## Kirklees Visual Impairment Network
Charity number 1160580
Annual Report and Financial Statements
for the year ended 31 March 2023
## Kirklees Visual Impairment Network
Annual Report and Financial Statements for the year ended 31 March 2023
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes to the accounts|7 to 13|
## **Prepared by West Yorkshire Community Accountancy Service CIO**
1
## Kirklees Visual Impairment Network
## Trustees' report for the year ended 31 March 2023
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** David Quarmby Chair Moin Valli Fayyaz Musa Julie Howard Treasurer Aisha Saiyad Vivs Long-Ferguson Ian Beverley Daniel Owen
Resigned 28th September 2022 Appointed 3rd August 2022 Registered in England and Wales
**Charity number**
1160580
## **Outlookers is the working name for Kirklees Visual Impairment Network**
## **Registered and principal address**
## **Bankers**
LG12 Brian Jackson House Virgin Bank New North Parade 40 New Street Huddersfield Huddersfield HD1 5JP HD1 2BT
## **Independent examiner**
E J Beverley FCCA Stringer House 34 Lupton Street Leeds LS10 2QW
## **West Yorkshire Community Accountancy Service CIO**
## **Structure, governance and management**
The charity is a Charitable Incorporated Organisation (CIO) formed on 23 February 2015 and is governed by a constitution as amended on 22 October 2018.
The planned merger with the Society for the Blind of Dewsbury, Batley and District took place on 1 April 2022 when the Society for the Blind of Dewsbury, Batley and District transferred all its assets and liabilities to Kirklees Visual Impairment Network.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
## **Objectives and activities**
## **The charity's objects**
The object of the CIO is to relieve the needs of blind and partially sighted (visually impaired) people who live, work or study in Kirklees and the surrounding area. Particularly but not exclusively by:
a) providing equipment, services and advice which will enable them to live more independently;
b) providing social and recreational activities designed to improve their quality of life.
2
## Kirklees Visual Impairment Network
## Trustees' report (continued) for the year ended 31 March 2023
## **Objectives and activities (continued)**
## **The charity's main activities**
Kirklees Visual Impairment Network (KVIN) is a disabled user led charity run by and for VIs (blind and visually impaired people). With support from sighted volunteers our VI volunteers provide training and support in the use of various technologies to improve the lives of other VIs.
## **Public benefit statement**
In setting our objectives and planning our activities our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular disabled led peer support and training in technologies which can help VIs remain independent and reduce social isolation.
## **Achievements and performance**
This year has been one of development and transition. We continued our core activities of one to one technology tuition and peer support groups, running 144 sessions across our 3 face to face and 48 in our online groups. We have 364 active members and dealt with 1105 one to one advice queries. As we continued to emerge from the pandemic new referrals gathered pace and we received 160 during the year.
We also commenced our Into the Valleys project, thanks to the support of Northern Rail. We established new monthly groups in Holmfirth and Meltham. Support for the Holmfirth group allowed it to become twice monthly from November 2022. As part of this project, we also reached out to other local community groups, supported housing complexes and raised awareness of eye health. The project reached 565 people through 44 events during its year of operation.
Our model of taking our services to the heart of communities was further developed in our Do Something Now project. From January 2023, we established a twice monthly group in Cleckheaton which quickly attracted around 12 members with sight loss. We also launched in Birstall in March 2023.
At the end of December 2022 we said a fond farewell to our CEO, Chris Stephen. Chris’s impact on the development of the organisation is impossible to quantify here and we thank her for all that she has done.
We continued the process of securing a financially stable future for the Whitfield Centre and now host local community groups and activities. We have also secured tenants for the office space.
We ended the year with the news that we had secured a further 3 years of lottery funding. This will commence in the next financial year.
## **Financial review**
The net income for the year was £8,914, including net income of £11,540 on unrestricted funds and net expenditure of £2,626 on restricted funds.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £178,535.
The charity's reserves policy is to hold 3 months running costs as a minimum to cover unexpected events.
