2024-03-31-accounts - Radwinter Recreation Ground Charity

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Registered Charity No. 1160503

RADWINTER RECREATION GROUND CHARITY UNAUDITED ANNUAL REPORT AND ACCOUNTS 31 MARCH 2024

RADWINTER RECREATION GROUND CHARITY

RADWINTER RECREATION GROUND CHARITY Harbury House, Princes Well, Radwinter. CB10 2TE

The Trustees present their Report for the year ended 31 March 2024

The charity was established as a Charitable Incorporated Organisation (a Charity with limited liability) by constitution adopted in February 2015. Registration with the charity commission was granted in February 2015, registered Number 1160503.

Objectives and Activities

The objectives of the charity are

To promote for the benefit of the inhabitants of Radwinter and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.

The aims of the charity are

To help improve the health and well-being of the community through the availability of easily accessible community, sporting and recreation facilities.

The trustees comprise 1-6 appointed and 2-4 nominated from the Parish Council. During the year the charity has one appointed trustee from the Parish Council and the Parish Council has declined to nominate an additional trustee to meet with the Trustee constitution of 2-4. The only persons eligible to be members of the CIO are its charity trustees.

Operational matters are delegated to management committee consisting of Trustees and management committee members who are co-opted. A proportion of the Trustees are elected annually for a period of 3 years.

Members of the Management Committee (Trustees marked*) were:

Julie Plisner Haines*	Chair	Elected
Jane Bailess	Secretary	Elected
Kim Haworth*	Treasurer	Elected
Helen Brown*		Elected
Peter Fitch*		Elected
Eileen Duck*(PC)		Nominated

Katharine Shoolheifer Claire Moore Nicola Wiseman Caroline Baynes Susan Hunt Jake Piper Anne Copeland

Statement of Trustees responsibilites

The charity trustees must comply with the requirements of the Charities Act 2011 with regard to the keeping of accounting records, to the preparation and scrutiny of statements of account, and to the preparation of annual reports and returns.

RADWINTER RECREATION GROUND CHARITY

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the Charity. They are also responsible for safeguarding the assets of the Charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.

Risks and Reserves

The Trustees have reviewed the objectives of the charity and consider the nature of the activities means that there are no major risks.

The Trustees regularly review the reserves to ensure its minimum requirement as set by the committee is met. The reserves policy is to maintain reserves at least one year’s average operating costs. The charity has £17K reserves to cover the next years operating costs and has generated £21K sinking fund for maintenance of Pavilion, MUGA and grounds.

Reserves policy and going concern

During the year the trustees have reviewed the level of reserves they believe are required to fund the work of the Recreation Committee.

Restricted funds are grants and/or donations received money that are held on trust for particular purposes and can only be spent on those purposes.
Committed funds is an amount of money from its “own funds” that the charity has earmarked or set aside for a particular project or area of expenditure.
Own funds are held to finance working capital requirements and are defined as unrestricted funds. The target for own funds has previously been set at around £14K, which equated to 12 months of budgeted overhead expenditure. Own funds are monitored regularly and discussed at each of the Recreation Ground Committee meetings that occur at least 4 times per year. At 31 March 2024 own funds were £11K (2023: £17K) slightly less than target. The trustees will continue to monitor reserves levels closely during the coming year.

Subsequent to the review of reserves and work undertaken during the year, the trustees are satisfied that sufficient reserves are held to allow the charity to continue operating as a going concern.

The trustees and members considered and concluded there were no material uncertainties for the Radwinter Recreational Ground Charity to continue operating for at least 12 months from the approval of this Annual Report following consideration of budgets, forecasts, cash flow projections and reserves.

Finances

The aim of the Trustees is to raise income derived from recreation activities and hall hire in order to ensure outgoings are adequately covered. The charity take advantage of grants when they become available and if successful these grants are used to help fund ad hoc projects.

This report was approved by the Trustees on

Julie Plisner Haines Chair

Proft and Loss Account For the year ended 31 March 2024

Income Hire and Pitch fees 2 Fundraising Events Donatons Grants 3 Bank Interest Total Income Expenses Running and Maintenance Costs Inspecton fees Pitch Fees 4 Utlites Insurance Depreciaton Sinking Fund Total Expenses Proft/(Loss)	2024 £ 7,880 6,463 95 4,083 465 18,986 6,621 379 - 1,092 1,507 3,927 4,960 18,486 500	2023 £ 7,905 6,366 1,000 3,000 63
		18,334
		4,817 504 6,900 930 1,122 0 4,360
		18,633

		(299)

1. Proft for 2023

The charity made a small profit in the period as the charity continues to grow hire fees and bring back operations to pre-covid levels, income has been supported by various fund-raising activities.

Hire & Pitch Fee Income

Hire and pitch fees have recovered slightly since cessation of lockdown. However still down on pre-covid levels by c£5K.

Grants

Grants £4,083 are shown net of costs.

The charity received gross grant income from;

a) Radwinter Parish Council £3.5K towards pitch maintenance costs
b) Stansted Airport Community Foundation £3.7K, Radwinter Village Hall £1K plus public donations of £0.8K towards acoustics installation,
c) Essex County Council Microgrant £0.9K towards costs of PAT testing equipment and training d) The Zero Communities Grant via Uttlesford District Council £7.5K towards the costs of the solar panel installation

The overspend on costs verses the grant finding has been taken from the Charities own funds.

4. Pitch Fee costs

During 23-24 Radwinter Parish Council awarded its annual grant specifically to cover the cost of grass cutting of recreation ground rather than a contribution towards the total running costs of Pavilion, MUGA and grounds. Therefore, in accordance with accounting principles, for this financial year the annual grass cutting costs of £4K have been set against the £3.5K grant and reported within income, see note 3.

RADWINTER RECREATION GROUND CHARITY

1,036 275 0 31,078 11,023	1,383 130 0 21,116 17,097	2022 £ 276,810 39,726 8,929
6,229	8,929

		30,797

		307,607
		275,787 32,119 (299)
		307,607

Designated own funds represents £26K maintenance sinking fund for Pavilion and MUGA, plus £4.8K put aside by the charity to cover costs of small projects.

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees Radwinter Recreation Ground Charity On accounts for the year ended 31 Maich 2024 Charity no (if any) 1160503 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trust") for the year ended 3110312024. As the charity's trustees. you are responsible for the preparation of the ac(X)unts in accordance with the requirements of the Charrties Act 2011 (Ihe Ad"). I report in respect of my examination of the Trust's accounts carried out under sedion 145 of the 2011 Act arKI in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5Mb) of the Act. Responsibilitles and basis of report Independent I have completed my examination. I confirrn that rK) material matters have examinerfs statement come to my attention in connection with the which gives me cause to believe that in. any material respect: the accounting records were not kept in accordan with section 130 of the Charities Act: or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the ac(X)unts to be reached. Signed: Date: Name: Julian Coe Relevant professional qualification(s) or body (if any): FCA Address= The Old Brewery Church Hill IER Oct 2018

Radwinter. Essex. CB10 2SN Section B Disclosure Only complete rf the examiner needs to highlight material matters of conrn (see CC32. Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. Nothing to disdose IER Oct 2018