonations. Gwyfifawa5al5oDn￿0f ourfir5t ComtnUn¥ryChampM)n5. She ha5tskeD naiuraltyro rhisvolunieer roleand ha5 been and abouti herlotal communityrai%ngawafenessfor MSUKanO building great relationships,opening uplvture fundra￿Ing0pPDrt￿nlt￿S.SwY￿fah￿53lSQtak0Tr partin SDtnoof DurtllOSticonic ovents.inclvding the London M3rathoD3nd ￿de LondoD, rai5in8over£lO,OOOforrhech3rity. During1ockdown Gvrynlawasour mostatlivechampioil. Sheis an améiin8 forceandw3S notEOinB io be stopped by Pknd2Thic. ￿nfI isin arnaEinKSUPPOrtErforMSVKand hErzEnerDUS n•ture,warmperJDnlllity ndsheeideterrnlnatlonmokeheri pOwerful￿nIf1b￿rI0O￿r(fv*rltv. Break- Grand Hotel Eastbourne- April 2023 ' Thonk youfrom the bottom of myheort. We are just backfrom Ea5tbourne where everyone Llt the Crond Hotel lookedofter us m05tregally. It wassuch a mugftlfkeftt treat In the lop oAIuxury. VolunteeTingfor MS-UK was neve[p￿rt of Gnym(TSterpl(Tn. It just happened, ond it Soon becomeu InTryortontondsignificontpart of lifr in ourhou5ehold. lfir5t corne ta MS-UK in 1990 whefi fflyhu5boné wos newly diognosed. Then, os indeed now, the support help hos been huge and on90ing and through volunteering we ure both uble tosuy u litde thunk you to the CI￿lIty. All in all, the b￿0k could not hove come ot o bettertimeforus. To go uwoy und stoyln the wonderful Grnnd HotelAortwo nlghts ha5 been $0 very* very $peciul t￿E respite foi u5 both in every sense of the word. Thonk you mostsince￿IY. Ithos meujjt more thun words cun truly tell." 10 Annual Report 2023-The Breaksl St Barnabas WentJy- St. Barnabas Hospice Wendy ha5 been wjlunteering with u5 for many yearJ. She 15 a fantastic ¢(￿￿5e[lor who supports the team in as many ways as she p0551bty can. Her experience and knowledge enable5 US to 311oc3te her to our complex clients With eèse and tonfidence in knowin8 that they will getthe best $tspport from Wendy. She will often take on home visits for U5 which has often meant her travellin8 acr055 the iounty. WeTrdy is open about all her work and her cotntnunic3tlOn 15 outstènding. She has trained us in completing suicide safet¥ plans. This delivery has taught and enabled the other counsellors to suppori clients that are suicidal and to help them to keep themselves safe from t3kin8 Iheir own life whilst they are acie55in8 Other avenue5 of 5UPPOrt. This has been 3n invalu3ble tool for the team and foi the clients that we keep safe. Wendy goe$ above and beyot)d to supporr her cll6nt$, whether that be on a home ¥lslt, face to lacefrom one of the Wellbeln8 Centre$, or on the telephone. The Break - Knightsbridge Hotel - June 2023 ~Ju$t u qul¢k Ilne to soy what o wonderful tlme we had at the Knlghtsbrldge Hotel In Lond(Jn. rne hottlst(Tff made u5 extTemely ¥velcome, and nothing wtss too muchfor them The mom w¢Js omazing. the breakfÉTSt was tasty ond plentilul ond we would hove no hesttouon In recommendln9 the hotel to our Aumity undfriends. As a volufiteer coun5ellor it 15 hurnbling to help those who re éying. grieving or caringforpeople who Gre seriously ill. ond we do not éo itforpersonol goin, yet to beglvet7 such on t7wurd Is trufy wonderful honour." FIRMDALE HOTELS s-"Mannin• Hospice Care Carol - lewls M3nning Hosplce Well, what can we say about C3fDIP She 15 an absolute SupeF5ar. She has been Volunteerfng wlth Lewis Manning lor almost 4 y8ar& and has turnéd ho1 hand to almost overy rola wlthln the charlty. Carol started volunteering with the patient5 and has become a very well-loved metnber of the team. She is known 35 the Queen of Quiz's as she loves to Inake them up for the patients and then delivers them with such enthusiasm and humour. Carol Is also a drfvor of tho patl8nis and wlll collect them from hom8 and brlng th8m to appolntm£nts and rosplte se$sion$. Her sense of humour Is second lo none and everyone is smilinB and lau8hin8 wlieii they are around her. Throughout the pandemic, Caml was phonlTrE ￿tientS on a weeklybasis and delivering Bags of ￿ndnesS to their home5 3nd is willin8to turn her hands to anythin8 she 15 asked. Everyone loves Carol and being able to 8i¥e her 50mo r8cognlrlon for all of her hard work would be fanta$d¢. The Break- The Grand York- June 2023 -Iconnot thllnk Room to Rewardund 7he Gn7nd eftough forsuch arnazlng experlence. rhe Hotel was everything one could hopelor ond more, wefelt truly honoured. The staff were reallyfriendly ondnothing wos too much trouble. Ourvolunteering 15 ts really rewarding experience e5peritslly becLTUSe wefeel we hove mode o difference. However. the rewa￿ recelved by the scherne wa5 reulty extru speci¢71 ond something we willnever forget." THE GRAND SPLENDID HOSPITALITY GROUP YOR Annual Report 2023-The Breaks Barrie - Cherry Tree Nursery Barrie is an all-round good guy who not only supports the Sheltered Work Opportunlties Projert, but many other charities in Bournernouth, Poole and Christchurch. He is a volunteerwith a difference and nothing is ever too much trouble. When asked to help at bucket