Approved by the board of trustees on 20/09/2023
David Quarmby (Trustee)
3
## Kirklees Visual Impairment Network
## Independent examiner's report to the trustees of Kirklees Visual Impairment Network
I report to the charity trustees on my examination of the accounts of the CIO for the year ended 31 March 2023, which are set out on pages 5 to 13.
## **Responsibilities and basis of report**
As the charity trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the CIO's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Charities Act; 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
E J Beverley FCCA
29/09/2023
## **West Yorkshire Community Accountancy Service CIO**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Kirklees Visual Impairment Network
## Statement of Financial Activities
## (including summary income and expenditure account) for the year ended 31 March 2023
|Notes
2023
Unrestricted
funds
**Income from:**
£
Grants and donations
(2)
2,507
Contract income
20,000
Activity income
100
Sales and fees
144
Rental income
48,508
Fundraising
11,865
Investment income
4,636
Other income
16
ATW Support Worker Reimbursement
11,334
Consultancy fees
3,697
**Total income**
102,807
**Expenditure on:**
Salaries, NI and pension
(3)
41,197
Payroll costs
-
Freelance staff
-
Travel
503
Staff and volunteer expenses
1,703
Training
2,672
Activity costs
1,288
Equipment and software
1,704
Room hire
1,825
Rates and water
1,353
Heat and light
13,488
Repairs and maintenance
1,870
Insurance
4,623
Security
888
Office costs
-
Telephone
551
Printing, stationery and postage
612
Advertising and publicity
66
Licences and subscriptions
1,681
Fundraising
1,180
Sundry costs
74
Accountancy and independent examination
1,320
Legal and professional
2,573
Bank charges
-
Depreciation
13,675
Cleaning and waste collections
1,517
**Total expenditure**
96,363
**Net income / (expenditure)**
6,444
**Transfers between funds**
(4)
5,096
**Net movement in funds**
11,540
**Fund balances brought forward**
614,941
**Fund balances carried forward**
(4)
626,481|2023
Restricted
funds
£
116,828
-
-
-
-
-
-
-
-
-
116,828
90,454
930
860
48
1,709
140
193
1,324
1,746
-
-
8
1,856
-
11,165
678
679
360
2,193
-
15
-
-
-
-
-
114,358
2,470
(5,096)
(2,626)
41,480
38,854|2023
Total
funds
£
119,335
20,000
100
144
48,508
11,865
4,636
16
11,334
3,697
219,635
131,651
930
860
551
3,412
2,812
1,481
3,028
3,571
1,353
13,488
1,878
6,479
888
11,165
1,229
1,291
426
3,874
1,180
89
1,320
2,573
-
13,675
1,517
210,721
8,914
-
8,914
656,421
665,335|2022
Total
funds
£
133,304
20,000
9,215
1,718
26,220
3,434
67
-
-
193,958
115,075
770
2,889
218
3,133
240
9,294
3,439
769
1,307
5,469
9,709
5,096
762
5,545
727
1,397
358
3,789
1,081
80
1,200
13,152
41
8,765
964
195,269
(1,311)
-
(1,311)
657,732
656,421|
|---|---|---|---|
All incoming resources and resources expended derive from continuing activities.
5
## Kirklees Visual Impairment Network
## Balance sheet
|as at 31 March 2023
2023
Unrestricted
£
**Fixed assets**
Tangible assets
(5)
447,946
**Total fixed assets**
447,946
**Current assets**
Debtors and prepayments
(6)
5,606
Cash at bank and in hand
(7)
182,152
**Total current assets**
187,758
**Current liabilities:**
**amounts falling due within one year**
Creditors and accruals
(8)
9,223
**Total current liabilities**
9,223
**Net current assets / (liabilities)**
178,535
**Net assets**
626,481
**Funds**
Unrestricted funds
626,481
Restricted funds
-
**Total funds**
626,481|2023
Restricted
£
-
-
356
38,498
38,854
-
-
38,854
38,854
-
38,854
38,854|2023
Total
£
447,946
447,946
5,962
220,650
226,612
9,223
9,223
217,389
665,335
626,481
38,854
665,335|2022
Total
£
459,812
459,812
2,359
251,909
254,268
57,659
57,659
196,609
656,421
614,941
41,480
656,421|
|---|---|---|---|
The financial statements were approved by the board of trustees on 20/09/2023
David Quarmby (Trustee)
6
## Kirklees Visual Impairment Network
## Notes to the accounts
## for the year ended 31 March 2023
## **1 Accounting policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
There has been no change to the accounting policies since last year.
