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2024-12-31-accounts

LONDON SHARAD UTSAV

Charity Registration Number: 1160554

ANNUAL TRUSTEES REPORT – YEAR ENDING 2024

Overview

The year 2024 has been a year of consolidation, renewal, and forward planning for London Sharad Utsav (LSU). Following the transition to the CIO Foundation model approved in the 2023 AGM, the Board has worked to strengthen governance, enhance financial transparency, and align operations closely with the charity’s core objectives — to promote Indian culture, heritage, and community cohesion in the UK.

We have continued to build upon our strategic collaborations with the British Council, the High Commission of India, and partner organizations in education and banking sectors. These partnerships have further established LSU as a trusted cultural institution within the British-Bengali diaspora and the wider multicultural landscape of London.

Key Events and Achievements

1. Rabindra Jayanti 2024

Our annual celebration of Rabindranath Tagore’s birth anniversary was held in partnership with The Nehru Centre, London. The event featured musical, literary, and theatrical performances from members across the UK, reaffirming LSU’s commitment to preserving Bengal’s literary and cultural heritage.

2. Durga Puja 2024 – “Harmony in Diversity”

Marking our 17th year, the flagship Durga Puja was hosted at the historic Pitzhanger Manor & Gallery, an iconic cultural landmark in Ealing. The event attracted an estimated 8,000 visitors over five days, making it one of the largest community celebrations in the London Borough of Ealing. The inauguration was graced by distinguished guests from the High Commissions of India and Bangladesh, symbolising unity and shared cultural identity.

Enhanced digital ticketing, sponsorship automation, and volunteer scheduling systems were implemented this year, resulting in improved crowd management, visitor experience, and financial traceability.

3. Financial Governance and Digital Modernisation

Building upon the automation framework introduced in 2023, the charity has now fully migrated to digital accounting and compliance monitoring. Cash transactions were further reduced, ensuring alignment with Charity Commission guidelines.

Risk management, receivables follow-up, and budget forecasting are now standing agenda items in all Trustee Board meetings. LSU recorded steady financial health, supported by sponsorships, donations, and a growing membership base.

4. Membership and Community Engagement

Our membership grew to 170 registered members along with families in 2024, with a renewed focus on youth participation and next-generation leadership. LSU hosted multiple community workshops and mentorship programmes to engage younger members in leadership, arts, and volunteering.

Governance and Structure

Following the successful transition to the CIO Foundation Model, all governance functions and fiduciary responsibilities now rest formally with the Trustee Board. The constitution was reviewed and ratified to ensure consistency with the Bengal Heritage Foundation and compliance with Charity Commission standards.Finances were aligned and structural loans and debits etc were structured where necessary for reporting purposes between BHf and LSU.

The Board held four statutory meetings in 2024, supplemented by sub-committee sessions for finance, sponsorship, and cultural curation.The new Foundation model trustees are now in place and will continue governance as per amended constitution. The current set of trustees will remain in position for Three terms of 3 years unless and only if they voluntarily resign.

The board also elected a new trustee Anamika Sarkar to the trustee board.

Acknowledgements

The Trustees extend heartfelt gratitude to every volunteer, sponsor, and partner whose support has made 2024 another remarkable year. The dedication of our members continues to be the cornerstone of our success.

We also thank our strategic partners – The British Council, The High Commission of India, The Nehru Centre, and our valued sponsors in education and banking sectors – for their ongoing collaboration and encouragement.

A special vote of thanks to all departing volunteers who have served LSU with distinction and to our new members bringing fresh enthusiasm into our cultural mission.

Trustees of London Sharad Utsav (as of December 2024)

Approved by the Board of Trustees

Date: 15/12/2024

Signed: Chair of Trustees, London Sharad Utsav

Company registration number: 07386178 Charity registration number: 1160554

LONDON SHARAD UTSAV LIMITED TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024

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A S K & Co Ltd Chartered Accountants 77 Holyhead Road Birmingham B21 0LG

LONDON SHARAD UTSAV LIMITED Contents

Page
Trustees' Report 1—2
Independent Examiner's Report 3
Statement of Financial Activities (including Income and Expenditure Account) 4
Balance Sheet 5
Notes to the Financial Statements 6—9

LONDON SHARAD UTSAV LIMITED Company No. 07386178 Trustees' Report For The Year Ended 31 December 2024

The trustees present their report and the financial statements for the year ended 31 December 2024.