tollèctions he 81ways makes himself available and he dresses the part too. Whether it be an Easter Bunnyi a Christmas Elf or hi5 favourite character, a Fairyi he stands with a smile comè r8in or shine. He even dressed as the late Queen for the Golden Jubilee celebration. He is baslcally an ABSOWTE LEGEND whothorou8hly deservesthe recognition. The Break- The Grove at Narbeth- June 2023 We hod a lovely time at o worldcloss hotel. Big thanks to ollinvolvedwho made itpossible." NARBERTH Hilary- Helen and Douglas House Hllary 1$ an outstanding voSu*teei and has volunteered at Helen Dtsu8la5 House foTover 9years. Hilary Is a Home Volunteer, a Care team Volunteer and helps in 3ny way She can if asked from sorting cupboards to dressing Christmas trees and outdoor reindeer displays with decorations in the garden. She also fills in gaps in other volunteer roles. For example, as a caterin8 voILJnteer, packin8 girt t)oxes for families, helpin8 èt P3rties 3nd Remembr3nce weekerEds. She ha5 been supponlng the same famlly who vlsit HeleTr House wlth thelr son In thAlr own homo 4ncÉ iholr yOUnEO$t chlld was a small baby and ha Is ovol g yoar$ old. She is willin8 to undertake any task that she is asked to do anij then, when the team Is busy. tjses her irTritiative to help in other areas. Hilary ha5 3 way of working that meBn5 she 51ots seamlessly into the workings of the hosp￿Ce. Th8 quallry of th• work that Hllary doo$ and th8 Affort that sho puts In EO05 Ovor and above what tould ever be expected from a voluFlteer. The Break- Royal Station Newcastle- July 2023 -It wus o very good Èxperience with o lovely welcomeArom the hotel opportunityformy husbundundlto revisit the city where we rst met54 yeur5 ago us5tudents. The hotel hod imrnediute occess not oft)ly to the moin stotion but olso the Metro unLI we were oble to meet up withfriend5 who were students with u5. We ure very grateful forsuch ospeciol weekend. Thunkyou to oll those involvedin providing this experien¢eAoru$." ROY AL ST A T ION Cairn 12 ROOMTO REWARDCIO TRUSTEES. ftEPORTIINCLUDING OIREcfoRs' REPORTIICONTINUEDI FOR THE YEAR ENDE0310ECEMBER ZOZ3 Thetnjstees. report was approved by thÈ Boaid of Trustees. MrTS Trustee on Date.. 13. ROOM TO REWARD CIO STATEMENT OF TRUSTEES. RESPONSIBILITIES FOR THE YEAR ENDED 31 DECEMBER 2023 The trustees, who are also the directors of Room to Reward CIO for the purpose of company law, are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company L8w feqLJires thè trustees to prepare financi81 statements for each financial yèar which give a true and fair view of the state of affair5 of the charity and of the incoming re50urce5 and application of resources, Including the income and expenditure, of the charitable company for that year. In preparing these financial statements, the trustees are required to.. select suitable accounting policies and then apply them consistentlv,. observe the methods and principles in the Charities SORP,. make judgements and estimates that are reasonable and prudent,. state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 14 ROOM TO REWARD CIO INDEPENDENTEXAMINER'S REPORT TO THE TRUSTEES OF ROOM TO REWARD CIO I report to the trustees on my examination of the financial statements of Room to Reward CIO (the charity) for the vear ended 31 December 2023. Responslbllltles and basls of report As the trustees of the charity land also its directors for the purposes of company lawl you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Actl. Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's financial statements carried out under section 145 of the Charities Act 2011 Ithe 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the 2011 Act. Independent emaminer's statement I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity a5 required by sertion 386 of the 2006 Act,. or the financial statements do not accord with those records. or the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the 8CCOLJnts give a trLJe 2nd fair view which is not 2 matter considered as part of an independent examination,. or the financial statements have not been prepared in accordance with the method5 and principle5 of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial Statements to be reached. fL 6r.P Dean Pullen FCCA TCGroup 10 Bridge Street Christchurch Dorset BH23 IEF Dated: 30 October 2024 15- ROOM TO REWARD CIO STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestricted Restricted Totsl Unrestricted fund5 funds funds (As reststedl 2022 2023 2023 2023 Notes Income from: Donations and legacies Other trading activities Investments 62,505 49,347 180 11,000 73,505 49,347 180 58,940 6,796 24 Total income 112,032 11,000 123,032 65,760 Expenditure on.. Raising funds Charitable activities 19,201 76,663 19,201 86,205 7.505 67,538 9,542 Total expenditure 95,864 9,542 105,406 75.043 Net In¢ome/lexpendlturel and movement In funds 16,168 1,458 17,626 19,2831 Reconciliation of funds: Fund balances at l January 2023 30,018 30,018 39,301 Fund balances at 31 December 2023 46,186 1,458 47,644 30,018 The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. 