REGISTERED CHARITY NUMBER: 1160673 KONO DISTRICT DEVELOPMENT:ASSOCIATION UK REPORT OF THE TRUSTEE AND FINANCIAL STATEMENTS FOR THE YEAR ENDEDT 31ST OCTOBER 2023
Kono District Development Association UK Content of the Financial Statements For the Year Ended 31st October 2023 Page Legal and Administrative Information Report of the Trustees Independent Examiner's Report Statement of Financial activities Statement of Financial Position Notes to the accounts 8-12 Detailed Statement of Financial Activities 13
Kono District Development Association UK Legal and Administrative Information Board of Trustees: MAX JIMMY- INTERIM CHAIRMAN ELIZABETH NGANGA TONDONEH EZZATU JOSIAH AIAH MBRIWA Registered Charity Number 1160673 Registered Office: 27 Bruford Court London SE8 3BP Independent Examiner Lesstax 4 U Room 122 Island Business Centre 18- 36 Wellington Street London SE18 6PF Bankers: Barclays Bank 93 Lewisham High Street Lewisham London SE136BB Pa&F¢ I
Kono District Development Association UK Report of the Trustees For the Year Ended 31 October 2023 The trustees present their report with the financial statements of the charity for the year ended 31 October 2023. The Trustees have adopted the provisions of Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing Iheir accounts in accordance with the Finarlcial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) Effective 1 January 2015. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document and constitutes a constitution adopted on 24th November 2014. Recruitment and appointment of new trustees Apart from the first charity trustees, every trustee must be appointed for a term of o years by a resolution passed at a properly convened meeting of the charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity. Infomiation for new charity trustees The charity trustees will make available to each new charity trustee, on or before his or her first appointment.. (al a copy of the current version of this constitution- and (bl a copy of the charity's latest Trustees, Annual Report and statement of accounls Risk management The trustees have a duty to identify and review the risks to whiGh the Gharity is exposed and to ensure appropriate controls are in pla to provide reasonable assurance against fraud and error. The trustees confirm that they regularly review the significant risks facing the Charity and have systems and ProdureS in place lo mitigate those risks. The charity's Secretary is responsible for the day-to-day monitoring of risk and reporting to the Trustees. Induction and training of new trustees All trustees are expected to attend.. Volunteer induction training Trustee induction session Any other update training of relevance lo board members As part of the induction process all trustees receive copies of the following- Outline of current boards skills and experience A copy ofthe previous year's annual report and financial report A copy of the memorandum and articles of association (governing document) A copy of the previous board meeting minutes (once agreement for appointment has been made by the Trustees) . Charity Commission CC3- The essential trustee.. What you need to know . Charity Commission CC60- The Hall marks of an Effective Charity Copies of the trustee handbook with all current up to date policies Page 2
Kono District Development Association UK Report of the Trustees For the Year Ended 31 October 2023 Public benefit Kono District Development Association UK is a charitable organisation catering for the wellbeing of its members and working to improve the lifestyle of Ihe Kono people in Sierra Leone. The users of our facilities benefit from the provision of facilities aims at developing the skills of the socially disadvantaged members of the Kono communities through contributions from Kono migrants in the diaspora. Ourvision To relieve povety of people in the Kono district of Sierra Leone and migrants from Kono district living in the diaspora Objectives and aims We support and advance education lo disadvantaged residentsof Kono and those living in the diaspora through, counselling, emergency financial support, and mentoring. We also work with a range of partners to provide support services such as legal support. In setting the Charivs objectives and planning its activities, the trustees have given careful consideration to the Charity Commission's general guidance on public benefit, and they confirm that public benefit has been provided in relation to the charity's objects by carying out activities including but not limited to the following.. l. To promote human