Objectives and Activities

Aims and Objectives

Advancement of Bengali history/culture , heritage and tradition through several workshops, exhibitions and flagship annual festival. To provide and assist the facility for recreation, provide talented individuals platform to perform at a big stage with all support. To promote social bonding through several sporting and cultural events which integrates several ethnicities enhancing social bonding.

Reference and Administrative Details

Trustees

Mr Suranjan Som Mrs Jhuma Bhadra Mrs Debarati Goswami Mrs Bidisha Datta Mr Koushik Chatterjee Mr Sourav Niyogi Mr Sambrita Das

Charity Number

1160554

Company Number

07386178

Independent Examiner

Ujjal Ghosh FCA A S K & Co Ltd Chartered Accountants 77 Holyhead Road Birmingham B21 0LG

Page 1

LONDON SHARAD UTSAV LIMITED Trustees' Report (continued) For The Year Ended 31 December 2024

Small Company Rules

This report has been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.

The trustees' report was approved by the board of trustees and signed on its behalf by:

Mr Suranjan Som Trustee 31/10/2025

Mrs Jhuma Bhadra

Trustee

Page 2

LONDON SHARAD UTSAV LIMITED Independent Examiner's Report to the Trustees of LONDON SHARAD UTSAV LIMITED For The Year Ended 31 December 2024

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2024.

Responsibilities and Basis of Report

As the charity trustees of the Company (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Ujjal Ghosh FCA 31/10/2025 A S K & Co Ltd Chartered Accountants 77 Holyhead Road Birmingham B21 0LG

Page 3

LONDON SHARAD UTSAV LIMITED Statement of Financial Activities (including Income and Expenditure Account) For The Year Ended 31 December 2024

Notes
INCOME AND ENDOWMENTS FROM:
Donations and legacies
3
Charitable activities:
4
Other Charitable Activities
Other trading activities
5
EXPENDITURE ON:
Raising funds
6
Charitable activities:
6
NET (EXPENDITURE)/INCOME
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
13
2024
Unrestricted
funds
£
78,484
3,546
20,449
2023
Unrestricted
funds
£
57,638
-
17,356
102,479 74,994
(105,930) (72,673)
(3,451) 2,321
(3,451)
(1,743)
2,321
(4,064)
(5,194) (1,743)

The notes on pages 6 to 9 form part of these financial statements.

Page 4

LONDON SHARAD UTSAV LIMITED Balance Sheet As At 31 December 2024

Notes
CURRENT ASSETS
Debtors
10
Cash at bank and in hand
Creditors: Amounts Falling Due Within One Year
11
NET CURRENT ASSETS (LIABILITIES)
TOTAL ASSETS LESS CURRENT LIABILITIES
NET LIABILITIES
FUNDS OF THE CHARITY
Unrestricted Funds
TOTAL FUNDS
13
2024
Unrestricted
funds
£
10,080
5,929
2023
Total
funds
£
1,855
5,018
16,009
(21,203)
6,873
(8,616)
(5,194) (1,743)
(5,194) (1,743)
(5,194) (1,743)
(5,194) (1,743)
(5,194) (1,743)

For the year ending 31 December 2024 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

On behalf of the board

Mr Suranjan Som Trustee 31/10/2025

Mrs Jhuma Bhadra

Trustee

The notes on pages 6 to 9 form part of these financial statements.

Page 5

LONDON SHARAD UTSAV LIMITED Notes to the Financial Statements For The Year Ended 31 December 2024

1. General Information

LONDON SHARAD UTSAV LIMITED is a company limited by guarantee, incorporated in England & Wales, registered number 07386178 and registered charity number 1160554. The registered office is .

