2025-03-31-accounts - Radwinter Recreation Ground Charity

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Registered Charity No. 1160503

RADWINTER RECREATION GROUND CHARITY UNAUDITED ANNUAL REPORT AND ACCOUNTS 31 MARCH 2025

RADWINTER RECREATION GROUND CHARITY

RADWINTER RECREATION GROUND CHARITY Harbury House, Princes Well, Radwinter. CB10 2TE

The Trustees present their Report for the year ended 31 March 2025

The charity was established as a Charitable Incorporated Organisation (a Charity with limited liability) by constitution adopted in February 2015. Registration with the charity commission was granted in February 2015, registered Number 1160503.

Objectives and Activities

The objectives of the charity are

To promote for the benefit of the inhabitants of Radwinter and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.

The aims of the charity are

To help improve the health and well-being of the community through the availability of easily accessible community, sporting and recreation facilities.

The trustees comprise 1-6 appointed and 2-4 nominated from the Parish Council. During the year the charity has one appointed trustee from the Parish Council and the Parish Council has declined to nominate an additional trustee to meet with the Trustee constitution of 2-4. The only persons eligible to be members of the CIO are its charity trustees.

Operational matters are delegated to management committee consisting of Trustees and management committee members who are co-opted. A proportion of the Trustees are elected annually for a period of 3 years.

Members of the Management Committee (Trustees marked*) during the year were:

Julie Plisner Haines*	Chair	Elected
Jane Bailess	Secretary	Elected (Resigned February 2025)
Claire Moore	Temp Secretary	Elected (appointed February 2025)
Kim Haworth*	Treasurer	Elected
Helen Brown*		Elected
Peter Fitch*		Elected
Eileen Duck*(PC)		Nominated

Katharine Shoolheifer Nicola Wiseman Caroline Baynes Susan Hunt Anne Copeland Stuart Ward

Statement of Trustees responsibilities

The charity trustees must comply with the requirements of the Charities Act 2011 with regard to the keeping of accounting records, to the preparation and scrutiny of statements of account, and to the preparation of annual reports and returns.

RADWINTER RECREATION GROUND CHARITY

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity. They are also responsible for safeguarding the assets of the Charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Risks and Reserves

The Trustees have reviewed the objectives of the charity and consider the nature of the activities means that there are no major risks.

The Trustees regularly review the reserves to ensure its minimum requirement as set by the committee is met. The reserves policy is to maintain reserves at least one year’s average operating costs. The charity has £16K reserves to cover the next year of operating costs and has generated a £30K sinking fund for maintenance of Pavilion, MUGA and grounds, in addition the charity has set by £6K towards committed costs.

Reserves policy and going concern

During the year the trustees have reviewed the level of reserves they believe are required to fund the work of the Recreation Committee.

Restricted funds are grants and/or donations received money that are held on trust for particular purposes and can only be spent on those purposes.
Committed funds is an amount of money from its “own funds” that the charity has earmarked or set aside for a particular project or area of expenditure.
Own funds are held to finance working capital requirements and are defined as unrestricted funds. The target for own funds has previously been set at around £14K, which equated to 12 months of budgeted overhead expenditure. Own funds are monitored regularly and discussed at each of the Recreation Ground Committee meetings that occur at least 4 times per year. At 31 March 2025 own funds were £16K (2024: £11K). The trustees will continue to monitor reserves levels closely during the coming year.

Subsequent to the review of reserves and work undertaken during the year, the trustees are satisfied that sufficient reserves are held to allow the charity to continue operating as a going concern.

The trustees and members considered and concluded there were no material uncertainties for the Radwinter Recreational Ground Charity to continue operating for at least 12 months from the approval of this Annual Report following consideration of budgets, forecasts, cash flow projections and reserves.

Finances

The aim of the Trustees is to raise income derived from recreation activities and hall hire in order to ensure outgoings are adequately covered. The charity take advantage of grants when they become available and if successful these grants are used to help fund ad hoc projects.

This report was approved by the Trustees on

Julie Plisner Haines Chair

Profit and Loss Account For the year ended 31 March 2025

Income Hire and Pitch fees Fundraising Events 2 Grants/Donations 3 Bank Interest Total Income Expenses Running and Maintenance Costs Inspection fees Pitch & Grass Fees 4 Utilities Insurance Depreciation Sinking Fund Total Expenses Profit/(Loss)	2025 £ 7,826 9,929 397 589 18,741 6,380 370 855 1,257 1,601 3,927 4,960 19,350 (609)	2024 £ 7,880 6,463 4,178 465
		18,986
		6,621 379 - 1,092 1,507 3,927 4,960
		18,486

		500

1. Loss for 2025

The charity made a small loss in the period after depreciation £4K and Sinking fund provision of £5K. The charity is seeking new ways to grow hire fees, income has been supported by various fund-raising activities.

2. Fundraising Events

The charity organises various fundraising activities during the year, including car boot sales, monthly pop up village drinks, village café and Christmas workshops. These events are aimed at raising money whilst at the same time promoting a social and community atmosphere.

Included within fundraising is The Repair Café which is a free meeting place designed to repair items rather than discarding in landfill, experts are on hand to teach and repair items bought along, it’s a free to attend event and relies on donations. Everyone is welcome whether or not they have an item for repair as the public can attend to watch or simply partake in refreshments. During the year the charity were awarded a donation from Essex County Council of £500 towards supporting The Repair Café.

3. Grants & Donations

Grants are shown net of costs, anu overspend is taken from charity own funds.

*Picnic Benches - Grant* Radwinter Parish Council Radwinter Village Hall Charity Total Received Costs *Sound Equipment* Uttlesford District Council Net Grant/Donation	£ Net funding/Costs 1,000 1,600 2,600 (2,703) (103) 500 500
	397

RADWINTER RECREATION GROUND CHARITY

4. Pitch Fee costs

During 23-24 Radwinter Parish Council awarded its annual grant specifically to cover the cost of grass cutting of recreation ground rather than a contribution towards the total running costs of Pavilion, MUGA and grounds. For this financial year the net cost of £855 is derived from the annual grass cutting costs of £4.4K off set by the £3.5K Radwinter Parish Council Grant.

RADWINTER RECREATION GROUND CHARITY

652 275 0 36,327 15,579	1,036 275 0 31,078 11,023	2024 £ 270,923 43,412 6,229
9,570	6,229

		37,183

		308,106
		275,487 32,119 500
		308,106

Designated own funds represents £30K maintenance sinking fund for Pavilion and MUGA, plus £6K put aside by the charity to cover costs of small projects.