The merger with the charity Society for the Blind of Dewsbury, Batley and District is a merger as defined by Charities SORP and has therefore been accounted for as such with the comparative figures being amended to reflect the merged organisations. Please see note 10.
## **Going concern**
The trustees are satisfied that there are no material uncertainties about the charity's ability to continue.
## **Incoming resources**
All incoming resources are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the resources, if it is more likely than not that the trustees will receive the resources and the monetary value can be measured with sufficient reliability.
## **Grants and donations**
Grants and donations are only included in the SOFA when the charity has unconditional entitlement to the resources.
Where grants are related to performance and specific deliverables, they are accounted for as the charity earns the right to consideration by its performance.
## **Expenditure and liabilities**
Expenditure is recognised on an accrual basis as a liability is incurred. Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out the resources and the amount of the obligation can be measured with reasonable certainty.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Tangible fixed assets**
Tangible fixed assets costing more than £1,000 are capitalised and included at cost including any incidental expenses of acquisition. Gifted assets are shown at the value to the charity on receipt. Depreciation is provided on all tangible fixed assets at rates calculated to write off the cost on a straight line basis over their expected useful economic lives as follows:
Freehold land: nil Freehold buildings: over 50 years Fixtures and Fittings: over 10 years
7
## Kirklees Visual Impairment Network
## Notes to the accounts
for the year ended 31 March 2023
## **1 Accounting policies continued**
## **Pensions**
The charity operates a defined contribution scheme for the benefit of its employees. The costs of contributions are recognised in the year they are payable.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Designated funds are unrestricted funds earmarked by the trustees for particular purposes.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
## **Leases**
Rents under operating leases are charged on a straight line basis over the lease term or to an earlier date if the lease can be determined without financial penalty.
8
## Kirklees Visual Impairment Network
## Notes to the accounts continued
## for the year ended 31 March 2023
|**2 Grants and donations**
The National Lottery (TNL)
Northern Rail (NR)
Kirklees Council (KMC)
Health Your Way
Inclusive Volunteering Fund
Energy Doctor
Third Sector Leaders
Visionary
Locala
Legacies
Other donations
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2023
Unrestricted
funds
£
-
-
-
-
-
-
-
-
-
-
2,507
2,507|2023
Restricted
funds
£
45,680
42,618
22,906
-
-
-
3,644
1,980
-
-
-
116,828|2023
Total
funds
£
45,680
42,618
22,906
-
-
-
3,644
1,980
-
-
2,507
119,335
2023
£
125,505
8,150
(5,000)
2,996
131,651|2022
Total
funds
£
76,133
-
33,096
1,500
515
250
-
-
1,840
11,298
8,672
133,304
2022
£
109,180
7,150
(4,000)
2,745
115,075|
|---|---|---|---|---|
The average number of employees during the year was 9.5, being an average of 4.7 full time equivalent (2022: 8.8, 4.9 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**|2023|2022|
|---|---|---|
||£|£|
|Costs of the scheme to the charity for the year|2,996|2,745|
|Amount of any contributions outstanding at the year end|-|-|
|Amount of any contributions prepaid at the year end|-|-|
9
## Kirklees Visual Impairment Network
## Notes to the accounts continued
## for the year ended 31 March 2023
|**4 Restricted funds**
TNL - Reaching Communities
Groundwork Tesco Batley
KMC Keep fit
One Community Covid 19 fund
KMC Community Champions
One Community
NR Rural Communities project
Locala
KMC Do Something Now
Living Well with Sight Loss
Open to All
Winter Messaging|Balance b/f
£
26,127
2,665
613
525
8,858
1,500
-
1,192
-
-
-
-
41,480|Incoming
£
45,680
-
-
-
-
1,500
42,618
-
22,906
1,980
378
1,766
116,828|Outgoing
£
71,140
-
-
-
2,027
631
31,350
-
8,832
-
378
-
114,358|Transfers
£
-
-
-
-
-
-
(5,096)
-
-
-
-
-
(5,096)|Balance c/f
£
667
2,665
613
525
6,831
2,369
6,172
1,192
14,074
1,980
-
1,766
38,854|
|---|---|---|---|---|---|
## **Fund name**
TNL - Reaching Communities Groundwork Tesco Batley
KMC Keep fit One Community Covid 19 fund KMC Community Champions
One Community NR Rural Communities project
## **Purpose of restriction**
Towards the Smart VIs project for 5 years.