16- ROOM TO REWARDCIO 8ALANCE SHEET ASAT31 OECEMBER2023 2023 2022 As r¢stat¢d Curfert assets Debtors Cash at bank and In hand L2 48.993 1,289 29.046 SO,249 30.33S Credittys: amounts falli￿ due withln tyle 12.6051 13171 Net atrrent a55ets 47.644 30,018 The fund5 of the charlty Restricted income funds Unrèstrirted lunds 1.458 46.186 30,018 47.644 30.018 The company is entided to the eKernption Irom the audil requirement Contained in Section 477 ofthe Companle5 Act 20L￿. for the year ended 31 December 2023. The director5 acknowled8e their responsibilities for complying ￿th the requirements of the Companies Act 20( with respect to accouniing records and ihe preparation of financial 5tatemenls. The members have not required the company to obtain an audit of its flnancial statements fortheyear in question in actordance wth section 476. These financial statements have been prepared in 4¢cordance wilh the provis￿￿$ applKable to companies subject to the small companiès regime. The flnancwl statements were approved by the trustees on......... MrTSNeal Trustee Cofflpany registration Dumber CELJ)2757 IEn8land and Wale51 17- ROOM TO REWARD CIO NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Accounting policies Charity informatlon Room to Reward CIO is a private company limited by guarantee incorporated in England and Wales. The registered office is The Lathe, Northbrook, Farnham, Surrey, GUIO 5EU. 1.1 Accounting convention The financial 5tatement5 have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" "FRS 102,1 and the Charities SORP "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and RepLJblic of Ireland IFRS 1021" (effective l January 20191. The charity is a PLJblic Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows. The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial Statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Prior period restatement The charity has previously filed financial statements using the receipts and payments basis of accounting. For the year end 31 December 2023 the charity has adopted the accruals basis of preparation. The comparative period information has been restated to the accruals ba515 to be comparable to the current reporting period. The result of the change is the stated loss for the year has decreased from £9.590 to £9,283. 1.3 Going concern At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basi5 of accounting in preparing the financial statements. 1.4 Charitable funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. Restrirted funds are subject to specific conditions by donors or grantors a5 to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements. Endowment funds are subject to specific conditions by donor5 that the capital must be maintained by the charity. 1.5 Income Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. 18- ROOM TO REWARD CIO NOTESTO THE FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 31 DECEMBER 2023 Accounting policies {Continuedl Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unle55 performance condition5 require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation. Legacies are recognised on receipt or othenmise if the charity has been notified of an impending distribution, the amount is known, and receipt Is expected. If the amount is not known, the legacy is treated as a contingent asset. 1.6 Empenditure Expenditure is recognised once there is a legal or constructive obliEation to transfer economic benefit to a third party, it is probable that a transfer of economic benefit5 will be reqLJired in settlement, and the amoLJnt of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undert8king each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activitie5 on a basis consistent with the use of resources. Central staff cost5 are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use. 1.7 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid inve5tment5 Wlth original maturities of three month5 or less, and bank overdrafts. Bank overdrafts are Shown within borrowings in current liabilities. 1.8 Financial instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues, of FRS 102 to all of its financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simLJltaneously. Basi¢Alnon¢iol ossets Basic financial assets. which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transattion, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised. 19- ROOM TO REWARD CIO NOTESTO THE FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 31 DECEMBER 2023 Accounting policies {Continuedl Bosl¢flnon¢lal Ilubllltles Basic financial liabilities. including creditors and bank loans are initially recognised at transartion price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortlsed. Debt instrument5 are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method. Derecognition offinunciol lit7bilities Financial liabilities are dere¢ognised when the charity's ¢ontractLJal obligations expire or are discharged or cancelled. 