2. Accounting Policies

2.1. Basis of Preparation of Financial Statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006.

The charitable company is a Public Benefit Entity as defined by FRS 102.

2.2. Incoming Resources

Income is recognized when the charity has entitlement to the funds, it is probable the funds will be received, and the amount can be measured reliably

2.3. Cash and Cash Equivalents

Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.

3. Income from Donations and Legacies

Donations and gifts
Member subscriptions and sponsorships
Gift aid
Other
.
Income from Charitable Activities
Other Charitable Activities:
Income from charitable activities
Events
Participant fees
.
Income from Other Trading Activities
Fundraising events
Sale of donated and bought in goods
2024
Unrestricted
funds
£
12,848
61,178
4,458
-
2023
Unrestricted
funds
£
11,618
37,097
7,722
1,201
78,484 57,638
2024
Unrestricted
funds
£
491
643
2,412
2023
Unrestricted
funds
£
-
-
-
3,546 -
2024
Unrestricted
funds
£
-
20,449
2023
Unrestricted
funds
£
301
17,055
20,449 17,356

4. Income from Charitable Activities

5. Income from Other Trading Activities

Page 6

LONDON SHARAD UTSAV LIMITED Notes to the Financial Statements (continued) For The Year Ended 31 December 2024

6. Analysis of Expenditure

6.
Analysis of Expenditure
Raising funds
Raising funds
7.
Direct Costs
Fundraising activities
Cost of goods sold
Cost of goods sold
8.
Support Costs
Employee costs
Premises expenses
General administration
Activities
undertaken
directly
(see note 7)
£
48,527
Support
costs
(see note 8)
£
57,403
2024
Total
£
105,930
Activities
undertaken
directly
(see note 7)
£
51,170
Support
costs
(see note 8)
£
21,503
2023
Total
£
72,673
2024
Raising
funds
£
10,028
38,499
48,527
2023
Raising
funds
£
51,170
2024
Raising
funds
£
6,199
3,926
47,278
57,403

Page 7

LONDON SHARAD UTSAV LIMITED Notes to the Financial Statements (continued) For The Year Ended 31 December 2024

Employee costs
General administration
2023
Raising
funds
£
948
20,555
21,503
  1. Average Number of Employees

Average number of employees during the year was: NIL (2023: NIL)

  1. Debtors
10.
Debtors
Due within one year
Trade debtors
11.
Creditors: Amounts Falling Due Within One Year
Trade creditors
Other loans
Other creditors
12.
Loans
An analysis of the maturity of loans is given below:
Amounts falling due within one year or on demand:
Other loans
13.
Movement in Funds
Unrestricted funds
General:
General unrestricted fund
Total funds
As at 1
January
2024
£
(1,743)
Income
£
102,479
2024
£
10,080
2024
£
12,896
8,136
171
21,203
2024
£
8,136
Expenditure
£
(105,930)
2023
£
1,855
2023
£
210
8,406
-
8,616
2023
£
8,406
As at 31
December
2024
£
(5,194)
(1,743) 102,479 (105,930) (5,194)

Page 8

LONDON SHARAD UTSAV LIMITED Notes to the Financial Statements (continued) For The Year Ended 31 December 2024

Unrestricted funds
General:
General unrestricted fund
Total funds
As at 1
January
2023
£
(4,064)
Income
£
74,994
Expenditure
£
(72,673)
As at 31
December
2023
£
(1,743)
(4,064) 74,994 (72,673) (1,743)

14. Transactions with Trustees

During the year the expenses reimbursed to the trustees or paid directly to third parties were as follows:

2024 2023
£ £

15. Related Party Disclosures

Page 9

Company registration number: 07386178 Charity registration number: 1160554

LONDON SHARAD UTSAV LIMITED TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024

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SASK|
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A S K & Co Ltd Chartered Accountants 77 Holyhead Road Birmingham B21 0LG

LONDON SHARAD UTSAV LIMITED Contents

Page
Trustees' Report 1—2
Independent Examiner's Report 3
Statement of Financial Activities (including Income and Expenditure Account) 4
Balance Sheet 5
Notes to the Financial Statements 6—9

LONDON SHARAD UTSAV LIMITED Company No. 07386178 Trustees' Report For The Year Ended 31 December 2024

The trustees present their report and the financial statements for the year ended 31 December 2024.