Towards volunteer sighted guide training costs including travel, publicity and equipment.
Towards a Keep Fit programme for VIs.
Covid emergency fund.
The Community Champions project, delivered with the use of our mobile sight loss centre, was aimed at raising awareness of the need for Covid vaccination and testing as well as the more general promotion of our services. To run a working age group.
Funding from Northern Rail to take our services into the rural communities of South Kirklees through the use of our mobile sight loss centre, and visits to supported housing schemes. We will provide one to one support and establish new groups.
The transfer relates to management costs.
Locala
KMC Do Something Now
Living Well with Sight Loss Open to All Winter Messaging
For a project to trial hybrid technology so that people could attend meetings either face to face or online.
The Do Something Now project allows us to build on the work of Northern Rail and take our services into local communities across Kirklees, both urban and rural. We will provide one to one support and establish new groups.
Towards running courses and equipment for the course.
Towards encouraging volunteering and making it a welcoming environment. Towards running courses and equipment for the course.
10
## Kirklees Visual Impairment Network
## Notes to the accounts continued
## for the year ended 31 March 2023
|**5 **
**6 **
**7 **
**8 **|**Tangible assets**
**Cost**
At 1 April 2022
Additions
Disposals
At 31 March 2023
**Depreciation**
At 1 April 2022
Charge for year
At 31 March 2023
**Net book value**
At 31 March 2023
At 31 March 2022
**Debtors and prepayments**
Debtors
Prepayments
Accrued income
**Cash at bank and in hand**
Cash at bank
Cash in hand
**Creditors and accruals**
Creditors
Accruals
Deferred income (see note below for analysis)
Taxation and social security
Other creditors|£
360,000
-
-
360,000
45,200
7,200
52,400
307,600
314,800
Freehold
Buildings|£
130,934
-
(9,040)
121,894
-
-
-
121,894
130,934
Land: Car
park/Garden|£
69,713
10,849
-
80,562
55,635
6,475
62,110
18,452
14,078
2023
£
-
535
5,427
5,962
2023
£
220,511
139
220,650
2023
£
-
2,921
3,369
1,433
1,500
9,223
Fixtures
and Fittings|Total
£
560,647
10,849
(9,040)
562,456
100,835
13,675
114,510
447,946
459,812
2022
£
925
1,434
-
2,359
2022
£
251,757
152
251,909
2022
£
8,388
2,009
44,501
1,161
1,600
57,659|
|---|---|---|---|---|---|
11
## Kirklees Visual Impairment Network
## Notes to the accounts continued
for the year ended 31 March 2023
## **9 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
## **Remuneration and benefits received by key management personnel**
The total employee benefits received by key management personnel were £40,087 (previous year: £33,647).