1.9 Employee benefits The cost of any unused holiday entitlement is recognised in the period in which the employee's service5 are received. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits. 1.10 Retirement benefrts Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due. Critical accounting estimates and judgements In the application of the charitvs accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current 2nd future periods. It is the opinion of the tru5tee5 that there are no significant estimates or judgements included within the financial statements. 20- ROOM TO REWARD CIO NOTESTO THE FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 31 DECEMBER 2023 Income from donatlons and legacles Unrestricted Restricted funds funds Total Unrestricted Restricted funds funds Total 2023 2023 2023 2022 2022 2022 Donations and gifts 62,505 li,( 73,505 58,940 58.940 Income from othertrading activitie5 Unrestricted Unrestricted funds funds 2023 2022 Fundraising events 49,347 6,796 Income from Investments Unrestricted Unrestricted funds funds 2023 2022 Interest receivable 180 24 Expenditure on raising funds Unrestritted Unre5trirted funds funds 2023 2022 Fundralsing and publicity Other fundraising costs 19,201 7,505 21 ROOM TO REWARD CIO NOTESTO THE FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 31 DECEMBER 2023 Expenditure on charitable activities Charitable activities Charitsble activities 2022 ZOZ3 Direct cost5 Staff costs Travel and subsistence Website costs Subscriptions Insurance 72,042 1,392 359 60,586 891 348 2QK) 96 556 Other expenditure Additional support funded by Harbour Hotels 4,316 6,000 907 4,2 84,405 67,538 Share of support and governance Costs Isee note 81 Support 1,800 86,205 67,538 Analysis by fund Unre5trirted funds Restricted funds 76,663 9,542 67,538 86,205 67,538 Support costs allocated to artlvltles 2023 2022 Governance costs 1,800 Analysed between: Charitable activitie5 1,800 Governance c05t5 includes payments to the independent examiner of £1,80012022- none) for independent examination fees. Trustees None of the trustees lor any persons connected with them) received any remuneration or benefits from the charity during the year. 22- ROOM TO REWARD CIO NOTESTO THE FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 31 DECEMBER 2023 10 Employees The average monthly number of employees during the year was.. 2023 Number 2022 Number Employment Costs 2023 2022 Wages and salaries Social security costs Other pension costs 69,433 1,074 1.535 59,321 1.265 72,042 60,586 There were no employees whose annual remuneration was more than £60.000. 11 Taxation The charity is exempt from taxation on its activities because all its income is applied for charitable purposes. IZ Debtor5 2023 2022 Amounts falling due within one year.. Other debtors Prepayment5 and accrued income 466 457 790 832 1,256 1,289 -23- ROOM TO REWARD CIO NOTESTO THE FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 31 DECEMBER 2023 13 Creditors: amounts falling due within one year 2023 2022 Other creditor5 Accruals and deferred income 365 317 2,240 2,605 317 14 Retirement benefit Schemes 2023 2022 Defined contribution schemes Charge to profit or loss in respect of defined contribution schemes 1,535 1,265 The charity operates a defined contribution pension scheme for all qualifying employees. The asset5 of the scheme are held separately from those of the charity in an independently administered fund. 15 Restricted funds The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used. At ljanuary 2023 Incoming resources Resources expended At31 December 2023 Hotel partnership officer 11,000 19,5421 1,458 Hotel partnership O￿lter- this fund represents amounts received for the sole purpose of funding the wage costs of the hotel partnership officer. -24- ROOM TO REWARD CIO NOTESTO THE FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 31 DECEMBER 2023 16 Unrestrlcted fvnds The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be Ljsed. These include designated funds which have been Set aside out of unrestricted funds by the trustees for specific purpose5. At ljanuary 2023 Incoming resources Resources expended At31 December 2023 General funds 30,018 112,032 195,8641 46,186 Previous year: At l January 2022 Incoming resources Resources expended At31 December 2022 General funds 39,301 65,760 175,0431 30,018 17 Analysis of net assets between funds Unrestricted funds 2023 Restricted funds 2023 Total 2023 At 31 December 2023: Current assets/lliabilitiesl 46,186 1,458 47,644 46,186 1,458 47,644 Unrestricted funds 2022 Restrictsd funds 2022 Total 2022 At 31 December 2022: Current assets/lliabilitiesl 30,018 30,018 30,018 30,018 18 Related party transactions There were no disclosable related party transactions during the year12022- none). -25-