Objectives and Activities

Aims and Objectives

Advancement of Bengali history/culture , heritage and tradition through several workshops, exhibitions and flagship annual festival. To provide and assist the facility for recreation, provide talented individuals platform to perform at a big stage with all support. To promote social bonding through several sporting and cultural events which integrates several ethnicities enhancing social bonding.

Reference and Administrative Details

Trustees

Mr Suranjan Som Mrs Jhuma Bhadra Mrs Debarati Goswami Mrs Bidisha Datta Mr Koushik Chatterjee Mr Sourav Niyogi Mr Sambrita Das

Charity Number

1160554

Company Number

07386178

Independent Examiner

Ujjal Ghosh FCA A S K & Co Ltd Chartered Accountants 77 Holyhead Road Birmingham B21 0LG

Page 1

LONDON SHARAD UTSAV LIMITED Trustees' Report (continued) For The Year Ended 31 December 2024

Small Company Rules

This report has been prepared in accordance with the special provisions relating to companies subject to the small companies regime within Part 15 of the Companies Act 2006.

The trustees' report was approved by the board of trustees and signed on its behalf by:

Mr Suranjan Som Trustee 31/10/2025

Mrs Jhuma Bhadra

Trustee

Page 2

LONDON SHARAD UTSAV LIMITED Independent Examiner's Report to the Trustees of LONDON SHARAD UTSAV LIMITED For The Year Ended 31 December 2024

I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 December 2024.

Responsibilities and Basis of Report

As the charity trustees of the Company (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (“the 2006 Act”).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Ujjal Ghosh FCA 31/10/2025 A S K & Co Ltd Chartered Accountants 77 Holyhead Road Birmingham B21 0LG

Page 3

LONDON SHARAD UTSAV LIMITED Statement of Financial Activities (including Income and Expenditure Account) For The Year Ended 31 December 2024

Notes
INCOME AND ENDOWMENTS FROM:
Donations and legacies
3
Charitable activities:
4
Other Charitable Activities
Other trading activities
5
EXPENDITURE ON:
Raising funds
6
Charitable activities:
6
NET (EXPENDITURE)/INCOME
NET MOVEMENT IN FUNDS
RECONCILIATION OF FUNDS:
Total funds brought forward
TOTAL FUNDS CARRIED FORWARD
13
2024
Unrestricted
funds
£
78,484
3,546
20,449
2023
Unrestricted
funds
£
57,638
-
17,356
102,479 74,994
(105,930) (72,673)
(3,451) 2,321
(3,451)
(1,743)
2,321
(4,064)
(5,194) (1,743)

The notes on pages 6 to 9 form part of these financial statements.

Page 4

LONDON SHARAD UTSAV LIMITED Balance Sheet As At 31 December 2024

Notes
CURRENT ASSETS
Debtors
10
Cash at bank and in hand
Creditors: Amounts Falling Due Within One Year
11
NET CURRENT ASSETS (LIABILITIES)
TOTAL ASSETS LESS CURRENT LIABILITIES
NET LIABILITIES
FUNDS OF THE CHARITY
Unrestricted Funds
TOTAL FUNDS
13
2024
Unrestricted
funds
£
10,080
5,929
2023
Total
funds
£
1,855
5,018
16,009
(21,203)
6,873
(8,616)
(5,194) (1,743)
(5,194) (1,743)
(5,194) (1,743)
(5,194) (1,743)
(5,194) (1,743)

For the year ending 31 December 2024 the charitable company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

The members have not required the charitable company to obtain an audit in accordance with section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts.

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

On behalf of the board

Mr Suranjan Som Trustee 31/10/2025

Mrs Jhuma Bhadra

Trustee

The notes on pages 6 to 9 form part of these financial statements.