rights (as set out in the Universal Declaration of Human Rights and subsequenl United Nations convenlions and declarations) throughoul the world, particularly amongst Ihose in the Kono District Ofsiea Leone, members ofthe Kono tribe, refugees and immigrants from this district now living in the UK, by all or any of the following means: 2. Monitoring abuses of human rights., 3. Relieving need among Ihe viclims of human rights abuse; 4. Research into human rights issues., 5. Providing technical advits to government and others on human rights matters., 6. Contributing to the sound administration of human rights law., 7. Commenting on proposed human rights legislation., 8. Raising awareness of human rights issues., 9. Promoting public support for human rights., 10. Promoting respect for human rights among individuals and corporations. I l. International advocacy of human rights- Page 3
Kono District Development Association UK Report ofthe Trustees For the Year Ended 31 FINANCIAL REVIEW Principal funding sources.. The principal funding sources are from subscription and donation from the general membership and fund-raising evenls. GOING CONCERN After making enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue its objectives and activities for the public benefit for the foreseeable future. Accordingly, they continue to adopt the going concern basis in preparing the annual report and financial statements. Further details regarding the adoption of the going Ix)ncern basis are in note 1 'Accounting Policies. in the financial statements. STATEMENT OF TRUSTEES RESPONSIBILITIES The trustees of Kono District Development Association UK are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and Charity SORP induding FRS102 the Financial Reporting Standard Applicable in the UK and Republic of Ireland. Charity SORP requires the trustees to prepare financial statements for each financial yearwhich give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that period. In preparing those financial statements, the trustees are required to select suitable accounting policies and then apply them consistently., observe the methods and principles in the Charity SORP., make judgements and estimates that are reasonable and prudent- prepare the finanGial statements on the going conGem basis unless it is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Charity SORP. They are also responsible for safeguarding the assets ofthe Gharitable company and henGe fortaking reasonable steps for the prevention and deteGtion of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the corporate and financial information included on the charitable company's website. Legislation in the United Kingdom goveming the preparation and dissemination of financial statements may differ from legislation in otherjurisdictions. This report has been prepared in accordan with the special provisions of Charity SORP relating to Charities. Approved by order of the board of trustees on 29th August 2024 and signed on its behalf by.. Max Jimmy Interim Chairman Page 4
Independent Examiner's Report of Kono District Development Association UK I report on the accounts for the year ended 31 October2023 set out on pages six to thirteen. Respective responsibilities of twstees and examiner The Charity's trustees are responsible for the preparation of the accounts. The charily's trustees consider that an audit is not required for this year (under Section 144(2} of the Charities Act 2011 (the 2011 Act)) and Ihat an independent examination is required. Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to- examine the accounts under Section 145 of the 2011 Act to follow the procedures laid down in the General Directions given by the Charity Commission {under Section 145{5){bl of the 2011 Act)., and to state whether particular matters have come to my attention. Basls of the Independent examlner's report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review ofthe accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the aGcounts, and seeking explanations from you as truslees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view ' and the report is limited to those matters set out in the statements below. Independent examiner's statement In Gonnection with my examination, no matter has come to my attention.. (l) which gives me reasonable cause to believe that, in any material respect, the requirements to keep accounting records in accordance with Section 386 and 387 of the Companies Act 2006., and to prepare accounts which accord with the accounting records. comply with the acGounting requirements of Sections 394 and 395 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice.. Accounting and Rewrting by Charities have not been met., or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. C&il . bliiiyb-apaine Msc, FCCA Lesstax 4 U Page5
