Horsell Willa e Hall Chalrnian5 Re Ort 2023 l# January to 31st December 2023 May I welcome every-body to the Hor5ell Village Hall 2023 Annual General Meetlng. Thi5 15 the eighth full year of operation as a CIO {Charitsble Incorporated Organisationl which was constituted in Febwary 2016. and it marks the completion my sixth year as the Chairman of the Trustees. l am pleased to say that we have had no fijrther adverse efferts on the hall operation due to CovSd. Covid is still in the community, and I have heard of a number of people who have had it. Hobvever. St Is now reported as being Similar to a heav¥ cold or flu, for a period of 2 or 3 days. Following orn from the Covid pandemk. the economy rnoved in to a period of re$$10. This has caused a couple of regular hirers to suffer reduced numbers In their cla55es. and have become unviable for the organbsers. This ha5 resulted in Tempo Tots and Splat Messy Play closing their classes after many years. We are attracting nèw hirers all the time. but we hope this will not affect to many other customers The financial result for the year l# January 2023 to 3111 December 2023 has been very satisfactory. This represents a full 12 months of normal operation. During 2023 we also had donation from the Garden Safari. which is very much appreciated, but not from the Christmas Carol Concert as we had in the past. This is due to a change in personnel running the choir. who now want to make donations to local charities. The high hall utilisatlon has resulted in the hall being in a 8ood financial posStion. and able to look to the future with 9>me security. Full details will be Biven during the TreaSUr$ POrt. We completed a revlew of the hall hire rates in September 2023. and have increased the hire rates by a small amount. Operatin8 costs have continued io increase. especially for heatlng and lightin& but also cleaning services. which is of largest expenses. This increase was measured, and brought few comments. We do krW that we have one of the lowest rental rates in the area. and this is helping in keeping the utilisation rate high- Foltowln8 on from the replacement of the fluorescent tubes for LED'S in the hall. which was completed in mid 2023, we then completed the rfrdecoration of the tellings and walls In the buildin& and some of the 81055 work. This has had a number of posltive comments from the hlrers. We are currently looking for further improvements that tan be made to the hall. During the 2022 AGM,I reported on a leak in the roof above the gentleman's toileL Thts leak resulted in water getting into one of the light fittings. Following an on-site meeting With the buildlng contractors, It was considered the cause was an accumulation of leaf debris. which was breething the water proofing course. We had all the gutters and the fiat roots cleaned of debris, and since then. we have had no more water in8ress. In addition, during 2022 there were a nurnber of
blockages of the waste from the Bedser toilets. We mana8ed to clear them. and this problem has not been reported. The above events has high-lrghted a Treed to be more practiVe in the rnaintenance of the building, and a start has been made on the compilation of a maintenance lo& to ensure activities that requlre repetitive actions a completed as pknned. l am also able to report that we have had no more reports of problems with rowdy boys disrupting classes. This problem appears to come round every few years. and it may retum in the future. At the last AGM. I reported on the addr(ion ol a new Trustee, Candace Relf. She is now a vital part of the team. and the community as a whole. However. I have to report we have lost two Trustees recently. and 8ained a new TThtee. Dorothy Smith was admirred to a care home in Knaphill in September2023. where she resides today. At the moment, she will not be retumlng as a Trustee. Dorothy has been involved with the hall for many years. and she is sorely missed. We all wish her well forthe futurè. Alan Barrett pa$5ed away on 29th February 2024. He was Chalman of the Trustees for 5 years, I took over from him in 2018. but he remained a Trustee until recently. Following Dorotws admission to a care home. her husband. Adrlan, ha5 agreed to become a Trustee. He also has been irwofved wlth the hall for many yeèrs with his wife. but he has now become a fvll Trustee. We welcome him to our 8p. and look forward to working with hlm. Under the rule5 of the CIO, it is reqUId that all the Trustees stand down at the AGM meetin& and indicate if they are willing to stand again for election. They have all agreed to do this. I would also like to thank the other Trnstees who run the hall on a volurrtary basis in 2023. Without their help, it would be Impossible to provide this facility, which 15 well used and appreciated by the local population. Finally. below is a listing of the current Trustees:_ Paul Bovryer- Chalrman of Trustees Brldle Dolman- Wl RepresenLitive Anna Doran-Treasurer Paul Edwards Adrian Harvey- Church and Institute Representatiwe Candace Relf Bookings Adrian Smith Paul Bowyer Chairman Horsell Vlllage Hall Trustees. July 2024
HORSELL VILLAGE HALL Recei tsandPa Accowit for thc IIiY2023 Thls year Thls year Thlg yur last year Receipts Lettin8 Income Donations f¥od Totsi To 48.601 456 601 45.086 3205 982 Grant Incom¢ Inlerast 1.199 1,199 302 Warranty Cloim Totalreceipts 5•257 Payments io.oi I Jooii JSA79 Telephone Cleaning and W•ste R¢pairs and Maintcn¥nce 13.fy)5 2.576 3.045 3.692 33,172 13,ODS iU24 3045 3.692 45.020 13J12 7.046 2,798 1145 41,645 11,848 Sundry Sub lotal JlJ48 T0talpcy#nts 33.172 li 45.020 41 Surplus/deficli 17084 -IiW8 5237 13.929 Note . AII funds are unrestri¢kd
Inde endent Examlner's Re ort ort to the Trustees of the Horsell Villa e Hall CIO on the accounts for the ear ended 31 December 2023 Re5pecdve responslbilltles of trustees and examiner The charity's trustees consider that an audit is not rcquired foT this year (under section 43(2) of the Charities Act 1993 (the Act)) and that an independent examination is needed. It is my respoThgibility to cxamine the accounts (under section 43 of the Act), to follow the pri)cedur¢s liiid down in thc General Directions given by the Charity Conunission (under se¢tion 43(7Xb) of the Act). and to state whether particular matters bave come to my attention. Basi$ of independent examlner's statement My examination was carri¢d out in ac¢ordancc wvth G¢ncral Dftreaions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a Cornparison of the accounts presented with those records. It also includes consid¢Tation of any unusual itwns or disclosures in th¢ accounts, and seeking explaDations from th¢ trustees concerning any such matters. Th¢ procedures undertaken do not provide all the evidence that would be r¢quired in an audiL and consequently I do not express an audit opinion on the accounts. Independent examlner'5 Statement In the cours¢ of my examination, no matter has come to my attention l. which gives me reasonablc caus¢ lo bclicve that in. any matcriaj respe¢L the trustees have not met the r¢quirements to ensure thal: proper accounting rccords are kept (in aOrdanCe with section 41 of the Act); accounts arc prepared which agree with the accountin8 records and comply with the accounting requirements of the ACL or 2. to which, in my opAnion. attention should be drnwn in OTder to enable a prOr understandin8 of the accounts to be reachd. Signcd: Name: Susan Trneman FCA Date: 31105r2024