Page 5

LONDON SHARAD UTSAV LIMITED Notes to the Financial Statements For The Year Ended 31 December 2024

1. General Information

LONDON SHARAD UTSAV LIMITED is a company limited by guarantee, incorporated in England & Wales, registered number 07386178 and registered charity number 1160554. The registered office is .

2. Accounting Policies

2.1. Basis of Preparation of Financial Statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Companies Act 2006.

The charitable company is a Public Benefit Entity as defined by FRS 102.

2.2. Incoming Resources

Income is recognized when the charity has entitlement to the funds, it is probable the funds will be received, and the amount can be measured reliably

2.3. Cash and Cash Equivalents

Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.

3. Income from Donations and Legacies

Donations and gifts
Member subscriptions and sponsorships
Gift aid
Other
.
Income from Charitable Activities
Other Charitable Activities:
Income from charitable activities
Events
Participant fees
.
Income from Other Trading Activities
Fundraising events
Sale of donated and bought in goods
2024
Unrestricted
funds
£
12,848
61,178
4,458
-
2023
Unrestricted
funds
£
11,618
37,097
7,722
1,201
78,484 57,638
2024
Unrestricted
funds
£
491
643
2,412
2023
Unrestricted
funds
£
-
-
-
3,546 -
2024
Unrestricted
funds
£
-
20,449
2023
Unrestricted
funds
£
301
17,055
20,449 17,356

4. Income from Charitable Activities

5. Income from Other Trading Activities

Page 6

LONDON SHARAD UTSAV LIMITED Notes to the Financial Statements (continued) For The Year Ended 31 December 2024

6. Analysis of Expenditure

6.
Analysis of Expenditure
Raising funds
Raising funds
7.
Direct Costs
Fundraising activities
Cost of goods sold
Cost of goods sold
8.
Support Costs
Employee costs
Premises expenses
General administration
Activities
undertaken
directly
(see note 7)
£
48,527
Support
costs
(see note 8)
£
57,403
2024
Total
£
105,930
Activities
undertaken
directly
(see note 7)
£
51,170
Support
costs
(see note 8)
£
21,503
2023
Total
£
72,673
2024
Raising
funds
£
10,028
38,499
48,527
2023
Raising
funds
£
51,170
2024
Raising
funds
£
6,199
3,926
47,278
57,403

Page 7

LONDON SHARAD UTSAV LIMITED Notes to the Financial Statements (continued) For The Year Ended 31 December 2024

Employee costs
General administration
2023
Raising
funds
£
948
20,555
21,503
  1. Average Number of Employees

Average number of employees during the year was: NIL (2023: NIL)

  1. Debtors
10.
Debtors
Due within one year
Trade debtors
11.
Creditors: Amounts Falling Due Within One Year
Trade creditors
Other loans
Other creditors
12.
Loans
An analysis of the maturity of loans is given below:
Amounts falling due within one year or on demand:
Other loans
13.
Movement in Funds
Unrestricted funds
General:
General unrestricted fund
Total funds
As at 1
January
2024
£
(1,743)
Income
£
102,479
2024
£
10,080
2024
£
12,896
8,136
171
21,203
2024
£
8,136
Expenditure
£
(105,930)
2023
£
1,855
2023
£
210
8,406
-
8,616
2023
£
8,406
As at 31
December
2024
£
(5,194)
(1,743) 102,479 (105,930) (5,194)

Page 8

LONDON SHARAD UTSAV LIMITED Notes to the Financial Statements (continued) For The Year Ended 31 December 2024

Unrestricted funds
General:
General unrestricted fund
Total funds
As at 1
January
2023
£
(4,064)
Income
£
74,994
Expenditure
£
(72,673)
As at 31
December
2023
£
(1,743)
(4,064) 74,994 (72,673) (1,743)

14. Transactions with Trustees

During the year the expenses reimbursed to the trustees or paid directly to third parties were as follows:

2024 2023
£ £

15. Related Party Disclosures

Page 9