Kono District Development Association UK Statement of Financial Activities For the Year Ended 31 October 2023 Unrestricted Funds Restricted Funds TotAI Funds Total Funds Notes 2023 2022 INCOMING RESOURCES Incoming Resources from generated funds Annual inembership contribution Voluntary Income Donations Other Income Gift Aid Fundraising Income Total Incoming Resources 5,842 5,842 9,134 5,502 2b 2,579 12,012 5,842 5,842 29,227 RESOURCES EXPENDED Resources expended on Charitable Activities: chitable activities costs 6.701 6,701 9,061 Cost of generating voluntary income 7,594 Resources Expended 6,701 6,701 16,656 Other Resources Expended Governance costs 785 Other support costs 543 543 4,329 543 543 5,114 Total Resources Expended 7,244 7,244 21,770 Net incoming resources for the year 1,402 1,402 7,457 Pagc6
Kono District Development Association UK Statement of Financial Activities For the Year Ended 31 October 2023 RECONCILIATION OF FUNDS Net movement in funds (1,402) 21,064 11,4021 25,710 7,457 Fund balances brought forward 4,646 18,253 Fund balances carried fOard 19,662 4,646 24,308 25,710 Page 7
Kono District Development Association UK Balance Sheet At 31 October 2023 Unrestrl¢ted Funds Restrlcted Funds Total Total Funds Funds Notcs 2023 2022 Fixed Assets Tangible fixed assets 737 737 880 737 737 880 Current Assets Debtors 12 Cash at bank and in hand 21,383 2,585 23,968 25,630 21,383 2,585 23,968 25,630 Creditors: Amounts falling due within one year 4001 400 800 Net Current Assets 21,720 2,585 24,305 24.830 Net Assets 21,720 2,585 24,305 25,710 Funds Unrestricted Funds Restricted Funds 14 19,659 4,646 21,064 4,646 24.305 25,710 The financial statements were approved by the Board of Trustees on 29th August 2024 and were signed on its behalf Max Jimmy Inlerim Chairman Page 8
Kono District Development Association UK Notes to the Financial Statements For the Year Ended 31 October 2023 l Accounting Policies Accounting Convention The accounts have been prepared in accordan with all applicable accounting standards, FRS 102, the Statement of Recommended Practise (SORP), "Accounting and Reporting by Charities" revised 2015 IFRS 102) and the Companies Act 2006, except for the alternative headings that have been used in the Statement of Financial Activities, as the Trustees feel that the revised headings make the accounts easierto read fora non-financial audien. The principal accounting policies adopted in the preparation of the accounts are set out below. The charity constitutes a public benefit entity as defined by FRS102. Exemption from preparing a cash flow statement Exemption has been taken from preparing a cash flow statementon the grounds that the charitable company qualifies as a small charitable company. Incoming Resources All incoming reSoUrS are included on the Statement of Financial Activities when the charty is legally entitled lo the income and the amount can be quantified with reasonable accuracy. Grants and Donations Income from grants and donations is included in incoming resources when these are receivable. Going concern The Charity's activities, together with the factors likely to affect its future perfonnance and position are set out in the Report of the Trustees on pages 2 10 8 which describes the structure, govemance and management ofthe Charity,. its risk management policies and procedures. its objectives and activities, the achievements, performance and financial position of the Charity, and its plans forthe future. After making enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue its objectives and activities for the public benefit for the foreseeable future. Accordingly, they continue to adopt the going concern basis in preparing the annual report and financial statements. Resources Expended Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost lated to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Cost of generating funds Cost ofgenerating funds are those Gosls relaling to the generation of inGome and includes cost related to the management of the charities activities. Allocation and apportionment of costs Support cost are those cost related to shared activities of the organisation and are apportioned on a basis Gonsidered appropriate to the underlying aGlivities. Governance costs Governance Gosts are the costs associated with the strategiG direction of the charity and with meeting regulatory responsibilities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the truslee. Restricted funds can only be used for particular restricted purposes within the objects of the charity Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Pag¢ 9