## **10 Disclosures relating to the merger**
## **Analysis of principal SoFA components for the current reporting period**
|KVIN
Soc for Blind
Charity
(pre-merger)
(pre-merger)
(post merger)
£
£
£
Total income
577,148
-
219,635
Total expenditure
-
577,148
210,721
Net income/(expenditure)
577,148
(577,148)
8,914
Other gains/(losses)
-
-
-
**Net movement in funds**
577,148
(577,148)
8,914
**Analysis of principal SoFA components for the previous reporting period**
KVIN
Soc for Blind
£
£
Total income
175,224
55,474
Total expenditure
144,819
87,190
Net income/(expenditure)
30,405
(31,716)
Other gains/(losses)
-
-
Net movement in funds
30,405
(31,716)
Total funds brought forward
48,868
608,864
**Total funds carried forward**
79,273
577,148
**Analysis of net assets at the date of merger**
KVIN
Soc for Blind
£
£
Net assets
79,273
577,148
Represented by:
Unrestricted funds
38,985
575,956
Restricted income funds
40,288
1,192
**Total funds**
79,273
577,148|Combined
total
£
796,783
787,869
8,914
-
8,914
Combined
total
£
230,698
232,009
(1,311)
-
(1,311)
657,732
656,421
Combined
total
£
656,421
614,941
41,480
656,421|
|---|---|
12
## Kirklees Visual Impairment Network
## Statement of Financial Activities including comparatives for all funds (including summary income and expenditure account) for the year ended 31 March 2023
|2023
2022
Unrestricted Unrestricted
funds
funds
£
£
**Income**
Grants and donations
2,507
32,735
Contract income
20,000
20,000
Activity income
100
9,215
Sales and fees
144
1,718
Rental income
48,508
26,220
Fundraising
11,865
3,434
Investment income
4,636
67
ATW Support Worker Reimburseme
11,334
-
Consultancy fees
3,697
-
**Total income**
102,807
93,389
**Expenditure**
Salaries, NI and pension
41,197
52,717
Payroll costs
-
-
Freelance staff
-
-
Travel
503
91
Staff and volunteer expenses
1,703
950
Training
2,672
240
Activity costs
1,288
9,294
Equipment and software
1,704
1,644
Room hire
1,825
596
Rates and water
1,353
1,307
Heat and light
13,488
5,469
Repairs and maintenance
1,870
9,709
Insurance
4,623
4,027
Security
888
762
Office costs
-
-
Telephone
551
727
Printing, stationery and postage
612
1,069
Advertising and publicity
66
358
Licences and subscriptions
1,681
1,780
Fundraising
1,180
1,081
Sundry costs
74
38
Accountancy and independent exam
1,320
600
Legal and professional
2,573
13,094
Bank charges
-
41
Depreciation
13,675
8,765
Cleaning and waste collections
1,517
964
**Total expenditure**
96,363
115,323
**Net income / (expenditure)**
6,444
(21,934)
**Transfers between funds**
5,096
158
**Net movement in funds**
11,540
(21,776)
**Fund balances brought forward**
614,941
636,717
**Fund balances carried forward**
626,481
614,941|2023
Restricted
funds
£
116,828
-
-
-
-
-
-
-
-
116,828
90,454
930
860
48
1,709
140
193
1,324
1,746
-
-
8
1,856
-
11,165
678
679
360
2,193
-
15
-
-
-
-
-
114,358
2,470
(5,096)
(2,626)
41,480
38,854|2022
Restricted
funds
£
100,569
-
-
-
-
-
-
-
-
100,569
62,358
770
2,889
127
2,183
-
-
1,795
173
-
-
-
1,069
-
5,545
-
328
-
2,009
-
42
600
58
-
-
-
79,946
20,623
(158)
20,465
21,015
41,480|2023
Total
funds
£
119,335
20,000
100
144
48,508
11,865
4,636
11,334
3,697
219,635
131,651
930
860
551
3,412
2,812
1,481
3,028
3,571
1,353
13,488
1,878
6,479
888
11,165
1,229
1,291
426
3,874
1,180
89
1,320
2,573
-
13,675
1,517
210,721
8,914
-
8,914
656,421
665,335|2022
Total
funds
£
133,304
20,000
9,215
1,718
26,220
3,434
67
-
-
193,958
115,075
770
2,889
218
3,133
240
9,294
3,439
769
1,307
5,469
9,709
5,096
762
5,545
727
1,397
358
3,789
1,081
80
1,200
13,152
41
8,765
964
195,269
(1,311)
-
(1,311)
657,732
656,421|
|---|---|---|---|---|
13