Kono District Development Association UK Notes to the Financial Statements For the Year Ended 31 October 2023 Voluntary Income 31.10.23 31.111.22 Donation 5,502 5,502 2A Membership subscription 31.10.23 31.10.22 Annual subscription Annual Registration 5,845 7,285 1,849 9,134 5,842 31.10.23 31.10.22 2,579 2,579 2B GiftAid 3 Fundraising 31.10.23 31.10.22 Dinner and dance Funeral contributions Kono conference and offic Other fundraising income 1,015 9,586 540 870 12,012 Resources Expended 4 Charitable activities 31.10.23 31.10.22 Donation - Bereavement Dinner and dance expenses KDDA UK Project expenses 2,865 4,290 1,907 9,061 6,701 6,701 5 Cost of generating voluntary 31.10.23 31.10.22 Printing expenses Equipment expense Fundraisino event 1,134 6.460 7,594 6 Governance 31.10.23 31.10.22 Bank charges Consultancy fees Other legal and professional fe Accountancv services 35 50 300 400 785 400 400 Page 10
Kono District Development Association UK Notes to the Financial Statements For thÈ YÈ2r EndÈd 31 Octob@r 2023 31.10.23 31.10.22 7 Other support costs Sundry expenses Depreciation Rental of garage storage Travel and subsisten Zoom expenses Advertising and PR Website hosting 910 143 143 3,132 143 4,329 8 NET INCOMINGI{OUTGOING) RESOURCES 31.10.23 31.10.23 Net resources are stated after chargingllcreditingl= Depreciation - owned assets 143 143 143 143 9 TRUSTEES. REMUNERATION AND BENEFrrs There were no trustees, remuneration or other benefits for the year ended 31 October 2023 nor forthe year ended 31 October 2022. There were no trustees. expenses paid neither for the year ended 31 October 2023 nor for the year ended 31 Oclober 2022. 10 STAFF COSTS 31.10.23 31.1D.22 Wages and salaries Social securily costs The average monthly number of employees during the year was as follows: 31.10.23 31.10.22 No employees reiVed emoluments in excess of£60,000. Pag¢ 11
Kono District Development Association UK Notes to the Financial Statements For thÈ YÈ2r EndÈd 31 OctobÈr 2023 11 Tangible Fixed Assets All assets relate to the Charity and are used for charitable purposes. Office Fumiture & Equipment Computer equlpments Total Cost At 1st Nov 202 Improvements Additions Disposals 1,428 1,428 At 31st October 2023 Depreciation At 1 sl Nov 2022 Charge for the year 548 143 548 143 At 31st October 2023 691 691 Net Book Value At 31 st October 2022 At 31st October 2023 Depreciation is provided at the following annual rates in order to write off the cost less estimated residual value of each assel over its estimated useful life. Equipments- 10°/o on cost 31.10.2023 31.10.2022 12 Debtors Other debtors 31.10.2023 31.10.2022 13 Creditors: Amounts falling due within one year Accrued accountancy fees 400 800 Pag¢ l•
Kono District Development Association UK Notes to the Financial Statements For the Year Ended 31 Octobert 2023 14 MOVEMENTS IN FUNDS At 1st Nov 2022 At 31st October 2023 Net Movements in funds Unrestricted ftmd 21,064 (1,405) 19,659 Restricted funds 4,646 15 SUMMARY MOVEMENT IN FUNDS FOR THE YEAR Incoming resources Resources expended Movement in funds Unrestricted funds 5,842 (7,247) (1,405) Restricted funds
Kono District Development Association UK Detailed Statement of Financial Activities For the Year Ended 31 October 2023 31.10.23 31.10.22 INCOMING RESOURCES Membership Subscription Annual Subscription Annual Registration 5,842 7,285 1,849 Voluntary income General Donations Total Voluntary Income Gift Aid Gift Aid 5,842 5,502 5,502 2,579 Fundraising income Dinner and dance Funeral contribution Kono conference and office Other fundraising Total Fundraising income 1,015 9,587 540 870 12,012 TOTAL INCOMING RESOURCES 5,842 29,227 RESOURCES EXPENDED other Charitable activities cost Donation - Bereavement Dinner and dance expenses KDDA UK Project expenses 2,885 4,290 1,907 9,062 6,701 6,701 Cost of generating voluntary income Printing expenses Equipment expenses Fundraisina event 1.134 6,460 7,594 Governance costs Bak charges ConsultanGy Other legal and professional fees Accountancy seNices 35 50 300 400 785 400 403 Support Costs Sundry expenses Depracialion Rental of garage storage Travel and subsistence Advertising and PR Website hosting Zoom expenses 910 143 143 3,132 144 4,330 143 Total Resourees Expended Net Expendithre 1,405 7,457 Pog¢ 14